1 UPDATED PROCUREMENT PLAN The Public Financial Management (PFM) Reform Basket Fund I. Basic information 1. Project : Basket Fund ¾ Total Project Amount: US$ 16,195,680 ¾ Date of signature of the MoU: 8th February 2010 ¾ Date of effectiveness: January 2010 ¾ Date of initial closure: December 31, 2012 ¾ Date of revised closure: June 30,2013 2. Bank’s approval Date of the procurement Plan: ......... 3. Date of General Procurement Notice: - 4. Period covered by this procurement plan: 1st July 2011 to 30 June 2012 II. Goods, Works, and Non-Consulting Services 1. Prior Review Thresholds: No Procurement Threshold Prior Review Threshold Comments Method in US Dollars in US Dollars (Goods and Works) 1 ICB (Goods) 1,000,000 per contract 1,000,000 per contract 2 LIB (Goods) No specific ceiling No specific ceiling . 3 NCB (Goods) 30,000 < 300,000 Contracts subject to Prior review in this category may be identified by the World Bank on a case by case basis 4 National Shopping <30,000 per contract N/A (Goods) 5 International <30,000 per contract N/A Shopping 5 ICB (Works) 1, 000,000 per contract 1,000,000 per contract 6 NCB (Works) 30,000 < 300,000 Contracts subject to Prior review in this category may be identified by the World Bank on a case by case basis 7 Shopping (Works) < 30,000 per contract N/A 8 ICB (Non- 300,000 per contract 300,000 per contract Consultant Services) 2 Pre-qualification: None Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): None 1. Reference to Project Procurement Manual: Yes 2. Any Other Special Procurement Arrangements : None 3 4 Procurement Packages with Methods and Time Schedule (Goods & Non Consultant Services): 1 2 3 4 5 6 7 8 Ref. Contract Description Estimated Cost, Procurement Prequalificatio Domestic Review by Expected Bid- US$ Method n Preference bank Opening No. (yes/no) (yes/no) Component 1: Economic Management 1 Produce and disseminate brochures to 10,000 shopping No No Post July 2011 inform the public on public Investment technical team Component 2: Budget formulation and preparation None Component 3: Intergovernmental Fiscal Relations None Component 4: Domestic revenue generation 2 Acquisition of a Risk management 600,000 ICB No No Post August 2011 software for profiling and selecting risky cases for audit 3 Remote connectivity to new regional 40,000 NCB No No Post August 2011 offices 4 Acquisition of a software to implement 700,000 ICB No No Post August 2011 the Electronic Tax Registers to efficiently collect VAT Component 5: Accounting and reporting None 4 Component 6&7: Treasury and Expenditure Management & Implementation of IFMS 5 Acquisition of filing cabinets, fire 53,800 NCB No No Post July 2011 proof safe, and other office equipment for Public debt office & Equipment and Office furniture for IFMS Component 8: Implementing a modern Integrated Personnel and Payroll Information System (IPPS) None Component 9: Public procurement None Component 10: Internal Audit None Component 11: External Audit None Component 12: PFM Reform coordination secretariat None TOTAL (USD) 1,403,000 5 III. Consultants 1. Prior Review Threshold: Selection Method Threshold Prior Review Threshold Comments (Consultants) And other criteria Quality and Cost Based Selection method and threshold are based on contract > $ 500 000 Selection (QCBS) nature see para 2.1 of Guidelines: Selection and per contract Employment of Consultants (Consultant’s Guidelines). Contracts > USD 100,000 for firms All terms of references Quality Based Selection Selection method and threshold are based on contract > $ 500 000 (QBS) nature see para 3.2 of Consultant’s Guidelines. ). per contract Contracts > USD 100,000 for firms All terms of references Least Cost Selection (LCS) Selection method and threshold are based on contract > $ 500 000 nature see para 3.6 of Consultant’s Guidelines. ). per contract Contracts < USD 75,000 for firms All terms of references Fixed Budget Selection Selection method and threshold are based on contract > $ 500 000 (FBS) nature see para 3.5 of Consultant’s Guidelines. ). per contract Contracts < USD 100,000 for firms All terms of references Selection Based on the Selection method and threshold are based on contract All contracts (< 100,000) Consultants Qualification nature see para 3.7 of Consultant’s Guidelines. Contracts (CQS) < USD 100,000 for firms All terms of references Single Source (SSS) Selection method and threshold are based on contract All Contracts (Firms) nature see para 3.9-3.12 of Consultant’s Guidelines. All terms of references Individual Consultant (IC) See section V of the Consultant’s Guidelines No prior review required except on terms of references 2. Short list comprising entirely of national consultants: Short lists of consultants for services, estimated to cost less than US$100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 6 3. Any Other Special Selection Arrangements: None 4. Consultancy Assignments with Selection Methods and Time Schedule: Réf. No. Description of Assignment Estimated Selection Review by Bank Expected Comment Cost, US$ Method (Prior/Post) Proposal Million Submission Date Component 1:Economic Management None Component 2: Budget preparation and formulation 1 Consultancy services to review the 132,000 QCBS Post Sept 2011 programme structure of the budget and align it with the strategic plans of sector ministries to strengthen the linkage between plans and budgets. 2 Recruitment of international consultant 180,000 IC Post July 2011 to train Ministries, Agencies and Districts on the MTEF and Budget formulation Processes. Component 3: Intergovernmental Fiscal relations None Component 4: Domestic revenue generation 3 Recruitment of a consultant to 300,000 QCBS Post August 2011 restructure RRA organizational structure Component 5: Accounting & Reporting 7 4 Recruitment of a consultant to Build 120,000 IC Post November 2011 capacity, mentor and coach government accountants in all budget agencies to produce financial reports as well as consolidated financial statements (2010&2011). Component 6: Treasury and Expenditure Management 5 Production of public debt manual 25,000 IC Post July 2011 Component 7: Implementation of IFMIS 6 Recruitment of (4) IT & (20) Financial 190,080 IC Post July 2011 Management graduate interns to support the implementation of IFMIS throughout government Component 8: Implementing a modern Integrated Personnel and Payroll Information System (IPPS) None Component 9: Public procurement 7 Recruitment of a consultant to evaluate 30,000 IC Post July 2011 the activities of the East African Procurement Forum Component 10: Internal Audit None Component 11: External Audit None 8 Component 12: PFM Reform Coordination Secretariat None Total 977,080 PFM SECRETRIAT STAFF TRAINING PLAN C N I V S E F S US O I T C F B P G GIMPA A G N N PFM W C B F TOTAL Note: 1. Fees include air tickets, tuition and per diem 9