The World Bank Report No: ISR8123
Implementation Status & Results
OECS Countries
OECS E-Government for Regional Integration - St. Vincent & the Grenadines (APL 2) (P117087)
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Operation Name: OECS E-Government for Regional Integration - St. Vincent & Project Stage: Implementation Seq.No: 5 Status: ARCHIVED Archive Date: 04-Nov-2012
the Grenadines (APL 2) (P117087)
Country: OECS Countries Approval FY: 2010
Product Line: IBRD/IDA Region: LATIN AMERICA AND CARIBBEAN Lending Instrument: Adaptable Program Loan
Implementing Agency(ies): OECS Secretariat
Key Dates
Board Approval Date 15-Dec-2009 Original Closing Date 31-Aug-2013 Planned Mid Term Review Date 10-Oct-2011 Last Archived ISR Date 12-Feb-2012
Effectiveness Date 15-Apr-2010 Revised Closing Date 31-Aug-2013 Actual Mid Term Review Date 17-Oct-2011
Project Development Objectives
Project Development Objective (from Project Appraisal Document)
The overall development objective of the project is to promote the efficiency, quality, and transparency of public services throughthe delivery of regionally integrated e-
government applications that take advantage of economies of scale.
Has the Project Development Objective been changed since Board Approval of the Project?
Yes No
Component(s)
Component Name Component Cost
Vertical E-Government Interventions 4.93
Horizontal E-Government Interventions 3.54
Project Management 0.00
Overall Ratings
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Previous Rating Current Rating
Progress towards achievement of PDO Moderately Satisfactory Moderately Satisfactory
Overall Implementation Progress (IP) Moderately Satisfactory Moderately Satisfactory
Overall Risk Rating
Implementation Status Overview
THIS ISR ALSO CORRESPONDS TO P100635 (EGRIP).
This ISR is filed as a result of the implementation support mission that took place from May 7-11, 2012 and the subsequent discussions with the OECS Secretariat's Regional E-
Government Unit(REGU). Work is ongoing for the procurement of large eGovernment applications to be implemented under most of the sub-components of the project, as well as
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The World Bank Report No: ISR8123
activities related to the legal and regulatory framework and project monitoring and evaluation.
The following summarizes the key results of the project so far, with further detail provided in the Aide Memoire:
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• The majority of the consultancies underlying the eGovernment applications are complete (93% of funds committed for 2012), and the project is gearing up for the procurement of
major e-Government applications, information systems and goods that account for the majority of project funding;
• There are 12 procurement processes currently underway that account for an estimated cost of US$ 3.8 million. The bids for the large eGovernment systems, including the Multi-
Purpose ID System (MPID), Public Financial Management (PFM: National Budget Preparation and Reporting), eTax Filing system, eTendering System for OECS Pharmaceuticals,
and the Regional Health Information System, have been received by the REGU. The proposed costs from vendors are now known and several offers are currently under negotiation;
• The extension of St. Vincent backbone is completed. The national sub-projects for Dominica, Grenada and St. Vincent are also completed, and St. Lucia's Government Web
Portal consultancy will be completed by September;
• The EGRIP-funded OECS Harmonized E-government Legislation was ratified at the OECS Authority Meeting of 24 January 2012.
Locations
No Location data has been entered
Results
Project Development Objective Indicators
Indicator Name Core Unit of Measure Baseline Current End Target
Establishment of Regional E-government Desk Number Value 0.00 1.00 2.00
at OECS Secretariat, hiring of the Senior E- Date 27-May-2008 13-Mar-2012 31-Aug-2013
Government Specialist, design of Business
Comments Indicator modified in revised Business Plan for One point given for each
Plan for sustainability of Regional E-
Government Desk are completed M&E framework approved in sustainability completed indicator criterion met:
April 2012. Before was "New •E-government desk creation
regional institutional staffed with e-government
framework is created with specialist
adequate capacity to provide •Business plan for
new regionally integrated e- sustainability completed
government services in
accordance with regionally
harmonized policies
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andregulations"
Creation of four national PFM websites with Text Value 0 0 4
open and transparent PFM data sets Date 27-May-2008 13-Mar-2012 31-Aug-2013
Comments Indicator modified in revised One point given for each
M&E framework approved in country with a PFM website
April 2012. Before was with at least one transparent
"Improvement of ratings in dataset.
areas of openness and
access to relevant
information, as reported by
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The World Bank Report No: ISR8123
users through satisfaction"
surveys.
Quality measured through focus groups by end Text Value 0 0 1
users of the following three systems: Public
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Date 27-May-2008 13-Mar-2012 31-Aug-2013
Financial Management System; Regional
Comments Indicator modified in revised At project completion,
Customs Information System; and
Multipurpose ID Systems. M&E framework approved in implementation of focus group
April 2012. Before was questionnaire to be designed
"Improvement of ratings in by M&E consultant under
areas of functionality REGU
accuracy and usability of e-
government services by users
through satisfaction surveys"
Number of new e-government applications Number Value 0.00 0.00 15.00
offered or upgraded under the project Date 27-May-2008 13-Mar-2012 31-Aug-2013
Comments Indicator modified in revised 12 Country Systems, in turn
M&E framework approved in composed of
April 2012. Before was 4 Multipurpose ID Systems
"Increase in e-government (MPID);
services offered or upgraded" 4 Public Financial
Management Systems (PFM);
and
4 Front-end e-tax systems.
In addition, it is composed of
3 Regional Systems:
1 Regional Health
Management Information
System; (RHMIS);
1 Regional Customs
Information System (RCIS);
and
1 OECS Pharmaceutical
Procurement Service E-
tendering System.
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Regional Health Information System and Percentage Value 0.00 0.00 2.00
Regional Customs Information System are Date 27-May-2008 13-Mar-2012 31-Aug-2013
installed and operational
Comments Indicator modified in revised
M&E framework approved in
April 2012. Before was
"Increase in number of
electronic transactions
processed by regional e-
government applications"
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Average number of days to prepare annual Text Value 120 120 90
budget Date 27-May-2008 13-Mar-2012 31-Aug-2013
Comments Indicator modified in revised
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M&E framework approved in
April 2012. Before was
"Estimated users# time and
cost savings measured
through standardized
methodology for
representative transactions"
Intermediate Results Indicators
Indicator Name Core Unit of Measure Baseline Current End Target
2.5b Increase in volume of transactions of Percentage Value 0.00 0.00 10.00
a regional health management information Date 27-May-2008 13-Mar-2012 31-Aug-2013
system (# of transactions)
Comments Target is a 10% increase.
2.5a Implementation of a Regional Health Yes/No Value No No Yes
Management Information System Date 27-May-2008 31-Oct-2011 31-Aug-2013
Comments Conceptual Design for the
Regional Health Management
Information System
completed.
2.4d Reduction in the costs of Amount(USD) Value
pharmaceuticals procured Date 27-May-2008 31-Oct-2011 31-Aug-2013
Comments Indicator modified in revised The specific "basket" of
M&E framework approved in pharmaceuticals will be
April 2012. Before was defined at the time of system
"Financial savings due to new implementation, as it is
system" dependent of the procurement
cycle needs at that time
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2.4b Increase in the volume of transactions Percentage Value 0.00 0.00 10.00
of OECS Pharmaceutical Procurement Service Date 27-May-2008 13-Mar-2012 31-Aug-2013
E-tendering System
Comments Indicator modified in revised Target is 10% increase in
M&E framework approved in number of transactions
April 2012. Before was
"Increase in the volume of
transactions of regional e-
procurement system"
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2.4a Implementation of a regional OECS Number Value 0.00 0.00 1.00
Pharmaceutical Procurement Service E- Date 27-May-2008 13-Mar-2012 31-Aug-2013
tendering System.
Comments Indicator modified in revised
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M&E framework approved in
April 2012. Before was
"Implementation of an e-
procurement system in all
OECS countries"
2.3b Total number of goods declarations Percentage Value 0.00 0.00 10.00
shared through the RCIS among countries Date 27-May-2008 31-Oct-2011 31-Aug-2013
Comments Indicator modified in revised Target is a 10% increase.
M&E framework approved in Total number of Goods
April 2012. Before was Declarations for current
"Increase in the volume of reporting period – total
transactions of regional e- number of Goods
customs system" Declarations for last reporting
period.
[(f/p)-1]x100
2.3a Implementation of a Regional Number Value 0.00 0.00 1.00
Customs Information System (RCIS) with Date 27-May-2008 13-Mar-2012 31-Aug-2013
interface to ASYCUDA World
Comments Indicator modified in revised
M&E framework approved in
April 2012. Before was
"Implementation of a Regional
e-Customs System as well as
interfaces with other systems
and web-based customs filing
system"
2.2b Tax declarations filed online through the Percentage Value 0.00 0.00 10.00
tax e-filing system as a % of total Tax Date 27-May-2008 13-Mar-2012 31-Aug-2013
declarations filed (VAT)
Comments Indicator modified in revised 10% increase is targeted.
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M&E framework approved in Number of online VAT over
April 2012. Before was total VAT declarations.
"Increase in volume of
transactions of e-taxation
system"
2.2a Implementation of a tax e-filing front Number Value 0.00 0.00 4.00
end system for SIGTAS Date 27-May-2008 13-Mar-2012 31-Aug-2013
Comments Indicator modified in revised Every country will be awarded
M&E framework approved in one point for each web-based
April 2012. Before was
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"Completion of e-government front end system implemented
service upgrades to the e- giving a total of 4.
taxation system as well as
interfaces with other systems
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and web-based tax filing
system"
2.1a Completion of e-government service Number Value 0.00 0.00 4.00
upgrades to the Public Financial Management Date 27-May-2008 13-Mar-2012 31-Aug-2013
System, as well as interfaces with other
Comments Indicator modified in revised
systems.
M&E framework approved in
April 2012. Before was
"Completion of e-government
service upgrades to the Public
Financial Management
System, as well as interfaces
with other systems and web-
based public information
system"
1.5c Percentage of regional population Percentage Value 0.00 0.00 10.00
covered in the multi-purpose ID system Date 27-May-2008 13-Mar-2012 31-Aug-2013
Comments Indicator modified in revised Total number of persons
M&E framework approved in captured in all country multi-
April 2012. Before was purpose ID systems over
"Percentage of regional combined population of all
population covered in e-ID countries x100.
system"
1.5a Detailed design and implementation of Number Value 0.00 0.00 4.00
a Multi-Purpose ID system in at least one core Date 27-May-2008 13-Mar-2012 31-Aug-2013
user agency, including issuance of ID numbers
Comments Indicator modified in revised One point will be awarded for
M&E framework approved in each country (giving a total of
April 2012. Before was four) that has successfully
"Detailed design and implemented a multi-purpose
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implementation of ID system ID system in one (or more)
in core user agencies, core agency.
including issuance of ID
numbers and cards"
1.4 Regional Consensus by EGRIP Yes/No Value No No Yes
countries on the approval of the new Date 27-May-2008 13-Mar-2012 31-Aug-2013
institutional framework is reached at an EGRIP
Comments Indicator modified in revised
meeting
M&E framework approved in
April 2012. Before was
"Regional agreement for new
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institutional framework is
reached financing is provided,
staff is hired and trained
1.3 Definition and publication of regional e- Yes/No Value No No Yes
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government standards, enterprise architecture, Date 27-May-2008 13-Mar-2012 31-Aug-2013
interoperability framework and total cost of
Comments Indicator modified in revised
ownership documents by the OECS Secretariat
M&E framework approved in
April 2012. Before was
"Definition and publication of
regional e-government
standards and total cost of
ownership framework"
1.2 Publication of OECS e-government Yes/No Value No Yes Yes
regionally harmonized legislation by first Date 27-May-2008 13-Mar-2012 31-Aug-2013
quarter 2012 approved by the OECS Authority
Comments Indicator modified in revised The OECS Authority - the
M&E framework approved in body of Prime Ministers for
April 2012. Before was the OECS member countries.
"Implementation of key
institutional and IT
requirements for priority
aspects of a regionally
harmonized e-government
regulatory framework"
1.1 Regional consensus by OECS on a Yes/No Value No Yes Yes
CARICOM E-government strategy, to which Date 27-May-2008 13-Mar-2012 31-Aug-2013
OECS have contributed, is reached through
Comments Indicator modified in revised Consensus on a regionally- Countries agreement to
OECS agreement to the strategy reports at
CARICOM meetings M&E framework approved in focused e-government recognize CARICOM e-
April 2012. Before was strategy developed by government strategy.
"Publication of outcome- CARICAD and/or a digital
oriented regionally-focused e- Strategy developed
government strategy CARICOM.
implementation plans for
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OECS countries"
Data on Financial Performance (as of 11-Oct-2012)
Financial Agreement(s) Key Dates
Project Ln/Cr/Tf Status Approval Date Signing Date Effectiveness Date Original Closing Date Revised Closing Date
P117087 IDA-46500 Effective 15-Dec-2009 18-Feb-2010 15-Apr-2010 31-Aug-2013 31-Aug-2013
Disbursements (in Millions)
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Project Ln/Cr/Tf Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed
P117087 IDA-46500 Effective XDR 1.50 1.50 0.00 0.63 0.87 42.00
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Disbursement Graph
Key Decisions Regarding Implementation
The Bank will facilitate accelerated project procurement processes and implementation. The client will accelerate project disbursements and commitments in view of the August 2013
closing date.
Restructuring History
There has been no restructuring to date.
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Related Projects
There are no related projects.
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