SUSTAINABLE RURAL WATER AND SANITATION PROJECT - ADDITIONAL FINANCING BRONG AHAFO REGION CONSTRUCTION OF ASIRI AND JANKUFA SMALL TOWN PIPED WATER SYSTEMS (JAMAN NORTH DISTRICT ASSEMBLY) ABBREVIATED RESETTLEMENT ACTION PLAN (ARAP) By Safeguards Teams: Jaman North District Assembly & Community Water and Sanitation Agency October 2018 Page 1 of 70 Table of Contents Executive Summary................................................................................................................................. 7 1.0 Introduction .............................................................................................................................. 13 1.1 Brief Description of the Sub Project.......................................................................................... 14 1.2 Sub-Project Activities, Location and Land Needs...................................................................... 16 1.2.1 Establishment of 5 Mechanised Borehole .................................................................... 16 1.2.2: Transmission Lines .............................................................................................................. 16 1.2.3: High Level Tank ................................................................................................................... 16 1.2.4: Distribution Lines ................................................................................................................ 16 1.2.5: Standpipes.......................................................................................................................... 16 1.2.6: Office Building ..................................................................................................................... 16 1.3: Land Needs Justification and Minimization ............................................................................... 17 2: Census Survey of Displaced Persons and Valuation of Assets .......................................................... 17 2.1 Methodology............................................................................................................................... 17 2.1.1: Identification of Affected Assets ......................................................................................... 17 2.1.2: Identification of PAPs .......................................................................................................... 18 2.1.3: Valuation of Affected Asset ............................................................................................... 18 • Buildings and Structure ............................................................................................................. 18 • Farm crops and trees ................................................................................................................ 18 • Loss of Income .......................................................................................................................... 19 • Disturbance Allowance ............................................................................................................. 19 2.1.4 Cut-off Date .................................................................................................................. 19 2.2 Results ........................................................................................................................................ 19 3.0: Affected Assets .............................................................................................................................. 20 4: Socio Economic Features and Affected People’s Livelihoods ........................................................... 21 5.0: Description of Compensation and Other Resettlement Assistance .............................................. 24 5.1 Payment of Compensation ....................................................................................................... 24 5.2 Minimizing land compensation payment ................................................................................. 24 5.3 Compensation payment principles ........................................................................................... 24 5.3 Eligibility and entitlement of PAPs ............................................................................................ 24 5.5 Compensation Payment Team .................................................................................................. 26 5.6 Role of the Compensation Payment Team ............................................................................... 26 6.0 Consultation with Displaced People ............................................................................................... 26 7.0 Procedure for Grievance Redress ................................................................................................... 27 7.1 Community Safeguards Teams / Community Grievance Redress .............................................. 27 Page 2 of 70 7.2 District Safeguards Team ............................................................................................................ 27 7.3 Regional Safeguards Team .......................................................................................................... 28 7.4 National Safeguards Team ........................................................................................................ 28 8.0 Monitoring and Evaluation ....................................................................................................... 28 9.0 Institutional Responsibilities and Arrangement for Implementation ............................................. 29 10.0: Timetable, Budget and Funding Arrangements .......................................................................... 30 10.1 Timetable .................................................................................................................................. 30 10.2 Budget and funding arrangements ........................................................................................... 31 Conclusion ............................................................................................................................................. 32 11.0 References .................................................................................................................................... 33 APPENDIX I: PAP TABLE ......................................................................................................................... 34 APPENDIX III: COMPENSATION DISCLOSURE FORM ............................................................................. 38 APPENDIX IV: GRIEVANCE REDRESS SHEET ........................................................................................... 39 APPENDIX V: LAND ACQUISITION FORM .......................................................................................... 40 APPENDIX VI: COMPLIANCE MONITORING, PERFORMANCE TRACKING AND REPORTING TOOL ........ 45 APPENDIX VII: SOCIO-ECONOMIC DATA COLLECTION INSTRUMENT ................................................... 50 APPENDIX VIII: CHECKLIST FOR CONSULTATION AND NEGOTIATION WITH PAPs ............................... 51 APPENDIX IX: MINUTES OF MEETING WITH PAPs ................................................................................ 53 Loss of Income ................................................................................................................................. 54 Disturbance Allowance ................................................................................................................... 54 Appendix X Minutes of Meeting with PAPS .......................................................................................... 57 Loss of Income ................................................................................................................................. 58 Disturbance Allowance ................................................................................................................... 59 APPENDIX XI: EVALUATION INDICATORS FOR RESETTLEMENT ISSUES ................................................ 61 APPENDIX XII: GRIEVANCE REDRESS MECHANISM ............................................................................... 63 APPENDIX XIII: GALLERY OF PICTURES .................................................................................................. 64 List of Tables Table 1a: System Components.............................................................................................................. 14 Table 2: Other Key System Profile ........................................................................................................ 15 Table 3: Land Valuation Division Approved Annual Crop Rates ........................................................... 18 Table 4: Categories and numbers of PAPs ............................................................................................ 20 Table 5: Affected Asset and their Conditions ....................................................................................... 20 Table 6: PAPs affected by key components of Water System .............................................................. 21 Table 7: Summary of socio-economic data of PAP in Asiri and Jankufa Community ........................... 22 Table 8: Eligibility and Entitlement Matrix............................................................................................ 25 Table 9: Institutional Responsibilities for ARAP implementation ......................................................... 30 Table 10: ARAP Implementation Schedule ........................................................................................... 30 Page 3 of 70 Table 11: Budget for Implementation of ARAP .................................................................................... 32 List of Acronyms AF- SRWSP – Additional Financing - Sustainable Rural Water and Sanitation Project ARAP – Abbreviated Resettlement Action Plan CWSA - Community Water and Sanitation Agency EPA – Environmental Protection Agency LVD - Land Valuation Division MMDA - Metropolitan, Municipal and District Assembly PAPs - Project Affected Persons S4Ts - Social Safeguards Support Services Team WB - World Bank Page 4 of 70 Definition of terms Concept/term Definition/meaning Compensation: Payment in cash and / or in kind for an asset or resource that is adversely affected by the Project. Cost of The reasonable expenses incidental to any necessary change of residence or Disturbance place of business by any person having a right or interest in the land; Economic Loss of definable income streams or means of livelihood resulting from displacement: Project-related land acquisition in the Project Footprint and/or obstructed access to the resources (land, water, or forest) located therein for which a recognized right of access exists. Entitlement: The compensation, rights and assistance measures offered by this Abbreviated Resettlement Action Plan Involuntary Resettlement is involuntary when the affected persons or communities do Resettlement: not have the right to refuse land acquisition or restriction on land use that result in displacement. Livelihoods Programs that will provide Project Affected Households with a viable restoration: opportunity to restore their livelihoods to pre-Project levels. Market value The sum of money which the land might have been expected to realise if sold in the open market by a willing seller at the time of the declaration Physical Relocation or loss of residential land and/or non-residential structures and displacement: physical assets because such structures / assets are located in the Project Footprint. Project Affected Any person who, as a result of the Project, loses an existing recognized right Person: to own, use, or otherwise benefit from a built structure, land (residential, agricultural, or pasture),annual or perennial crops and trees, or any other fixed or moveable asset, either in full or in part, permanently or temporarily. Replacement Value The value of the land where there is no demand or market for the land by reason of the situation or of the purpose for which the land was devoted at a time and shall be the amount required for reasonable re-instatement equivalent to the condition of the land at the date of the said declaration. Resettlement: A compensation process through which physically displaced households are provided with replacement plots and residential structures at a resettlement community Abbreviated A public document which specifies the procedures and actions to be Resettlement undertaken to mitigate adverse effects, compensate losses, and provide Action Plan development benefits to project affected households. ARAP is (ARAP): recommended for less than 200 PAPs. Stakeholders: Persons or groups who are affected by or can affect the outcome of the Project. Stakeholders may be individuals, interest groups, government agencies, or corporate organizations. Vulnerable: Project Affected People who, by virtue of gender, ethnicity, age, physical or mental disability, economic disadvantage, or social status, may be more adversely affected by resettlement than others and who may be limited in their ability to claim or take advantage of resettlement assistance and related development benefits. Source: State Lands Act, 1962, Act 125, World Bank’s Operational Policy, OP 4.12 Page 5 of 70 Compensation Summary Nos. Variables Data 1 Country Ghana 2 Region/Province Brong Ahafo Region 3 District Jaman North 4 Village Asiri and Jankufa 5 Activities that requires temporary or permanent Laying of pipelines, construction high level lands tanks, pump houses, standpipes and Water System Management Offices 6 Project Total Cost GHS 2,590,516.08 (GHS 1,550,202.42 –Asiri, GHS 1,040,313.66 -Jankufa) 7 Total Resettlement Cost GHS 2,906.00 8 Number of Affected People (PAP) 19 PAPs 9 Number of Affected Households (AH) 19 Household 10 Number of Affected Female 4 Females 11 Number of commercial shops to be partly 5 demolished 12 Number of household structures to be partly 3 demolished 13 Number of farms (crops) to be destroyed 1 14 Number of business tables, tent and kiosks 10 displaced along road reservation 15 Total Areas of expropriated land in hectare (ha) Estimated Total = 1 and half hectares 1m*8,000m parcel of land for transmission lines, 1m*16,000m for distribution lines, 14 number 5m*7m parcel of land for standpipes, 2 number 25m*30m parcel of land for water system offices, 5 number 12m *12m parcel of land for pump houses, 1 number 15m*15m parcel of land for high level tank Page 6 of 70 Executive Summary The Community Water and Sanitation Agency is being supported by the World Bank to construct Small Town Piped Water System in Ghana under the Additional Financing of the Sustainable Rural Water and Sanitation Project (AF-SRWSP). The AF-SRWSP is aimed at improving access to potable water and improved sanitation in rural communities and small towns in Ghana. As parts of the project, one Small Town Piped Water System will be constructed to deliver water to the Asiri and Jankufa communities in the Brong Ahafo Region. 1. Compensation Summary In all, 19 Project Affected Persons (PAP) were identified which requires that processes for involuntarily land acquisition is triggered as per the World Bank Policy guidelines (OP 4.12) and the Resettlement Policy Framework of the SRWSP. There were no vulnerable PAP whilst four (4) PAPs were female. The 19 PAPs are entitled to cash compensation as determined by the Lands Valuation Division of the Lands Commission of Ghana. 2. Description of the Project / resettlement The construction of the Asiri and Jankufa Small Town Piped Water Systems require the establishment of source, laying of transmission and distribution pipelines, construction of Water System Office, High level tanks and pump house. The construction of the key components of the water system will require acquisition of lands, damage of structures and relocation of movable asserts. Nineteen (19) PAPs who were displaced on road reservation (right of way) will be provided with assistance to relocate. 3. Objectives of the ARAP The purpose and objective of the Abbreviated Resettlement Action Plan (ARAPs) is to outline a set of mitigation and monitoring measures that will be used to curtail or minimize to acceptable levels the adverse social impacts that may occur during the construction of the small town piped water system. The methodology and approach to the preparation of the ARAP involved site verification visits, consultation with relevant stakeholders, review of literature, generation of baseline data, and identification of social issues associated with the construction works. The preparation of this Abbreviated Resettlement Action Plan (ARAP) is in response to the planning, implementation and monitoring processes required to ensure that people are better or at least, not made worse off than they were before the construction of the water system. The ARAP considered policies and laws guiding land and property acquisition, ownership and compensation in Ghana including the Constitution of the Republic of Ghana, Administration of Lands Act, 1962 (Act 123), State Lands Act, 1962 (Act 125) and State Lands Regulations 1962 (LI 230). Other policy documents considered in the preparation of the ARAP were the State Lands (Amendment) (No.2) Regulations 1963 (LI 285), Lands (Statutory Way Leaves) Act, 1963 (Act 186) and the World Bank Operational Policy OP 4.12. 4. Socio-Economic Characteristics of PAPs Out of the findings of the survey, 15 out of the 19 PAPs were males representing (78.9%) whilst 4 PAPs representing (21.1%) were females. In assessing the literacy levels of the PAPs, 12 out of the 19 PAPs representing 63.2 % were illiterate but only 7 (36.8%) were literate. The PAPs who were literate had mainly completed basic schools whilst three had proceeded to the second cycle level. One PAP had risen though tertiary level of education. The survey also revealed that 17 PAPs representing 89.5 % were natives of the community. In relation to livelihood, 14 PAPs representing 73.7% depended on petty trading mainly within the road reservations for their Page 7 of 70 daily income. 4 PAPs (21.1 %) were engaged in both trading and farming and 1 PAP (5.3%) was into trading and other livelihood sources. The livelihood of these PAPs may be affected during the trenching for the laying of pipelines. All the PAPs whose livelihood will be affected will be compensated for either loss of income or disturbance or both. The commodities that the PAPs engage in for their livelihood included the sale of credit cards, food items and general goods. The PAPs had number of dependants mainly ranging from 1 to 9 persons. Majority of the PAPs (13) representing 68.4 % had dependants ranging below 3 persons whilst only 4 PAPs (21.1 %) had 7 dependants and above. Two (2) other PAPs representing 10.5% had dependants ranging from 4 to 6. There were no vulnerable persons (persons aged 70 years, widow, orphans, physically challenged persons etc.) among the PAPs. The PAPs who carry out their businesses on road reservations in the Asiri and Jankufa communities will face a high risk of injury during the trenching for the laying of the pipelines. Consequently, both the native and non-native PAPs will be displaced to closer locations with equal business opportunities. The income of the PAPs who sell along the road reservations will be affected during the construction. There is an opportunity for businesses of traders to boom during the construction period since the workers of the contractor will patronise items sold by the petty traders in the Asiri and Jankufa communities. There are land constraints especially along the community highway due to business opportunities that the high way presents. As a result several business shops have been established along the road. Most of these shops have encroached the road reservation for the construction of the water system in the community. However, there are several lands for the construction of mechanised boreholes, standpipes, system office and high level tank. 5. Socio-economic impact of the project on the PAPs The lands that will be used for the laying of pipelines largely belong to the state (road reservations / Right of Way) whilst the land for the construction of high level tank and office space are communal lands entrusted in the hands of the chief. Nonetheless, the project will follow the land acquisition protocol provided in the RPF to acquire land for project activities, pay compensation and safeguard them with appropriate documentation. There are no structures, crops or other form of asset on the land. In all 11 PAPs will be displaced from the road reservations for the laying of transmission and distribution pipelines. These PAPs will be assisted to relocate to places of similar economic opportunities. The 11 PAPs will be supported for the relocation of business shops, loss of income and disturbances to be determined by the Lands Valuation Division and in accordance with the Resettlement Policy Framework of the Project. This is to minimise the adverse socio-economic impact of the project on the people. The pavement of three (3) business shops will be affected since the business shops have encroached the road reservations year marked for the trenching and laying of distribution and transmission lines for the construction of the water system. The payment of the shops will be affected through trenching. The affected shops had mass concrete floors. The affected floor will be restituted with mass concrete of similar thickness. An estimated land space of half hectare will be used for the construction of the water system. A total of 1m*8,000m (for transmission pipelines), 1m*16,000m (for distribution pipelines) were state lands reserved for the construction of utility lines including pipelines. There are no adverse social impact on the state (owner) since the land was reserved for the same purpose. Fourteen (14) 5m*7m communal lands at different locations at Asiri and Jankufa communities Page 8 of 70 will be used for the construction of standpipes. Two (2) 15m*15m parcel of land will also be used for the construction of two (2) high level tanks. The project will follow the land acquisition protocol provided in the RPF to acquire these lands for the stand-pipes, pay appropriate compensations and safeguard them with appropriate documentation. 6. Legal and Institutional Framework for Resettlement The construction of the Asiri and Jankufa water systems require the use of long stretch of lands especially for the laying of transmission and distributions lines. As a result various land holdings will be impacted. It is therefore pertinent to consider the various land holding arrangements in the assessment of compensation and resettlement for the various interests on lands to be affected. Regulatory oversight of water sector land acquisition and resettlement activities and actions is mostly governed by the following: a. the 1992 Constitution of the Republic Of Ghana (Article 20 especially); the State Lands Act, 1962 (Act 125) and State Lands (Amendment) Act, 2000 (Act 586) –which is the principal law under which private lands could be compulsorily acquired by the President for the public benefit; b. the Administration of Lands Act, 1962 (Act 123) –will facilitate the management and administration of stool lands; c. the Lands Statutory Wayleaves Act, 1963 (Act 186) which will deal with the creation and enforcement of Right of Ways (RoW); d. The National Land Policy (1999), provide guidelines aimed at enhancing land management systems, land use, conservation of land resource and enhancing environmental quality. The policy give protection to proprietary rights and promotes the concept of prompt payment of adequate and fair compensation for compulsorily acquired lands and also create the enabling environment for community participation in sustainable land management. e. The World Bank policy on Involuntary Resettlement (OP 4.12) will be applied. The policy will complement existing national regulations to ensure that resettlement and rehabilitation principles are adopted under the project. This will ensure that compensation at replacement cost, resettlement and rehabilitation assistance to all project affected persons (loss of land, residences, business establishments and other such immovable properties), including the informal dwellers/squatters are well catered for under the project. f. The Resettlement Policy Framework (RPF) will serve as the guiding document for the implementing the resettlement issues under during the implementation of the project. In circumstances where gabs exist between the national regulations and the World Bank Policy, the World Bank Policy applies as stated in the RPF. Several institutions will participate in the implementation of the resettlement processes for the construction of the water system. However, key actors shall include the a. Ministry of Sanitation and Water Resource – will monitor and provide technical guidance for the attainment of project targets b. Ministry of Finance – will provide the financial resources for the timely implementation of projects Page 9 of 70 c. Community Water and Sanitation Agency - will provide the overall supervision for the implementation of resettlement issues and assist in resolving grievances under the project: d. Municipal/ District Assembly – will trigger the resettlement process through inventory of affected person and asset, implement the ARAP, resolve grievances and payment of compensation in collaboration with other stakeholders such as CWSA and the community e. Lands Commission – will expropriate lands for public interest including the use of land for the provision of potable water to the citizens of Ghana f. Land Valuation Division – will assist in the valuation and compensation payment process and reporting g. Community – will support the District Assembly in the resettlement of Affected Persons in resolving grievances h. Safeguards Technical Team / Regional / District and Community Safeguards Team – will coordinate and provide technical support for stakeholders in the implementation of resettlement issues and associated compensation payment at the National, Regional, District and Community Levels. 7. Compensation Plan The Jaman North District Assembly with support from Community Water and Sanitation Agency set 15th August 2018 as the cut-off date for the determination of PAPs. Based on the cut-off date the joint team captured all the affected asset and PAPs. The date was agreed on by all stakeholders including the chief and elders of the Asiri and Jankufa communities and Community Safeguards Team. The cut-off date was announced to the entire community in a general community meeting on 5th August 2018 and the rationale behind the cut-off date explained to all stakeholders. The project identified 19 right owners of assets that will be affected by the construction of the water system. Different eligibility and entitlement will be applied to the various categories of PAPs as per the Resettlement Policy Framework and at values determined by the Lands Valuation Division of the Lands Commission. According to the World Bank’s Involuntary Resettlement Policies OP 4.12, PAPs may be eligible for compensation and resettlement assistance if they: a. Have formal legal rights to land (including customary and traditional rights recognized under the Lands Act. b. Do not have formal legal rights to land at the time the census begins but have a recognizable legal right or claim to such land or assets. c. Have no recognizable legal right or claim to the land they are occupying (i.e. squatters, ownerships under dispute, etc). The State Lands Act 1963 section 6(1) of the Government of Ghana also state that any person whose property is affected by public projects shall be entitled to compensation. As a result the census identifies three main eligible PAPs who all do not have formal legal rights to land at the time the census began but have a recognizable legal right or claim to such assets and will be provided with the following entitlement: Page 10 of 70 a. Eight (8) PAPs whose business shops and structures will be partly demolished (trenching through pavement of shop). The business shops will be restituted at full replacement value together with loss of income and disturbance allowance of 10% of total compensation value; b. the 11 PAPs whose movable business assets are on the right of way: They will be compensated with cost of displacing the affected structure, cost of moving affected structure back to project affected land and or loss of income with assistance to livelihood restoration; and disturbance allowance of 10% of total compensation value; As per the OP 4.12 the compensation principles to be used include payment of adequate compensation, prior to the displacement or destruction and at full replacement value as determined by the Lands Valuation Division of the Land Commission of Ghana. Consultations with PAPs and host communities were carried out mainly to establish impacts and risks that PAPs will face due to relocation, and also to sensitize them on the impact of the project. The 19 PAPs identifies were properly consulted in three separate meetings organised with their active participation to address their concerns. In addition, each PAP was consulted on one-on- one basis. In these consultations, the CWSA was guided by the need to ensure Free-Prior-and Informed Consultation with the PAPs. The entitlement sheets were endorsed by the PAPs confirming their readiness to accept their compensation packages. This exercise was necessary in order to solicit for feedbacks from the PAPs. The outcomes of the consultations helped in the establishment of robust Grievance Team for Conflict resolution. A total of 11 PAPs whose movable business tables were located on the right of way will be relocated on sites close the formal business sites to minimize the adverse economic impact on the PAPs. The 11 PAP will be relocated between 5th April 2019 to 10th April 2019. The total cost of affected asset of PAPs compensation is estimated at Two Thousand Nine Hundred and Six Ghana Cedis (GHS 2,906.00) .In order to ensure that affected asset are well restituted the Jaman North District Assembly with support from CWSA and contractors will restitute all affected asset at full replacement cost to minimise adverse impacts on PAPs. 8. Arbitration and Grievance Redress Grievance expression and management mechanism has been established to involve the already existing local structures at the community level, district, regional and national levels. By this approach, three (3) gender-based teams called Safeguards Teams are responsible to ensure that grievances are timely resolved. The Safeguards Teams have been trained and resourced with grievance redress sheets to document and keep complaints and grievances. The Safeguards Teams receives complaints through varying means including one–on–one meeting, telephone calls, during community meetings and other means deemed convenient and appropriate by the aggrieved persons. Text messages is another means by which aggrieved persons can channel their complaints to them. If the grievance is not resolved within specified time, a higher safeguards team (Community-District-Regional-National) takes up the responsibility to resolves them. Aggrieved Persons who are uncertified with the outcome of community, district, regional and national team’s arbitration have the opportunity to seek redress from the law courts of Ghana. Page 11 of 70 9. Monitoring and Evaluation An ARAP monitoring and evaluation mechanism has been provided to ensure timely and successful implementation of agreed actions and the delivery of resettlement package under the project. In order to ensure that resettlement issues that are captured in the ARAP are adhered to, the following monitoring measures have been put in place; i. compliance monitoring tools have been developed to assist effective monitoring of resettlement issues. ii. process or impact monitoring will be carried out periodical by National, Regional and District Safeguards monitoring teams iii. ARAP completion Audit will be carried out by an external consultant at the end of the project General monitoring indicators shall include: (i) documented evidence of a number of public consultations, (ii) grievance procedures in place and functioning, (iii) timely execution of resettlement arrangements, and (iv) timely and adequate compensation payment to affected parties. The PAPs and the community will actively participate in the monitoring and evaluation of resettlement issues. The monitoring outcomes and completion reports on resettlement issues will be disseminated to key stakeholders including the Ministry of Sanitation and Water Resources, Community Water and Sanitation Agency, Jaman North District Assembly, Asiri and Jankufa Communities and the World Bank. An estimated amount of Eight Thousand and Two Hundred and Fifty Four Ghana Cedis, Seventy Three Pesewas (GHS 8,254.73) is required to implement the ARAP. Page 12 of 70 1.0 Introduction The Community Water and Sanitation Agency, intends to construct two (2) Small Town Piped Water System in the Asiri and Jankufa communities in the Brong Ahafo Region. This initiative is part of the Additional Financing of the Sustainable Rural Water and Sanitation Project (AF- SRWSP) to be financed by the International Development Association of the World Bank. The AF-SRWSP is aimed at improving access to potable water and improved sanitation in rural communities and small towns in Ghana. Under the project, the Asiri and Jankufa communities will benefit from the construction of two (2) new water management offices (Asiri -1 and Jankufa 1), 2 high level tanks (Asiri -1 and Jankufa 1), 14 stand pipes (Asiri-6 and Jankufa-8), distribution and transmission lines and pump houses. The water system is designed to extend water to all houses in the two communities. The main objectives of the project are to expand access to water and sanitation facilities in rural and small town communities and strengthen local capacity to ensure sustainability of the water and sanitation facilities. In Ghana there are several pieces of legislation that support resettlement of people. These pieces of legislature include the Constitution of the Republic of Ghana, National Land Policy, the lands (statutory wayleaves) Act, 1963, the State Land Act, 162 and the Lands Commission Act 2008, Act 767. These legal frameworks have provisions for resettlement of people that may be displaced from their residential or non-residential areas due to external factors including those emanating from human activities (anthropogenic) or caused by acts of nature. The legislature provides standard procedures for relocation of people. The legislature ensures that displaced people do not suffer both physical displacement and economic disruptions. It provides options for PAPs to be compensated for loss of assets and streams of income that came from their economic activities. The Land Valuation Division is empowered to carry out property valuations to provide guidance on economic compensation to cover losses in assets and economic activities. The Bank’s resettlement policies- Involuntary Resettlement, Land acquisition, population displacement and compensation payment are required to be followed. Lands for the construction of the new water system have been assessed. In order to minimize destruction of asset, properties and businesses which affects livelihood of people, state and communal lands were mainly identified for construction of the water system. Several assets and properties which were to be affected were avoided through alternative routing exercises conducted on the field. The transmission and distribution lines were mainly routed through the right of way. The right of way was considered mainly to avoid destruction of several permanent assets in the community. The ARAP therefore covers those PAPs who despite all the alternatives will still have their assets affected. According to the World Bank’s Safeguards Policy on involuntary resettlement, persons who will be impacted by the project should be assisted in their efforts to improve their livelihoods and standards of living or at least to restore them, in real terms, to pre-displacement levels or to levels prevailing prior to the beginning of project implementation, whichever is higher. The project is preparing this Abbreviated Resettlement Action Plan (ARAP) to guide the compensation process. An ARAP is prepared because the number of persons to be impacted are less than 200 persons. The ARAP preparation is to ensure that people who will be affected by the SRWSP are informed about their options and rights pertaining to compensation, consulted on offered Page 13 of 70 choices, provided with technically and economically feasible resettlement alternatives and given prompt and effective compensation at full replacement cost for losses of assets attributed directly to the project. The preparation of ARAP builds upon previous public consultations, negotiations and final agreements reached between CWSA, Chiefs and elders of Jankufa and Asiri communities, Jaman North District Assembly, Environmental Protection Agency and Land Valuation Division of the Lands Commission with the aim of safeguarding the environment and social arrangements of the project beneficiaries. 1.1 Brief Description of the Sub Project Table 1a: System Components The Asiri and Jankufa Small Town Piped Water Systems have the following key components detailed on table 1 Nos. Variables Data 1 Country Ghana 2 Region/Province Brong Ahafo Region 3 District Jaman North 4 Village Asiri and Jankufa 5 Activities that requires temporary or permanent Laying of pipelines, construction high level lands tanks, pump houses, standpipes and Water System Management Offices 6 Project Total Cost GHS 2,590,516.08 (GHS 1,550,202.42 –Asiri, GHS 1,040,313.66 -Jankufa) 7 Total Resettlement Cost GHS 2,906.00 8 Number of Affected People (PAP) 19 PAPs 9 Number of Affected Households (AH) 19 Household 10 Number of Affected Female 4 Females 11 Number of commercial shops to be partly 5 demolished 12 Number of household structures to be partly 3 demolished 13 Number of farm (crops) to be destroyed 1 14 Number of business tables, tent and kiosks 10 displaced along road reservation 15 Total Areas of expropriated land in hectare (ha) Estimated Total = 1 and half hectares 1m*8,000m parcel of land for transmission lines, 1m*16,000m for distribution lines, 14 number 5m*7m parcel of land for standpipes, 2 number 25m*30m parcel of land for water system offices, 5 number 12m *12m parcel of land for pump houses, 1 number 15m*15m parcel of land for high level tank Table 1b: System Components ASIRI Description Details Page 14 of 70 1 Sources 3 new mechanised boreholes located at different areas in the community. These boreholes will have 3 installed pump houses. 2 High Level 1 New High Level Tanks with capacities 100m3 3 Transmission Lines 4,000 m 4 Distribution Lines 8,000 m 5 System Office 1 New Water System Office located in Asiri 6 Stand Pipe 8 stand pipes located in different areas in the Asiri Community 7 Electro mechanical The system will be connected to the National Grid JANKUFA Description Details 1 Sources 2 new mechanised boreholes located at different areas in the community. These boreholes will have 2 installed pump houses. 2 High Level 1 New High Level Tanks with capacities 50m3 3 Transmission Lines 4,000 m 4 Distribution Lines 6,000 m 5 System Office 1 New Water System Office located in Jankufa 6 Stand Pipe 6 stand pipes located in different areas in the Jankufa 7 Electro mechanical The system will be connected to the National Grid and solar panel Table 2: Other Key System Profile Other Key Project Profile are contained in table 2: ASIRI Description Details 1 Beneficiary Community(s) Asiri 2 Consultant Super Hydro Consult 3 Contractor Catsunity Construction Limited 4 Client Jaman North District Assembly 5 Project Facilitator Community Water and Sanitation Agency, Brong Ahafo Region 6 Beneficiary Population 6,091 People 7 Contract Sum GHS 1,550,202.42 8 Contract Duration 8 months 9 Proposed Start Date 1st April, 2019 10 Proposed Practical 30th November, 2019 Completion date JAKUFA 1 Beneficiary Community(s) Jankufa 2 Consultant Super Hydro Consult 3 Contractor Letasko Ventures 4 Client Jaman North District Assembly 5 Project Facilitator Community Water and Sanitation Agency, Brong Ahafo Region 6 Beneficiary Population 2,996 People 7 Contract Sum GHS 1,040,313.66 Page 15 of 70 8 Contract Duration 8 months 9 Proposed Start Date 1st April, 2019 10 Proposed Practical 30th November, 2019 Completion date 1.2 Sub-Project Activities, Location and Land Needs 1.2.1 Establishment of 5 Mechanised Borehole The Asiri and Jankufa Small Town Piped Water System requires the drilling and mechanization of three (3) boreholes (Asiri) and two (2) borehole (Jankufa). Four (4) 12m*12m piece of land is required for the drilling of the 5 boreholes and construction of 5 pump houses to supply water into the two (2) high level tanks (Asiri – 1 and Jankufa-1) in the two communities. 1.2.2: Transmission Lines A total of 8,000m *1m (4,000m *1m each in the two communities) length of land is required to support the laying of transmission pipelines for the construction of the Asiri and Jankufa water systems. The lands required for the laying of the pipes are mainly public or community lands located along the right of way. The required lands for the laying of the transmission lines mainly fall within utility zones or along roads in the Asiri and Jankufa communities. No privately owned lands will be involved in the laying of transmission lines. 1.2.3: High Level Tank Two (2) 15m*15m parcels of land are required for the construction of two (2) high level tanks. One (1) tank each will be located in Asiri and Jankufa communities respectively. The acquisition and documentation of the lands will be done before commencement of construction work. 1.2.4: Distribution Lines A total of 16,000m * 1m (Asiri-8000m and Jankufa-8000) length of land will be required for the laying of distribution lines to various parts of the community. The main lines will be laid on public and community lands. No privately owned lands are involved. The distribution network covers both Asiri and Jankufa communities. Some institutions including basic schools, police station and a health facilities will be covered in the two communities. 1.2.5: Standpipes A total of fourteen (14) 5m*7m pieces of land are required for the construction of 8 standpipes in Asiri and 6 standpipes in Jankufa communities. The standpipes will be located in 14 different suburbs in the Asiri and Jankufa communities. The Chief and opinion leaders have been consulted and lands have been released and documented for the construction of the 14 standpipes in the two communities. 1.2.6: Office Building A land space of two (2) 18m*30m is needed for the construction of Water System Management Offices in Asiri and Jankufa. One (1) System Management Office each will be constructed in Asiri and Jankufa respectively. Three parcels of land selected for the construction of the office belongs to the Chief of Asiri and Jankufa. The piece of land belonging to the Chiefs were selected based on their suitability for offices. Page 16 of 70 1.3: Land Needs Justification and Minimization Lands are needed for the construction of all the key components of the water system. Communal or stool lands vested in the traditional authorities and public lands will be consider ed first in all cases to minimise individual land loss or adverse impact on people. The project will only resort to family lands and individual lands when individual lands are unavailable or unsuitable for the construction of the key components to minimise adverse impacts on people. Measures will be put in place to prevent abuse. The scope of the project, lands sizes required for the construction of key components of the water system were disclosed to the communities and land owners. Voluntary land donations for the project will be welcomed and encouraged in all cases but measures will be put in place to prevent abuse. As much as possible, the project will minimise displacement of people. Public lands along roads (right of way or road reservation) will be used for the construction of transmission and distribution pipelines to minimise the displacement of people in the beneficiary community. Wherever inhabited dwellings may potentially be affected by a component of a project, the sub-project will be rerouted to avoid any impact on such dwellings and to avoid displacement or relocation. For major water facilities like reservoir and office buildings, minimization of land impact will be considered into site and technology selection and design criteria. 2: Census Survey of Displaced Persons and Valuation of Assets 2.1 Methodology In order to adequately collect information pertaining to PAPs, project area and affected assets, quantitative method was dominantly used. Semi structured questionnaires was used to carry out a census survey of affected PAPs. Quantitative assessment was also employed in the valuation of affected assets (crops, structures and land). Data was collected through one-on- one consultation with PAPs and key stakeholders in the community including the Chiefs, land owners, Opinion leaders, Assembly members and District Assembly Staff. Through the consultations and meetings with PAPs and stakeholders coupled with field visitation, socio- economic data was collected and analysed. Method employed for the preparation of the ARAP was aimed at ensuring transparency hence, affected people were consulted and given their demonstrable acceptance to the PAP identification, consultation, valuation of asset and ARAP preparation. Free-Prior and Informed Consultation (FPIC) method was used in consulting the PAPs. This helped the PAPs to contribute freely to the discussions and consultation processes. 2.1.1: Identification of Affected Assets A professional water system drawing covering the locations of the key components namely the boreholes, transmission and distribution lines, high level tank, stand pipes and water system office was prepared. Three separate visits by Community Water and Sanitation Agency, Jaman District Assembly and Super Hydro Consult (Water Consultant) and selected community members was carried out in the project community to validate the drawings and assess affected assets for review. The assessment was done to cover the lands to be used for the laying of pipelines and construction of sub project components, affected structures, crops and other intangible assets where necessary. Photograph of affected assets were taken for documentation. Page 17 of 70 2.1.2: Identification of PAPs A semi structured questionnaire was developed to collect the socio-economic data on all PAPs. The PAPs were consulted one-on-one and the rationale for the administration of the semi structured questionnaires was explained to all the PAPs. Basic social and economic data covering the sex, livelihood, literacy, dependency, religion, vulnerability and income levels among others were captured (see Annex II). Photograph of the PAPs were taken for the development of the ARAP. 2.1.3: Valuation of Affected Asset The valuation of affected asset was done in line with the eligibility and entitlement matrix of the Resettlement Policy Framework of the SRWSP. Officers of the Land Valuation Division led the valuation of all affected assets in the Asiri and Jankufa communities with support from staff of Community Water and Sanitation Agency, Jaman North District Assembly, Water Consultant and Community Safeguards Team of the Asiri and Jankufa Communities. The valuation was done based on government approved standards as follows: • Buildings and Structure Replacement cost method was used to determine the market value and based on land in comparable site, related structure and support services, prices of items on the local market, cost of transport and estimate for construction of new ones. • Farm crops and trees Cash compensation was determined for the PAP for damages or destruction of crops based on negotiations with the Land Valuation Division as per the approved annual crop rates in the table below. Table 3: Land Valuation Division Approved Annual Crop Rates LAND VALUATION DIVISION (LVD) APPROVED ANNUAL CROP RATES STAGE I STAGE 2 STAGE 3 (1/2 STAGE 4 (SEEDLING) (1/4 GROWN) (MATURED) S/N CODE CROP GROWN) GH¢/ACRE GH¢/ACRE GH¢/ACRE GH¢/ACRE SMALL MEDIUM MATURED SEEDLINGS 1 Be Beans 1,584.00 1,700.00 1,883.00 1,962.00 2 Cr Corn/Maize 1,549.13 1,867.00 2,071.00 2,260.50 3 Gn Groundnut 1340.63 1,441.00 1,581.00 2,976.60 4 Gc Guinea Corn 1,377.00 1,622.00 1,932.00 2,260.50 5 Mi Millet 1,549.13 1,867.00 2,173.00 2,311.88 6 Ok Okro 2,340.00 2,949.00 3,643.20 3,776.63 7 Pe Pepper 2,132.00 2,676.00 3,194.00 3,855.00 Page 18 of 70 Rice (rain 8 Rr 2,202.00 2,465.10 3,118.50 3,633.75 feed) 9 Sg Sorghum 1,377.00 1,622.00 1,932.00 2,260.50 10 SB Shea Butter 635.58 2,348.25 3,308.58 4,072.86 12 TK Teak 22,050.00 33,075.00 44,100.00 55,125.00 • Loss of Income Value was done based on net monthly profit for the business to cover the period when the business is not operating. • Disturbance Allowance Disturbances allowance was valued at 10% of total compensation in line with guidelines of the Land Valuation Division of the Lands Commission and as per the Resettlement Policy Framework of the Project. • Persons with formal legal rights to land Persons with formal legal right to land were compensated for land lost and other assistance • Persons without formal legal rights to land at time of notification but have claims to property recognized by community leaders. Persons without formal legal rights to land at time of notification but have claims to property recognized by community leaders were compensated for land lost and other assistance. • Persons with no recognizable legal right or claim to land they are occupying e.g. Squatters PAPs in this category will be provided with resettlement assistance and compensation for any physical structure destroyed on the land. • Persons encroaching on land after the notification No compensation / consultation with such persons to relocate 2.1.4 Cut-off Date The Jaman North District Assembly with support from Community Water and Sanitation Agency set 15th August 2018 as the cut-off date for the determination of PAPs. Based on the cut-off date, the joint team captured all the affected asset and PAPs. The date was agreed on by all stakeholders including the chief and elders of the Asiri and Jankufa communities and the Community Safeguards Team. The cut-off date was announced to the entire community in a general community meeting on 8th August 2018 and the rationale behind the cut-off date explained to all stakeholders. 2.2 Results Table 4 shows the categories and numbers of PAPs and their assets that were affected by the sub project Page 19 of 70 Table 4: Categories and numbers of PAPs S/N Category of PAPs Numbers 1 PAPs whose structures are to be damaged 8 2 PAPs whose crops are affected 1 3 PAPs whose business tables, tent and kiosks are displaced along 10 road reservation Sub Total 19 3.0: Affected Assets The sub project affected some structures and land as summarised on table 5 below Table 5: Affected Asset and their Conditions Affected No Condition Categorisation Categorisati Catego Description Asset of of PAPs by Sex on by Youth risatio PA and Adult n by Ps vulner ability No. of Males Female Youth Adult vulnerab le PAPs Wooden 1 Not in 1 0 0 1 0 Demolition pavement good of wooden of shop condition pavement to give way for tenching Soakaway 2 Not in 1 1 0 2 0 Demolition good of soakway condition of bathroom Crops 1 In good 0 1 0 1 0 Demolition condition of crops Wooden 3 Not in 2 1 0 2 0 Relocation Kiosk good of wooden condition kiosk Cement 2 In good 2 0 0 2 0 Demolition pavement condition of mass concrete pavement Business 5 2 in good 4 1 2 3 0 Relocation table and condition of business tent and 3 not table in good condition Clearing 1 Not in 1 0 0 1 0 Clearing of of already good demolished demolishe condition urinal d urinal Trenching 4 In good 4 0 2 2 0 Trenching through condition through tent Tents Page 20 of 70 Total 19 15 4 4 15 0 Table below contains the number of PAPs affected by the key components of the sub project Table 6: PAPs affected by key components of Water System S/N Component Number of PAPs A Transmission Lines 7 B Distribution Lines 12 Total 19 4: Socio Economic Features and Affected People’s Livelihoods The Socio-economic survey carried out by the joint team from CWSA and Jaman North District Assembly staff assessed the gender, literacy, livelihood, dependency, vulnerability statuses of the PAPs. Out of the findings of the survey, 15 out of the 19 PAPs were males representing (78.9%) whilst 4 PAPs representing (21.1%) were females. In assessing the literacy levels of the PAPs, 12 out of the 19 PAPs representing 63.2 % were illiterate but only 7 (36.8%) were literate. The PAPs who were literate had mainly completed basic schools whilst three had proceeded to the second cycle level. One PAP had risen though tertiary level of education. The survey also revealed that 17 PAPs representing 89.5 % were natives of the community. In relation to livelihood, 14 PAPs representing 73.7% depended on petty trading mainly within the road reservations for their daily income. 4 PAPs (21.1 %) were engaged in farming and 1 PAP (5.3%) was into other livelihood sources. The livelihood of these PAPs may be affected during the trenching for the laying of pipelines. All the PAPs whose livelihood will be affected will be compensated for either loss of income or disturbance or both. The commodities that the PAPs engage in for their livelihood included the sale of credit cards, food items and general goods. The PAPs had number of dependants mainly ranging from 1 to 9 persons. Majority of the PAPs (13) representing 68.4 % had dependants ranging below 3 persons whilst only 4 PAPs (21.1 %) had 7 dependants and above. Two (2) other PAPs representing 10.5% had dependants ranging from 4 to 6. There were no vulnerable persons (persons aged 70 years, widow, orphans, physically challenged persons etc.) identified as PAP in the community. Four (15) PAPs representing 78.9% have a daily income of between GHS 21.00 to 40.00 whilst 2 PAPs (10.5%) receives a daily income of GHS 20.00 or less. Only 1 PAPs (5.3%) received a daily income of GHS 41.00 to 60.00 whilst another 1 (5.3%) PAP earns more than GHS 60.00 as daily income. Assessing the religion, 15 PAPs representing 78.9% were Christian whilst 2 PAPs (10.5%) were identified as Muslims. One PAP (5.3%) was identified as a Pagan whilst another One (5.3%) belong to other religions. Page 21 of 70 Table 7: Summary of socio-economic data of PAP in Asiri and Jankufa Community SEX LITERACY LIVELIHOOD DEPENDENCY VULNERABILITY DISTRIBUTION LEVELS Sex No % Literacy No % Livelihood No % Dependency No % Vulnerability No % . Level . . . . Male 15 78.9 Literacy 7 36.8 Petty 14 73.3 Below 3 13 68.4 Persons 70 0 0 trading dependants years & above Femal 4 21.1 Illiteracy 12 63.2 Farming 4 21.1 4-6 2 10.5 Physically 0 0 e dependants Challenged Persons Others 1 5.3 7 dependants 4 21.1 Widow/widow 0 0 and above er Orphans 0 0 Pro-poor 0 0 persons Total 19 100 19 100 19 100 19 100 0 0 Source: Field Visits, 2018 Income Level of PAPs per Day No. % Religion of PAPs No. % GHS 20 & below 2 10.5 Christians 15 78.9 GHS 21 – 40 15 78.9 Muslims 2 10.5 GHS 41 – 60 1 5.3 Others 1 5.3 GHS 60 & above 1 5.3 Pagan 1 5.3 Total 19 100 19 100 Source: Field Visits, 2018 Page 22 of 70 Sex Religion of Literacy Livelihood Dependan Vulnerability Income of Distributio PAPs Level of of PAPs ts of PAPs of PAPs PAPs per n of PAPs PAPs 100% 1 100% 100% 100% Day 100% 1 1 100% 100% 90% 90% 90% 4 90% 1 90% 2 90% 1 4 90% 4 80% 80% 80% 80% 2 80% 80% 70% 80% 70% 70% 70% 70% 60% 70% 60% 70% 60% 12 60% 60% 50% 50% 50% 60% 60% 50% 15 50% 40% 40% 15 40% 40% 50% 50% 40% 13 30% 14 30% 30% 30% 40% 15 40% 30% 20% 20% 20% 20% 30% 20% 10% 30% 10% 10% 10% 2 0% 0 20% 10% 0% 20% 0% Vunerability 0% 7 Income Dependancy Religion 0% Pro-poor Persons Level 10% 10% Literacy 7 dependants Pagan Orphans GHS 60 & above and above 0% Others 0% Others Widow/widower GHS 41-60 4-6 dependants Sex Literacy Farming Muslim Physically Challenged GHS 21 - 40 Male Female Christaian Literacy Illetracy Petty Trading Below 3 Persons above 70 years GHS 20 & below Dependants - Figure 1: Assessment of basic socio-economic status of Project Affected Persons Source: Field Visits, 2018 Page 23 of 70 5.0: Description of Compensation and Other Resettlement Assistance 5.1 Payment of Compensation In the determination of the compensations to be offered, the PAPs will be considered not to be made worse off than they were before the project. Two main compensation packages are available under the project. Stakeholders including CWSA, Jaman North District and Chief of Asiri and Jankufa communities are ready to offer two main types of compensation 1. Cash compensation to affected persons 2. Restitution of affected asset All the 19 affected persons will attract cash compensations. In addition, 11 PAPs whose business tables are located within road reservations will be supported to relocate their assets. In addition, all physical assets destroyed in the process of relocation will be compensated for or restituted. 5.2 Minimizing land compensation payment The transmission and distribution pipelines will be re-routed as much as possible to minimise adverse impact on properties and to ensure that payment of compensations are minimised. In addition, communal or stool lands vested in the traditional authorities and public lands will be considered first in all cases in order to minimise the payment of compensation. This will be followed by family lands and individual lands will be the last resort. Community sub�projects will be community driven and therefore voluntary land donations for the project will be welcomed and encouraged in all cases but measures will be put in place to prevent abuse. 5.3 Compensation payment principles The compensation payment principles captured under the ARAP ensures that compensations are paid prior to displacement or destruction. Compensations are to be paid in full replacement value. Again, in the payment of compensation, depreciated or net value of a structure, the “replacement value� shall include the full cost of materials and labour required to reconstruct a building of similar surface and standing as per the entitlement matrix discussed below. The PAPs must be able to have their structures re-located in a different place using the compensation paid for the affected structures. 5.3 Eligibility and entitlement of PAPs In accordance with OP 4.12, all PAPs, including those who have no recognizable legal right or claim to the land they are occupying, are eligible for compensation or other assistance commensurate with the nature and extent of the impact involved. Compensation for lost assets can be monetary, in-kind (e.g., new land, housing and social infrastructure, work places or other replacement for lost assets) or a combination of both. Eligibility for the purposes of SRWSP will be defined as persons, groups of persons or families who are granted rights to claim fair and equitable compensation for physical and/or economic displacement as a direct result of the Project. For eligibility determined by land tenure status, the Project will consider OP 4.12 as guiding principle for eligibility for compensation and classifies displaced persons as persons (i) who have formal legal rights to the land or assets they occupy or use; (ii) who do not have formal legal rights to land or assets, but have a claim to land that is recognized or recognizable Page 24 of 70 under national law; or (iii) who have no recognizable legal right or claim to the land or assets they occupy or use. The table below shows the entitlement matrix for PAPs. Table 8: Eligibility and Entitlement Matrix Asset Type of Impact Entitled person Eligibility criteria Entitlement Land Permanent acquisition of Landowner (individual, Person with formal Replacement with an land household, stool) legal right to equivalent piece of land land/without formal located in the vicinity of the legal right to land but affected area. If land is not have claims to available then cash property recognized compensation at full by community leaders replacement at open market value as well as disturbance allowance (10%) Landowner (individual, As above Full reinstatement to pre- household, stool) project conditions; rent to be Temporary acquisition of agreed upon for the period land during which land is occupied Disturbance allowance Landowner (individual, As above Cash compensation for crops household, stool) not ready for harvesting at time or entry, and negotiated Acquisition of Right of Ways with LVB; Compensation for unmovable structure or civil improvement Disturbance allowance. Occupant Tenants including Relocation to new site of squatters (with or similar type or cash without documents) compensation for rent value Loss of rental space Moving allowance Compensation for unmovable structure or civil improvement Disturbance allowance Crop Destruction of crops Landowner/tenant/or Farmer Cash compensation for crops farmer not ready for harvesting at time of entry, and negotiated with LVB; Disturbance allowance Damage of crops Landowner/tenant/or Farmer Cash crop compensation for farmer damaged crops and negotiated with LVB; Disturbance allowance, 10% Structure Destruction of permanent Owner Confirmed owner Resettlement to a similar immovable structures (with evidence) of dwelling in a similar location, affected structure or irrespective of land Cash compensation at full ownership replacement value of structure. Cost of moving Disturbance allowance (10%) Occupant Tenants including Cost of moving squatters Disturbance allowance (3 months rent) Cash compensation for destroyed structures Temporary displacement of Owner Confirmed owner Cost of displacing the affected movable structure (with evidence) of structure affected structure Page 25 of 70 irrespective of land Cost of move the affected ownership structure back to project affected land Disturbance allowance of 10% Livelihood Agriculture Farmer as distinct from Been operating Cash compensation of any loss affected plot owner business project of income affected land Assistance to livelihood irrespective of restoration ownership (including squatters) Business Business person as distinct Been operating Cash compensation of any loss from owner of structure business project of income affected land Assistance to livelihood irrespective of restoration ownership (including squatters) 5.5 Compensation Payment Team The compensation payment team will be made of the Regional Accountant of CWSA, District Finance Officer of the Jaman North District Assembly, a member of the National and Regional Safeguards Team, District Safeguards Team member, and a Community Safeguards Officer of the Asiri and Jankufa Communities. 5.6 Role of the Compensation Payment Team The compensation payment team shall ensure that appropriate valuated compensation on assets and livelihood are paid to eligible PAPs. The team is also responsible for documenting and keeping records of all compensation payment processes. 6.0 Consultation with Displaced People All 11 PAPs who trade within the road reservation were willing to move out from the right of way. After all the necessary project impact and compensation issues were discussed, all the PAPs accepted the compensation packages disclosed to them. The compensation value to be paid to them was negotiated with the PAPs. Consultations with PAPs and host communities were carried out mainly to establish impacts and risks that PAPs may face due to relocation, and also to sensitize them on the impact of the project. This exercise was necessary in order to solicit for feedbacks from the PAPs. The outcomes of the consultations helped in the establishment of robust Grievance Team for Conflict resolution. In all, three separate meetings were held at the local market square and the Presbyterian Church. The meetings were held on 27th July 2018, 8th August 2018 and 5th September 2018. The meetings were aimed at describing the project impact to PAPs, consulting PAPs and explaining the compensation options available; introducing the grievance redress process, and explaining the key contents of the Resettlement Policy Framework to the community. The PAPs were met one-on-one to discuss their individual entitlements. The PAPs were met also in group to discuss the compensation options and procedure for payments and other entitlement issues. In all the meetings, Community Water and Sanitation Agency, the Jaman North District Assembly and Page 26 of 70 Stakeholders from the community including the Chief, elders, Community Safeguards Facilitators were involved in the meeting (See Annex IV for Minutes of Meetings). The key issues discussed at the meetings include the impact of the project, steps taken by CWSA to avoid, or minimize impact and destruction of assets and compensation packages and eligibility issues. The other issues discussed were on grievance redress under the project, compensation payment and processes and general ARAP development, disclosure and implementation The key stakeholders who were consulted in the development of the ARAP include the District Chief Executive, District Planning Officer and District Works Engineer. Other dignitaries present included the chiefs and elders of Asiri and Jankufa, Regional Safeguards Team and Community Safeguards Teams. 7.0 Procedure for Grievance Redress 7.1 Community Safeguards Teams / Community Grievance Redress Grievance expression and management mechanism has been established to involve the already existing local structures at the community level. By this approach, three (3) gender based community members have been selected to form the Community Safeguards Team. The team has a membership of two (2) males and one (1) female. The responsibility of the team is to ensure that grievances of community members are resolved within 7 days at the community level. The Community Safeguards Team have been trained and resourced with grievance redress sheets to document and keep complaints and grievances of community members. The Community Safeguards Team received complaints from community members through varying means including one–on –one meeting, telephone calls, during community meetings and other means deemed convenient and appropriate by the aggrieved persons. Text messages is another means by which aggrieved persons can channel their complaints to them. If the grievance is not resolved within a week, the issues is referred to the District Safeguards Team for redress. The team has a file and grievance redress sheet to document all grievances received and resolved (See Appendix IV for details). The entire grievance redress procedure and community safeguard team were introduced to the PAPs during three separate meetings held with them on 27th July 2018, 8th August 2018 and 5th September 2018. The telephone number of the safeguard team were also made available to the community members at these meetings. In addition to the above structures, Safeguards Social Support Services Teams (S4Ts) have been identified in Asiri and Jankufa to provide counselling and grievances services to aggrieved persons under the AF-SRWSP. The membership include the Iman of the Community, head teacher, assembly members, head of women group, leader of the youth and one opinion leader. 7.2 District Safeguards Team A three (3) member Municipal Safeguards Team has been formed to handle grievances beyond the capacity of the Community Safeguards Teams. The three member team is made up of two males and one female. The members include District Planning Officer, District Works Engineer and District Environmental Health Officer of the Jaman North District Assembly. They receive Page 27 of 70 complaints from the Community Safeguards Officers and community members through telephone calls, face-to-face information delivery, complaints during meetings, written complaints and e-mails. Text messages is another means by which aggrieved persons can channel their complaints to them. The District Safeguards Officers have a maximum of two (2) weeks to resolve grievances or it is referred to the Regional Safeguards Team for redress. The team has a file and grievance redress sheet to documents all grievances received and resolved. 7.3 Regional Safeguards Team At the Regional Level is a three member team made up of Extension Services Specialist, Hydro Geologies and Water Safety Specialist of Community Water and Sanitation Agency, Brong Ahafo Region. The role of the Regional Safeguards Team is to resolve complaints and provide technical back stopping to both the District Safeguards Team and Community Safeguards Teams. The team has the mandate to resolve issues within two weeks of filling of complaints or the case is referred to the National Safeguards Technical Team for redress. The Regional Safeguards Team receives complaints through letters, mails, phone calls and through face to face meetings with grieved person. Text messages is another means by which aggrieved persons can channel their complaints to the Grievance Redress Teams. The team has a file and grievance redress sheet to documents all grievances received and resolved. 7.4 National Safeguards Team The National Safeguards Technical Team made up Extension Services Coordinator, CWSA- Head Office, Extension Services Specialist, CWSA-Upper West Region, Water and Sanitation Engineer, CWSA-Ashanti Region and Water and Sanitation Engineer, CWSA-Central Region are mandated to receive complaints that are beyond the Regional Safeguards Team. The National Safeguards Technical Team receives complaints through letters, mails, phone calls and through face to face meetings with grieved person. Text messages is another means by which aggrieved persons can channel their complaints to them. The team has the mandate to resolve issues within two weeks of filling of complaints. The team has a file and grievance redress sheet to documents all grievances received and resolved. Aggrieved persons who are unsatisfied with redress offered by the safeguards have the opportunity to seek for redress in the law court. 8.0 Monitoring and Evaluation The Community Safeguards Team established at the community level will monitor the progress of safeguards implementation on daily basis. The team will monitor if community members are satisfied with all safeguards issues under the project in the community. The Chiefs and opinion leaders of the community will participate in monthly meetings to assess compliance to all safeguards issues relating to the project. The District and Regional Safeguards Team will monitor the implementation of the project on monthly basis to assess the compliance of safeguards standards. District Safeguards Team will prepare the Resettlement Completion Report to be monitored by the Regional and National Safeguards Technical Teams. The National Safeguards Team will monitor the implementation of the project on quarterly basis to ensure effected compliance to the safeguards standards (See Appendix VI) for monitoring tools and indicators). Page 28 of 70 The issues to be monitored by the Regional and National Safeguards Technical Team shall include the following: 1. Formation and functionality of District and Community Safeguards Teams 2. Existence and compliance to Environmental Permit Conditions and environmental approvals 3. Public disclosure and project awareness creation 4. Availability and implementation of Environmental and Social Management Plans 5. Land acquisition and documentation 6. Payment of compensations 7. Contribution of institutions in the implementation of the ARAPs 8. Functionality of Grievance structures and grievance resolution / documentation 9. Usage of Personal Protective Equipment 10. Organisation of safeguards meetings and compilation of Reports etc. A third party consultant will carry out evaluation of the project at the end of the project. The assessment of the third party shall cover 1. Assessment and Management of Environmental and Social Risks and Impacts 2. Labour and Working Conditions 3. Community Health and Safety 4. Land Acquisition, Restrictions on Land Use and Involuntary Resettlement – 5. Communities 6. Stakeholder Engagement and Information Disclosure 9.0 Institutional Responsibilities and Arrangement for Implementation The Jaman North District Assembly is the lead institution in implementing this ARAP but will be supported by the CWSA and Safeguards Team of the Asiri and Jankufa Communities working closely with the Chief of Asiri and Jankufa. The implementation schedule of this ARAP starts with the submission of draft report to the World Bank for review and clearance and disclosure by the CWSA. CWSA will disclose the ARAP through newspapers and on its website. In the project area, the district safeguard team will help publicised to the general public and all stakeholders involved through announcement at local radio station where applicable. Copies of the ARAP will be placed at the District Assembly to allow public access. In additional the ARAP will be disclosed during a scheduled disclosure meeting at the project community. The District Assembly will be responsible for ensuring that the 19 PAPs receive adequate compensations before construction of civil works. The Jaman North District Assembly with support from CWSA will complete the compensation entitlement forms (see Appendix III) with the compensation values determined by the Land Valuation Division of the Land Commission. The Jaman North District Assembly will organise a meeting for PAPs with active participation of the compensation payment team. The PAPs and the compensation payment team will Page 29 of 70 complete the compensation payment sheet (see Appendix II) in duplicates and file one for records keeping of receipt of compensation payment to PAPs. In terms of institutional responsibilities and monitoring and relocation of PAPs from the project site, this ARAP recommends the following in (Table 9): Table 9: Institutional Responsibilities for ARAP implementation S/N Activity Lead Institution Supporting Institution 1 Identification of PAP MMDA CWSA/ Community Safeguards Team 2 Land Acquisition MMDA CWSA/ Community Safeguards Team / Land Valuation Division 3 Valuation of Asset and Land Valuation MMDA, CWSA and Compensation Community Safeguards Team Determination 4 ARAP Development MMDA CWSA/ Community Safeguards Team 5 ARAP Implementation MMDA CWSA/ Community Safeguards Team 6 Compensation Payment MMDA CWSA / Community Safeguards Team 7 Grievance Redress Community Safeguards MMDA and CWSA Team 8 Monitoring of ARAP MMDA CWSA / Community Safeguards Implementation Team 9 Evaluation of ARAP Independent Verifier / CWSA / STT implementation Third Party Consultant 10.0: Timetable, Budget and Funding Arrangements 10.1 Timetable In order to ensure that the ARAPs are implemented, the following ARAP implementation schedule is proposed in (Table 10): Table 10: ARAP Implementation Schedule S/N Activities Start Date Completion Date Responsibility 1 Submission of 20th October 2018 26th October 2018 Jaman North Draft ARAP District Assembly 2 Finalization of 1st November 2018 10th November 2018 CWSA/ Jaman ARAP North District Assembly Page 30 of 70 3 Disclosure of 1st April 2019 5th April 2019 Jaman North ARAP District Assembly / CWSA 4 Payment of 5th April 2019 10th April 2019 Jaman North Compensation District Assembly 5 Relocation of 10th April 2019 11th April 2019 Jaman North PAPs District Assembly 6 Monitoring of 1st April 2019 31st December 2019 CWSA/ Jaman ARAP North District implementation Assembly 7 Independent 1st May 2020 26th June 2020 Independent / Verifiers’ end Third Party of ARAP Consultant implementation /evaluation 10.2 Budget and funding arrangements An amount of Two Thousand Nine Hundred and Six Ghana Cedis (GHS 2,906.00) is required for the payment of compensation for the construction of Asiri and Jankufa Small Town Piped Water System in the Brong Ahafo Region. The budget covers the cost of preparatory phase activities, compensation cost, livelihood restoration cost, capacity building, implementation cost and contingency. Since the lands used for the construction of the pipelines were on road reservation owned by government, compensation was not paid in lieu of the land but for the damages of immovable structures, displacement or relocation of movable structures on the land. All PAPs identified on the road reservations were squatters and hence will be supported with funds for relocation and associated assistance as per the ARA entitlement matrix. No compensation was paid in lieu of land in the Asiri and Jankufa communities. Loss of income was determined by the Land Valuation Division and added to the total compensation of the PAPs. The loss of income ranges from loss of income from crops and income from business of PAPs. The business profit of the PAPs over the period of construction of specific sub projects and the loss of income from the destruction of crops were used. The cost of training District Safeguards Teams, Community Safeguards Teams and Consultants on the identification of PAPs, consultations with PAPs, socio-economic survey on PAPs and development of ARAPs was calculated based on the cost of fuel, logistics and DSA of staff to carry out the assignment. Overhead cost for ARAP disclosure, compensation disbursement, grievance redress, monitoring and evaluation was estimated at 40% of the total compensation. This cover the fuel, logistics and DSA of staff to carry out the assignment. The legal fee was estimated at 15% of the total compensation. This fund was set aside to cover the cost of legal expenses in the implementation of the ARAP. An estimated 10% of the total cost of implementing the ARAP was added as contingency to cater for unforeseen circumstances or eventualities. Since safeguard completion audit will cover all ARAPs prepared under this project, the budget for this exercise is captured separately in the overall project budget. Table 11 below has the details of the budget. Page 31 of 70 Table 11: Budget for Implementation of ARAP S/ ITEM GHS N 1 COMPENSATION COST WITH DISTURBANCE AND LOSS OF INCOME ON LAND, CROPS & STRUCTURES e. Compensation for temporary displacement of moveable structures 2,381.00 including resettlement allowance f. Cost of special assistance to vulnerable persons including 525.00 resettlement allowance SUB TOTAL 2,906.00 2 CAPACITY BUILDING & IMPLEMENTATION COST a Capacity building for key stakeholders–local consultant 3,000.00 b Overhead cost for compensation disbursement/grievance redress/m 1,162.4 onitoring & evaluation (20%-40% of compensation cost, 40% used) c Legal fees (in case of court dispute) 435.9 (15% of compensation cost) SUB TOTAL 4,598.30 3 TOTAL COST (Addition of all sub totals) 7,504.30 4 CONTINGENCY 750.43 (10% of total cost) 5 GRAND TOTAL (Addition of Total Cost and Contingency) 8,254.73 Conclusion This ARAP has been prepared to ensure that all the 19 Project Affected Persons under the AF- SRWSP are well compensated. This ARAP is a result of a consultative process between Land Valuation Division, Community Water and Sanitation Agency, Jaman North District Assembly and the Chief, Community Safeguards Team and PAPs in the Asiri and Jankufa communities. An amount of Two Thousand Nine Hundred and Six Ghana Cedis (GHS 2,906.00) is required for the payment of compensation for the construction of Asiri and Jankufa Small Town Piped Water Systems. Furthermore, this ARAP provides a grievance mechanism to address the grievances of aggrieved persons. Page 32 of 70 11.0 References CWSA (2007), Community Water and Sanitation Regulation 2007 of 2011, Accra CWSA (2017) EnvironmentandSocial Management Framework/Strategic Environmental Assessment, Final Report, CWSP II Phase 2, Accra CWSA (2017), Environmental and Social Management Framework (ESMF for Sustainable rural water and Sanitation project – additional financing, Addendum Report (Final), Community Water and Sanitation Agency, Accra CWSA (2010), Environmental and Social Management Framework, Community Water and Sanitation Agency, Accra CWSA (2010), Design Guideline for Small Town Piped Water Systems, General, CWSA, Accra CWSA (2010), Resettlement Policy Framework, Community Water and Sanitation Agency, Accra The World Banks’s New Environmental and Social Framework (2016), Fact Sheet, World Bank, Washington, DC The World Bank’s Environmental and Social Framework (2016), World Bank, Washington, DC Page 33 of 70 APPENDIX I: PAP TABLE Asiri S/N Sex Description of Asset / Ownership of Compensatio PAP Impact Affected Asset n Value consultation (Owners or (GH₵) and Tenant Negotiation 1 Male Pavement of wooden Owner 25.00 Done Kiosk located on right of way. Relocation of Kiosk required. PAP was Satisfied 2 Bathhouse soakaway Owner 200.00 Done located the right of way. Relocation and Restitution of soakaway (2.4m X 1m). PAP was Satisfied 3 Female 5No. Banana Trees Owner 108.00 Done located in the right of way. Destruction of 5No. Banana trees required during construction. PAP was Satisfied 4 Male Bathhouse soakaway Owner 200.00 Done located on the right of way. Relocation and Restitution of soakaway (2.4m X 1m). PAP was Satisfied 5 Male Shop staircase located Owner 535.00 Done in the on right of way. Restitution of staircase requires (4.4m X 1m) required. PAP was Satisfied 6 Male Motto bicycle shop on Owner 559.00 Done right of way. Tent and bare ground Restitution required Page 34 of 70 (4.3m X 1m). PAP was Satisfied 7 Male Business table located Owner 15.00 Done on right of way. Relocation of Business table/tent required. PAP was Satisfied 8 Female Fried Fish Business Owner 376.00 Done table located on right of way. Relocation of Business table required. PAP was Satisfied 9 Male Shop entrance Owner 199.00 Done pavement in the right of way. Restitution of pavement in front of shop enquired (2.4m X 1m). PAP was Satisfied 10 Female Business tent located Owner 234.00 Done on right of way. Relocation of Business tent required. PAP was Satisfied 11 Male Container located on Owner 30.00 Done right of way. Relocation of container required. PAP was Satisfied 12 Male MTN container Owner 25.00 Done located on right of way. Relocation of container required. PAP was Satisfied Jankufa S/N Sex Description of Asset / Ownership of Compensation Impact Affected Asset Value (GH₵) PAP consultation (Owners or Tenant and Negotiation 13 Male Wooden Kiosk located Owner 30.00 Done on right of way. Relocation of Kiosk Page 35 of 70 required. PAP was Satisfied 14 Male Lotto Kiosk located on Owner 25.00 Done right of way. Relocation of Kiosk required. PAP was Satisfied 15 Fema Abandoned Handdug Owner 200.00 Done le well located on the right of way. Destruction of Abandoned Hand-dug Well required during construction. PAP was Satisfied 16 Male Wood located on right Owner 20.00 Done of way. Relocation of wood required. PAP was Satisfied 17 Fema Waakye business table Owner 45.00 Done le located on right of way. Relocation of business table required. PAP was Satisfied 18 Fema Fried Plantain business Owner 35.00 Done le table located on right of way. Relocation of business table required. PAP was Satisfied 19 Fema Koko Business table Owner 45.00 Done le located on right of way. Relocation of Business table required. PAP was Satisfied Page 36 of 70 APPENDIX II: COMPENSATION PAYMENT FORM Page 37 of 70 APPENDIX III: COMPENSATION DISCLOSURE FORM Page 38 of 70 APPENDIX IV: GRIEVANCE REDRESS SHEET Page 39 of 70 APPENDIX V: LAND ACQUISITION FORM COMMUNITY WATER AND SANITATION AGENCY ...………….……………………………………………………………………………… REGION (LAND ACQUISITION FORM) ACQUISITION OF LAND FOR THE CONSTRUCTION OF …………………………………………………………………………… AT ……………………………………………………...AREA/ SUBURB IN THE ………………………………………………….COMMUNITY OF THE …………………………………………………..… MUNICIPAL NAME OF LEAD FACILITATOR (S) 1. ……………………………………………………… Signature……………………………………………... NAME OF ASSOCIATE FACILITATOR (S) 1. ……………………………........................... Signature…………………………………………….. DATE: ……/………………../20….. Page 40 of 70 SUSTAINABLE RURAL WATER SUPPLY & SANITATION PROJECT (AF-SRWSP) COMMUNITY SMALL TOWN PIPED WATER PROJECT LAND ACQUISITION FORM RELEASE OF LAND FOR ……………….…… COMMUNITY SMALL TOWN PIPED WATER PROJECT I/We …………………………………………………………. being the owner(s) of the parcel of land located in ………………….…………area of the ……………………………………………………………. Community, have agreed to release the said land measuring ………………………………m2 as shown on the sketch (see attached) to the …………………………………………………………….Community in support of the community Small Town Piped Water Supply Project. This document and the process involved were read and explained to me in a language that I/We understand. I/We therefore agree to release the said land under the following conditions: 1. …………………………………………………………………………………………………………………………………………………… 2. ……………………………………………………………………………………………………………………………………………………… 3. Out of my (our) own free will without any compensation consideration whatsoever and under no circumstance will I/We claim back the land in so far as the purpose for which the land was taken still holds. LAND OWNER(S) Signed ………………………………… Signed…………………………………… Name …………………………………. Name…………………………………… Date………………………………… Date ……………………………….. Tel …………………………………………. Tel …………………………………………. WITNESS FOR LANDOWNER(S) Signed ……………………………………….. Tel Name …………………………………. Relationship with land owner(s)……………………………….. Date……………………………………. CHIEF/ TINDANA/ CLAN HEAD Signed …………………………………….. Name …………………………………. Position………………………………….. Date……………………………………. MUNICIPALASSEMBLY Signed …………………………………… Tel Name …………………………………. Position…………………………………. Date……………………………………. WITNESS (DWST/ MUNICIPALSAFEGUARD OFFICER) Signed ……………………………………. Tel Name …………………………………. Position…………………………………... Date……………………………………. Page 41 of 70 SKETCH SHEET FOR THE ACQUIRED LAND GPS Coordinate of land Point Longitude Latitude Line Distance A A-B B B -C C C-D D D-A E F G Page 42 of 70 PICTURE SHEET (Must capture the owner(s) and witnesses involved in the land acquisition and compensation payment processes) Figure 1: Picture of land owner(s) signing the land acquisition form Figure 2: Picture of the payment processes for the land acquisition form Page 43 of 70 LAND COMPENSATION RECEIPT NAME OF LANDOWNER(S): …………………………………………………………………. HOUSE ADDRESS: ………………………...…………………………………………………… COMMUNITY: ………………………………DISTRICT…………………………….………. REGION: ………………………………………………………………………………………… TELEPHONE NUMBER……………………………………………………………………….. DATE……………………………………….. RECEIVED FROM………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………............................... The sum of ………………………………………………………………………………………………………………………… …………………………………………………….. CEDIS………………………………..…PESEWAS Being the cost/ compensation for ……………………………m2 piece of land located at…………....... ……………………………………in the………………………………………community ……………....................... ………………………………………………………………………………………………………………………………………….. Cash / Cheque No. ………………………………………..Balance………………………………………………………. GHȼ ……………………………………………….. Signature Page 44 of 70 APPENDIX VI: COMPLIANCE MONITORING, PERFORMANCE TRACKING AND REPORTING TOOL SUSTAINABLE RURAL WATER AND SANITATION PROJECT SAFEGUARDS COMPLIANCE MONITORING, PERFORMANCE TRACKING AND REPORTING TOOL STPWS CONSTRUCTION Compliance to Month Month Month Quarterly Rating Safeguards Remarks Measures Issue Safeguards Measures Complied Partially Not Complied Partially Not Complied Partially Not Complied Complied Complied Complied Complied Complied Involuntary Resettlement issues Resettlement captured during feasibility studies and hydro-geological investigations Project design and layout shared with communities Land owners investigated, Project Affected Persons identified and documented Municipal Safeguards Team disclose right and compensation benefits to beneficiaries Consultation with land owners carried out Page 45 of 70 Land acquisition forms used to document released lands Cut of date disclosed to beneficiary community MunicipalARAP prepared to guide resettlement issues Compensation paid Voluntary Resettlement issues Resettlement captured during feasibility studies and hydro-geological investigations Project design and layout shared with communities Land owners investigated, Project Affected Persons identified and documented MunicipalSafeguards Team disclose right and compensation benefits to beneficiaries Land acquisition forms used to document released lands Page 46 of 70 Cut of date disclosed to beneficiary community MunicipalARAP prepared to guide resettlement issues Safeguards speaking points for community meeting prepared Land size determined and voluntary land donors safeguarded from 50% loss of land Lands confirmed not to be under litigation Lands acquisition document endorsed by owners with witnesses Citizen Setting of Engagement Grievance Redress / Grievance Teams Redress Training of Grievance Redress Teams Speaking points on Grievance Redress Prepared Grievances prepared and available for use Page 47 of 70 by aggrieved persons Grievance Redress Team consults aggrieved persons on time for redress Grievances and resolution process well documented and filled Stakeholder engagement plan prepared Monthly stakeholder / site meetings organised Gender Representation of Women in WSMTs and safeguards activities Women participation in sitting of boreholes Safeguards CSF trained on Capacity Safeguards issues Enhancement DST trained on Safeguards issues Page 48 of 70 Safeguards officers of borehole firm & water consultants trained Safeguards Team in place and functional ARAP implementation plans in place Monitoring of ARAP implementation on-going Report Submission of report by contractor Page 49 of 70 APPENDIX VII: SOCIO-ECONOMIC DATA COLLECTION INSTRUMENT COMMUNITY WATER AND SANITATION AGENCY BRONG AHAFO REGION ADDITIONAL FINANCING – SUSTAINABLE RURAL WATER AND SANITATION PROJECT SOCIO-ECONOMIC DATA COLLECTION INSTRUMENT FOR CONSULTATION WITH PROJECT AFFECTED PERSONS INTRODUCTION Good morning / afternoon Sir or Madam. My name is ……………………………………….. and I work for …………………………………………………………… I am here to collect socio economic data on Project Affected Persons associated with the construction of ……………………………….Small Town Piped Water System in the ……………………… …………………………District/ Municipality in the …………………………………Region for the development of Abbreviated Resettlement Action Plan (ARAP). All information that I will solicit from you will only be used for the development of ARAP so kindly provide me with accurate data. Your participation is however voluntary and you may withdraw from the exercise whenever you deem it necessary. BASIC SOCIO ECONOMIC DATA 1. Sex: A. Male [ ] B. Female [ ] 2. Religion: A. Christian [ ] B. Muslim [ ] C. Pagan [ ] D. Others [ ] 3. Literacy: A. Literacy [ ] B. Illiteracy [ ] 4. Livelihood: A Petty Trading [ ] B. Farming [ ] C. Others [ ] 5. Dependency: A. Below 3 dependants [ ] B. 4 to 6 dependants [ ] C. 7 dependants and above [ ] 6. Vulnerability: A. 70 years and above [ ] B. Physically Challenge Person [ ] C. Widow/Widower [ ] D. Organ [ ] E. Pro Poor [ ] 7. Income: A. GHS 20.00 and below [ ] B. GHS 21.00 to 40.00 [ ] C. GHS 41.00 to 60.00 [ ] D. GHS 60.00 and above [ ] THANK YOU FOR YOUR PARTICIPATION Page 50 of 70 APPENDIX VIII: CHECKLIST FOR CONSULTATION AND NEGOTIATION WITH PAPs COMMUNITY WATER AND SANITATION AGENCY BRONG AHAFO REGION ADDITIONAL FINANCING – SUSTAINABLE RURAL WATER AND SANITATION PROJECT CHECKLIST FOR CONSULTATION AND NEGOTIATION WITH PROJECT AFFECTED PERSONS S/N Issue Brief Speaking Point 1. Scope of the High level Tanks Project / Basic Water System Office Project Stand Pipes Information Household Connections Transmission and distribution Lines Commencement of sub project Project duration Constructors and Consultants and their key project safeguards responsibilities (public safety) 2. Identification of All PAPs are to be consulted and negotiated with before Project Affected the commencement of works Persons / Impact disclosure to The PAPs are made to understand the specific sub project PAPs that will affect them and its associated impact on their asset or livelihood: a. Environmental impact b. Social impact c. Livelihood impact etc. 3. Compensation PAPs are made known that fair and adequate compensation Discussion will be paid to them before the commencement of construction works. 4. Eligibility and a. Structures Entitlement Replacement cost method will be used to determine the market value and based on land in comparable site, related structure and support services, prices of items on the local market, cost of transport and estimate for construction of new ones. b. Farm crops and trees Cash compensation will be determined for the PAP for damages or destruction of crops based on negotiations with the Land Valuation Division. c. Loss of Income Value will be based on net monthly profit for the business to cover the period when the business is not operating. Page 51 of 70 d. Disturbance Allowance Disturbances allowance will be valued at 10% of total compensation a. Persons with formal legal rights to land Persons with formal legal right to land will be compensated for land lost and other assistance b. Persons without formal legal rights to land at time of notification but have claims to property recognized by community leaders Persons without formal legal rights to land at time of notification but have claims to property recognized by community leaders will be compensated for land lost and other assistance c. Persons with no recognizable legal right or claim to land they are occupying e.g. Squatters PAPs will be provided with resettlement assistance in lieu of compensation for land occupied d. Persons encroaching on land after the notification No compensation will be given to such persons to relocate 5. Valuation Valuation of asset will be done by the land commission. PAPs are entitle to negotiate with the Land Valuation Division in the determination of the compensation 6. Compensation 3. Cash compensation to affected persons Payment / 4. Material support to build structures or to relocate options 5. Restitution of affected asset 7. Compensation 1. Compensation will be paid to PAPs before the Payment Process commencement of construction 2. Compensation will be paid by a compensation payment team comprising of the MMDAs / CWSA and the Community Safeguards Team 3. Entitlement forms will be given to every PAP stating the his/her compensation entitlement 4. Compensation Payment Form will be completed in duplicate to demonstrate payment of compensation. 8 Grievance PAP are made to understand that they can channel all their Redress grievances through the Community Safeguards Officers for redress. If their grievances remain unresolved with 2 weeks the Regional and National Safeguards Teams will take up the issues for redress. Page 52 of 70 APPENDIX IX: MINUTES OF MEETING WITH PAPs COMMUNITY WATER AND SANITATION AGENCY – BRONG AHAFO REGION MINUTES OF CONSULTATION AND NEGOTIATION MEETING WITH PROJECT AFFECTED PERSONS HELD ON WEDNESDAY 5TH SEPTEMBER 2018 IN THE PRESBYTERIAN CHURCH, JANKUFA Attendance list of Key Personalities: 1. George N. N Amartei - CWSA,BAR - ESS 2. James Dogoli - CWSA,BAR - Hydrogeologist 3. Obed Asiedu - CWSA,BAR - WSS 4. Yaw Afriyie - CWSA,BAR - Accountant 5. Hon Adani Ankomah - Jaman North District - DCE 6. Mahama Iddrisu - Jaman North District - Planner 7. Ing. Patrick Osafo - Jaman North District - Engineer ITEM DECISION ACTION BY 1.0 OPENING: The meeting began at about 11:30 am. The Chief Executive District formally welcomed all guests and PAPs at the meeting. She Planning stated the importance of the consultation meeting with the Officer PAPs and entreated the PAPs to pay particular attention to the discussions of the meeting. 2.0 Scope of the Project: Mr. George N.N Amartei mentioned that the scope of the Mr. George project to all the PAPs covering the construction and N.N Amartei mechanization of 2 boreholes, 1 high level tanks, 1 Water system office and a total of 14,000 m transmission and distribution lines in the Jankufa community. He again mentioned that the community will benefit from 8 standpipes. 3.0 Impact of the Project: Mr. Mr. George N.N Amartei explained to all the PAPs the Mr. George impact of the project covering environmental, social and N.N Amartei livelihood impacts. 3.1.1 a. Environmental Page 53 of 70 He mentioned that the trenches to be dug for the laying of the pipelines may create some disturbances including noise Mr. James and dust pollution. Dogoli 3.1.2 b. Social and livelihood issues Mr. James Dogoli stated that the sub projects may affect their lands intended for other forms of development. The relocation of businesses tables, tents and other structures including kiosks and containers may affect businesses and income of the PAPs during the project. Entitlement and Eligibility 4.0 Structures Mr. George N.N Amartei explained that Mr. George replacement cost method will be used to determine the N.N Amartei market value, and based on land in comparable site, related structure and support services. He also mentioned that the prices of items on the local market, cost of transport and estimate for construction of new ones will be used to determine the entitlement of PAPs. In all that the officers of the land valuation will negotiate with PAPs in the final determination of compensation values. 4.1.1 Farm crops and Trees Mr. George N.N Amartei mentioned that cash compensation Mr. George will be determined for the PAP for damages or destruction N.N Amartei of crops based on negotiations with the Land Valuation Division. Loss of Income 4.1.2 Mr. George N.N Amartei emphasised that the value will be Mr. George based on net monthly profit for the business to cover the N.N Amartei period when the business is not operating. 4.1.3 Disturbance Allowance Mr. James Dogoli mentioned that disturbances allowance will be valued at 10% of total compensation as per the Mr. James Resettlement Policy Framework of the SRWSP. Dogoli Page 54 of 70 4.1.4 Persons with formal legal rights to land / Persons without formal legal rights to land at time of notification but have claims to property recognized by community Mr. James Mr. James Dogoli explained that persons within this Dogoli category will be compensated for land lost and other assistance However, he mentioned that persons with Mr. James no recognizable legal right or claim to land they are Dogoli occupying e.g. squatters will be provided with resettlement assistance in lieu of compensation for land occupied. He then stated that persons encroaching on land after the notification will not be paid any form of compensation 4.1.5 Valuation Mr. James Dogoli mentioned that valuation of asset will be Mr. James done by the land commission. PAPs are entitled to negotiate Dogoli with the Land Valuation Division in the determination of the compensation. The valuation will be done in line with statutory guidelines and as per the Resettlement Policy Framework. He assured the PAPs that adequate and fair compensation will be paid to them. 4.1.6 Mr. James Compensation Option Dogoli Mr. James Dogoli stated the three main compensation options available for payment under the project. He outlined the two main compensation option to include 1. Cash compensation to affected persons 2. Restitution of affected asset Compensation Payment Process According to Mr. Yaw Afriyie explained that the payment Mr. Yaw 5.0 of compensation will involve a number of process. He Afriyie explained that: 1. Compensation will be paid to PAPs before the commencement of construction Page 55 of 70 2. Compensation will be paid by a compensation payment team comprising of the MMDAs/CWSA and the Community Safeguards Team District 3. Entitlement forms will be given to every PAP Safeguards stating the his/her compensation entitlement Team 4. Compensation Payment Form will be completed in duplicate to demonstrate payment of compensation Grievance Redress District Safeguards Team made up of Mahama Iddrisu and 6.0 Ing. Patrick Osafo took time to address the PAPs on Grievance Redress Issues. They explained that PAPs can Community channel all their grievances through the Community Safeguards Officers for redress. If their grievances remain Safeguards unresolved with 2 weeks, the Regional and National Team Safeguards Teams will take up the issues for redress. The District Safeguards Team pledged their support for the entire project and committed themselves in ensuring that fair and adequate compensation are paid to the PAPs. The Community Safeguards Team assured the participants of the meeting that they will keep all the necessary documentation PAPs on all the processes. 7.0 Feedback from PAPs The PAPs asked that the compensation payment should cover all the affected asset during the project. They expressed concern that past projects have not delivered on their promise of payment of compensation and entreated the District Assembly and CWSA to fulfil their compensation PAPs promises. The PAP pleaded with the safeguards team to ensure that compensations due them are paid before commencement of construction of civil works. 8.0 CLOSING: District Works The meeting was brought to an end with a closing prayer Engineer from the District Works Engineer, Ing. Patrick Osafo. The meeting officially ended at 1:30 pm with all stakeholders satisfied Page 56 of 70 Appendix X Minutes of Meeting with PAPS COMMUNITY WATER AND SANITATION AGENCY – BRONG AHAFO REGION MINUTES OF CONSULTATION AND NEGOTIATION MEETING WITH PROJECT AFFECTED PERSONS HELD ON WEDNESDAY 5TH SEPTEMBER 2018 IN THE MARKET SQUARE, ASIRI Attendance list of Key Personalities: 1. George N. N Amartei - CWSA,BAR - ESS 2. James Dogoli - CWSA,BAR - Hydrogeologist 3. Obed Asiedu - CWSA,BAR - WSS 4. Yaw Afriyie - CWSA,BAR - Accountant 5. Hon Adani Ankomah - Jaman North District - DCE 6. Mahama Iddrisu - Jaman North District - Planner 7. Ing. Patrick Osafo - Jaman North District - Engineer ITEM DECISION ACTION BY 1.0 OPENING: The meeting began at about 1:30 p.m. The Chief Executive District formally welcomed all guest and PAPs at the meeting. She Planning stated the importance of the consultation meeting with the Officer PAPs and entreated the PAPs to pay particular attention to the discussions of the meeting. 2.0 Scope of the Project: Mr. George N. N Amartei mentioned that the scope of the Mr. George project to all the PAPs covering the construction and N. N mechanization of 2 boreholes, 1 high level tanks, 1 Water Amartei system office and a total of 12,000 m transmission and distribution lines in the Asiri community. He gain mentioned that the community will benefit from 8 standpipes. 3.0 Impact of the Project: Page 57 of 70 Mr. Mr. George N.N Amartei explained to all the PAPs the Mr. George 3.1.1 impact of the project covering environmental, social and N. N livelihood impacts. Amartei 3.1.2 c. Environmental He mentions that the trenches to be dug for the laying of the pipelines may create some disturbances including noise and dust pollution. d. Social and livelihood issues Mr. James Dogoli stated that the sub projects may affect Mr. James their lands intended for other forms of development. The Dogoli relocation of businesses tables, tents and other structures including kiosks and containers may affect businesses and 4.0 income of the PAPs during the project. 4.1.1 Entitlement and Eligibility Structures Mr. Mr. George N. N Amartei explained that Mr. George replacement cost method will be used to determine the N. N market value, and based on land in comparable site, related Amartei structure and support services. He also mentioned that the prices of items on the local market, cost of transport and estimate for construction of new ones will be used to determine the entitlement of PAPs. In all that the officers of the land valuation will negotiate with PAPs in the final 4.1.2 determination of compensation values. Farm crops and Trees Mr. George N. N Amartei mentioned that cash Mr. George compensation will be determined for the PAP for damages N. N or destruction of crops based on negotiations with the Land Amartei 4.1.3 Valuation Division. Loss of Income Mr. George N. N Amartei emphasised that the value will be Mr. George based on net monthly profit for the business to cover the N. N period when the business is not operating. Amartei 4.1.4 Mr. James Dogoli Page 58 of 70 Disturbance Allowance 4.1.5 Mr. James Dogoli mentioned that disturbances allowance will be valued at 10% of total compensation as per the Mr. James Resettlement Policy Framework of the SRWSP. Dogoli Persons with formal legal rights to land / Persons without formal legal rights to land at time of notification but have claims to property recognized by community Mr. James Mr. James Dogoli explained that persons within this Dogoli 4.1.6 category will be compensated for land lost and other assistance 5.0 However, he mentioned that persons with no recognizable legal right or claim to land they are occupying e.g. squatters will be provided with resettlement 6.0 assistance in lieu of compensation for land occupied. He then stated that persons encroaching on land after the notification will not be paid any form of compensation Mr. James Dogoli Valuation Mr. James Dogoli mentioned that valuation of asset will be done by the land commission. PAPs are entitle to negotiate with the Land Valuation Division in the determination of the 7.0 compensation. The valuation will be done in line statutory guidelines and as per the Resettlement Policy Framework. He assured the PAPs that adequate and fair compensation will be paid to them. Mr. James Dogoli Compensation Option Mr. James Dogoli stated the three main compensation options available for payment under the project. He outlined the three main compensation option to include 1. Cash compensation to affected persons 2. Material support to build structures or to relocate Mr. Yaw 3. Restitution of affected asset Afriyie Page 59 of 70 Compensation Payment Process According to Mr. Yaw Afriyie explained that the payment of compensation will involve a number of process. He explained that: 1. Compensation will be paid to PAPs before the 8.0 commencement of construction 2. Compensation will be paid by a compensation payment team comprising of the MMDAs/CWSA and the Community Safeguards Team 3. Entitlement forms will be given to every PAP District stating the his/her compensation entitlement Safeguards 4. Compensation Payment Form will be completed Team in duplicate to demonstrate payment of compensation Grievance Redress District Safeguards Team made up Mahama Iddrisu and Ing. Patrick Osafo took time to address the PAPs on Grievance Redress Issues. They explained that PAP can channel all their grievances through the Community Community 9.0 Safeguards Officers for redress. If their grievances remains Safeguards unresolved with 2 weeks, the Regional and National Team Safeguards Teams will take up the issues for redress. The District Safeguards Team pledged their support for the PAPs entire project and committed themselves in ensuring that fair and adequate compensation are paid to the PAPs. The Community Safeguards Team assured the participants of the meeting that they will keep all the necessary documentation on all the processes. 10.0 Feedback from PAPs District The PAPs asked that the compensation payment should be Works paid on time at a replacement value. Engineer The PAP pleaded with the safeguards team to ensure that compensations due them are paid before commencement of construction of civil works. Page 60 of 70 CLOSING: The meeting was brought to an end with a closing prayer from the District Works Engineer, Ing. Patrick Osafo. The meeting officially ended at 1:30 pm with all stakeholders satisfied APPENDIX XI: EVALUATION INDICATORS FOR RESETTLEMENT ISSUES EVALUATION INDICATORS FOR RESETTLEMENT ISSUES 1. Was land ownership categorized and handled separately (voluntarily and involuntary)? 2. How were public institutions involved in the Land Acquisition processes? 3. How was the impact / land acquisition, resettlement and livelihood restoration addressed in compliance with the RPF? 4. Were communal/stool/public lands were considered first to minimise compensation payment? 5. Were voluntary land donations encouraged but carried out within strict guidelines to avoid abuse? 6. Were physical displacement were avoided as much as possible? 7. Were fair and adequate compensation paid to affected people? 8. Were compensations paid before destruction of property/crops? 9. Were compensations determined at full replacement cost? 10. How were affected structures (buildings, kiosks etc.) valued? 11. Were market value as at the time of replacement and that of the Land Valuation Board rates used as a guide in the valuation of crops affected on farms? 12. Were EPA requirements followed during tree felling? 13. Were cash paid for every tree felled and in addition grow two or more at location similar to where the other was felled? 14. Was 10% of the total compensation paid as disturbance allowance to project affected person? 15. Were the estimations of net monthly profit for affected business based on records, application of net monthly profit to the period when business is not operating used in cases of loss of income? 16. Was the framework for the compensation/resettlement applied 17. Were livelihood restoration measures considered 18. Were vulnerable persons identified and special assistance offered during the compensation implementation process. Page 61 of 70 19. Were Communities properly and adequately informed of plans and also their rights and options relating to their properties that may be affected by the project? 20. Were compensation offered timely in cash and/ or kind? 21. Were consultations done to ensure that all community members were informed and made fully aware of their rights and options regarding the resettlement activity? 22. Were the impact on ands and assets made? 23. Was a compensation committee established with representatives of the affected persons 24. Were the affected persons engaged in active consultations at the beginning of the project? 25. Were affected persons notified through both formal (in writing or entitlement notice) and informal (verbal) manner? 26. Is there an inventory of land donations and/or assets acquired prepared to inform the basis for planning, progress reporting, and monitoring of sub-projects that require land for civil works? 27. A contract listing all property and land/ farms surrendered and the types of compensation (both cash and kind) were prepared? 28. Are donors of voluntarily lands fully informed of the subproject and the implications of donating the property 29. Were the land acquisition forms used? 30. Were community members made aware of the grievance redress sheet and its usage? 31. Is grievance redress structure available in the community and how has the grievance redress mechanism provide feedback to the project and community? 32. How do affected persons who were not satisfied with proposed entitlements or its implementation, able to seek for redress? 33. Was it the responsibility of the GoG through the DAs to pay compensations and the CWSA to facilitate this through the sector Minister and the RCC? 34. Has the evaluation programme implemented to periodically check on compliance with policy and provided lessons to amend strategies, especially in the longer term? 35. Was the evaluation done based on current World Bank procedures including gender considerations, and also national provisions on resettlement where they were consistent? 36. Was the community consulted when developing the concepts of the subproject with the intent of engaging their interests in the subproject? 37. Were key stakeholders consulted in the development of the ARAP? 38. Were all persons directly and indirectly affected by the project made to feel any sense of belonging to the project? Page 62 of 70 APPENDIX XII: GRIEVANCE REDRESS MECHANISM COMMUNITY GRIEVANCE GRIEVANCE RESOLUTION COMMUNITY SAFEGUARDS Exist at the community TEAM Level for conflict (3 member Team) resolution MUNICIPAL LEVEL Grievance resolution not exceeding 1 week GRIEVANCE MUNICIPAL SAFEGUARDS TEAM Exist at the Municipal Level (3 member Team) for conflict resolution REGIONAL LEVEL Grievance resolution not exceeding 2 weeks GRIEVANCE REGIONAL SAFEGUARDS TEAM Exist at the Regional Level (3 member Team) for conflict resolution NATIONAL LEVEL Grievance resolution not exceeding 2 weeks GRIEVANCE SAFEGUARDS TECHNICAL TEAM Exist at the National Level (4 member Team) for conflict resolution Grievance resolution not exceeding 2 weeks LAW COURT Figure 1: Grievance Redress Flow Chart Source: CWSA-STT, 2018 Page 63 of 70 APPENDIX XIII: GALLERY OF PICTURES Plate 1: CWSA and Land Valuation Division on a joint identify of affected asset and PAPs at Asiri Plate 2: CWSA and Land Valuation Division on a joint identify of affected asset and PAPs at Jankufa Page 64 of 70 Plate 3: CWSA with District and Community Safeguards Teams carrying out socio-economic survey on PAPs at Asiri and Plate 4: CWSA with District and Community Safeguards Teams carrying out socio-economic survey on PAPs at Asiri Page 65 of 70 Plate 5: CWSA in consultation meeting with Chief and PAPs of Jankufa Page 66 of 70 Plate 6: CWSA, Jaman North District in consultation meeting with PAPs Page 67 of 70 Plate 7: Regional, District and Community Safeguards Team in a consultation meeting with PAPs at Presbyterian Church at Jankufa (8th August, 2018) Plate 8: Chiefs, Regional, District and Community Safeguards Team in a consultation meeting At Asiri Page 68 of 70 Plate 9: Community Safeguards Team formed to handle and resolve project related grievance at Jankufa (Jonathan Boamah-left, Anna Takyiwaa-middle, Stephen Mfodwo-right) Page 69 of 70 Plate 10: Community Safeguards Team formed to handle and resolve project related grievance at Asiri (Ofori Sekyera--left, Florence Okrah-middle and George Effah- right) Source: Field Visit, 2018 Page 70 of 70