PROCUREMENT PLAN Zambia Female Youths Livelihood and Nutrition Enhancement Project 1. General: The project development objective (PDO) is to contribute to improve access to livelihood opportunities and nutrition among selected female youths in targeted project areas 2 Project ID No: P147745 3. Project Implementing Agency: Concern Worldwide Zambia 4. Bank’s approval Date of the Procurement Plan: 21/10/2015 5. Date of General Procurement Notice: N/A 6. Period covered by this procurement plan: July 2015 to June 2018 I. Goods and Works and Non-Consulting Services 7. Prior Review Threshold: Procurement Decisions subject to Prior Review by IDA as stated in Appendix 1 of the Guidelines for Procurement: Table 1: Thresholds for Procurement Methods and Prior Review – Goods, Works and Non Consultant Services Expenditure Contract Value Threshold For Contracts Subject to Prior Review Procurement Method Category use of Method (US$) (US$) 1. Works NCB >=200,000 - <1,000,000 As in procurement plan Shopping <200,000 None Direct Contracting All values All contracts 2. Goods and ICB >=500,000 All contracts Consultant NCB >=100,000 <500,000 As in procurement plan Services Shopping <200,000 (motor vehicles only) None Shopping <100,000. 000 (rest not motor None vehicles) Direct Contracting All values All contracts Procurement from UN Agency All values None Note 1: Contracts with a cost estimate below US$200,000 for motor vehicles only may be procured on basis of shopping procurement method Note 2: No Civil works are expected under the project 8. Prequalification. N/A 9. Proposed Procedures for Community Driven Development (CDD ) Components (as per paragraph. 3.17 of the Guidelines): N/A Reference to (if any) Project Operational/Procurement Manual: The components will besides provisions of the Banks Guidelines for Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011, revised July 2014 and the Banks Guidelines Procurement of Goods, works, and Non-Consulting Services under IDRD Loans and IDA Credits & Grants by World bank Borrowers, dated January 2011, revised July 2014 and will also make use of the additional information and guidance provided in Manual – Guidance for Procurement of Small Contracts; World Bank Africa Region Procurement February 2011 and in the case of all contracts entered into using NCB based on use of National standard Bidding Documents, additional provisions of the attachments and standard clauses of the Bank’s Policy – Corrupt and Fraudulent Practices whose text may not be modified will be used in both the bidding documents and the ensuing contracts. 10. Any Other Special Procurement Arrangements None 11. Procurement Packages with Methods and Time Schedule Procurement of Good and Non Consultant Services 1 Est Expect Expected Preq Prior or Package Plan/ Amount Proc. Domestic Bid Contract Description (yes / Post Comments Number Actual in Method Preference Opening Signature no) Review US $ Date Date COMPONENT 1: COMMUNITY MOBILIZATION TO ENHANCE LIFE SKILLS, HEALTH AND NUTRITION OF FEMALE YOUTHS SUB COMPONENT 1.1 1.1.1 Procurement of March motor cycles Plan 52,027 Shopping No No Post April 2016 2016 (programme Support G/001/Y1 Officer and CDF) 21st March 24th March both ( 12 motor Actual 43,800 Shopping No No Post Completed 2016 2016 bikes) 1.1.2 Ten Growth Plan 6,000 Shopping No No Post April 2016 May 2016 monitoring and promotion packages G/002/Y1 (GMP) : hanging Actual 2,142 Shopping No No Post June 2016 Aug 2016 Completed scales (8) GMP cards Printed. 1.1.3: Ten Growth Delay – awaiting monitoring and October November Plan 8,710 Shopping No No Post soft copies of promotion packages 2017 2017 G/003/Y1 materials form (GMP) : GMP cards Ministry of (700), Community Health Growth chart (8) Actual Plan 12,000 Shopping No No Post June 2016 July 2016 1.1.4 Bicycles for community Health G/004/Y1 Actual 15th June 23rd June volunteers x 80 14,552 Shopping No No Post Completed 2016 2016 Plan 5,000 Shopping No No Post April 2016 May 2016 1.1.5 Protective gear G/005/Y1 for motor bikes Actual 2,710 Shopping No No Post June 2017 August 2017 Completed SUB COMPONENT 1.2 G/006/Y1 Plan 12,000 Shopping No No Post May 2016 July 2016 1.2 Radio packages for 24 months Actual 2,495 Shopping No No Post Feb 2017 Mar 2017 Completed SUB COMPONENT 1.3 August 1.3.1 Girls club Plan 51,127 Shopping No No Post June 2016 2016 materials sets: sports G/007/Y1 and recreation 15th August 19th August Actual 36,160 Shopping No No Post Completed equipment 2016 2016 1.3.2 Girls club Plan 11,850 Shopping No No Post Jul 2017 Aug 2017 materials sets: G/008/Y2 posters and Actual brochures March Plan 4,210 shopping No No Post June2016 2016 1.3.3 Agricultural No G/009/Y1 20th manual printing 21st October, Actual 3,798 shopping No Post October, Completed 2016 2016 October November Awaiting approval 2017 2017 of Preface by 1.3.4 Life skills Plan 3,360 shopping No No Post G/009- Ministry of Training Manual 1/Y1 Education printing Actual 2 Est Expect Expected Preq Prior or Package Plan/ Amount Proc. Domestic Bid Contract Description (yes / Post Comments Number Actual in Method Preference Opening Signature no) Review US $ Date Date 1.3.5. Nutrition Plan 2,800 shopping No No Post May 2017 June 2017 Completed G/009- Training Manual 2/Y1 May 2017 Jun 2017 printing Actual 1,355.79 shopping No No Post 1..3.2 Girl Club G/010/Y3 Material Sets: Life Plan 189,328 Shopping No No Post Sept 2017 Oct 2017 Skills Pack Actual SUB COMPONENT 1.4 1.4.1 mobile phones Plan 32,400 Shopping No No Post June 2016 August 16 G/0010/Y with solar chargers 1 15 August th 19th August x192 Actual 31,060 Shopping No No Post Completed 2016 2016 Procurement Order issued and from UN Post, October November payment made to Plan 2,550 No No 1.4.3 Iron folic Acid G/0051/Y Agency 2017 2017 UNICEF, Supply 1, Y2, Y3 awaiting delivery Actual Boxes delivered October November Plan 1,325 Shopping No No Post and Padlocks 1.4.4 Procurement of G/0052/Y 2017 2017 order issued complaint boxes (50) 2 Actual 1.4.5 Procurement of Plan 2,800 Shopping No No Post April 2017 May 2017 Completed information bill G/0053/Y boards for 2 Shopping No No Post Actual 5,800 June 2017 August 2017 communication (12) October November 1.4.6 Tee-shirts, bags Plan 10,209 Shopping No No Post G/0054/Y 2017 2017 and badges for the 2 PL Actual October November 1.4.7 Tee-shirts, bags Plan 1,810 Shopping No No Post G/0055/Y 2017 2017 and badges for the 2 CHV Actual Ongoing Contract 1.4.8 Data plan for Plan 13,446 Shopping No No Post Jul 2017 Aug 2017 Issued to MTN mobile phones G/0056/Y Zambia Ltd (Participatory 2 monitoring) Actual Completed, Free Direct 1.4.9 Air Watch Software provided Plan 7,754 Contractin No No Post May 2017 June 2017 license for mobile G/0057/Y by Concern g phones (Participatory 2 Dublin Office monitoring) Actual No No Post Jun 2017 Jul 2017 Shopping No No Post October November Plan 720 1.4.10 Tee-shirts G/0058/Y 2017 2017 FYNEP field trainers 2 Actual Shopping No No Post October November Plan 552 1.4.11 Tee-shirts G/0059/Y 2017 2017 Government partners 2 Actual Sub Total Component 1; Goods and Non Consultant Services COMPONENT TWO: SUPPORT TO DEVELOP LIVELIHOODS AND IMPROVE NUTRITION 2.1 year One input G/0012/Y Plan 2,7621 Shopping No. No. Post June 2016 July 2016 packages to Peer 1 Leaders x 220: 5kg 3 Est Expect Expected Preq Prior or Package Plan/ Amount Proc. Domestic Bid Contract Description (yes / Post Comments Number Actual in Method Preference Opening Signature no) Review US $ Date Date orange flesh sweet 20th 26th pot vine Actual 987 Shopping No No Post September, September, Completed 2016 2016 2.2 year One input Plan 2,894 Shopping No. No. Post May 2016 July 2016 packages to Peer Leaders x 220: 25 g G/0013/Y rape,25 g Swiss 1 13th June, 18th June, Actual 1,444 Shopping No No Post Completed chard, , 25 g carrots, 2016 2016 25 g tomato, 2.3 year One input September November Plan 2,084 Shopping No. No. Post packages to Peer 2016 2016 G/0014/Y Leaders x 220: Fruit 1 11th seedlings - 3papaya, 20th October, Actual 2,090 Shopping No No Post October, Competed 3 guava, 3 lemon) 2016 2016 2.4 year One input packages to Peer Plan 12,968 Shopping No No Post July 2016 Aug 2016 Leaders x 220: 5 kg G/0015/Y beans, 5 kg Ground 1 28 th 07th nuts, 5 kg yellow Actual 9,735 Shopping No No Post October, December, Completed maize 2016 2016 2.5 year One input Plan 13,315 Shopping No No Post May 2016 July 2016 packages to Peer Leaders x 220: G/0017/Y Tools (, hoe, 1 watering can, slasher Actual 5,914 Shopping No No Post No Post Completed , Garden folk(small), Handheld sprayer 2.6 year two input October December Plan 1,156 Shopping No No Post packages to Peer 2017 2017 G/0018/Y Leaders x 220: 5kg 2 orange flesh sweet Actual pot vine 2.7 year two input Plan 3,184 Shopping No No Post Nov 2016 Jan 2017 packages to Peer Leaders x 220: 25 g G/0019/Y rape,25 g Swiss 2 All Seeds Actual 2,037.89 Shopping No No Post May2017 Jun 2017 chard, 25 g carrots, Delivered 25 g tomato, 2.8 year two input October October Plan 3,690 Shopping No No Post packages to Peer 2017 2017 Leaders x 160: Fruit G/0020/Y seedlings - 2 orange, 2 Actual 2 avocado, 2 Granadilla) 2.9 year two input October November Plan 8,487 Shopping No No Post packages to Peer 2017 2017 Leaders x 220: 5 kg G/0021/Y Mbereshi beans, 5 kg Actual 2 Ground nuts, October November 2.10 year two input Plan 13,247 Shopping No No Post G/0022/Y 2017 2017 packages to Peer 2 Leaders hip pumps Actual 2.11 year two input Direct September October Commented [ETM1]: Prior review packages to Peer Plan 1,476 Contractin No No Post 2017 2017 G/0023/Y Leaders x 220: g 2 Improved seed Actual storage 2.12 year two input March Plan 71,689 Shopping No No Post April 2016 Completed packages to Peer G/0025/Y 2016 Leaders x 220: 2 Actual 71,075 Shopping No No Post Apr 2017 July 2017 Solar dryers 4 Est Expect Expected Preq Prior or Package Plan/ Amount Proc. Domestic Bid Contract Description (yes / Post Comments Number Actual in Method Preference Opening Signature no) Review US $ Date Date Sub Total Component 2: Goods and Non Consultant Services 2.13 year One input Plan 27,620 Shopping No No Post Jun 2016 Jul 2016 packages to GC G/0026/Y members x 3280: 5kg 1 orange flesh sweet 20th 26th pot vine Actual 15,987 Shopping No No Post September, September, Completed 2016 2016 2.14 year One input packages to GC Plan 43,157 Shopping No No Post May 2016 June 2016 members x 3280: 25 G/0027/Y g rape,25 g Swiss 1 13th June, 18th June, chard, 25 g carrots, Actual 21,721 Shopping No No Post Completed 2016 2016 25g tomato, 2.15 year One input September November Plan 31,073 Shopping No No Post packages to GC 2016 2016 members x 3280: G/0028/Y Delivered (except Fruit seedlings - 1 11th 25th October, areas not 3papaya, 3 guava, 3 Actual 29,322 Shopping No No Post October, 2016 accessible due to lemon) 2016 flooding) 2.16 year One input August October Plan 165,726 NCB No No Post packages to GC 2016 2016 members x 3280: 5 G/0029/Y 28th 07th kg beans, 5 kg 1 Actual 140,806 NCB No No Post October, December, Completed Ground nuts 2016 2016 5kg Yellow maize 2.17 year One input Plan 138,105 NCB No No Post May 2016 June 2016 packages to GC member x 3280: NCB No No Post G/0031/Y Tools (, hoe, 1 watering can, Slasher Actual 132,176 Oct 2016 30/05/2017 Completed , hand held sprayer , garden Folk ( small) 2.18 year two input October December packages to Girls Plan 14,941 Shopping No No Post 2017 2017 G/0032/Y club members x 2 3280: 5kg orange Actual flesh sweet pot vine 2.19 year two input Plan 47,473 Shopping No No Post Nov 2016 Jan 2017 packages to Girls club members x G/0033/Y 3280: 25 g rape,50 g 2 Actual 29,688 Shopping No No Post Swiss chard, 25 g May2017 Jun 2017 Completed carrots, 25 g tomato, 2.20 year two input October October Plan 47,685 Shopping No No Post packages to Girls 2017 2017 club members x G/0034/Y 3280: Fruit seedlings 2 - 2 orange, 2 Actual Avocado, 2 Granadilla 2.21 year two input 109,675 October November Plan Shopping No No Post packages to Girls 2017 2017 club members x G/0035/Y 3280: 5 kg Mbereshi 2 Actual beans, 5 kg Ground nut 5 Est Expect Expected Preq Prior or Package Plan/ Amount Proc. Domestic Bid Contract Description (yes / Post Comments Number Actual in Method Preference Opening Signature no) Review US $ Date Date Plan Direct No No Post October November Commented [ETM2]: Prior review 2.21.1 year two /0035/1/Y $660 Contractin 2017 2017 inputs storage facility 2 g Actual 2.22 year two input Items replaced by packages to Girls Hygiene packs Groups x 3280: G/0036/Y Improved shelter 2 materials for small animals 2.23 year two input Direct Commented [ETM3]: Prior review September October packages to Girls Plan 86,315 Contractin No No Post G/0037/Y 2017 2017 Groups x 3280: g 2 Improved seed Actual storage 2.24 year two input October November Plan 92,581 Shopping No No Post packages to Girls G/0047/Y 2017 2017 Groups x 615 Hip 2 Actual Pump 2.25 year two input Items replaced by Plan packages to GC Hygiene packs G/0048/Y members x 2500 . 2 Goats/ chicken/ Actual ducks 2.26Procurement Items replaced by G/0049/Y Plan Vet Drug and Hygiene packs 2 storage Actual 2.27 Procurement Items replaced by G/0050/Y Plan Fridge and Cooler Hygiene packs 2 box for Vet drug Actual vehicle hire for inputs Plan 30,000 Shopping No No Post April 2016 June 2016 distribution and 2.28 Transport of training over 3 G/0038/Y inputs and years period 1 participants Ongoing Contracts awarded Actual for Kaoma and Limulunga Sub Total Component 2: Goods and Non Consultant Services 3.1 Furniture and Plan 3,600 Shopping No No Post Oct 2015 Nov 2015 office equipment (Executive Office G/0039/Y 30th Chairs (12) 6 in 1 27th Nov Actual 2,723 Shopping No No Post November Completed Mongu and 7 in 2015 2015 Kaoma 3.2 Office equipment Plan 8,333 Shopping No NO Post Oct 2015 Nov 2015 G/0040/Y and supplies- Laptop 21st 21st 1 Actual 7,611 Shopping No NO Post Completed Computer*6 Dec,2015 Dec,2015 3.3 Office equipment Plan 4,000 Shopping No NO Post Jan 2016 Feb 2016 and supplies- G/0041/Y Photocopy machine - 1 22nd 28th july, Actual 2,126 Shopping Post Completed *1 No NO July,2016 2016 3.4 Office equipment Plan 1,389 Shopping No NO Post Oct 2015 Nov 2015 G/0042/Y and supplies- data 25th July, 28th july, 1 Actual 1,488 No NO Post Completed projector - *2 2016 2016 3.5Office equipment Plan 2,777 Shopping No NO Post June 2016 July 2016 G/0043/Y and supplies- Desk 15th August, 23rd August, 1 Actual 3,367 Shopping No NO Post Completed top computers *2 2016 2016 6 Est Expect Expected Preq Prior or Package Plan/ Amount Proc. Domestic Bid Contract Description (yes / Post Comments Number Actual in Method Preference Opening Signature no) Review US $ Date Date 3.6 Office equipment Plan 1,388 Shopping No NO Post June 2016 July 2016 G/0044/Y and supplies- 04th August, 08th August, 1 Actual 604 Shopping No NO Post Completed Camera*2 20 16 2016 3.7 Office equipment Plan 2,777 Shopping No NO Post Oct 2015 Nov 2015 and supplies- G/0045/Y 03rd Generator for Kaoma 1 30th Oct Actual Shopping No NO Post December, Completed office 1,176 2015 2015 From July On-going / 3.8 Office equipment Plan 15,000 Shopping NO NO Post Continuous 2015- June various over 3 G/0046/Y and supplies- 2018 years 1 stationaries Actual 3.9 Car hire for G/0060/Y Plan 18,180 Shopping No No Post Nov 2017 Dec 2017 Project Coordination 3 Actual II. Selection of Consultants 12. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table 2: Thresholds for Consultants Selection Methods and Prior Review Contracts Subject to Expenditure Contract Value Threshold for Procurement Method Prior Review (US$ Category use of selection method (US$) millions) QCBS, QBS >=200,000 All contracts Consulting Firms CQS, LCS, QBS, FBS <200,000 As in procurement plan SSS All values All Contracts Individual Competitive selection >=100,000 All contracts Consultants (IC) IC Single Source Selection All values All contracts NOTE: Contracts selected on basis of CQS should not exceed US$200,000 equivalent. • QCBS- Quality Cost based selection • QBS- Quality based selection • CQS- Consultant Qualification Selection • LCS- Least cost selection • QBS, -Quality based selection • FBS- Fixed budget selection • SSS- Single source selection • Competitive selection • IC Single Source Selection Note: Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. Engineering and contract management contracts with cost estimates of less than US$300,000 may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. The procurement plan will indicate those contracts using CQS whose short lists by exception may not comprise entirely national firms. 2. Terms of Reference (TOR) for all consultancy contracts as well as all single source selections, irrespective of the contract value, will be subject to prior review. Any Other Special Selection Arrangements: N/A 7 13. Consultancy Assignments with Selection Methods and Time 1 2 3 4 5 6 7 Expected Prior / proposal Ref. Selection Estimated Description Plan / Actual Post submission Comment No. Method Cost in US$ Review /opening Date Component 1: Community Mobilization to enhance life skills, health and nutrition of female youth 1.1 Consultant- Nutrition Coordinator (for Barrier analysis, Plan IC 49,162.50 Post August 2015 CONS/00 Nutrition and health IEC material 1/YR1 development and Training) 7 7th months, including recruitment and Actual IC 6,866 Post September, Completed transport cost 2015 1.2 consultant - Life skill Plan IC 12,900 Post April, 2016 CONS/00 development and rolling out at field 2/YR1 level including recruitment and 24th March Actual IC 10,500 Post Completed travel cost( 2016 1.3 Community Development November CONS/00 Plan IC 27,550 Post facilitators-1 ( 320 person Months ) 2015 3/YR1 including recruitment, travel costs) Actual Ongoing Contract 1.3 Community Development November CONS/00 plan IC 27,550 Post facilitators-2 ( 320 person Months ) 2015 3/YR1 including recruitment, travel costs) Actual Ongoing Contract 1.3 Community Development November CONS/00 Plan IC 27,550 Post facilitators-3 ( 320 person Months ) 2015 3/YR1 including recruitment, travel costs) Actual Ongoing Contract 1.3 Community Development November CONS/00 Plan IC 27,550 Post facilitators -4( 320 person Months ) 2015 3/YR1 including recruitment, travel costs) Actual Ongoing Contract 1.3 Community Development November CONS/00 Plan IC 27,550 Post facilitators-5 ( 320 person Months ) 2015 3/YR1 including recruitment, travel costs) Actual Ongoing Contract 1.3 Community Development November CONS/00 Plan IC 27,550 Post facilitators-6 ( 320 person Months ) 2015 3/YR1 including recruitment, travel costs) Actual Ongoing Contract 1.3 Community Development November CONS/00 Plan IC 27,550 Post facilitators-7 ( 320 person Months ) 2015 3/YR1 including recruitment, travel costs) Actual Ongoing Contract 1.3 Community Development November CONS/00 Plan IC 27,550 Post facilitators -8( 320 person Months ) 2015 3/YR1 including recruitment, travel costs) Actual Ongoing Contract November 1.3 Community Development Plan IC 27,550 Post CONS/00 2015 facilitators-9 ( 320 person Months ) 3/YR1 including recruitment, travel costs) Actual Ongoing Contract 1.3 Community Development November CONS/00 Plan IC 27,550 Post Ongoing Contract facilitators-10 ( 320 person Months 2015 3/YR1 ) including recruitment, travel costs) Actual 1.3 Community Development October CONS/00 Plan IC 13,775 Post facilitators-10 (6 person Months ) 2017 3/YR1 including recruitment, travel costs) Actual October CONS/00 1.3 Distributor (6 person Months ) Plan IC 13,775 Post 2017 3/YR1 including recruitment, travel costs) Actual CONS/00 1.4 Programme Support Officer -1 ( Plan IC 51,700 post August 2015 4/YR1 33 months) Actual Ongoing Contract CONS/00 1.4 Programme Support Officer -2 ( This is now split as Plan IC 61,907 Post August 2015 4/YR1 33 months ) above 8 1 2 3 4 5 6 7 Expected Prior / proposal Ref. Selection Estimated Description Plan / Actual Post submission Comment No. Method Cost in US$ Review /opening Date Actual IC Ongoing Contract CONS/00 1.4 Programme Support Officer -(6 October Plan IC 61,907 Post 4/YR1 months additional) 2017 Short term contracts Plan IC 6,944 Post May 2016 1.5 Barrier analysis and gender for two weeks CONS/00 analysis and contextual analysis 28 th 5/YR1 enumerators (10*10days ) Actual IC 1,474 Post November Completed 2016 Sub Total Component 1; Consulting Services Component 2: Support to develop livelihoods and improve nutrition Component 3: Project Management and Administration 3.1 Consultant (Program Plan IC Prior Aug 2015 CONS/01 Coordinator Limulunga and Kaoma, 174,480 0/YR1 -1 including travel and recruitment Actual Ongoing Contract cost 3.2 Consultant (Procurement Plan IC 17,946 post May 2015 CONS/01 management Officer goods , 1/YR1 including travel and recruitment 3RD May Actual IC 15,998 post Ongoing Contract cost 2015 3.3 Office Administrator in Kaoma Plan IC 30,800 Post Dec 2015 CONS/01 (2 years) including recruitment and 2/YR1 Actual Ongoing Contract travel cost. 3.4 Consultant National Financial Plan IC 53,900 Post Oct 2015 CONS/01 Control officer including travel and 3/YR1 Actual Ongoing Contract recruitment cost 2016, 2017, End of each CONS/01 Plan IC 9,000 Post 3.5 Consultant fee external audit 2018 operational year 6/YR1 Actual 3.6 International expert - design of Plan IC 14,750 Post Aug 2015 CONS/01 evaluation (20days), including 20th 7/YR1 recruitment cost, travel cost and Actual IC 12,500 Post November Completed accommodation 2015 Short list to comprise CONS/01 3.7 Base line survey and report Plan CQS 100,000 Post Aug 2015 entirely national firm 8/YR1 including recruitment cost Actual CQS 83,771 Post April 2016 Completed Short list can include 3.8 End line survey and qualitative October CONS/01 Plan CQS 121,6000 Pre national and assessment and report including 2017 9/YR1 international firms recruitment cost Actual Done internally, not CONS/02 Plan IC 4,800 Post Oct 2017 3.9 Evaluation analysis and report procured 0/YR1 Actual 3.10 Consultant-: Program Plan IC 17,996 Post Aug 2015 CONS/02 monitoring and evaluation officer 1/YR1 district and community levels - (12 Actual Ongoing Contract months) CONS/00 3.11 Consultant - Final report and Plan IC 20,000 Post Apr 2018 1/YR3 analysis (40 person days) Actual Plan IC 10,526 Post July 2016 3.12 Communication strategy CONS/00 18th development consultant for 22/YR1 Actual IC 12,775 Post November Completed community engagement (Barefeet) 2016 3.13. Communication strategy Direct October Commented [ETM4]: Prior review CONS/00 Plan 12,000 Post development consultant for Contracting 2017 23/YR3 community engagement Actual CONS/00 3.14. Health Volunteers : life skill Two intern from Plan IC 13,966 Post July 2016 24/YR1 trainer GHC 9 1 2 3 4 5 6 7 Expected Prior / proposal Ref. Selection Estimated Description Plan / Actual Post submission Comment No. Method Cost in US$ Review /opening Date 12th July Actual 11,430 Post Ongoing Contact 2016 Two intern from Plan IC 13,966 Post July 2016 CONS/00 3.15. Health Volunteers : for GHC 25/YR1 Nutrition officer 12th July Actual IC 11,250 Post Ongoing Contact 2016 CONS/00 Plan IC 8,750 Post July 2017 Completed 3.16. DDG trainer 26/YR2 Actual IC 1,200 Post June 2017 CONS/00 3.17 Consultant- end of project Plan IC 28,380 Post Nov 2017 27/YR3 qualitative research Actual Sub Total Component; Consulting Services 14. Training ,workshops and consultations Ref. Estimated Expected Training/workshop Training, workshop and study tours Estimated Duration (Days) No. Cost (US$) Date Component 1: Sub Total Training , Workshops and Capacity Building Component 1 GENERAL NOTES 1. Training and capacity Building: The institutions charged with implementation responsibility for the components will identify the total cost of required training and prepare and submit to the Bank, for its prior review, a detailed training program. The training program will, inter alia, identify: (i) the training envisaged; (ii) the justification for the training, how it will lead to effective performance and implementation of the project (iii) the personnel to be trained; (iv) the selection methods of institutions or individuals conducting such training; (v) the institutions which will conduct training, if already selected; (vi) the duration of proposed training; and (vii) the cost estimate or specified cost of the training. Preparation and submission of a report, including to the Bank by the trainee upon completion of training would be mandatory. 3. Operating costs: For this project, the Bank has agreed with the implementing agency that the procurement methods goods and non- consulting services as described in the Procurement Guidelines do not have to be followed for payments made for “Operating costs” arising from the implementation of the project. The Bank has assessed the implementing Agency’s own procurement and administrative procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation per diem, supervision overhead costs, and management costs. The Project Paper and the Financing Agreement (FA) will include a list of these eligible items to be covered under the project. These items will be procured using the implementing agency’s procurement and administrative procedures provided in the project Implementation manual (PIM) or equivalent agency’s administrative manuals, which have been reviewed and found acceptable by the Bank. Contracts for these items should not be included in the procurement 10 plan and will not be reviewed when the Bank carries out the Procurement Post Reviews. They will be covered by regular audits. 11 PROCUREMENT Zambia : Zambia Livelihood and Nutrition Project PLAN General Information Country: Zambia Banks Approval Date of the Original Procurement Plan: 2018-04-11 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-04-19 Project ID: P147745 GPN Date: Project Name: Zambia Livelihood and Nutrition Project Loan / Credit No: TF / 19238 Executing Agency(ies): CONCERN WORLDWIDE WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZM-CWWZ-59801-GO-RFQ / Request for Single Stage - One Pending Procurement of Girls Golf Tee TF / 19238 Post Open - National 80,000.00 0.00 2018-04-25 2018-06-20 2018-12-17 Quotations Envelope Implementation Shirts NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZM-CWWZ-57607-CS-CQS / Consultant Quantitative Data collecting Firm TF / 19238 Prior Qualification Open - International 115,520.00 0.00 Canceled 2018-04-11 2018-05-02 2018-06-15 2018-07-15 2018-08-19 2019-02-15 for End line Survey Selection ZM-CWWZ-58323-CS-CQS / Consultant Under Quantitative Data collection for TF / 19238 Post Qualification Open - National 115,520.00 0.00 2018-04-13 2018-03-13 2018-05-04 2018-06-17 2018-03-27 2018-07-17 2018-08-21 2019-02-17 Implementation End line survey Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZM-CWWZ-59803-CS-CDS / Pending Developing Advocacy paper for TF / 19238 Prior Direct Selection Direct 13,000.00 0.00 2018-04-20 2018-04-30 2018-07-04 2018-12-31 Implementation Lesson Learnt Page 1