THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2 – January 24, 2020. Revised on December 16, 2020 Islamic Republic of Mauritania Ministry of Economic Affairs and Promotion of Productive Sectors Taazour General Delegation SOCIAL SAFETY NET SYSTEM PROJECT II, ADDITIONAL FINANCING (P175778) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) January 24, 2020 Revised on December 16, 2020 1|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2 – January 24, 2020. Revised on December 16, 2020 ABBREVIATIONS AND ACRONYMS AWPB Annual Work Program and Budget ESS Environmental and social standards ESCP Environmental and social commitment plan ESMF Environmental and social management framework ESIAS Environmental and social impact studies ESMP Environmental and social management plan FSC Food Security Commission GBV Gender-based violence GM Grievance mechanism MEAPPS Ministry of Economic Affairs and Promotion of Productive Sectors MASEF Ministry of Social Affairs, Children and Family Affairs M&E Monitoring and Evaluation OHS Occupational Health and Safety PIE Project Implementation Unit RAP Resettlement action plan RPF Relocation Policy Framework RSW Refugee Sub-Window SEA Sexual Exploitation and Abuse SEP Stakeholder engagement plan 2|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2 – January 24, 2020. Revised on December 16, 2020 Islamic Republic of Mauritania Ministry of Economic Affairs and Promotion of Productive Sectors Taazour General Delegation ADDITIONAL FINANCING FOR THE MAURITANIA SOCIAL SAFETY NET SYSTEM PROJECT II (P175778) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Government of the Islamic Republic of Mauritania (hereinafter “the Recipient") will implement the Social Safety Net System Project II (“the project�). The Recipient plans to implement the project under the leadership of the Minister of Economic Affairs and Promotion of Productive Sectors, with the involvement of the Taazour General Delegation (hereinafter “the Project Implementing Entity� or “PIE�), and the Food Security Commission. The International Development Association (hereinafter " the Association ") acting as administrator of Sahel Adaptive Social Protection Program Multi-Donor Trust Fund, has agreed to provide funding for the project. 2. The Recipient will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. The Recipient will also comply with the provisions of any other E&S documents required under the ESF and referred to in this ESCP, such as Environmental and Social Management Framework (ESMF), the Labor Management Procedures (LMP), and the Stakeholder Engagement Plan (SEP) and Grievance Mechanism Checklist (GM), and the timelines specified in those E&S documents. Additional instruments may be developed during implementation, such as Environmental and Social Impact Assessments (ESIAs) and Environmental and Social Management Plans (ESMPs). 4. The Recipient is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by Ministry, Agency or unit referenced in 1. above. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Association by the Recipient as required by the ESCP and the conditions of the Legal Agreement, and the Association will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Association and the Recipient, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Recipient will agree to the changes with the Association and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Association and the Recipient. The Recipient will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Recipient shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include risks and effects relevant to the Project, such as environmental, health and safety effects;  risks of social conflicts in the event of non-local employment or non-compliance with the rules and regulations; risks to the health and safety of populations (gender-based violence - sexual harassment and violence, underage marriage etc.) ; and risks related to child labor. 3|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING: The Recipient will prepare and submit to the Semi-annual reports PIE Association, through the PIE, environmental and social monitoring reports indicating the state of compliance with the measures presented in the ESCP, in Throughout Project Monitoring and evaluation specialist, particular but not limited to the preparation and implementation of the implementation Project Coordinator, Social and gender environmental and social measures and tools referred to in sections 1.3 and specialist 10.3 below. Reports should include a specific section on risks related to refugees and host populations and the mitigation measures adopted, including the adoption and evolution of laws and regulations relating to refugees and as relevant, to asylum. B INCIDENTS AND ACCIDENTS: The Recipient will set up a system to immediately report to the Association any Immediately, and no later Project Coordinator, Social and Gender than 48 hours after such specialist incident or accident related to the project or affecting the project that has, or is incidents or accidents, likely to have, a significant adverse effect on the environment, affected report to the Association's communities, the public or workers, including risks based on environmental and Project Team Leader. social assessment. Any allegation of gender-based violence in relation to the Project should be immediately reported. The Recipient shall provide sufficient Throughout Project details of the incident or accident, indicating the immediate measures taken to implementation remedy it, and shall include information provided by any supplier/provider or supervisory entity, as appropriate. 4|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ AUTHORITY ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE: Under the Project, the Recipient will maintain The Project Steering and Taazour General Delegation an organizational structure, namely the Project Steering and Monitoring Monitoring Committee Committee and the Project Operational Coordinator, with qualified staff and and coordination will be adequate resources, to support risk management of environmental and social set up before the start of issues. the Project Throughout Project implementation 1.1.2 The Recipient will ensure that the PIE recruits and maintains a social and Recruitment of the social PIE gender specialist whose qualifications, experience and terms of reference will and gender specialist no be deemed satisfactory by the Association. later than four months In addition, the project will liaise with a refugee and host community focal after the Effectiveness Date point. This specialist will be based in Bassikounou, Hodh Chargui. They will ensure dialogue with stakeholders working with refugees and ensure that Throughout Project social risks related to refugees are identified, monitored and mitigated. implementation 1.1.3 The Recipient will ensure through the Project Operational Coordinator that the Dissemination of existing PIE social and gender specialist carry out his/her mission relating to the social E&S standard instruments management of the Project, namely: dissemination of the ESMF to key starts during Appraisal stakeholders; preliminary examinations as soon as the Annual Work Program and Budget (AWPB) is available ; information of stakeholders; supervision of Throughout Project the implementation of Social Impact Studies - ESIAs, Social Management Plan implementation. From the – SMP , and their validation); verification of the integration of social measures beginning of the project, into tender documents and work contracts; monitoring of the effective supervision of the implementation measures; preparation of quarterly reports; implementation preparation of SMPs, of the Social Management Plan including actions against SEA/SH, drafting of with each of these the environmental and social aspects of the Project Manual (the Administrative instruments to be and Financial Management, Procurement, and Project Implementation completed before Manual). Implementation starts 5|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT: The Recipient carried out a Prior to Project appraisal PIE social assessment of the project, which identifies and assesses its social risks and effects and sets out the appropriate mitigation measures. 1.3. MANAGEMENT TOOLS AND INSTRUMENTS: The Recipient will develop and The instruments will be PIE implement the following risk management and assessment tools and updated to reflect the instruments (frameworks and plans): Additional financing and • Environment and Social Management Framework (ESMF) which will assess any other changes to the the identified social risks and impacts, including contextual risks, refugee project, prior to appraisal risks, SEA/SH risks, vulnerable groups. SEA/SH prevention measures will be considered within the project. • Stakeholder engagement plan (SEP) focusing on measures related to governance risks linked to the integration of refugees in the national social safety net system and their relationship with host communities, in particular with regards to vulnerable groups, labor conditions, SEA/SH risks linked to project execution, etc. • Labor Management Procedures • GM checklist 1.3.1 THIRD PARTY MONITORING (TPM): The Recipient will use national or The TPM experts should PIE international experts to complete and verify the monitoring of the Project’s be hired during the first social risks and effects including. 18 months after effectiveness. The project will contract a firm to carry out an annual spot checks on the main activities of the project, in particular: - Community targeting process - Data collection process - Regular activities in Tekavoul - Elmanouna Program The spot checks should include data collection, reporting and feedback to the project teams (the World Bank and other partners will be invited). At least once a year, a spot check should be carried out with the refugee and/or host communities. The project will contract a firm to audit the project’s human resources (at least twice during the duration of the project). This audit will cover the individual performance of the consultants hired by the project. The report and feedback 6|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 should highlight good and poor performance that can lead to social risks (for example, poor implementation of social promotion sessions, poor facilitation during community targeting, etc.). The Project will contract a firm to verify the respect of the confidentiality of the personal data collected by the project, in particular the integrity and security of the databases of the Social Registry, Tekavoul and Elmaouna and their compliance with the relevant legal provisions. 7|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ AUTHORITY ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES: The Recipient will develop labor Developing draft LMP: PIE for the recruitment of management procedures in accordance with ESS 2, considering recruitment during project preparation suppliers/providers and job management procedures within the project. These procedures will be phase. set out in a document entitled Labor Management Procedures. Finalizing and Adopting These procedures will include clauses for the use of the services of LMP: Before project Mauritanian and foreign direct and contract workers (skilled and unskilled) in negotiations accordance with ESS2. These clauses must be included in the contracts of suppliers, service providers and subcontractors, prohibit the use of children Throughout Project and forced labor, and guarantee the right to form a trade union. implementation 2.1.2 The Recipient will ensure that contracts are signed with Direct Workers (e.g. Before starting PIE for the signing of contracts with project contract staff) and Contract Workers (e.g. suppliers/service providers employment for Project Direct and Contractual Workers and subcontractors), which will include labor clauses that are in line with the staff Suppliers/service providers for signing ESS 2. contracts with their employees, and Before workers start subcontractors with theirs working for suppliers/providers and subcontractors Throughout Project implementation 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS: The Recipient will ensure Before the start of Project Coordinator that the suppliers/ service providers and subcontractors of the Project prepare activities. and maintain a Grievance Mechanism (GM) for any labor or employment- related issues under the Project, which will be easily accessible to the Project Workers and in accordance with ESS 2. 8|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES: Before the start of Suppliers/service providers The Recipient will ensure that the suppliers/service providers of the Project activities. develop and implement an occupational health and safety (OHS) plan. MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ AUTHORITY ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Not applicable to the Mauritania Social Safety Net System II Project 9|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 ESS 4: COMMUNITY HEALTH AND SAFETY MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ AUTHORITY 4.1 TRAFFIC AND ROAD SAFETY: The Recipient will ensure that drivers hired by the At the start of the activities PIE Project or by Project's suppliers and service providers follow driving rules that concerned and every quarter. must be detailed in a vehicle and road safety management plan to be developed by the Project. - Throughout Project implementation 4.2 SEA/SH RISKS: The ESMF will include preventive measures against SEA/SH to be The preventive measures PIE completed six months after its approval. These measures will seek to raise against SEA/SH will be ready no Labor Inspection awareness, prevent and mitigate SEA/SH risks, including, but not limited to, the later than six months after the MASEF development of a code of conduct for workers and the organization of training to approval of the raise awareness of SEA/SH risks for the various stakeholders in the Project. Project by the Association. These measures should consider specific SEA/SH risks related to refugee and host Codes of conduct communities, if relevant. The Recipient shall ensure that all bidding documents, will be signed by the workers works contracts or service contracts other than consultancy services under the and the necessary training will Project require suppliers/service providers, subcontractors or consultants to be provided to them before the adopt a code of conduct to be delivered for signature to all workers. start of activities This code of conduct shall apply to contracts or services other than the services Throughout Project of consultants, commissioned or performed under such contracts, and shall cover implementation SEA/SH, violence against women and children. It will include an action plan for their effective implementation, including relevant training. The Recipient will put in place mitigating measures to reduce SEA/SH risks and negative social impacts related to the distribution of cash within households (risk PIE A pilot will be implemented in at of disputes, risk of tensions...), including training for beneficiary households least one Moughataa in the first aimed at a better distribution of decision-making power within the household, year of Project implementation equity in gender roles for greater family harmony and a containment of domestic violence. 10 | P a g e THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 4.3 SECURITY PERSONNEL: The Recipient will ensure, where necessary, that Before the start - Security services (in particular in suppliers/service providers requiring security services for their personnel and of the activities. Mbera camp and around) property can: - Labor Inspection - favor the use of existing security services in the project area - Project Coordination - in case of need to use security services, ensure the signing of a formal - MASEF During and after agreement, including clauses on compliance with the SEA/SH code of the implementation of the conduct to be developed under 4.2 Project. - train security personnel on human rights and SEA/SH issues Before using security personnel to protect Project workers and property, particularly around Mbera camp, the Recipient will ensure that: (i) their backgrounds have been duly checked to ensure that such personnel have not engaged in unlawful or threatening behavior, including, but not limited to, SEA/SH or excessive use of force ; and (ii) they have received appropriate training and instruction, including in the use of force and the adoption of appropriate conduct/ behavior, in a manner acceptable to the Association and further described in detailed in the Project Manuals. The Recipient will promptly investigate all allegations of unlawful or threatening acts committed by security personnel deployed to protect Project personnel and property, take the necessary measures (or urge the relevant parties to take them) to prevent any repetition of such acts and, if necessary, report such acts to the relevant authorities. 11 | P a g e THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 RESETTLEMENT PLANS: No land acquisition should take place relating to Project Before any activities PIE activities. However, should such cases be considered, the Recipient will need to involving land acquisition prepare a resettlement action plan (RAP), monitoring and reporting procedures and resettlement start and a complaint management mechanism in advance. Throughout Project implementation, as applicable ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES Not applicable to the Mauritania Social Safety Net System II Project ESS 7: INDIGENOUS PEOPLES/ SUB-SAHARAN AFRICAN HISTORICALLY UNDESERVED TRADITIONAL LOCAL COMMUNITIES Not applicable to the Mauritania Social Safety Net System II Project ESS 8 : CULTURAL HERITAGE Not applicable to the Mauritania Social Safety Net System II Project ESS 9 : FINANCIAL INTERMEDIARIES Not applicable to the Mauritania Social Safety Net System II Project 12 | P a g e THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION: Developing draft SEP: PIE The Recipient will prepare, consult upon, adopt and adopt a Stakeholder During project Engagement Plan (SEP). preparation phase Modifiable, as required, throughout Project implementation Draft SEP disclosed for consultations: prior to project appraisal SEP finalized and adopted: prior to project negotiations 10.1.1 SEP IMPLEMENTATION: The Recipient will implement the SEP, in line with Throughout Project PIE ESS10. implementation 10.2 PROJECT GRIEVANCE MECHANISM: The Recipient will develop and implement After Effectiveness, during PIE (Project Coordinator, Social and the modalities for the Grievance Mechanism (GM), by: the first year of the Gender specialist) project. - expanding and maintaining the Project GM existing under the Social Safety Net System Project (P150430). During the entire period of the Project's - developing a communication plan for the GM to ensure that potentially implementation affected communities (including refugee and host communities) are aware of the existence of this mechanism and know how to submit Quarterly GRM activity complaints. reports throughout the Project 13 | P a g e THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 CAPACITY SUPPORT (TRAINING) Specific training to be provided Target groups and timeframe Training period The Recipient will develop and implement, with the support of partners and as appropriate for capacity building, a training plan for target groups associated with the Project to raise their awareness of the risks and mitigate the effects of the Mauritania Social Safety Net System II Project activities. The ESCP proposes an initial training plan covering the themes presented below. The plan will be adapted as required during the implementation of the Project. • ESS 1: Environmental and Social Assessment Project Coordination (Social and Gender Year 1 and year 3, • ESS 2: Labor and Working Conditions specialist, Component Coordinators, Technical • Stakeholder identification and engagement Managers), Monitoring and Evaluation • Content of the Environmental and Social Commitment Plan (ESCP) specialist, Procurement specialist, Financial • Content of the Stakeholder Engagement Plan (SEP) Specialists, etc... Suppliers, service providers and Subcontractors Environmental and social management module: design and implementation include at least the following aspects: • Good knowledge of organization and management procedures • Policies, procedures and legislation on social issues in Mauritania • Knowledge of the implementation monitoring process • Conduct of ESIAs Occupational Health and Safety Module: Year 1 and year 3, • Personal protective equipment Project Coordination (Social and Gender • Risk management in the workplace, prevention of occupational specialist, Component Coordinators, Technical accidents Managers), Monitoring and Evaluation • Health and safety rules specialist, Procurement specialist, Financial • Solid and liquid waste management Specialists, etc... • Emergency preparedness and response Suppliers, service providers and Subcontractors • Population security and safety as related to refugee and host communities 14 | P a g e THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): January 21, 2020. Revised on December 16, 2020 Employment and working conditions Module • Terms and conditions of employment under national labor legislation • Codes of conduct for suppliers/service providers and subcontractors • Workers' organizations and unions • Rules on child labor and the minimum age of employment for children GM module, design and implementation of the module by integrating at least the following aspects: • Registration and processing procedures • Complaint resolution procedure • Documentation and handling of complaints • Use of the procedure by the various stakeholders SEA/SH risk module Year 1 and year 3, • Awareness, prevention and mitigation measures for SEA/SH risks • Themes, activities and target audiences will be defined as part of the preventive measures • Support for survivors • Complaint management Introduction to risk and disaster management Year 1 and year 3, • Types of disasters • Disaster management 15 | P a g e