Bhutan Second Rural Access Project 40568 Department of Roads Ministry of Works and Human Settlement Thimphu: Bhutan I. General 1. Project information Royal Government of Bhutan, Grant No: P100332 Department of Roads, Second Rural Access Project 2. Bank's approval date of the procurement Plan: Revision 1 Procurement Plan dated 17th April 2007. 3. Date of General Procurement Notice: 20th June 2006. 4. Period covered by this procurement plan: 32 months (From December 2006 to August 2009) II. Goods, Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement Process and prior review thresholds will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency's capacity. 1. a Procurement Process Threshold Comments 1. ICB (Goods) US $ 200,000.00 2. ICB (Works) US $ 1,500,000.00 3. Shopping Up to US$ 50,000.00 4. NCB goods > US$ 50,000.00 &< US$ 200.000.00 5. NCB works > US$ 50,000.00 & < US$ 1500.000.00 1.b Procurement Method Prior Review Comments Threshold 1. ICB and LIB (Goods) US $ 200,000.00 2. NCB (Goods) US $ 200,000.00 3. ICB (Works) US $500,000.00 4. NCB (Works) US $500,000.00 5. ICB (Non-Consultant Services) Not applicable 6. Direct Contracting All 2. Prequalification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: None 5. Any Other Special Procurement Arrangements: Retroactive financing is proposed for the following: (i) Procurement of five vehicles US $ 0.116 millions (ii) Advance for construction of roads Jangchucholing-Tashidingkha road US $ 0.156 million Improvement of Drujeygang-Balung (0-9km) US$ 0.0256 million Construction of Drujeygang-Balung (0-11.22km) US $ 0.128 million Imp of Khothakpa-Khar Tsebar road US $ 0.023 million (iii) Office furniture and equipments US $ 0.158 million (iv) Training on Tech. monitoring & Auditing US $ 0.017 million Thus, the total retroactive financing could be US $ 0.624 million. 6. Procurement Packages with Methods and Time Schedule [List the Packages which require Bank's prior review first and then the other packages] Refer Annexure 1 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Comments Threshold 1. Competitive Methods (Firms) US $ 100,000.00 2. Single Source (Firms)/Individual All 3. Individual US $ 50,000.00 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 200,000.00 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: The project does not envisage any retroactive financing for consultant. 4. Consultancy Assignments with Selection Methods and Time Schedule Refer Annexure 2 IV. Implementing Agency Capacity Building Activities with Time Schedule 1. In this section the agreed Capacity Building Activities (some items could be from CPAR recommendation) are listed with time schedule Remark S Expected outcome / Estimated Estimated Date N Activity Description Cost Duration Schedule Revised Actual 1. PG in Construction US $ 2x1 year Technology/Contract 56,000.00 each Management & March Jan 2008 Environmental 2007 2. Work Bank US $ 5x2 weeks Jan 2007 Aug Procurement 18,500.00 each 2007 3. World bank Contract US $ 5x1 month Jan 2007 Jan 2008 Administration & 34,000.00 each Financial Management 4. Regional study tour on US $ 10x3week Aug August monitoring & evaluation 85,000.00 s each 2007 2007 & Jan 2008 5. Bioengineering and US $ 10x2 April June vegetation 4,300.00 weeks 2007 2008 each 6. Geometric road design US $ 2x1 man Jan 2007 Feb training 18,500.00 month 2008 each 7. Training on Technical US $ 6x3 = NA May monitoring and auditing 17,000.00 weeks 2007 Annexure 1 Annexure 1 1.00 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Ref. No. Contract (Description) Estimated Procurement Review Preparation of Bidding Documents Clearance of Bidding Doc by Bank Invitation of Bids Bid Opening Date Evaluation of Bids & Clearance by WB Notice to Proceed Submission of Expected start date Expected date of Cost (in Method by Award of Work Contract Doc, to WB completion Million Bank Ngultrum (Prior/ Scheduled Revised Actual Scheduled Revised Actual Scheduled Revised Actual Scheduled Revised Actual Scheduled Revised Scheduled Revised Scheduled Revised Scheduled Revised Scheduled Revised Scheduled Revised s) Post) Jangchucholing - Tashidingkha Road JT(FC/PW/B Permanent Works and Base Course (km C/)-01 0.00-6.34), and new construction (6.34- 51.89 NCB yes 30/11/06 13/12/2006 13/12/2006 12/01/06 27/12/06 13/12/2006 15/12/2006 3/01/07 27/12/2006 15/1/2007 14/02/07 20/2/2007 15/2/2007 25/04/07 3/07/07 23/05/07 18/2/2007 16/06/07 18/2/2007 16/06/07 3/02/07 7/07/07 3/02/08 31/07/08 13.87km) for Jangchucholing- Tashidingkha road JT (Bridge)- Construction of bailey bridge at 6.84 km NCB 01 on Jangchucholing-Tashidingkha road 6.60 No 01/01/2007 1/9/07 2/01/07 15/09/07 15/3/2007 22/09/07 15/4/2007 3/11/07 15/5/2007 1/03/08 6/07/07 29/03/08 14/6/2007 22/04/08 14/6/2007 22/04/08 30/6/2007 13/05/08 30/10/2007 9/11/08 JT(FC/BC/P Construction (km 13.87-18.0) for NCB TBC TBC 12/7/08 26/07/08 2/08/08 13/09/08 12/11/08 10/12/08 3/01/09 3/01/09 24/01/09 22/08/09 W)-02 Tashidingkha to Chubar Chorten road JT (Bridge)- Construction of bailey bridge NCB TBC TBC 24/4/09 8/05/09 15/05/09 26/06/09 25/08/09 22/09/09 16/10/09 16/10/09 6/11/09 4/02/10 02 Tashidingkha-Chubar Chorten road JT (Bridge)- Construction of bailey bridge NCB TBC TBC 24/4/09 8/5/09 15/5/09 26/6/09 25/8/09 22/9/09 16/10/09 16/10/09 6/11/09 4/2/10 03 Tashidingkha-Chubar Chorten road Drujeygang-Balung Road DB Permanent Works and Base Course (km (PW/BC/)-01 0.00-9.00) for Drujeygang road 8.79 NCB yes 30/11/2006 2/01/07 2/01/07 12/01/06 * * 15/12/2006 10/02/07 10/02/07 15/1/2007 24/03/07 19/03/07 15/2/2007 10/05/07 N/A 7/06/07 18/02/07 1/07/07 18/2/2007 1/07/07 2/05/07 22/07/07 9/02/07 17/04/08 DB(FC/PW/ Construction of Drujeygang-Balung road 60.15 NCB yes 12/01/06 18/02/07 18/02/07 12/07/06 * * 15/12/2006 2/03/07 2/03/07 15/1/2007 13/04/07 10/04/07 15/2/2007 17/05/07 14/2/2007 14/06/07 21/2/2007 8/07/07 2/05/07 8/07/07 15/3/2007 29/07/07 30/4/2008 19/01/09 BC/) -02 (km 8.00-19.22) DB(Bridge)- Construction of bailey bridge at 12.51km NCB TBC TBC 21/9/08 5/10/08 12/10/08 23/11/08 22/01/09 19/02/09 15/03/09 15/03/09 5/04/09 4/07/09 01 on Drujeygang-Balung road DB(Bridge)- Construction of bailey bridge on NCB TBC TBC 21/9/08 5/10/08 12/10/08 23/11/08 22/1/09 19/2/09 15/3/09 15/3/09 5/4/09 4/7/09 02 Drujeygang-Balung road DB(FC/PW/ Construction of Drujeygang-Balung road NCB TBC TBC 6/3/09 20/03/09 27/03/09 8/05/09 7/07/09 4/08/09 28/08/09 28/08/09 18/09/09 12/11/10 BC)-03 (km 19.22-30.00) Khothakpa-Khar-Tsebar Road KKT(PW/BC Improvement of Khothakpa-Khar road 10.00 NCB No 15/3/2007 25/06/07 30/3/2007 9/07/07 14/4/2007 16/07/07 14/5/2007 27/08/07 6/07/07 5/10/07 21/6/2007 2/11/07 27/6/2007 26/11/07 27/6/2007 26/11/07 18/7/2006 17/12/07 17/3/2008 11/12/08 )-01 (km 0.0-9.00) KKT(FC/PW Construction of Khothakpa-Khar-Tsebar NCB TBC TBC 15/4/08 29/04/08 6/05/08 17/06/08 16/08/08 13/09/08 7/10/08 7/10/08 28/10/08 22/12/09 /BC)-02 road (km 0.00-10km) KKT(FC/PW Construction of Tsebar-Yurung road (km NCB TBC TBC 26/4/09 10/05/09 17/05/09 28/06/09 27/08/09 24/09/09 18/10/09 18/10/09 8/11/09 2/05/11 /BC)-03 10-25.00km) KKT(FC/PW Construction of Labar-Khengzor road (kmTBC NCB TBC 26/04/09 10/05/09 17/05/09 28/06/09 27/08/09 24/09/09 18/10/09 18/10/09 8/11/09 6/06/10 /BC)-04 0.00-4.00km) KKT(Bridge) Construction of bridge on Khothakpa- NCB TBC TBC 24/08/09 7/09/09 14/09/09 26/10/09 25/12/09 22/01/10 15/02/10 15/02/10 8/03/10 30/08/11 - 01 Khar-Tsebar road TBC - To be confirmed once detailed estimate prepared * Clearance from the bank was not taken as the bidding document was same for earlier document for JT 01 1.00 2 3 4 5 6 7 8 9 10 11 12 13 Ref. No. Contract (Description) Estimated Procureme Review by Preparatio Clearance Invitation of Bids Expected Bid Opening Date Evaluation of Bids & Award of Clearance Expected Expected Cost (In nt Method Bank n of of Bidding Work by WB start date date of million (Prior/Post Bidding Doc.by completion Ngultrums ) Documents Bank ) Schedule Revision Actual Schedule Revision Actual Schedule Revision Actual Goods -1 Procurement of Office Furniture 0.18 Shopping No N/A N/A 15/1/2007 30/04/07 31/1/2007 14/05/07 14/5/07 2/07/07 30/5/07 2/07/07 N/A N/A N/A Goods-2 Procurement of Computers and Printers 0.29 Shopping No N/A N/A 15/1/2007 15/05/07 31/1/2007 29/05/07 30/5/07 3/07/07 15/6/07 15/6/07 N/A N/A N/A Goods-3 Procurement of laptop computers 0.30 Shopping No N/A N/A 15/1/2007 1/07/07 31/1/2007 15/07/07 14/7/07 4/07/07 14/09/07 14/09/07 N/A N/A N/A Goods-4 Procurement of Photocopy machine 0.14 NCB No N/A N/A 15/1/2007 3/03/07 3/03/07 31/1/2007 17/03/07 4/09/07 5/07/07 7/05/07 7/05/07 N/A N/A N/A Goods-5 as per Yes Specificatio Procurement of Vehicles Santafee 1no, 5.00 RGOB ns required 30/5/07 15/1/07 07/06/2007 N/A N/A N/A N/A N/A 30/6/07 N/A N/A Scorpio 1no rates and Goods - 6 Procurement of vehicles, Bolero 3 nos 1.500 Direct Yes Specificatio contracting ns required 30/5/07 15/1/07 07/06/2007 N/A N/A N/A N/A N/A N/A 30/6/07 N/A N/A from STCBL Goods - 7 as per Specificatio RGOB ns required rates and TBC TBC Procurement of Bridge Design Software 0.650 from TBC Annexure 2 Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Ref. No. Description of Estimated Selection Review by Publication Revised Actual Receipt of Preparation of Clearance Receipt of Technical Clearance of Opening Combined Submission of Clearance Date of Date of Date of Assignment cost Method the WB of EOI Applications short list and by WB Proposal Evaluation Technical Price Evaluation Draft of WB Sign of Start of Completion (prior/ Scheduled RFP Documents Report evaluation Proposal Report negotiated Contract Contract of Contract Post) including Report bt WB including contract to internal internal WB clearance approval S-SA-01 Social Assessment 1.40 QCBS NO 30/11/2006 1/11/07 01/12/2008 22/01/08 N/A 22/02/08 10/03/08 N/A 17/03/08 17/05/08 N/A N/A 10/04/08 22/04/08 22/07/08 S-GT-01 Geotechnical Studies 1.50 QCBS NO 30/11/2006 1/11/07 01/12/2008 22/01/08 N/A 22/02/08 10/03/08 N/A 17/03/08 17/52008 N/A N/A 10/04/08 22/04/08 22/07/08 Environment S-EA-01 Assessment 1.40 QCBS NO 30/11/2006 1/11/07 01/12/2008 22/01/08 N/A 22/02/08 10/03/08 N/A 17/03/08 17/05/08 N/A N/A 10/04/08 22/04/08 22/07/08 PCU Construction Individual Mgt. 1.2 NO N/A 1/09/07 10/12/2007 22/10/07 N/A 22/11/07 10/12/07 N/A 17/12/07 17/02/08 N/A N/A 10/01/08 22/01/08 22/04/08 Consultant S-NRE-01 specialist