THE PRIVATIZATION COMMISSION 67182 REGIONAL COMMUNICATION UNFRUSTRACTURE PROGRAM MALAWI PROJECT (RCIPMW) CREDIT No: MAI 4602 PROJECT No: P111432 REVISION DATE 13 FEBRUARY, 2012 I. General 1. Project Information • Beneficiary: The Government of the Republic of Malawi • Project Name: Regional Communication Infrastructure Program – Malawi Project(RCIPMW) • Credit No.: MAI 4602 • Project No: P111432 • Project Implementation Agency(PIA): The Privatization Commission 2. Bank Approval Date of the Procurement Plan • Initial / Original: 14 May 2009, Revised October 2009 3. Date of General Procurement Notice: • Original - Notice No: WB 3920 of 17 September 2009 4. Period Covered by this procurement plan • October 2009 – June 2012 Page 1 of 13 II. Goods Works and non-consulting services 1. Prior Review threshold: Procurement decisions subjected to Prior Review by the Bank as stated in Schedule 2, Section 3 of the financing Agreement have been revised for most IDA projects including RCIPMW. The review took into account the capacity of the implementing agencies. The following thresholds are now applicable to RCIPMW. Expenditure Category Procurement Method Prior Review Contract Contract Subject to Value Threshold(US$) Prior Review 1 Works ICB >=3,000,000 All Contracts NCB >=50,000- <3,000,000 None Shopping <50,000 None Direct Contracting >=1000 All Contracts 2.Goods ICB >=500,000 All Contracts NCB >=50,000 <500,000 None Shopping <50,000 None Direct Contracting >=1000 All Contracts 2. Any other Special Procurement Arrangements: Not Applicable 3. Procurement Packages with Methods and Time Schedule Page 2 of 13 GOODS AND NON CONSULTANCY (TELECOM) SERVICES Ref Contract Procurement P–Q Domestic Review By Call for Expected Award Completion No. (Description) Method (yes/No) Preference Bank (Prior Bids Bids Contract of the Status (yes/no) / Post) Opening Contract Date 1. Provision of regional fibre ICB YES No Prior 01/02/2012 01/04/2012 01/05/2012 As per Not yet connectivity Contract Started (Pending procurement of Consultants to do the Feasibility Study and Biding Documents) 2. Supply of broadband NCB YES No Prior 01/12/2011 01/03/2012 01/05/2012 As per In Progress connectivity to targeted Contract (Phase I at Malawian Institutions. The Several Contract tender will also cover the contracts will negotiation supply of various ICT be issued stage) equipment and networks to out to the institutions such as different printers, computers, LAN, bidders in fax machines, phones, Phases scanners, etc 3. Development of a virtual ICB YES NO Prior 01/11/2011 01/02/2012 01/04/2012 As per Not yet landing point in Malawi contract Started(Pen ding procurement of Consultants to do the Feasibility Study and Bidding Documents Page 3 of 13 Ref Contract Procurement P–Q Domestic Review By Call for Expected Award Completion No. (Description) Method (yes/No) Preference Bank (Prior Bids Bids Contract of the Status (yes/no) / Post) Opening Contract Date 4. Procurement of Office ICT Shopping No No Post 15/10/2010 15/11/2010 15/12/2010 On Delivery In Progress ( Equipment (Laptops, of Goods On going) Cameras, Video Camera, Projector, Scanner, Photocopier, Printers) 5. TOMPRO Accounting Direct No No Prior 29/09/2009 15/10/2009 31/10/2009 As per Completed Software Contracting Contract 6. Procurement of Shopping No N/A Post 01/09/2011 30/09/2011 30/10/2011 As per In Progress Communication and contract Promotional materials 7. Procurement of Project NCB No N/A Post 01/10/2009 15/11/2009 31/01/2010 As per Completed Vehicles contract 8. Office Furniture & Fittings Shopping No No Post 01/12/2010 31/12/2010 30/01/2011 On Delivery Completed 9. Provide Internet Bandwidth NCB No N/A Post 01/10/2009 30/10/2009 30/11/2009 On Delivery On going to GWAN 10. ICT Software upgrades and Licensing (Projects 2007 License, Windows Server 2008 Operating Systems, Shopping No No Post 01/11/2010 30/12/2010 30/01/2011 On delivery Completed Acrobat Professional software, Ms Office 2007) 11. Provision of internet Shopping No No Post 01/02/2011 31/02/2011 30/03/2011 As per In Progress bandwidth to the PC Contract (Contracts /RCIPMW awarded already) 12. PC/RCIPMW website Shopping No No Post 01/01/2011 31/01/2011 28/02/2011 As per In Progress redesigning and Contract (Contracts development awarded already) 13. Tender to supply and install Shopping No No Post 01/01/2011 31/01/2011 28/02/2011 On delivery Security Door Access In Progress System to the PC / RCIPMW (contracts offices Awarded already) Page 4 of 13 Ref Contract Procurement P–Q Domestic Review By Call for Expected Award Completion No. (Description) Method (yes/No) Preference Bank (Prior Bids Bids Contract of the Status (yes/no) / Post) Opening Contract Date 14. Data and Financial safe Shopping No No Post 01/12/2010 31/12/2010 31/01/2011 On delivery storage items ( External Disk Completed drives, Big fire proof Safe) 15. Computer Server for the PC / Shopping No No Post 01/12/2010 31/12/2010 30/01/2011 On delivery In Progress RCIPMW 16. Vehicle for PC NCB No No Post 01/08/2010 15/09/2010 31/10/2010 As per Completed contract 17. Office Refurbishment Shopping No No Post 01/08/2011 31/08/2011 31/09/2011 As per Not yet contract started 18. Office Furniture & Fittings Shopping No No Post 01/11/2011 31/11/2011 30/12/2011 On delivery In Progress 19. Office ICT Shopping No No Post 15/11/2011 15/12/2011 15/01/2012 On Delivery Equipment (Laptops, of Goods In Progress ( Desktops, UPS and On going) Printers) Page 5 of 13 III Selection of Consultants: 1. Prior Review Threshold: Selection of Consultants decisions subject to Prior Review by Bank as stated in Schedule 2 , Section 3 of the Financing Agreement. The revised schedule are as follows: PROCUREMENT METHODS FOR SELECTION OF CONSULTANTS Expenditure Category Procurement Method Prior Review Contract Contract Subject to value (Threshold) Prior Review US$ 3 Consultants (a) Firms QCBS >=200,000 All Contracts CQS, LCS, QBS, FBS <200,000 First Contact SSS >=1,000 All Contracts (b) Individuals IC >=100,000 All Contracts SSS >=1,000 All Contracts 2. Short List Comprising Entirely of National Consultant: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provision of section 2.7 of the Guidelines on Selection and Employment of Consultants by World Bank Borrowers, May 2004, Revised October 1, 2006. 3. Any Other Special Selection Arrangement: Not Applicable 4. Consultancy Assignment with Selection Methods and Time Schedule: Page 6 of 13 CONSULTANCY ASSISGMENTS Ref Description of Assignment Selectio Review Issuance Finalize Expected Complete Complete Negotiate No. n by Bank of shortlist Proposal Technical Financial and Award Status Method (Prior / Expression and issue Submission Evaluation Proposal Contract Post) of Interest RFP 1 Recruitment of Technical Specialist IC Prior 15/01/2011 01/03/2011 15/04/2011 30/04/2011 30/05/2011 01/06/2011 In Progress 2 Recruitment of In-house IC Prior 15/02/2010 01/04/2010 15/05/2010 31/05/2010 30/06/2010 01/07/2010 Completed Counterpart Advisor on task order basis to review project deliverables and provide adhoc advice 3 Recruitment of Transaction Advisor QCBS Prior 15/09/2010 01/11/2010 30/01/2011 15/02/2011 30/02/2011 01/03/2011 Completed to do the following: - Tender design and legal aspects of the International Connectivity to lay fibre optical cable from the coast to Lilongwe. - Draft Contract for network provider and VLP developer - Contract negotiations for network provider and VLP developer 4 Recruitment of Consultant to QCBS Prior 15/08/2010 01/10/2010 15/11/2010 30/11/2010 15/12/2010 01/12/2010 Completed conduct a detailed feasibility study for the regional connectivity component and the virtual landing point. The study will cover all financial, technical, economic and legal elements. Page 7 of 13 Ref Description of Assignment Selectio Review Issuance Finalize Expected Complete Complete Negotiate Status No. n by Bank of shortlist Proposal Technical Financial and Award Method (Prior / Expression and issue Submission Evaluation Proposal Contract Post) of Interest RFP 5 Recruitment of consultant: QCBS Prior 15/10/2010 01/12/2010 15/12/2010 30/12/2010 30/01/2011 01/03/2011 Completed 1. To draft e-legislation covering such areas as Cybercrime, Digital Signatures, Data Protection etc. 2. To review the outcome of the exercise to formulate new ICT law currently being undertaken by MACRA. 3. To undertake legislation draftsman responsibilities associated with the paragraph 1. and 2. 6 Recruitment of consultant to QCBS Post 15/05/2010 01/07/2011 15/08/2011 30/08/2011 30/09/2011 01/11/2011 Not yet independently conduct a security started audit of the Government Wide Area Network (GWAN) 7 Recruitment of consultant to draft QCBS Post 15/06/2010 01/08/2010 15/10/2010 30/10/2010 15/12/2010 01/01/2011 Completed new ICT policy for the civil service in Malawi. The policy will cover among several, access, security. In addition the study will include functional and strategic review for DISTMS 8 Recruit a consultant to carry EIAs, QCBS Post 15/01/2011 01/03/2011 15/05/2011 30/05/2011 30/06/2011 01/08/2011 Not yet Formulate RAP, Environmental and Started Resettlement Impact Assessment and Mitigation 9 Recruitment of a consultant to QCBS Post 15/09/2010 01/11/2010 15/01/2011 30/01/2011 30/02/2011 01/04/2011 Not yet develop local environmental, health Started and safety regulations in the telecom sector in Malawi 10 Financial Audit Consultant LCS Post 01/10/2009 01/11/2009 15/01/2010 30/01/2010 30/01/2010 15/02/2010 Completed 11 Recruit Communications Consultant CQS Post 15/11/2010 01/01/2011 15/03/2011 30/03/2011 30/03/2011 15/04/2011 Completed firm for RCIPMW/PC 12 Recruit Project Accountant for IC Post 15/03/2011 01/06/2011 15/07/2011 30/07/2011 30/08/2011 15/09/2011 In Progress RCIPMW 13 Recruit Project Monitoring and IC Post 15/04/2011 01/06/2011 15/07/2011 30/07/2011 30/08/2011 15/09/2011 Completed Evaluation Consultant for the RCIPMW project 14 Recruit of Assistant Procurement IC Post 15/10/2011 01/12/2011 15/01/2012 30/01/2012 30/02/2012 15/03/2012 In Progress Specialist Page 8 of 13 Ref Description of Assignment Selection Review Issuance Finalize Expected Complete Complete Negotiate Status No. Method by Bank of shortlist Proposal Technical Financial and Award (Prior / Expressio and issue Submission Evaluation Proposal Contract Post) n of RFP Interest 15 Recruitment of PIU BESTAP SS Prior N/A N/A N/A N/A N/A 01/02/2012 For a period Manager of 5 months 16 Recruitment of Financial SS Prior N/A N/A N/A N/A N/A 01/02/2012 For a period Management Specialist for BESTAP of 5 months 17 Recruitment a of BESTAP ICT SS Prior N/A N/A N/A N/A N/A 01/02/2012 For a period Specialist of 2 months 18 Recruitment of BESTAP Legal SS Prior N/A N/A N/A N/A N/A 01/02/2012 For a period Reform Specialist of 5 months 19 Recruitment of BESTAP Business SS Prior N/A N/A N/A N/A N/A 01/02/2012 For a period Reform Specialist of 5 months Page 9 of 13 IV. Implementing Agency Capacity Building Activities No. Expected Outcome / Activity Estimated Start Date Comments Description Duration A COMPONENT ONE: ENABLING ENVIRONMENT 1.1 Capacity Building and Advisory support to Sector Agencies 1 Conducting / holding Cross Border On going Nov 2010 To facilitate international meetings with Tanzania, Kenya, Burundi, connectivity which will require Mozambique on regulatory and other Malawi’s fibre optical cable to project cross border related issues pass through other countries territories. Several meeting will be held throughout the project. 2 Conducting / holding meetings/workshops July – Aug 2011 July 2011 for ICT legislation with stake holders 3 Conducting consultation meetings with Jan – Feb 2011 Jan 2011 selected civil servants in connection with GWAN audit consultancy Expected Outcome / Activity Estimated Start Date Comments Description Duration 4 Holding ICT Civil Service Policy Mar 2011 Mar 2011 consultation and awareness workshops and meetings 5 Knowledge gathering visits (study tours) Dec 2010–Mar Dec 2010 to institutions that have advanced 2011 Page 10 of 13 licensing, regulatory and legislation practices in the region and abroad (by MICE, MACRA PC). 6 Staff training for MACRA Various /On July 2010 going 7 Staff training for MICE / DISTMS Various /On July 2010 going 8 PC Staff attending invited World Bank Various /On August Seminars / Workshops going 2010 8 Staff Training for MoF Various /On July 2010 going 9 Conducting decision makers symposium to On going Nov 2010 Several meetings are to be held facilitate the acceptance and adoption of and some started early this year the draft ICT Policy with the task force members 10 Staff Training for PC Various ongoing July 2010 (July 2010 - June 2011) 1.2 Environmental, Social and Resettlement Activities 1 Consultation meetings for ESMF, RPF and Nov 2011 Nov 2011 Environmental Guidelines Consultancies with stake holders 1.3 Communication Activities for the Project 1 Holding meetings with interested groups Jan 2011 Jan 2011 such as ISPs, NGOs, Civil Society etc B COMPONENT TWO: CONNECTIVITY C COMPONENT THREE: PROJECT MANAGEMENT 1 Training for project Staff Various Ongoing July 2010 (July 2010 June Page 11 of 13 2011) 2 Project staff Attending World Bank Various / On Jan 2011 Workshops / Seminars going 3 RCIPMW Project Staff Individual Various Dec 2009 Consultancies TOTAL Page 12 of 13 Page 13 of 13