Project: Bhutan - Hydromet Services and Disaster Resilience Regional
Project (P154477)
Implementing Agencies:
1. Department of Disaster Management, Ministry of Home & Cultural Affairs
2. Department of Hydromet services, Ministry of Economic Affairs
3. Department of Agriculture, Ministry of Agriculture and Forests
PROCUREMENT PLAN
Version: 1
Date: March 10, 2016
Procurement Threshold Table
Expenditure Contract Value Procurement Method Contracts Subject to Prior Review
Category (Threshold)
Goods >=US$ 200,000 ICB All contracts
<US$ 200,000 NCB All post review
DC All contracts
<=US$ 50,000 National Shopping Post review
Works >= US$2,000,000 ICB All contracts.
<US$2,000,000 NCB All post reviw
<=US$ 50,000 National Shopping Post review
DC All contracts
Services >=US$200,000 QCBS /QBS All Contracts
<US$200,000 QCBS/ FBS LCS All post review
IC All contracts valued US$ 40,000 or more
SSS All Contracts
Procurement Plan Summary
Total Total Total Total Number of Total value of
estimated estimated number of number of contract awarded contract awarded up
value of value of packages prior review up to…………….. to …………[Date of
contract (in prior review packages [Date of Procurement Plan
"000 US$) contract (in Procurement Plan as per Cover Page]
"000 US$) as per Cover
Page]
1 Goods 1405.00
2 Works 960.00
3 Non- 665.00
Consulting
Services
4 Consultancy 770.00
Services
3800.00 0.00 0.00 0.00 0.00 0.00
Project Effectiveness date:
Project Closing date:
Procurement Plan Summary for Department of Disaster Management
Total Total Total Total Number of Total value of
estimated estimated number of number of contract awarded contract awarded up
value of value of packages prior review up to…………….. to …………[Date of
contract (in prior review packages [Date of Procurement Plan
"000 US$) contract (in Procurement Plan as per Cover Page]
"000 US$) as per Cover
Page]
1 Goods 455.00
2 Works 960.00
3 Non- 405.00
Consulting
Services
4 Consultancy 180.00
Services
2000.00 0.00 0.00 0.00 0.00 0.00
Project Effectiveness date:
Project Closing date:
PROCUREMENT
Bhutan : Hydromet Services and Disaster Resilience Regional project
PLAN
General Information
Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2016-06-01
2021-02-03
Revised Plan Date(s): (comma delineated, leave blank if none)
Project ID: P154477 GPN Date:
Project Name: Hydromet Services and Disaster Resilience Regional project
Loan / Credit No: TF / A3511, TF / A3507
Department of Disaster Management, Ministry of Home & Cultural Affairs
Executing Agency(ies):
WORKS
Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report
Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract
Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract
No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion
(US$) (US$) Justification for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned
BT-DDM-160-CW-RFB /
Component B: Disaster
Development of Helipads in Single Stage - One 2019-01-
TF / A3507 Preparedness and Response Post Request for Bids Open - National 40,000.00 0.00 Canceled 2017-02-28 2017-03-21 2017-05-02 2017-06-01 2017-07-06
ten Districts, including safety Envelope 31
Capacity Improvement
fencing
BT-DDM-87538-CW-RFB /
Extension of landing pad Component B: Disaster
Request for Single Stage - One 2019-09-
(Monger Helipad) and marking TF / A3507 Preparedness and Response Post Open - National 10,480.00 7,670.56 Completed 2019-01-30 2019-03-27 2019-03-18
Quotations Envelope 23
with supply and installation of Capacity Improvement
windsock
BT-DDM-155-CW-RFB / Component B: Disaster Pending
Single Stage - One 2021-08-
Construction of National TF / A3507 Preparedness and Response Prior Request for Bids Open - National 800,000.00 0.00 Implementat 2019-08-01 2019-10-17 2019-10-17 2019-08-06 2019-12-26 2020-01-25 2020-02-29
Envelope 22
Emergency Operation Center Capacity Improvement ion
BT-DDM-118244-CW-RFQ /
Construction of the landing
Component B: Disaster
pad at Lunana (Thango Request for Single Stage - One 2020-02-
TF / A3507 Preparedness and Response Post Open - National 31,754.88 33,868.74 Signed 2019-06-22 2019-10-23 2019-08-17 2019-09-09
village). Main works are the Quotations Envelope 13
Capacity Improvement
concreting of the landing area
and marking of the helipad.
BT-DDM-169867-CW-RFQ /
Component B: Disaster
Construction of Helipad at Request for Single Stage - One 2020-08-
TF / A3507 Preparedness and Response Post Open - National 12,000.00 11,494.32 Signed 2020-04-29 2020-06-12 2020-04-15
Samtse District and marking Quotations Envelope 11
Capacity Improvement
the helipad
BT-DDM-203142-CW-RFQ / Component B: Disaster Pending
Request for Single Stage - One 2020-12-
Construction of landing pad at TF / A3507 Preparedness and Response Post Open - National 14,000.00 0.00 Implementat 2020-11-13 2020-11-30
Quotations Envelope 30
Phobjikha Capacity Improvement ion
GOODS
Activity Reference No. / Draft Bidding Bid Evaluation Report
Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission /
Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion
No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes
Justification for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
BT-DDM-153-GO-RFB / Component B: Disaster
Single Stage - One
Procurement of equipments TF / A3507 Preparedness and Response Prior Request for Bids Open - National 270,000.00 0.00 Canceled 2017-07-31 2017-08-14 2017-09-28 2017-10-28 2017-12-02 2018-06-30
Envelope
for NEOC Capacity Improvement
BT-DDM-154-GO-RFB /
Component B: Disaster
Procurement of emergency Single Stage - One
TF / A3507 Preparedness and Response Post Request for Bids Open - National 100,000.00 96,321.43 Completed 2017-12-31 2018-01-14 2018-02-25 2018-04-02 2018-03-27 2018-04-19 2018-05-01 2018-04-27 2018-08-29 2018-06-30
communication and Envelope
Capacity Improvement
coordination items
BT-DDM-144-GO-DIR / Component B: Disaster
Procurement of ArcGIS TF / A3507 Preparedness and Response Prior Direct Selection Direct 60,000.00 0.00 Canceled 2019-02-01 2019-03-03 2019-04-28 2019-10-25
software Capacity Improvement
BT-DDM-159-CW-RFB / Component B: Disaster
Single Stage - One
Portable Helicopter fuelling TF / A3507 Preparedness and Response Post Request for Bids Open - National 120,000.00 56,147.68 Completed 2017-01-31 2017-08-08 2017-02-21 2017-04-04 2017-10-03 2017-05-04 2017-11-11 2017-06-08 2017-11-08 2018-07-31 2019-03-07
Envelope
infrastructure Capacity Improvement
BT-DDM-66615-GO-RFQ / Component B: Disaster
Request for Single Stage - One
Procurement of Equipment for TF / A3507 Preparedness and Response Post Open - National 20,000.00 5,396.27 Completed 2018-06-23 2018-07-20 2018-08-18 2017-10-24 2019-02-14 2017-12-25
Quotations Envelope
NEOC through direct Capacity Improvement
shopping
BT-DDM-103233-GO-RFQ /
Procurement of additional
equipment( two DC Component B: Disaster
Request for Single Stage - One
convertors) pertaining to TF / A3507 Preparedness and Response Post Limited 1,000.00 1,085.15 Completed 2019-03-12 2019-03-07 2019-05-07 2018-11-12 2019-11-03 2019-01-14
Quotations Envelope
procurement of emergency Capacity Improvement
communication and
coordination equipment.
BT-DDM-143-GO-RFQ /
Procurement of NEOC hosted Component B: Disaster Pending
Request for Single Stage - One
server, high capacity GIS work TF / A3507 Preparedness and Response Post Limited 22,500.00 0.00 Implementati 2019-07-18 2019-10-05 2020-02-02
Quotations Envelope
station including dual Capacity Improvement on
monitors
BT-DDM-85773-GO-DIR /
Procurement of additional
equipment( two DC Component B: Disaster
convertors) pertaining to TF / A3507 Preparedness and Response Post Direct Selection Direct 1,000.00 0.00 Canceled 2018-11-12 2019-01-01 2018-11-26 2019-01-04 2018-12-31 2019-06-29
procurement of emergency Capacity Improvement
communication and
coordination equipment.
BT-DDM-106773-GO-RFQ /
Procurement of wireless Component B: Disaster
Request for Single Stage - One
networking equipment, rack, TF / A3507 Preparedness and Response Post Limited 2,500.00 7,040.09 Completed 2019-05-14 2020-02-22 2019-07-09 2020-04-30 2020-01-05 2020-06-28
Quotations Envelope
switch and cable to support Capacity Improvement
the DMIS system.
Page 1
BT-DDM-152889-GO-RFB /
Procurement of TV
screen,microphone set, Component B: Disaster
Single Stage - Two
mounting bracket,multi TF / A3507 Preparedness and Response Post Request for Bids Open - National 95,000.00 0.00 Canceled 2020-01-10 2020-01-15 2020-02-14 2020-03-01 2020-03-18 2020-06-16
Envelope
window processor,Tv camera Capacity Improvement
and network printer for the
NEOC
BT-DDM-155938-GO-RFQ /
Component B: Disaster Pending
Procurement and installation Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 1,500.00 0.00 Implementati 2020-02-05 2020-04-01 2020-05-31
of 1 Network printer up to A3 Quotations Envelope
Capacity Improvement on
size
BT-DDM-155939-GO-RFQ /
Component B: Disaster
Procurement of TV camera for Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 2,400.00 1,620.52 Completed 2020-02-05 2020-04-01 2020-04-29 2020-05-31 2020-06-25
video calling purposes for the Quotations Envelope
Capacity Improvement
NEOC.
BT-DDM-155940-GO-RFQ /
Procurement and installation
Component B: Disaster
of micro phone set and Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 7,000.00 0.00 Canceled 2020-02-05 2020-04-01 2020-05-31
microphone central control Quotations Envelope
Capacity Improvement
unit including power supply
for the NEOC
BT-DDM-155941-GO-RFQ /
Component B: Disaster
Procurement and installation Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 20,000.00 0.00 Canceled 2020-02-05 2020-04-01 2020-05-31
of 8 numbers 55'' Tv screen Quotations Envelope
Capacity Improvement
for the NEOC.
BT-DDM-155942-GO-RFQ / Component B: Disaster Pending
Request for Single Stage - One
Procurement and installation TF / A3507 Preparedness and Response Post Open - National 8,600.00 0.00 Implementati 2020-02-05 2020-04-01 2020-05-31
Quotations Envelope
of multi window processor Capacity Improvement on
BT-DDM-203097-GO-RFQ /
Component B: Disaster Pending
Procurement of 23 numbers Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 20,000.00 0.00 Implementati 2020-11-10 2020-11-25 2021-01-24
Desktops for the Dessung Quotations Envelope
Capacity Improvement on
office.
BT-DDM-203098-GO-RFQ / Component B: Disaster Pending
Request for Single Stage - One
Procurement of 1 Network TF / A3507 Preparedness and Response Post Open - National 1,800.00 0.00 Implementati 2020-11-10 2020-11-24 2021-01-23
Quotations Envelope
Printer Capacity Improvement on
BT-DDM-203099-GO-RFQ / Component B: Disaster Pending
Request for Single Stage - One
Procurement of 3 number TF / A3507 Preparedness and Response Post Open - National 2,200.00 0.00 Implementati 2020-11-10 2020-11-24 2021-01-23
Quotations Envelope
projectors. Capacity Improvement on
BT-DDM-203100-GO-RFQ /
Component B: Disaster Pending
Procurement of the furniture Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 5,200.00 0.00 Implementati 2020-11-10 2020-11-24 2020-11-30
set for the DDM conference Quotations Envelope
Capacity Improvement on
hall.
BT-DDM-203101-GO-RFQ /
Procurement of 2 numbers Component B: Disaster Pending
Request for Single Stage - One
laptops for IT officer and the TF / A3507 Preparedness and Response Post Open - National 3,000.00 0.00 Implementati 2020-11-11 2020-11-26 2021-01-25
Quotations Envelope
program officer of the Capacity Improvement on
Department
BT-DDM-203105-GO-RFQ /
Component B: Disaster Pending
Procurement of 6 pointers and Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 1,000.00 0.00 Implementati 2020-11-10 2020-11-24 2021-01-23
1 USB hub for macbook to be Quotations Envelope
Capacity Improvement on
used in the Project office
BT-DDM-203135-GO-RFQ / Component B: Disaster Pending
Request for Single Stage - One
Procurement of 3 first aid TF / A3507 Preparedness and Response Post Open - National 700.00 0.00 Implementati 2020-11-21 2020-12-04 2021-06-02
Quotations Envelope
safety kit and 1 wash kit Capacity Improvement on
NON CONSULTING SERVICES
Activity Reference No. / Draft Bidding Bid Evaluation Report
Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission /
Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion
No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes
Justification for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
BT-DDM-2263-NC-DIR /
Training of 3 helicopter pilots
for 4-6 months in Canada for
Component B: Disaster
Royal Bhutan Helicopter Request for Single Stage - One
TF / A3511 Preparedness and Response Prior Limited 268,322.35 268,322.35 Signed 2016-11-06 2017-01-01 2016-11-01 2017-04-30
Services under Component B: Quotations Envelope
Capacity Improvement
Disaster Preparedness and
Response Capacity
Improvement.
CONSULTING FIRMS
Activity Reference No. / Combined Evaluation
Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of
Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion
No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal
Negotiated Contract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
BT-DDM-161-CS-QCBS /
Component B: Disaster
Geomatics system training Quality And Cost-
TF / A3507 Preparedness and Response Post Open - International 80,000.00 37,288.52 Completed 2016-11-30 2017-08-01 2016-12-21 2017-08-04 2017-02-03 2017-03-05 2017-11-23 2017-04-04 2017-12-01 2017-05-09 2017-12-27 2017-06-13 2018-01-19 2017-12-10 2018-07-30
and DMIS development Based Selection
Capacity Improvement
coaching
Component B: Disaster
BT-DDM-162-CS-QCBS / Quality And Cost-
TF / A3507 Preparedness and Response Post Open - International 100,000.00 0.00 Canceled 2017-02-15 2017-05-16 2017-03-08 2017-05-29 2017-04-21 2017-10-05 2017-05-19 2017-06-18 2017-07-23 2017-08-27 2018-04-17
Technical Design of NEOC Based Selection
Capacity Improvement
BT-DDM-52705-CS-QCBS /
Component B: Disaster
Planning, Designing and Quality And Cost-
TF / A3507 Preparedness and Response Post Open - International 100,000.00 0.00 Canceled 2018-03-09 2018-03-09 2018-03-08 2018-04-22 2018-04-04 2018-05-20 2018-05-04 2018-06-19 2018-05-17 2018-07-24 2018-07-02 2018-08-28 2019-08-28
supervision of NEOC Based Selection
Capacity Improvement
construction
Page 2
BT-DDM-77063-CS-QCBS /
Planning, preparation of the
detailed design and drawings,
and supervision of the Component B: Disaster
Quality And Cost-
implementation of the TF / A3507 Preparedness and Response Post Open - National 100,000.00 85,848.53 Signed 2018-09-10 2018-09-06 2018-10-01 2018-09-06 2018-11-14 2018-10-19 2018-12-12 2018-11-16 2019-01-11 2018-11-27 2019-02-15 2018-12-20 2019-03-22 2019-02-15 2020-03-21
Based Selection
approved design and Capacity Improvement
drawings during the
construction for the National
Emergency Operation Center
(NEOC)
INDIVIDUAL CONSULTANTS
Activity Reference No. / Invitation to
Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated
Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion
No. Amount (US$) (US$) Contract
Consultant
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
BT-DDM-95011-CS-INDV /
Recruitment of site supervisor
for the construction of helipad
Component B: Disaster Individual
at Mongar and Gasa district
TF / A3507 Preparedness and Response Post Consultant Open 1,500.00 3,798.95 Signed 2019-01-18 2019-01-01 2019-03-08 2019-02-15 2019-03-29 2019-02-18 2019-05-03 2019-03-01 2019-10-30
implemented by Department
Capacity Improvement Selection
of Air Transport. A candidate
with a diploma in civil
engineering will be selected.
BT-DDM-124023-CS-INDV / Component B: Disaster Individual
Hiring of site supervisor for TF / A3507 Preparedness and Response Post Consultant Limited 1,500.00 366.15 Signed 2019-08-05 2019-09-04 2019-08-10 2019-11-04 2019-08-31 2019-11-12 2019-10-05 2019-11-12 2020-04-02
the construction of helipads Capacity Improvement Selection
BT-DDM-205054-CS-INDV /
Hiring of Individual consultant Component B: Disaster Individual
Pending
for conducting the training on TF / A3507 Preparedness and Response Post Consultant Limited 5,500.00 0.00 2020-11-20 2020-11-25 2020-11-29 2020-12-07 2020-12-28
Implementation
research Methodology for the Capacity Improvement Selection
Officials of the Department
BT-DDM-213753-CS-CDS /
Hiring of the individual Component B: Disaster
consultant to conduct the type TF / A3507 Preparedness and Response Post Direct Selection Direct 20,000.00 0.00 Canceled 2021-01-17 2021-01-27 2021-01-20 2021-01-27 2021-02-27
rating training to the pilots of Capacity Improvement
RBHSL.
BT-DDM-216451-CS-INDV /
Selection of individual Component B: Disaster Individual
Pending
consultant to conduct type TF / A3507 Preparedness and Response Post Consultant Limited 20,000.00 0.00 2021-01-28 2021-01-29 2021-01-30 2021-02-01 2021-02-25
Implementation
rating course to the helicopter Capacity Improvement Selection
pilots
Page 3