I AUDIT SERVICE I In case of reply the number and date of the I letter should be quoted My Rej No:... ~.?.~.~!.~?.~· 5/ 20 M.96 I Good Governance Your Rej No.: ................................ . and Accountability P. 0. Box.................... ,...................................... . Tel: 233 (0) 302 664920/28/29 Accra. Fax: 233 (0) 302 6751495 I Website: www.ghaudit.9.rg 4 July 18 ........................................................... 20 ............. . I THE CHIEF DIRECTOR MINISTRY OF ENVIRONMENT, SCIENCE, I TECHNOLOGY AND INNOVATION ACCRA I TRANSMITTAL LETTER I forward herewith the Report of the Auditors on the Account of Sustainable Land and I Water Management Project (SL WMP) under the Ministry of Environment, Science, Technology and Innovation for the period 1 January to 31 December 2017. I I YWINFUL - ENERAL/CGAD ENERAL I cc: The Hon. Minister I Ministry Of Environment, Science, Technology and Innovation I Accra The Chief Accountant Ministry Of Environment, Science, I Technology and Innovation Accra I The Chief Executive Officer Environmental Protection Agency I Accra The Auditor-General I Accra ~ """*· I I ,.---- ·I REPORT OF THE AUDITORS ON THE I ACCOUNTS OF SUSTAINABLE LAND AND I( WATER MANAGEMENT PROJECT (SLWMP) I I FOR I I I MINISTRY OF ENVIRONMENT, SCIENCE, I TECHNOLOGY AND INNOVATION I 1--~ FOR THE PERIOD I I I 1ST JANUARY - 31ST DECEMBER 2017 I I I I I ,I CONTENT i 1. Introduction Page 1 I r- 2. Project Objective 2 1 3. Project Description 2 ' I 4. Audit Objectives 3 I 5. Audit Evidence 4 I 6. Project Management Team 4 7. Audit Opinion on the operating statement on sustainable land water 5-6 I management project for the year ended 31st December 2017 I 8. Consolidated balance sheet and operating statement on sustainable land water management project for the year under review (2017) 7-8 I 9. General Accounting Policy 9 I 10. Notes forming part of the Financial statements on sustainable land water management project for the year ended,31 st December, 2017 10-14 I 11. Current Grant Financial statements and notes 15-20 I 12. Additional Financing I Financial statements and notes 21-27 I 13. Additional Financing II Financial statements and notes 28-34 I 114. Management Issues 35-41 15. Project Inspection Report 42-53 I I I I I SUSTAINABLE PROJECT REPORT r"• INTRODUCTION I The Ministry of Environment, Science, Technology and Innovation (MESTI) is implementing the I ,- Sustainable Land and Water Management Project (SLWMP) in collaboration with Forestry Services Division (FSD) and Wildlife Division of the Forestry Commission (FC), Environmental Protection Agency 1 (EPA}, the Ministry of Food and Agriculture (MOFA) and Savannah Accelerated Development Authority (SADA). I The SLWMP is funded by Global Environmental Facility (GEF) grant to support the government of Ghana to expand the area under Sustainable Land and Water Management in selected watersheds. I The eight-year project aimed to support the Sustainable Development initiative for the Northern I Savannah to realize the vision of a diversified and resilient economic zone in North with significant regional environmental benefit. I 2. Additional Financing (AF). The proposed AF is sought to finance implementation on a larger geographic scale and expanding the range of SLWM interventions to other ecosystems through the I following activities: (i) scaling-up the area under sustainable land and water management2 I interventions from the original target area of 2,000 hectres to an expanded area of 6,000 hectres; (ii) scaling-up biodiversity management in the Western Wildlife Corridor by expanding establishment of I Community Resource Management Areas from two to four sites; and (iii) adding sustainable forest management (SFM) activities in eight gazette Forest Reserves (FR) with a total area of 172,224 I hectres. The activities are based on the landscape approach in Upper Ghana's savanna, which is characterized by vulnerability, low climate resilience, and high poverty. They will contribute to carbon I sequestration and increased resilience of the beneficiary communities to climatic variability. The AF will tackle environmental degradation, while enhancing natural resource-based livelihoods in project I communities and surrounding areas. I The Additional Financing (AF) II of the SLWM Project is a grant of an amount of US$ 12,768,832 from the Global Environment Facility (GEF) under Ghana's GEF-6 allocation to Ghana, extending the project I date by additional 2 years and 9months (to November 30, 2020), bringing the project duration to 10 years. I 1 I II 11 PROJECT OBJECTIVE r· The Specific objectives of the projects are to; 11 ~- :1 a. Strengthen spatial planning for identification of linked watershed investments in the Northern Savannah region of Ghana. b. To support the uptake of improved SLWM technologies within selected micro watersheds c. To enhance conservation of biodiversity in selected micro watershed. I PROJECT DESCRIPTION The objective of the project is to expand the area under sustainable land and water management I practices in selected watersheds. Capacity Building for Integrated Spatial Planning I Provision of technical advisory services to establish a spatial planning unit within the Savannah I Accelerated Development Authority (SADA), carry out mapping and investments, and strengthen the capacity of SADA and relevant implementing agencies to guide and undertake decision-making for I investment across the Northern Savannah region taking into account watershed and ecological systems. I Water and Land Management I 1. Carrying out of programs of activities to strengthen the capacity at the District and Community level, and promotion and monitoring of Project activities, including: (a) provision of technical I assistance and training to conduct participatory and micro-watershed exercises for relevant staff of the Ministry of Food and Agriculture, Ministry Of Environment, Science Technology, I and Innovation (MEST) and the Environmental Protection Agency in ten (10) selected Districts I in the 3 Northern Regions. I 2. Implementing micro-washed plans, including: (a) adoption of rangeland management activities and other technologies introduced under the Project in the selected Districts in the 3 Northern I Regions; (b) provision of labor-intensive investments in small-scale flood and water management infrastructure. I 2 I • I i 3. Strengthening national sustainable land management and ecosystem services monitoring, including: {a) monitoring of environmental services generated in the Project area, including i vegetation, soil carbon, surface and ground water, through the implementation of the environmental indices linked to the technologies introduced under the Project; {b) i determining marketable value of the ecosystem service in the Project area; {c) identification of potential buyers of environmental services generated under the Project; (d) assessment of the I legal, policy and land ownership in the implementation of Payment for Environment Services; and (e) conducting Project Impact Evaluation. I 4. Carrying out a biodiversity program, including; (a) establishment of two collaborative wildlife management areas; {b} training of the CREMA management units, participating non- I governmental and community-based organizations and Wildlife Division staff; {c} carrying out I a livelihood assessment study for the corridor area; {d} construction of two water points for community use; {e) construction of additional rooms in staff housing to facilitate the range I system of staff patrol; {f) clearing access tracks between the Gbele and Wahabu camps; (g) wildlife prevention and management activities; {h) carrying out diagnostic studies to prepare I eight forest management plans for the target forest reserves; {i) carrying out forest enrichment planting and natural regeneration in degraded areas within eight target gazetted I forest reserves; and 0) carrying out of assessment studies for carbon stocks. I AUDIT OBJECTIVES The following are our audit objectives: I i. To express our professional opinion on whether the fund accountability statement for the project presents fairly in all material respect; I ii. To ascertain whether proper books of accounts have been kept; I iii. iv. To ensure that, World Bank funds received were used for the intended purpose; To evaluate and obtain sufficient understanding of the internal control structure, assess I v. control risk and identify reportable issues, including material internal control weakness; To ensure that, adequate records have been kept. I I 3 I • I r- 1 AUDIT EVIDENCE The following techniques were adopted in obtaining audit evidence to enable us express our I r- professional opinion: i. Interviews; I r- ii. Documents analysis; iii. Re-performance of activities; I iv. Physical verification of Project Assets I PROJECT MANAGEMENT TEAM FOR THE PERIOD I NAME POSITION LOCATION I Salimata Abdul - Salam Chief Director MESTI Alexander Kwaning Director F&A MESTI I Fredua Agyemang Director Environment MESTI I Baffour Kyei Head of Accounts MESTI I Isaac Charles Acquah Focal Person EPA Kingsley Amoako Focal Person MOFA I Edith Abroquah Focal Person FSD I Ivy Lomotey Technical Officer MESTI I Charles Fobi Project Accountant MESTI Kate Afful Project Accounts Officer MESTI I Rosemary Darko Procurement Officer MESTI I Maxwell Asare - Brewu Chief Internal Auditor MESTI I I 4 I • I r1 INDEPENDENT AUDITOR'S REPORT ON THE OPERATIONAL STATEMENT OF SUSTAINABLE LAND AND WATER MANAGEMENT PROJECT (SLWMP) :1 I FOR THE YEAR ENDED 31 DECEMBER, 2017 We have audited the financial statements of the Sustainable Land and Water Management Project (SLWMP) under the Global Environmental Facility (GEF) grant of the World Bank which, comprises the staL~ment of financial position as at 31 December, 2017, and the statement of sources and uses of funds for the period ended 31 December, 2017 which, have been prepared under the modified cash method and on the basis of the accounting policies set out in Note 1. I Management's responsibility for the financial statements I The financial statements are the responsibility of the Management of the Sustainable Land and Water Management Project (SLWMP) under the Ministry of Environment, Science, Technology and Innovation (MESTI). The Management of the Project is responsible for the preparation and fair I presentation of these financial statements in accordance with generally accepted accounting practice and the Project Implementation Manual (PIM) as well as for such internal control, as management I determined, is necessary to enable the preparation of the financial statements free from material misstatement whether due to fraud or error. I This responsibility includes designing, maintaining adequate financial management arrangements and ensuring that these continue to be effective throughout the reporting period; maintaining proper accounting records, which disclose with reasonable accuracy, at any time, of the financial position of I the Programme; designing, implementing and maintaining internal controls relevant to the preparation and fair presentation of the Financial Statements and ensuring that they are free from material misstatements, whether due to fraud or error; safeguarding the assets of the programme; I selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances. I Auditor's responsibility I Our responsibility is to express an independent opinion on these financial statements based on our audit. We conducted our audit in accordance with International Standards of Supreme Auditing I Institutions (ISSAls) and the guidelines in the Project Implementation Manual (PIM). Those standards require that we comply with the ethical requirements and plan and perform the audit to obtain I reasonable assurance on whether the Financial Statements are free from material misstatement whether caused by fraud, other irregularity or error. I An audit includes performing procedures to obtain audit evidence about the amounts and disclosures in the Financial Statements. The procedures selected depend on the auditor's judgment, including the assessment of the risk of material misstatement of the Financial Statements, whether due to fraud or I error. In making those risk assessments, the auditor considers internal controls relevant to the entity's 5 I • preparation and fair presentation of the programme financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by Management, as well as evaluating the overall presentation of the financial statements. ·I ' We believe that we have obtained sufficient appropriate audit evidence to provide a basis for our I audit opinion. I Opinion I In our opinion, the Financial Statements on pages 7 to 34 present fairly, in all material respects, the financial position of SUSTAINABLE LAND AND WATER MANAGEMENT PROJECT (SLWMP) as at 31 December, 2017, and the results of its operations for the period is in accordance with the provisions I of the Project Implementation Manual (PIM) and the accounting policies set out in Not~ 1 o0e Project financial statements. / I Report on compliance I In addition, Management has complied, in all material respects, with the provisions in the Project Implementation Manual (PIM), SUSTAINABLE LAND AND WATER MANAGEMENT PROJECT (SLWMP) I Manual and the applicable Government Laws and Regulations, and that the funds received during the period under audit were used for the eligible purposes for which they were intended and were properly accounted for as at the year ended 31 December, 2017. I I Restriction of use This report is intended solely for the use of the Management of the project, Global Environmental I Facility (GEF) of the World Bank, and the Government of Ghana, and should not be used for any other purpose. I I Signed by: I INFUL L/PSAD ...,-.....;c.w,........ RAL I 6 I • !J \I CONSOLIDATED (CURRENT AND ADDITIONAL FINANCING) BALANCE SHEET AS AT 31ST DECEMBER, 2017 ;I r. (ALL AMOUNTS ARE IN USO UNLESS OTHERWISE STATED) 2017 2016 ;1 Accumulated Project Expenditure 2 16,887,578.04 12,681,149.01 ,,.- .. ii CURRENT ASSETS Cash and cash equipment 3 797,765.36 893,385.11 I 17,685,343.40 13,574,534.12 I REPRESENTED BY: I GEF/IDA FUND-GRANT 4 17,682,246.43 13,573,126.31 OTHER CONTRIBUTIONS 5 3,096.97 1,407.81 I 17,685,343.40 13,574,534.12 I I I I I I ·I I I 7 I I I CONSOLIDATED OPERATING STATEMENT ON SUSTAINABLE LAND WATER MANAGEMENT PROJECT (CURRENT GRANT AND ADDITIONAL FINANCING) FOR THE YEAR ENDED, 31st DECEMBDER, 2017 I (All amounts are stated in US Dollars) RECEIPTS NOTES 2017 2016 I GRANT RECEIVED OTHER INCOME 6 4,109,120.12 1,689.16 2,701,021.99 29.50 ,- 4,110,809.28 2,701,051.49 PAYMENTS 1 Category 1 7 0.00 15,277.78 Category 2 8 2,792,803.59 I 1,516,465.40 ( I Category 3 9 1,256,194.93 1,280,662.28 Category 4 10 157,430.51 34,216.29 I 4,206,429.03 2,846,621.75 NET RECEIPTS (95,619.75) {145,570.26) I I I I LEVINA OWUSU {MRS.) I AG. CHIEF DIRECTOR CHIEF ACCOUNTANT I I I I I 8 I I I 1. ACCOUNTING POLICIES NOTES i The following are the significant accounting policies adopted by the Project Management in the preparation of the financial statements. a. Basis of Accounting The financial statements have been prepared on the historical cost convention and no procedures have been adopted to reflect either the impact of specific price changes or changes in the general level of inflation. I b. Foreign currency Transactions I Transactions in foreign currencies (other than United States Dollars) are converted at an average exchange rate for all expenditure items during the year. Current assets denominated in foreign currencies are translated at the rate ruling at the balance sheet date and fixed assets are translated at I the rate of exchange ruling at the time of acquisition. Gains or losses arising on foreign currency transactions are credited to or charged against project cost summary in the period in which they arise. I Expenditures on Goods, Consultants services, training and operating costs incurred locally are denominated mainly in local Currency (Ghana cedis) and have been translated using an average rate of GHC 4.26, GHC4.24 and GH4.31 to US $ 1.00 respectively for Current Grant, Additional Financing I land Additional Financing 2 for 2017 transactions and the closing rate of GH4.31 to US$1.00. I c. Income I Income comprises i. Grants which represents cash remittances from Donors I ii. Exchange Gains. I iii. Interest d. Expenditure I Expenditure is recognized on cash basis. I e. Capital Expenditure I Capital expenditure is expensed on acquisition. No depreciation is charged. I 9 I I I NOTE 2. ACCUMULATED PROJECT EXPENDITURE This represent total expenditure incurred from both Current Grant and Additional financing by the I various Categories for the year under review I Category 1 cumulative to 31st Dec. 2017 875,250.72 cumulative to 31st Dec. 2016 875,250.72 I 2 3 9,504,899.12 4,958,934.88 6,712,095.53 3,702,739.95 I 4 1,548,493.32 1,391,062.81 16.887 .578.04 12.681.149.01 I I NOTE3 CASH AND CASH EQUIVALENTS These represent project funds held by Project Coordinating Units (PCU) and other implementing I agencies (both Current Grant and Additional Financing. The details are as follows: 2017 2016 I GEF ACCOUNT: USO USO I. Dollar 618,945.91 802,282.16 I II. Operating account (25,434.30) {71,142.07} I Ill. EPA 114,331.07 77,381.60 IV. DCS, MOFA {26,151.18) 59,121.47 I V. Wildlife 11,196.81 18,832.18 I VI. FSD 104,877.05 6,909.77 797,765.36 893,385.11 I I I I 10 I • I I NOTE4 GEF/IDA FUND I 2017 2016 USO USO I Balance as at ist January 13,573,126.31 10,872,104.32 Disbursement during the year 4,109,120.12 2,701,021.99 I Balance as at 3i5t December, 2017 17.682,246.43 13.573.126.31 I NOTE s OTHER CONTRIBUTIONS I 2017 USO 2016 USO I Balance b/d Addition during the year 1,407.81 1,689.16 1,378.31 29.50 I 3,096.97 1,407.81 I NOTE6 RECEIPTS I The amount of US$ 2,701,021.99 represent funds received into the sustainable Land and Water Management Project for both current grant and Additional financing at the National Investment bank. I Grant NO.TF 97579 Account Number 4001122055801 US$ 98,047.39 I Grant No. TF 17090 Grant No. TF A2276 Account Number 4112052121101 Account Number 5112052121101 US$ 1,498,079.69 US$ 2,512,993.04 I US$ 4.109.120.12 I NOTE7 CATEGORY 1 - SADA 2016 I 2017 USO USO I Training & conference Travelling Cost 0.00 0.00 10,000.00 0.00 Operating cost 0.00 5,277.78 I 0.00 15,277.78 I 11 • 11 r·· 11 NOTES CATEGORY 2- EPA, MOFA & WILDLIFE 2017 2016 fl Training & Conference International Conference USO 381,154.64 56,898.15 USO 216,495.67 0.00 r.· 11 Consultancy Soil Carbon 109,431.23 10,216.98 86,143.94 0.00 r Field Trips 284,509.26 147,712.45 ii Office Expenses 112,709.61 35,221.62 Awareness on CREMA 0.00 14,322.92 ' :1 Bank Charges Field Equipment 1,731.56 318,794.32 953.07 29,665.69 ,I Running cost of Vehicles Advertisement 65,906.69 1,371.07 52,770.25 0.00 Construction of Waterholes 10,185.21 189,619.26 I Office Equipment Sensitization of Env. Safeguards 63,155.80 12,164.78 2,594.58 24,492.19 Preparation of Mgt Plans 0.00 63,541.67 I Enrichment Planting Seedlings 62,037.74 93,928.26 105,807.29 39,848.80 Study Tour 19,953.60 0.00 I Motor Bikes/Tricycles Develop CREMA Mgt. Plans 101,182.00 10,625.00 5,026.05 39,062.50 I Fire Control & prevention Motor Vehicles 84,350.36 267,735.05 56,570.31 0.00 Impact Evaluation 0.00 9,921.88 I Watershed planning Exercise Safeguard permit 8,594.20 5,868.54 73,072.92 0.00 I Construction of Bungalows Negotiate and agree on CREMA boundaries 25,926.90 11,394.18 0.00 13,020.83 Inaugurate and agree on CREMA boundaries 0.00 9,895.83 I Rehabilitation of bungalows Sign Boards 34,692.46 0.00 36,466.59 34,771.03 I Awareness on Biodiversity conservation Printing of Mgt. Plans 24,764.15 8,147.41 12,434.90 5,838.28 Community Range lands 64,332.61 108,995.82 I Demonstration and Extension support Demarcate and map out CREMA boundaries 28,773.58 21,226.42 32,057.29 23,240.89 PES Auction beneficiaries 24,331.49 22,041.67 I She abutter Mill 5,627.19 0.00 Support Mission 15,333.56 0.00 I 12 I • I i Awareness creation in wildlife mgt. Implement mgt. plans 0.00 54,259.43 5,208.33 19,650.88 I Documentary Wildlife Regional office, Bolga Wildlife Gbele office 24,393.62 39,443.16 62,645.01 0.00 0.00 0.00 I Technical Coordinating office MOFA Regional offices 146,171.69 3,870.07 0.00 0.00 I MOFA Districts offices Forest Services Division Regional offices Forest Services Division District offices 70,221.81 903.71 43,841.07 0.00 0.00 0.00 I 2,792,803.59 1,516,465.40 ( NOTE 9. CATEGORY 3 - Sub Projects I 2017 2016 I USD USD Sub-Projects I 1,256,194.93 , 1,280,662.28 . NOTE 10. CATEGORY 4 - Project Coordinating Unit I 2017 2016 I Training& conference USD 22,726.40 USD 36,098.78 I Contract Staff 16,974.44 15,828.20 Steering Committee meetings 2,866.34 2,485.68 I Tender Committee Office Expenses 2,275.86 19,277.84 0.00 5,993.72 I Bank Charges 788.78 1,269.75 Accounting Manual 26,390.41 0.00 I Exchange Difference (Loss) 31,659.67 (79,405.22} Running of vehicles 10,442.75 11,203.38 I Office Equipment 0.00 1,759.44 Field Trips 24,028.02 38,982.56 I 157,430.51 . . 34,216.29 I 13 I • I SPECIAL ACCOUNT RECONCILIATION STATEMENT AS AT 31 ST DECEMBER, 2017 r--· I Balance as at 1st January: NIB Dollar Account 802,282.16 I NIB Cedi Account Ecobank - EPA Account (71,142.07} 77,381.60 I Ecobank- MOFA Account Ghana Commercial Bank - Wildlife GCB-FSD 59,121.47 18,832.18 6,909.77 I· Reimbursement through special Account 4,109,120.12 5,002,505.23 I Balance as at 31st December: NIB Special Account 618,945.91 I NIB Cedi -Account ECOBANK - EPA (25,434.30} 114,331.07 ECOBANK- MOFA Account (26,151.18} I GCB - Wildlife GCB- FSD 11,196.81 104,877.05 I Amount of eligible expenditure 4,206,429.03 5.002.505.23 I I I I I I I I 14 I • CURRENT GRANT ,- .. 11 BALANCE SHEET AS AT 31ST DECEMBER, 2017 iI (ALL AMOUNTS ARE IN USO UNLESS OTHERWISE STATED) Notes 2017 2016 f jI ' Accumulated Project Expenditure 2 7,818,619.11 7,737,020.80 'I CURRENT ASSETS r Cash and cash equipment 3 268,915.85 252,466.77 I 8,087,534.96 7,989,487.57 I REPRESENTED BY: I GEF/IDA FUND-GRANT 4 8,087,475.96 7,989,428.57 I OTHER CONTRIBUTIONS: 5 59.00 8,087,534.96 59.00 7,989,487.57 I I I I I I I I 15 I I I , · OPERATING STATEMENT FOR THE YEAR ENDED, 31ST DECEMBDER, 2017 I r. (All amounts are stated in US Dollars) NOTES I RECEIPTS I r Grant Received Interest Earned 6 98,047.39 0.0 78,723.87 29.50 98.047.39 78,753.37 I I PAYMENTS Category 1 7 0.00 15,277.78 I Category 2 Category 3 8 9 24,377.70 49,678.40 191,808.15 48,443.39 Category 4 10 7,542.21 9,104.48 I NET RECEIPTS 11 81,598.31 16,449.08 264.633.80 (185,880.43) I I I I I I I I I 16 I • I r-- 2. ACCUMULATED PROJECT EXPENDITURE NOTES I Category cumulative to 31st Dec. 2017 cumulative to 31st Dec. 2016 875,250.72 875,250.72 3,951,143.46 3,926,765.76 1,686,842.70 1,637,164.30 4 1,305,382.23 1,297,840.02 I 7,818,619.11 7. 73 7 .020.80 I 3. CASH AND CASH EQUIVALENTS I These represent project funds held by PCU and other implementing agencies. The details are as I follows: 2017 2016 USD USD I VII. GEF special Account 90,866.86 175,062.77 I VIII. Operating account 303.08 (27,141.31) I IX. X. EPA DCS, MOFA 15,043.86 (23,065.26) (4,962.46) (25,040.62) I XI. Wildlife (14,232.69) (15,451.61) I XII. AF 1 ACCOUNT 200,000.00 268,915.85 150,000.00 252.466.77 I I I I 17 I • GEF/IDA FUND 2017 2016 USO USO r1 Balance as at 1st January 7,989,428.57 7,910,704.70 Disbursement during the year 98,047.39 78,723.87 r -- 11 Balance as at 31st December, 2013 81087 .475.96 7,989.428.57 11 5. OTHER CONTRIBUTIONS 2017 2016 r i USO USO ii Balance as at 1st January 59.00 29.50 Bank Interest 0.00 0.00 ,I Addition during the year 0.00 29.50 59.00 59.00 RECEIPTS These represent amounts received into the sustainable Land and Water Management Project I Grant No. 95451-GH Account Number 4001122055801 at the National Investment bank as follows: I Receipts Amount 124/2/17 Replenishment No. 15 98,047.39 CATEGORY 1- SADA 2017 2016 USO USO I Training & Conference 0.00 10,000.00 Office Expenses 0.00 5,277.78 I 0.00 151277.78 I I I I • 'I I r.- 8. CATEGORY 2- EPA1 MOFA & WILDLIFE 2017 2016 11 USO USO r- PES Incentives 8,323.94 0.00 11 Safeguard Permit Running of Vehicles 5,868.55 0.00 0.00 2,188.89 r, Construction of Waterholes 10,185.21 189,619.26 241377.00 1911808.15 ,I 19, CATEGORY 3 2017 2016 USO USO I Sub-Projects 491678.40 48A43.39 110. CATEGORY 4 I 2017 USO 2016 USO I Contract Staff Office Expenses 1,954.23 5,258.22 2,978.20 264.55 I Bank Charges 234.48 549.35 Field Trips 3,676.23 5,312.38 I Exchange Difference (3,580.95) 71542.21 0.00 91104.48 I I I I I 19 I • I (' I SPECIAL ACCOUNT RECONCILIATION STATEMENT AS AT 31 ST DECEMBER, 2017 ,- 1 Balance as at 1st January: NIB Dollar Account 175,062.77 NIB Cedi Account (27,141.31} Eco bank - EPA Account (4,962.46} Eco bank- MOFA Account (25,040.62} Ghana Commercial Bank - Wildlife (15,451.61} ' AF 1 Account I Reimbursement through special Account 150,000.00 98,047.39 350,514.16 I Balance as at 31st December: NIB Special Account 90,866.86 I NIB Cedi Account Eco bank- EPA Account 303.08 15,043.86 Eco bank- MOFA Account I GCB - Wildlife (23,065.26} (14,232.69} AF 1 Account I Amount of eligible expenditure 200,000.00 81,598.31 350,514.16 I I I I I I I I I • 11 ,-- i 1 "ADDITIONAL FINANCING 1 ii BALANCE SHEET AS AT 31ST DECEMBER 2017 (ALL AMOUNTS ARE IN USO UNLESS OTHERWISE STATED) r . ii Notes [ Accumulated Project Expenditure 2 7,076,558.38 4,944,128.21 1 I CURRENT ASSETS Cash and cash equipment 8,257.02 640,918.34 I I 7,084,815.40 5,585,046.55 I REPRESENTED BY: I GEF/IDA FUND-GRANT 4 7,081,777.43 5,583,697.74 I OTHER CONTRIBUTIONS 5 31037.97 11348.81 I 7,084,815.40 5,585,046.55 I I I ·I I I 21 I • I r-- I r· . OPERATING STATEMENT FOR THE VEAR ENDED, 31 51 DECEMBDER, 2017 (All amounts are stated in US Dollars I I r RECEIPTS Grant Received NOTES 2017 1,498,079.69 2016 2,622,298.12 I Interest Earned 6 1,689.16 1,499,768.85 0.00 2,622,298.12 ' I PAYMENTS I Category 2 7 1,098,076.78 1,324,657.25 I I Category 3 8 898,728.12 1,232,218.89 I I Category 4 9 135,625.27 25,111.81 I 2,132,430.17 2,581,987.95 I (632,661.32) · 40,310.17 I NET RECEIPTS I I I I 22 I NOTES 2. ACCUMULATED PROJECT EXPENDITURE Category Cumulative to 31st December, 2017 cumulative to 31st Dec. 2016 2 3,883,406.55 2,785,329.77 3 2,964,303.77 2,065,575.65 4 228,848.06 93,222.79 ' ,I 7,076,558.38 4,944,128.21 ,I I 3. CASH AND CASH EQUIVALENTS I These represent project funds held by PCU and other implementing agencies. The details are as follows: I I GEF special Account: XIII. Dollar 12,109.32 627,219.39 I XIV. Operating account (25,737.38) (44,000.76) I xv. EPA 76,115.92 82,344.06 XVI. DCS, MOFA 97,310.80 84,162.09 I XVII. Wildlife (6,954.49) 34,283.79 I XVIII. FSD 55,412.85 6,909.77 XIX. Current Grant (200,000.00) (150,000.00) I 8,257.02 640,918.34 I I 23 I • I '' I 4. GEF/IDA FUND 2017 USO 2016 USO ,· Balance as at ist January 5,583,697.74 2,961,399.62 Disbursement during the year 1,498,079.69 2,622,298.12 ,· Balance as at 31st December, 2017 7,081,777.43 5,583,697.74 r I 5. OTHER CONTRIBUTIONS 2017 2016 ' I Balance as at ist January USO 1,348.81 USO 1,348.81 I Addition during the year 1,689.16 0.00 I 3,037.97 1,348.81 I 6. GRANT RECEIVED I These represent amounts received into the sustainable Land and Water Management Project Grant No. 95451-GH Account Number 4001122055801 at the National Investment bank as I Receipts Amount I 27/2/17 18/8/17 Replenishment Replenishment 7 8 711,114.09 786,965.60 I 1,498,079.69 I I I I I 24 I • 7. CATEGORY 2- EPA, MOFA, WILDLIFE & FSD 2017 2016 USO USD Training & Conference 58,184.91 216,495.67 Running of Vehicles 38,486.46 50,581.36 Watershed Planning Exercise 0.00 73,072.92 Negotiate and agree on CREMA boundaries 11,394.18 13,020.83 Inaugurate & Devolve power of Authority to CREMA 0.00 9,895.83 Fire Prevention & Control 84,350.36 56,570.31 Rehabilitation of Bungalows 34,692.46 36,466.59 Sign Boards 0.00 34,771.03 Awareness on Biodiversity conservation 24,764.15 12,434.90 Printing of Mgt. plans 8,147.41 5,838.28 Consultancy 109,431.23 86,143.94 Community Range Lands 19,163.21 108,995.82 I Field Trips 45,926.18 147,712.45 Office Expenses 105,379.34 35,221.62 I Bank charges Office Equipment 1,731.56 0.00 953.07 2,594.58 I Awareness on CREMA Demonstration and Extension support 0.00 28,773.58 14,322.92 32,057.29 Demarcate and map out CREMA boundaries 21,226.42 23,240.89 I Preparation of Mgt Plans Enrichment Planting 0.00 62,037.74 63,541.67 105,807.29 I Seedlings Sensitization 93,928.26 12,164.78 39,848.80 24,492.19 Field Equipment 200,297.94 29,665.69 I PES Auction Beneficiaries Motor Bike 16,007.55 0.00 22,041.67 5,026.05 I Develop CREMA Magt. Plans Running of creation in Wildlife Mgt 10,625.00 0.00 39,062.50 5,208.33 Impact Evaluation 0.00 9,921.88 I Implement Mgt Plans 54,259.43 19,650.88 Construction of Bungalows. 25,926.90 0.00 I Sheabutter Processing Machine and Structure Support Mission 5,627.19 15,333.56 0.00 0.00 I Carbon Stock & Water Quality Monitoring 10,216.98 1,098,076.78 0.00 1,324,657.25 I 25 I I I r, 8. CATEGORY 3 2017 2016 I Sub-Projects USO 898,728.12 USO 1,232,218.89 I, I (' 9. CATEGORY 4 I 2017 2016 ' USO USO I Training& conference Contract Staff 3,233.49 15,020.21 36,098.78 12,850.00 Tender Committee Meetings I (Snacks& Lunch) 0.00 2,485.68 Office Equipment 0.00 1.759.44 I Office Expenses Bank Charges 11,792.45 321.75 5,729.17 720.40 Running cost of vehicles 10,442.75 11,203.38 I Field Trips Exchange Difference 14,839.03 791975.59 33,670.18 {791405.22} I 135,625.27 25,111.81 I I I I I I I I 261 I • r ii SPECIAL ACCOUNT RECONCILIATION STATEMENT AS AT 31 ST DECEMBER, 2017 ~I 1 I Balance as at 1st January: r NIB Dollar Account 627,219.39 'I NIB Cedi Account Ecobank - EPA Account (44,000.76) 82,344.06 I Ecobank- MOFA Account Current Grant 84,162.09 (150,000.00) Ghana Commercial Bank - Wildlife 34,283.79 I Ghana commercial bank - FSD Interest Income 6,909.77 1,689.16 I Reimbursement through special Account 1,498,079.69 2,140,687.19 I Balance as at 3pt December: NIB- Dollar Account 12,109.32 I NIB- Cedi Account Ecobank - EPA Account (25,737.38) 76,115.92 I Ecobank- MOFA Account Current Grant 97,310.80 (200,000.00) GCB - Wildlife (6,954.49) I FSD Amount of eligible expenditure 55,412.85 2,132,430.17 I 2,140,687.19 I I I I I 27 I • I r·. I ADDITIONAL FINANCING II 1· BALANCE SHEET AS AT 315r DECEMBER 2017 I (ALL AMOUNTS ARE IN USO UNLESS OTHERWISE STATED) 2017 I Accumulated Project Expenditure 1,992,400.55 I f CURRENT ASSETS I Cash and cash equipment 3 520,592.49 2,512,993.04 I REPRESENTED BY: I GEF/IDA FUND-GRANT 4 2,512,993.04 I OTHER CONTRIBUTIONS 5 0.00 2,512,993.04 I I I I I I I I I • I i r- OPERATING STATEMENT FOR THE YEAR ENDED, 31 5T DECEMBDER, 2017 (All amounts are stated in US Dollars I NOTES 2017 r RECEIPTS 6 2, 512,993.04 I I ' PAYMENTS I r Category 2 7 1,670,349.11 I Category 3 8 307,788.41 I I Category 4 9 14,263.03 1,992,400.55 I NET RECEIPTS 520,592.49 I I I I I I I I 291 I • 11 NOTES 2. ACCUMULATED PROJECT EXPENDITURE Category Cumulative to 31st December, 2017 1,670,349.11 3 307,788.41 14,263.03 1,992,400.55 3. CASH AND CASH EQUIVALENTS These represent project funds held by PCU and other implementing agencies. The details are as I follows: 2017 I USO GEF special Account: I xx. Dollar 515,969.73 I XXI. EPA 23,171.29 I XXII. DCS, MOFA {100,396.72) XXIII. Wildlife 32,383.99 I XXIV. FSD 49,464.20 I 520,592.49 I I I I I • I 1· 4. GEF/IDA FUND 2017 USO ,- Balance as at pt January 0.00 Disbursement during the year 2, 512,993.04 I Balance as at 3pt December, 2017 2,512,993.04 I 5. OTHER CONTRIBUTIONS 2017 USO ' Balance as at 1st January I Addition during the year 0.00 0.00 I I 6. RECEIPTS I These represent amounts received into the sustainable Land and Water Management Project Grant No. TF A2276-GH Account Number 5112052121101 at the National Investment bank as follows: I Receipts Amount I 20/3/17 17/7/17 Replenishment Replenishment 1 2 2,000,000.00 512,993.04 2,512,993.04 I I I I I I I 31 I • ll r- 11 ra 7. CATEGORY 2- EPA, MOFA, WILDLIFE & FSD Training & Conference 322,969.73 International Conference 56,898.15 r Field Trips 238,583.08 I Office Expenses Office Equipment 7,330.27 63,155.80 Study Tour 19,953.60 .I Field Equipment 118,496.38 Advertisement 1,371.07 I Motor Bikes/TRICYCLES Running of Vehicles 101,182.00 27,420.23 Motor Vehicles 267,735.05 I Watershed planning Exercise Wildlife Regional office, Bolga 8,594.20 39,443.16 I Wildlife, Gbele Office TCO office 62,645.01 146,171.69 Documentary 24,393.62 I.~ Community Rangeland MOFA Regional offices 45,169.40 3,870.07 MOFA District offices I Forest Services Division Regional offices Forest Services Division District offices 70,221.81 903.71 43,841.07 I 1,670,349.11 I 8. CATEGORY 3 I 2016 USO Sub-Projects 307,788.41 I I I 32 I • I f I r- 9 CATEGORV4 I ( 2017 USO I Training& conference Tender committee meetings 19,492.91 2,275.86 ' I Steering Committee Meetings Accounting Manual 2,866.34 26,390.41 Office Expenses 2,227.17 I Bank Charges 232.55 I Field Trips Exchange Difference 5,512.76 (44,734.97) 14,263.03 I I I I I I I I I I I 331 I • SPECIAL ACCOUNT RECONCILIATION STATEMENT AS AT 31 ST DECEMBER, 2017 Balance as at 1st January: NIB Dollar Account 0.00 Ecobank - EPA Account 0.00 Ecobank- MOFA Account 0.00 r Ghana Commercial Bank - Wildlife 0.00 I l Ghana commercial bank - FSD Reimbursement through special Account 0.00 2,512.993.04 I 2,512,993.04 Balance as at 31st December: I NIB Special Account Ecobank - EPA Account 515,969.73 23,171.29 I Ecobank- MOFA Account GCB - Wildlife {100,396.72) 32,383.99 FSD 49,464.20 I Amount of eligible expenditure 1,992,400.55 2,512,993.04 I I I I [ I I I [ .