Request for Quotations Amendments to Contract Contract Draft Request for Quotations Specific Procurement Notice Invitation to Supplier / Contractor Request for Receive Quotations Comparison of Quotations Notification of Intention of Award Signed Contract Contract Completion Estimated Amendments Termination Activity Reference No. / Category Activity Quotations Loan / Credit No. Component Review Type Market Approach Amount Process Status Description: Status (US$) Planned Actual Planned Actual Planned Actual Actual Planned Actual Planned Actual Planned Actual Planned Actual Actual Planned Actual Actual Component 1: KE-ICIPE-92014-NC-RFQ / Capacity English/French Translation Non-consulting Open - TF-A8639 Development for Post 20,000.00 Submitted Returned 2018/12/18 2018/12/23 2018/12/23 2019/01/06 2019/01/13 2019/01/27 2019/02/17 2019/08/16 services Services International the operation and management of the PROCUREMENT Eastern Africa : Africa Regional Scholarship and Innovation Fund for Applied Sciences, Engineering and Technology PLAN General Information Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2019-01-24 2021-01-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P165581 GPN Date: 2019-01-18 Project Name: Africa Regional Scholarship and Innovation Fund for Applied Sciences, Engineering and Technology Loan / Credit No: IDA / D3470 I Executing Agency(ies): nternational Centre of Insect Physiology and Ecology WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Component 1: Capacity KE-ICIPE-207260-CW-RFQ / Development for the Under Small works for office space Request for Single Stage - One 2021-07- IDA / D3470 operation and management Post Open - National 8,500.00 0.00 Implementat 2020-12-05 2021-01-30 partitioning to create a small Quotations Envelope 29 of the Scholarship, Research ion meeting room and Innovation Fund GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-ICIPE-95984-GO-RFQ / Component 1: Capacity Supply and delivery of Development for the Request for Single Stage - One computers/accessories and IDA / D3470 operation and management Post Open - National 75,000.00 22,334.63 Completed 2019-01-29 2019-01-30 2019-03-26 2019-05-03 2019-09-22 2019-07-15 Quotations Envelope basic software for most of the Scholarship, Research Universities and icipe. and Innovation Fund Component 1: Capacity KE-ICIPE-95980-GO-RFQ / Development for the Purchase of office furniture Request for Single Stage - One IDA / D3470 operation and management Post Open - National 44,000.00 0.00 Canceled 2019-01-30 2019-03-29 2019-09-25 (Tables, Desks, filing shelves, Quotations Envelope of the Scholarship, Research etc) and Innovation Fund Component 1: Capacity KE-ICIPE-114115-GO-RFQ / Development for the Request for Single Stage - One Procurement of office IDA / D3470 operation and management Post Open - National 1,000.00 861.77 Completed 2019-05-13 2019-07-08 2019-08-23 2020-01-04 2019-08-29 Quotations Envelope stationery of the Scholarship, Research and Innovation Fund Component 1: Capacity KE-ICIPE-138074-GO-RFQ / Development for the Purchase of Video Request for Single Stage - One IDA / D3470 operation and management Post Open - National 18,000.00 0.00 Canceled 2019-10-16 2019-12-11 2020-06-08 Conferencing equipment Quotations Envelope of the Scholarship, Research ,Camera and accessories. and Innovation Fund Component 1: Capacity KE-ICIPE-148316-GO-RFQ / Development for the This is an Request for Request for Single Stage - One IDA / D3470 operation and management Post Open - National 44,000.00 31,401.92 Completed 2019-12-05 2020-01-30 2020-02-10 2020-07-28 2020-03-03 Quotations for Office Quotations Envelope of the Scholarship, Research Furniture. and Innovation Fund Component 1: Capacity KE-ICIPE-159378-GO-RFQ / Development for the Purchase of Video Request for Single Stage - One IDA / D3470 operation and management Post Open - National 20,000.00 27,712.36 Completed 2020-02-14 2020-04-10 2020-06-09 2020-10-07 2020-10-06 Conferencing Equipment and Quotations Envelope of the Scholarship, Research Camera for RSIF. and Innovation Fund Component 1: Capacity KE-ICIPE-188272-GO-RFQ / Development for the Request for Single Stage - One Purchase of office furniture IDA / D3470 operation and management Post Limited 6,500.00 4,773.57 Signed 2020-08-19 2020-08-14 2020-10-14 2020-09-28 2021-04-12 Quotations Envelope for RSIF staff. of the Scholarship, Research and Innovation Fund Component 1: Capacity KE-ICIPE-188274-GO-RFQ / Development for the Request for Single Stage - One Purchase of Laptops and IDA / D3470 operation and management Post Limited 9,000.00 8,731.49 Signed 2020-08-19 2020-08-17 2020-10-14 2020-09-28 2021-04-12 Quotations Envelope accessories for RSIF Staff of the Scholarship, Research and Innovation Fund KE-ICIPE-188269-GO-RFQ / This is a Request for Component 1: Capacity Quotations for supply, Development for the delivery and installation of Single Stage - One IDA / D3470 operation and management Post Request for Bids Open - National 137,500.00 46,083.00 Signed 2020-08-16 2020-08-28 2020-08-21 2020-10-02 2020-10-05 2020-11-01 2020-11-12 2020-12-06 2020-12-15 2021-06-04 video conferencing equipment Envelope of the Scholarship, Research for RSIF Host Universities in and Innovation Fund Kenya, Tanzania, Rwanda, and Nigeria NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1: Capacity KE-ICIPE-114117-NC-RFQ / Development for the Under Procurement of service Request for Single Stage - One IDA / D3470 operation and management Post Open - National 5,000.00 0.00 Implementati 2019-05-13 2019-07-08 2020-01-04 providers for printing Quotations Envelope of the Scholarship, Research on communication materials and Innovation Fund KE-ICIPE-114787-NC-DIR / Component 1: Capacity Procurement of a Creative Development for the Request for Single Stage - One cloud software for Design IDA / D3470 operation and management Post Limited 600.00 476.47 Completed 2019-05-27 2019-05-24 2019-07-22 2019-06-13 2020-01-18 2019-06-19 Quotations Envelope work by the communications of the Scholarship, Research Officer and Innovation Fund KE-ICIPE-193842-NC-DIR / Component 1: Capacity Consultancy for video Development for the production for RSIF IDA / D3470 operation and management Post Direct Selection Direct 8,000.00 16,500.00 Signed 2020-09-14 2020-09-14 2020-09-19 2020-09-19 2020-10-24 2020-11-05 2021-04-22 appearance in icipe’s 50th of the Scholarship, Research anniversary celebration . and Innovation Fund Page 1 Component 1: Capacity KE-ICIPE-194870-NC-RFP / Development for the Under Request for Single Stage - One Translation and Simultaneous IDA / D3470 operation and management Post Open - National 25,000.00 0.00 Implementati 2020-09-23 2020-11-18 2021-05-17 Quotations Envelope Interpretation Services of the Scholarship, Research on and Innovation Fund CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1: Capacity KE-ICIPE-95973-CS-QCBS / Development for the Quality And Cost- English to French or French to IDA / D3470 operation and management Post Open - International 20,000.00 126.40 Signed 2019-01-24 2019-02-14 2019-01-28 2019-03-30 2019-03-20 2019-04-27 2019-05-02 2019-05-27 2019-06-06 2019-07-01 2019-07-12 2019-08-05 2019-08-01 2020-08-04 Based Selection English Translation Services of the Scholarship, Research and Innovation Fund KE-ICIPE-95977-CS-QCBS / Feasibility Study on Component 1: Capacity Establishment of an Development for the Endowment Fund for the Quality And Cost- IDA / D3470 operation and management Post Open - International 65,000.00 227,360.00 Signed 2019-01-24 2019-02-14 2019-01-28 2019-03-30 2019-03-18 2019-04-27 2019-04-29 2019-05-27 2019-05-15 2019-07-01 2019-08-15 2019-08-05 2019-08-22 2020-08-04 Regional Scholarship and Based Selection of the Scholarship, Research Innovation Fund for Applied and Innovation Fund Sciences, Engineering and Technology Component 1: Capacity KE-ICIPE-109690-CS-CQS / Development for the Consultant Consultancy for Documentary IDA / D3470 operation and management Post Qualification Limited 10,000.00 5,722.00 Completed 2019-04-09 2019-03-28 2019-04-23 2019-04-12 2019-05-23 2019-05-03 2019-06-27 2019-05-16 2019-12-24 2019-07-26 production (Videography) for of the Scholarship, Research Selection the Fifth PASET Forum and Innovation Fund Component 1: Capacity KE-ICIPE-109695-CS-CQS / Development for the Consultant Consultancy for Photographer IDA / D3470 operation and management Post Qualification Limited 3,500.00 3,921.00 Completed 2019-04-09 2019-03-28 2019-04-23 2019-04-12 2019-05-23 2019-05-03 2019-06-27 2019-05-16 2019-12-24 2019-06-30 for the Fifth PASET Forum of the Scholarship, Research Selection and Innovation Fund Component 1: Capacity KE-ICIPE-109698-CS-CQS / Development for the Consultant Consultancy for Documentary IDA / D3470 operation and management Post Qualification Limited 7,000.00 10,023.00 Completed 2019-04-09 2019-03-28 2019-04-23 2019-04-12 2019-05-23 2019-05-03 2019-06-27 2019-05-16 2019-12-24 2019-05-31 production for the Fifth PASET of the Scholarship, Research Selection Forum - Interviews and Innovation Fund KE-ICIPE-119627-CS-CQS / Development of a Strategy for Component 1: Capacity Enhancing Women’s Development for the Consultant Participation in PhD Programs IDA / D3470 operation and management Post Qualification Limited 24,000.00 27,900.00 Completed 2019-06-18 2019-06-21 2019-06-20 2019-06-21 2019-07-20 2019-07-09 2019-08-24 2019-10-29 2020-02-20 2020-04-30 and Research in Applied of the Scholarship, Research Selection Sciences, Engineering, and and Innovation Fund Technology (ASET) fields at African Universities Component 1: Capacity KE-ICIPE-126754-CS-QCBS / Development for the Quality And Cost- Redesign and Development of IDA / D3470 operation and management Post Open - National 15,000.00 8,737.12 Signed 2019-08-09 2019-08-09 2019-08-30 2019-08-16 2019-10-13 2019-09-11 2019-11-10 2019-10-11 2019-12-10 2019-12-10 2020-01-14 2020-02-03 2020-02-18 2020-03-06 2021-02-17 Based Selection the RSIF Website of the Scholarship, Research and Innovation Fund KE-ICIPE-127398-CS-QCBS / Component 1: Capacity Consultancy for Marketing, Development for the Communications, Branding Quality And Cost- IDA / D3470 operation and management Post Open - International 196,000.00 0.00 Canceled 2019-08-16 2019-08-16 2019-09-06 2019-08-16 2019-10-20 2019-09-27 2019-11-17 2019-12-17 2020-01-21 2020-02-25 2021-02-24 and Outreach for the Regional Based Selection of the Scholarship, Research Scholarship and Innovation and Innovation Fund Fund (RSIF). Component 1: Capacity KE-ICIPE-155036-CS-QCBS / Development for the Scholarships and Grants Quality And Cost- IDA / D3470 operation and management Post Open - National 40,000.00 30,609.00 Signed 2020-01-22 2020-01-22 2020-01-24 2020-03-08 2020-02-24 2020-04-05 2020-03-24 2020-05-05 2020-05-15 2020-06-09 2020-06-22 2020-07-14 2020-12-16 2021-07-14 Information Management Based Selection of the Scholarship, Research System and Innovation Fund Component 1: Capacity KE-ICIPE-158059-CS-CQS / Development for the Consultant SHORT TERM IDA / D3470 operation and management Post Qualification Limited 9,000.00 400.00 Signed 2020-02-07 2020-02-06 2020-02-21 2020-02-07 2020-03-22 2020-04-26 2020-03-18 2020-10-23 COMMUNICATION'S of the Scholarship, Research Selection CONSULTANT and Innovation Fund KE-ICIPE-209698-CS-QCBS / Component 1: Capacity Communications and Development for the Quality And Cost- Under Outreach Consultancy Services IDA / D3470 operation and management Post Open - National 77,000.00 0.00 2020-12-18 2020-12-13 2021-01-08 2021-02-21 2021-03-21 2021-04-20 2021-05-25 2021-06-29 2022-06-29 Based Selection Implementation for the Regional Scholarship of the Scholarship, Research and Innovation Fund (RSIF). and Innovation Fund KE-ICIPE-216035-CS-CQS / Component 1: Capacity Consultancy Services for Development for the Consultant Planning and facilitation of Pending IDA / D3470 operation and management Post Qualification Limited 20,000.00 0.00 2021-01-26 2021-02-09 2021-03-11 2021-04-15 2021-10-12 the first Regional Scholarship Implementation of the Scholarship, Research Selection and Innovation Fund (RSIF) and Innovation Fund Annual Conference INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-ICIPE-110946-CS-INDV / Component 1: Capacity French-English translation Development for the Individual services (as we wait for the IDA / D3470 operation and management Post Consultant Limited 5,000.00 0.12 Completed 2019-04-17 2019-04-18 2019-04-18 2019-04-18 2019-05-09 2019-05-03 2019-06-13 2019-05-03 2019-12-10 2019-07-31 firm selection, we need to of the Scholarship, Research Selection translate basic documents and Innovation Fund now) KE-ICIPE-114112-CS-CDS / Component 1: Capacity Development of safeguards Development for the and grievance redress IDA / D3470 operation and management Post Direct Selection Direct 10,000.00 29,700.00 Terminated 2019-05-08 2019-03-21 2019-05-18 2019-04-04 2019-07-22 2019-05-27 2020-01-18 mechanism framework for the of the Scholarship, Research RSIF Project (Social Risk and Innovation Fund Management) Page 2 KE-ICIPE-126285-CS-CDS / Hiring of a consultant to facilitate a team building Component 1: Capacity exercise for RSIF staff. Development for the The team will spend 2-3 days, IDA / D3470 operation and management Post Direct Selection Direct 3,500.00 3,352.60 Completed 2019-08-06 2019-08-08 2019-08-16 2019-08-13 2019-10-20 2019-10-09 2020-04-17 2019-10-24 but for part of the time, the of the Scholarship, Research consultant facilitate the team and Innovation Fund building discussions and activities. KE-ICIPE-141202-CS-INDV / An individual consultant to Individual Component 2: Scholarships facilitate and deliver grants IDA / D3470 Post Consultant Open 15,000.00 14,000.00 Signed 2019-10-18 2019-10-25 2019-12-20 2019-11-28 2020-01-10 2019-12-11 2020-02-14 2019-12-27 2020-08-12 and research grants for ASET proposal writing workshop for Selection RSIF African Host Universities Component 1: Capacity KE-ICIPE-159375-CS-INDV / Development for the Individual Consultancy for Social Risk IDA / D3470 operation and management Post Consultant Open 18,000.00 16,000.00 Signed 2020-02-14 2020-02-14 2020-03-20 2020-04-15 2020-04-10 2020-04-10 2020-05-15 2020-05-01 2020-11-11 Management Capacity of the Scholarship, Research Selection Strengthening and Innovation Fund KE-ICIPE-210023-CS-INDV / Component 1: Capacity Consultancy Services for Development for the Individual design and development of a Under IDA / D3470 operation and management Post Consultant Open 20,000.00 0.00 2020-12-15 2020-12-15 2021-02-02 2021-02-23 2021-03-30 2021-09-26 mentorship platform for the Implementation of the Scholarship, Research Selection Regional Scholarship and and Innovation Fund Innovation Fund Page 3