THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT INDEPENDENT STATE OF PAPUA NEW GUINEA Papua New Guinea COVID-19 Emergency Response Project (P173834) and Additional Financing (P174717) Version For Negotiations ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) Dated April 9, 2020 as amended on [to insert negotiations date for the AF] 1|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Independent State of Papua New Guinea (hereinafter PNG or the Recipient) shall implement the Papua New Guinea COVID-19 Emergency Response Project (the Project), with the involvement of the National Department of Health (NDOH). The NDOH shall lead and collaborate with other relevant governmental agencies/departments/units at the national, provincial and local levels on Project implementation as may be necessary. The International Development Association (hereinafter the Association) has agreed to provide financing (IDA Credit Number 6614-PG) (the Original Financing or OF) for the Project. Subsequently, the Association has agreed to provide additional financing (IDA Credit Numbers 6785-PG and 6797-PG)(the Additional Financing or AF) to assist in financing certain scaled-up and new activities under the Project. This ESCP amends and replaces the ESCP dated April 9, 2020 in its entirety. 2. The Recipient shall carry out the Project in accordance with the Environmental and Social Standards (ESSs). To this end, this Environmental and Social Commitment Plan (ESCP) sets out material measures and actions to be carried out or caused to be carried out by the Recipient, including the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, grievance management and the environmental and social assessments and instruments to be prepared or updated, disclosed, consulted, adopted and implemented under the ESCP and the ESSs, all in a manner acceptable to the Association. 3. Implementation of the material measures and actions set out in this ESCP shall be monitored and reported to the Association by the Recipient as required by the ESCP and the provisions of the Financing Agreement. 4. As agreed by the Association and the Recipient, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Recipient, through NDOH, shall update the ESCP to reflect the agreed-upon changes. Agreement on changes to the ESCP shall be documented through an exchange of letters signed between the Association and the Recipient, through NDOH. The Recipient, through NDOH, shall promptly disclose the updated ESCP. 5. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Recipient shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts. 2|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING: Six-monthly throughout Project National Department of Health Prepare and submit to the Association regular monitoring reports on the implementation. environmental, social, health and safety (ESHS) performance of the Project, including but not limited to, the implementation of the ESCP, status of preparation and implementation of the environmental and social (E&S) documents required under the ESCP, stakeholder engagement activities and grievances log, Labor Management Procedures (LMP) implementation, contractor’s ESHS implementation (when required for the improvement of physical facilities/equipping the existing facilities), ESHS incidents, and functioning of the grievance mechanism(s). B INCIDENTS AND ACCIDENTS Minor incidents shall be reflected in the National Department of Health Promptly notify the Association of any incident or accident related to the Project six-monthly reports to the Association. which has, or is likely to have, a significant adverse effect on the environment, the The Association shall be notified of major affected communities, the public or workers, including, inter alia, any COVID issues within 24 hours of their outbreak in the Project area. Provide sufficient detail regarding the incident or occurrence. accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and supervising entity, A report shall be provided to the as appropriate. Subsequently, as per the Association’s request, prepare a report Association, within a timeframe on the incident or accident and propose any measures to prevent its recurrence. acceptable to the Association, as requested. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE: A local full-time Environmental, Social National Department of Health The National Department of Health shall maintain a Project Coordination Unit and Health and Safety and Community (PCU) with qualified staff and resources to support management of ESHS risks and Engagement Specialist shall be impacts of the Project, including a local full-time Environmental, Social and Health maintained throughout Project and Safety and Community Engagement Specialist. implementation. An international part-time Environmental, Social and Health and Safety Specialist An international part-time shall be retained on an as-required basis. Environmental, Social and Health and Safety Specialist shall be retained on an The PCU will also contract the United Nations Office for Project Services (UNOPS), as-required basis, including undertaking the United Nations International Children’s Emergency Fund (UNICEF) and the an expanded role to support the scaled- World Health Organization (WHO) to support Project activities. The PCU shall up and new Project activities. ensure that these organizations follow the Project’s Environmental and Social Management Framework (ESMF) and comply to all relevant ESSs. PCU shall be maintained throughout Project implementation. 3|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT/MANAGEMENT PLANS AND a. The ESMF dated May 14, 2020 shall National Department of Health INSTRUMENTS/ CONTRACTORS be updated to address risks of new AF a. Assess the environmental and social risks and impacts of proposed Project activities (including sub-components activities, in accordance with the Environmental and Social Management 1.3 and 1.4), disclosed, consulted and Framework (ESMF) prepared, disclosed, consulted and adopted for the adopted no later than 30 days after Project, the ESSs, the Environmental, Health and Safety Guidelines (EHSGs), the effective date of the Financing and other relevant Good International Industry Practice (GIIP), including Agreement for the AF (AF Effective relevant WHO guidelines. Date) and prior to commencement of the these activities. Assessments b. Prepare, disclose, consult, adopt, and implement any environmental and shall be conducted before the social management plans, instruments or other measures required for the carrying out of the relevant Project respective Project activities based on the assessment process, in accordance activities. with the ESSs, the ESMF, the EHSGs, and other relevant GIIP, including relevant WHO guidelines to, inter alia, ensure access to and allocation of Project b. Plans/instruments shall be prepared, benefits in a fair, equitable and inclusive manner, taking into account the disclosed, consulted and adopted needs of individuals or groups who, because of their particular circumstances, before the carrying out of the may be disadvantaged or vulnerable, including, as relevant, with regards to relevant Project activities, and vaccines. thereafter implemented throughout the carrying out of such activities. c. Incorporate the relevant aspects of this ESCP, including, inter alia, the ESMF, any environmental and social management plans or other instruments, ESS2 c. The relevant ESHS measures shall be requirements, and any other required ESHS measures, into the ESHS incorporated into the procurement specifications of the procurement documents and contracts with contractors documents before launching the and supervising firms. Thereafter ensure that the contractors and supervising procurement process for the relevant firms comply with the ESHS specifications of their respective contracts. Project activities, and shall thereafter complied with throughout the d. Adopt procedures, protocols and/or other measures to ensure Project carrying out of such activities. beneficiaries that receive vaccines under the Project do so under a program that does not include forced vaccination and is acceptable to the Association, d. Before the carrying out of the as set out in the ESMF. relevant Project activities, and thereafter implemented throughout the carrying out of such activities. e. Complete an E&S audit that is acceptable to the Association to ensure that any Project activity financed retroactively complies with the current and updated e. Before activities are retroactively ESMF and all relevant ESSs. The ESMF shall include terms of reference for the financed. E&S audit that would be necessary to allow retroactive financing. 4|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.3 EXCLUSIONS: These exclusions shall be applied as part National Department of Health Exclude the following types of activities as ineligible for financing under the Project: of the screening process conducted  Activities that may cause long term, permanent and/or irreversible (e.g. under action 1.2.a. above loss of major natural habitat) adverse impacts.  Activities that have high probability of causing serious adverse effects to human health and/or the environment not related treatment of COVID- 19 cases.  Activities that may have significant adverse social impacts and may give rise to significant social conflict.  Activities that may affect lands or rights of indigenous people or other vulnerable minorities.  Activities that may involve resettlement or land acquisition or adverse impacts on cultural heritage.  All the other excluded activities set out in the ESMF of the Project. 1.4 CONTINGENT EMERGENCY RESPONSE FINANCING a. The adoption of the CERC OM in National Department of Health a. Ensure that the Contingent Emergency Response Component Operations form and substance acceptable to Manual (CERC OM) includes a description of the ESHS assessment and the Association is a withdrawal management arrangements for the implementation of Part 4 of the Project condition under Section III.B.1(b) of (Contingent Emergency Response Component or CERC), in accordance with the Schedule 2 to the Financing ESSs. Agreement for the OF. b. If the ESMF measures do not fit the type of activities and the environmental b. A CERC Addendum, if needed, shall and social risks of the CERC activities, prepare, disclose, consult and adopt an be prepared, disclosed, consulted, Addendum to the ESMF (CERC Addendum), in accordance with the CERC OM, and thereafter adopted prior to the ESMF and the ESSs. CERC activation. ESS 2: LABOR AND WORKING CONDITIONS 5|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 2.1 LABOR MANAGEMENT: The Project shall be carried out in accordance with the applicable requirements of The LMP dated May 14, 2020 shall be National Department of Health ESS2, including through, inter alia, implementing adequate occupational health and updated, consulted, disclosed and safety measures (including personal protective equipment, and emergency adopted as part of the ESMF, no later preparedness and response measures), setting out grievance mechanisms for than 30 days after the AF Effective Date Project workers, and incorporating labor requirements into the ESHS specifications and prior to commencement of the of the procurement documents and contracts with contractors and supervising relevant Project activities. firms. These requirements are outlined in the ESMF and the Labor Management Procedures (LMP). All measures specified in this action 2.1 shall be implemented throughout Project implementation. 2.2 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES All measures specified in this action 2.2 National Department of Health Adopt, implement and update the Occupational Health and Safety (OHS) measures shall be implemented throughout in line with the ESMF, LMP, Infection Prevention & Waste Management Plan Project implementation. (IPC&WMP) and WHO guidelines on COVID-19 in a manner acceptable to the Association. 2.3 WORKER CODE OF CONDUCT Throughout Project implementation. National Department of Health Ensure that all Project workers adhere to a Code of Conduct (CoC) which meets the requirements outlined in the LMP. Provisions to prevent Sexual Exploitation and Abuse/Sexual Harassment (SEA/SH) shall be included in the CoC for PCU’s staff and for contracted workers in line with relevant national laws and legislation and adopted and applied under the Project. 2.4 GRIEVANCE MECHANISM FOR PROJECT WORKERS Implement and update the Grievance National Department of Health Establish, maintain, and operate a grievance redress mechanism for Project Redress Mechanism throughout Project workers, as described in the LMP and consistent with ESS2, with focal points to Implementation. address these grievances established within NDOH. 2.5 CHILD LABOR AND MINIMUM AGE Throughout Project implementation. National Department of Health Prohibit child labor (any person under the age of 18) due to the hazardous work situation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 6|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 3.1 Relevant aspects of this standard shall be considered, as needed, under action 1.2 Throughout Project implementation. National Department of Health above, including, inter alia, measures to: carry out the storage, transportation and handling of vaccines (including, ultra-cold chain management) in a safe manner and The ESMF shall be updated, consulted, in accordance with the EHSGs, and other relevant GIIP including relevant WHO disclosed and adopted to include an guidelines; and adequately manage and dispose of health care wastes (including, estimate of GHGs prior to the vaccines) and other types of hazardous and non-hazardous wastes. Greenhouse gas procurement of cold chain storage (GHG) emissions shall be calculated prior to the procurement of any cold chain equipment. storage equipment and the estimate included in the ESMF. 3.2 The IPC&WMP shall be reviewed and updated, including gap analysis against NDOH The IPC&WMP dated May 14, 2020 shall National Department of Health policies and procedures and waste disposal requirements relating specifically to be reviewed, updated, consulted vaccine deployment (such as sharps and expired vaccines) in line with WHO advice disclosed and adopted, as part of the and other GIIP. ESMF, no later than 30 days after the AF Effective Date and before the carrying out of the relevant Project activities. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 COMMUNITY HEALTH AND SAFETY: Throughout Project implementation. National Department of Health Relevant aspects of this standard shall be considered, as needed, under action 1.2 above including, inter alia, measures to: minimize the potential for community exposure to communicable diseases; ensure that individuals or groups who, because of their particular circumstances, may be disadvantaged or vulnerable, have access to the development benefits resulting from the Project in line with the latest data related to the prevalence of the cases and risk to COVID-19 transmission and severe health impacts; manage the risks of the use of security personnel; manage the risks of labor influx; and prevent and respond to sexual exploitation and abuse, and sexual harassment. 7|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 4.2 USE OF SECURITY PERSONNEL: While the use of security personnel is not a) Assessment carried out in the same National Department of Health anticipated, in the event that they do need to be engaged, the following measures timeframe as action 1.2 a) above and any shall be adopted to ensure that the engagement of security personnel for the required measures shall be adopted provision of security to Project workers, sites and/or assets is carried out in before deploying security personnel accordance with the ESSs: under the Project and thereafter implemented throughout Project a. Assess the risks and impacts of engagement of the security personnel, as part implementation. of the assessment referred to in action 1.2 a) above, and implement measures to manage such risks and impacts, guided by the principles of proportionality and GIIP, and by applicable law, in relation to hiring, rules of conduct, training, b) and c) before deploying security equipping, and monitoring of such security personnel; personnel under the Project and thereafter throughout Project b. Adopt and enforce standards, protocols and codes of conduct for the selection implementation. and use of security personnel, and screen such personnel to verify that they have not engaged in past unlawful or abusive behavior, including sexual d) and e) as set out under actions 10.1 exploitation and abuse (SEA), sexual harassment (SH) or excessive use of force; and 10.2 respectively. c. Ensure that such personnel is adequately instructed and trained, prior to deployment and on a regular basis, on the use of force and appropriate conduct (including in relation to civilian-security engagement, SEA and SH, and other relevant areas), as set out in the Environmental and Social Management Framework. d. Ensure that the stakeholder engagement activities under the Stakeholder Engagement Plan (SEP) include a communication strategy on the involvement of security personnel under the Project; and e. Ensure that any concerns or grievances regarding the conduct of security personnel are received, monitored, documented (taking into account the need to protect confidentiality), resolved through the Project’s grievance mechanism (see action 10.2 below) and reported to the Association no later than 14 days after being received. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 Relevant aspects of this standard shall be considered, as needed, under action 1.2 Throughout Project implementation. National Department of Health above, including screening checklists and due diligence to confirm site land and asset ownership/access arrangements and confirm Project activities do not involve land acquisition or restricted access. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 8|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY Not relevant ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 MEASURES FOR INDIGENOUS PEOPLES: The Project shall be carried out in accordance with the applicable requirements of Throughout Project implementation. National Department of Health ESS7, including, inter alia: (i) ensuring that the Stakeholder Engagement Plan (SEP) includes meaningful consultations with indigenous peoples throughout Project implementation; (ii) implementing procedures, protocols and/or other measures to ensure that indigenous peoples have access to Project benefits in an fair, equitable, inclusive and culturally appropriate manner, including, as relevant, with regards to vaccines, as set out in the ESMF and the SEP; and (iii) implementing measures to ensure that indigenous peoples are able to access the Project’s grievance mechanism in a culturally appropriate manner. ESS 8: CULTURAL HERITAGE Relevant aspects of this standard shall be considered, as needed, under action 1.2 Throughout Project implementation. National Department of Health above. ESS 9: FINANCIAL INTERMEDIARIES Not relevant ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN: Implement and update the SEP National Department of Health Update, disclose, consult, adopt and implement the Stakeholder Engagement Plan throughout Project implementation. (SEP) consistent with ESS10, in a manner acceptable to the Association, which shall include measures to, inter alia, provide stakeholders with timely, relevant, Conduct consultations with national and understandable and accessible information, and consult with them in a culturally provincial stakeholders and target appropriate manner, which is free of manipulation, interference, coercion, indigenous people communities on the discrimination and intimidation. updated SEP as part of the ESMF update process, no later than 30 days after the AF Effective Date. 9|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 10.2 GRIEVANCE MECHANISM: Implement and update the GRM and all National Department of Health An accessible grievance mechanism shall be established, publicized, maintained requirements under this action 10.2 and operated to receive and facilitate resolution of concerns and grievances in throughout Project implementation. relation to the Project, promptly and effectively, in a transparent manner that is culturally appropriate and readily accessible to all Project-affected parties, at no cost and without retribution, including concerns and grievances filed anonymously, in a manner consistent with ESS10. The grievance mechanism shall also receive, register and address concerns and grievances related to the, sexual exploitation and abuse, sexual harassment in a safe and confidential manner, including through the referral of survivors to gender- based violence service providers. The grievance mechanism shall also receive, register and address concerns arising from unintended health consequences after vaccination especially those resulting in serious adverse effects, and, as appropriate, requests for compensation. CAPACITY SUPPORT (TRAINING) CS1 National Department of Health and other relevant implementing support No later than 60 days of the AF National Department of Health staff responsible for the Project to receive training on the Project’s E&S Effective Date and as new Project instruments, CoC and provisions to prevent SEA/SH, the relevant team members join the Project requirements of the ESMF, LMP, SEP, IPC&WMP and WHO guidelines on throughout implementation. COVID19, fair, equitable and inclusive access and allocation of Project benefits including with regards to vaccines, and the roles and responsibilities of different key agencies in the Environmental and Social Framework implementation. CS2 Contractors shall receive training on the relevant aspects of the Project Prior to work commencing, National Department of Health E&S instruments and relevant ESHS requirements. throughout Project implementation. 10 | P a g e