Report No: 5136/105936] E2525 v9 PROPOSED REHABILITATION AND UPGRADE OF MIZINGANI ROAD BETWEEN FORODHANI PARK AND BANYAN TREE SQUARE ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN August 2010 Aurecon (Pty) Ltd Aga Khan Trust for Culture P.O. Box 494 Box 2049, 1211 Geneva 2, Cape Town Switzerland 8000 Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan May 2010 PROJECT DETAILS TITLE : PROPOSED REHABILITATION AND UPGRADE OF MIZINGANI ROAD BETWEEN FORODHANI PARK AND BANYAN TREE SQUARE: ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN AUTHOR : Tinka Shapiro, Karien Lötter, Karen Shippey and Dr Jan Perold CLIENT : Aga Khan Trust for Culture PROJECT NAME : PROPOSED REHABILITATION AND UPGRADE OF MIZINGANI ROAD REPORT STATUS : Final DATE : August 2010 .......................................... .......................................... TINKA SHAPIRO KAREN SHIPPEY (Pr. Sci. Nat.)(EAPSA Cert) Practitioner: Environmental Services Associate: Environmental Services This report is to be referred to in bibliographies as: Aurecon (2010). Environmental and Social Management Plan for the proposed rehabilitation and upgrade of Mizingani Road between Forodhani Park and Banyan Tree Square: No.: ____/105936. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan May 2010 CONTENTS 1 INTRODUCTION ................................................................................. 2 1.1 Requirements............................................................................................................ 2 1.1.1 Terms of Reference............................................................................... 2 1.1.2 World Bank Safeguard Policy ................................................................ 2 2 POTENTIAL ENVIRONMENTAL & SOCIAL IMPACTS ....................... 4 2.1 Construction phase impacts ...................................................................................... 4 2.2 Operational Impacts .................................................................................................. 5 3 CONSTRUCTION PHASE MANAGEMENT ........................................ 7 3.1 Organisational structure ............................................................................................ 8 3.2 Reporting .................................................................................................................. 9 4 MONITORING ................................................................................... 10 4.1 Beach ..................................................................................................................... 10 4.2 Splash erosion ........................................................................................................ 10 5 OPERATIONAL ISSUES AND MANAGEMENT STRATEGIES......... 11 5.1 Introduction ............................................................................................................. 11 5.2 General management strategies ............................................................................. 11 6 CONCLUSION .................................................................................. 20 TABLES TABLE 2.1: Management Issues and Strategies TABLE 2.2: DWAF Permit requirements (General Standard) as modified ANNEXURES ANNEXURE A: Environmental and Social Construction Specifications. ANNEXURE B: Incident Report © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 1 ABBREVIATIONS COA Conditions of Authorisation EIA Environmental Impact Assessment EIR Environmental Impact Report UNESCO United Nations Education, Scientific, and Cultural Organisation STCDA Stone Town Conservation and Development Authority WB World Bank AKTC Aga Khan Trust for Culture ESIA Environmental and Social Impact Assessment ESMP Environmental and Social Management Plan © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 2 1 INTRODUCTION This Environmental and Social Management Plan (ESMP) has been developed for monitoring and evaluation of construction and operational environmental and social management for the rehabilitation and upgrade of Mizingani road between Forodhani Park and the Banyan Tree Square. This document shall be considered a working document which may be amended as the need arises and project related issues arise. 1.1 REQUIREMENTS There is no legislated requirement for an ESMP in terms of Zanzibar legislation. The ESMP however is stipulated in the Terms of Reference for the project and is considered to good practice. As such this ESMP has been developed to give effect to the requirement of the project Terms of Reference as well as requirements of the World Bank Safeguard Policy OP4.01 Environmental Management. 1.1.1 Terms of Reference The Terms of Reference for the proposed project include the compilation of an ESMP including the following sections: (a) Project description (b) Overview of applicable international and national agreements, policies and laws (c) Potential environmental & social impacts (d) Monitoring and supervision (e) Legal agreements (f) Bidding contracts (g) Implementation schedules (h) Implementation arrangements (i) Institutional arrangements (j) Reporting The Terms of Reference further require that the ESMP consider project activities, impacts and proposed mitigation measured and monitoring requirements. The ESMP must unpack the implementation of the mitigation measures proposed to avoid, or reduce potentially significant impacts to acceptable levels. 1.1.2 World Bank Safeguard Policy Annexure C of World Bank Safeguard Policy OP4.01 Environmental Assessment provides guidance as to the content and approach of an ESMP (termed and Environmental Management Plan by the World Bank). Accordingly, ESMPs are considered essential for Category A projects such as the proposed upgrade and rehabilitation of Mizingani Road. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 3 In terms of the policy an ESMP shall: (a) identify the set of responses to potentially adverse impacts; (b) determine requirements for ensuring that those responses are made effectively and in a timely manner; and (c) describe the means for meeting those requirements. (World Bank, 1999, pg1) Mitigation measures for identified impacts included in the ESMP shall be feasible and cost effective. Mitigation measures shall be described in detail and the estimated environmental impact provided. The policy further stipulates that monitoring to assess the effectiveness of mitigation measures shall be identified to allow for corrective action as well as the development of monitoring locations, frequency and thresholds. An implementation schedule of monitoring activities as well as other responsibilities shall be implemented to ensure effective execution and the integration of responsibilities. The development of capacity and training requires that roles and capabilities are clearly defined up to the agency and possibly the ministry level. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 4 2 POTENTIAL ENVIRONMENTAL & SOCIAL IMPACTS The ESIR provides a detailed description of the potential impacts, as they relate to the proposed development of the Mizingani Road rehabilitation and upgrade, which may occur as a result of the implementation of the proposed project. These impacts have been subject to detailed assessment and include potential biophysical and social-economic impacts that may arise during the operational phase (i.e. long-term impacts) and the construction phase (i.e. short-term impacts) of the proposed activities. Based on the Environmental and Social Impact Assessment (refer to Chapter11) several impacts were identified for environmental assessment. 2.1 CONSTRUCTION PHASE IMPACTS The impacts for the construction phase, as indicated in Table 1 above, were assessed based on the duration, extent, intensity and probability to determine the intensity of the proposed impact as well as its significance. The impacts were broadly assessed as follows: - Three positive impacts: o job creation during construction, o increased markets for local entrepreneurs , and o multiplier effects on the local and national economy. - Fourteen negative impacts: o possible temporary economic displacement, o influx of job-seekers, o loss or reduction of access to the beach, o Intertidal area, o turbidity, o noise and air (dust) pollution, o vibration, o Sense of place, o heritage resources, o banyan tree, o pedestrian movement, o traffic circulation, o restrictions on parking, and o interruption of services. ` None of the construction phase impacts were deemed to have a highly significant impact on the environment (biophysical and social), given their relatively short duration and localized extent. As many of the construction phase impacts are of low significance, the implementation of a suite of mitigation interventions as described in the Environmental and Social Management Plan (ESMP) is considered to be appropriate. Refer to ESIA for detailed significance assessment undertaken. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 5 2.2 OPERATIONAL IMPACTS - Ten positive impacts: o job creation during operation, o business opportunities for local entrepreneurs, o the promotion of pedestrian and traffic safety, o traffic circulation and volume, o increased civic pride, o heritage and cultural resource and world heritage status, o quality of open space, o addition of palm trees, o addition of street lights and furniture, o service delivery, and o access to the beach. - Seven negative impacts: o possible permanent economic displacement, o alteration of seawall dimensions, o splash erosion, o seawall habitat, o intertidal area, and o impoundment and erosion of sediment, The operational phase impacts were shown to reflect that there are significant social benefits to the development of the promenade. Refer to ESIA for detailed significance assessment undertaken. a) Cultural Mizingani Road's cultural significance in architectural and historical terms is re-enforced by its iconic significance as a landmark site and a gateway to the Island. It therefore is important as the public face of Zanzibar (Attwell, 2010). The heritage impacts were assessed to be positive with the exception of possible splash erosion caused by the hardened surfaces against the building facades. The conclusion drawn by the heritage specialist is that the upgrade of Mizingani Road, which is in-line with the approved Conversation Plan, is likely to have a catalytic impact on the heritage resources and achieve structural and restoration improvement as a result. As such the impact on heritage or cultural resources is likely to be minimal and within acceptable limits of change to a World Heritage Site. It is therefore deemed to support the ongoing conservation efforts of Stone Town. b) Socio-economic impacts It is clear that the potential social benefits come at the cost of the natural environment however the impacts to the marine environment are within acceptable limits as the intertidal zone will experience limited long term impact and no noticeable impact to the beach is anticipated. The social benefits range from improved civic pride to improved traffic circulation and pedestrian © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 6 safety whereas economic benefits include business opportunities for entrepreneurs and job creation. c) Ecological impacts The marine environment along the site is highly impacted by anthropogenic interventions on and adjacent to the site including the coastal protection at Forodhani Park and the Port. The habitat loss of 5m of coastal intertidal zone is expected to be largely replaced by the coral rag used at the toe of the new structure and sand migration in the short to medium term. The beach is largely controlled by the Port structures and therefore is not anticipated to experience more than low negative impacts. (Excerpt Section 12.1.2, Mizingani Seafront ESIA) © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 7 3 CONSTRUCTION PHASE MANAGEMENT The various construction phase impacts for the proposed Mizingani Road project could be addressed and minimised by the development and effective implementation of a construction phase ESMP for each of the proposed development. Accordingly, prior to the onset of construction, an ESMP Environmental Specification has been compiled taking cognisance of the affected environment and the mitigation measures outline in the ESIA. These ESMP's environmental specifications should be incorporated into the Civil Tender Document, since this would ensure that: · The Contractor is made aware of the ESMP upfront · The ESMP is presented in a form and language familiar to the Contractor · The Contractor is able to cost for compliance · The ESMP is binding within a well developed legal framework Key procedures and issues that should be addressed in the construction phase EMP include the following: · Material handling, use and storage · Protection of natural features · Hazardous substances · Protection of flora and fauna · Ablution facilities · Protection of archaeological and · Eating areas palaeontological remains · Solid waste management · Access · Contaminated water · Cement and concrete batching · Site structure · Earthworks · Noise control · Pumping · Lights · Bitumen · Fuel (petrol and diesel) and oil · Fire control · Workshop, equipment maintenance · Emergency procedures and storage · Safety · Dust · Community relations · Accommodation of site staff · Turbidity control · Method statements · Aesthetics · Environmental awareness training · Recreation · Construction personnel information · Crane operations posters · Trenching · Site clearance · Drilling · Site division · Stockpiling · Site demarcation · Site closure and rehabilitation · "No go" areas · Temporary site closure © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 8 3.1 ORGANISATIONAL STRUCTURE This section outlines the required organisational structure for the administration of the ESMP, with particular emphasis on the responsibilities of key individuals and groups. The Stone Town Conservation and Development Agency (STCDA) shall: · Assume overall responsibility for the administration and implementation of the construction phase ESMP; The Zanzibar Urban Services Project (ZUSP) shall: · Shall monitor the implementation of the provisions of the ESMP as described below; · Shall undertake weekly inspections of the site to determine whether the ESMP is being effectively implemented and to determine the overall compliance with the ESMP; · Shall continually review the appropriateness and efficacy of the management of the ESMP. Any revisions would however need to occur in consultation with the AKTC; · May, via the AKTC, demand corrective actions in case of non-compliance with the ESMP; · Shall keep a register of incidents and other documentation related to the ESMP. · Shall prepare an bi-annual ESMP Compliance Report, reporting on the level of compliance and the efficacy of the management of the ESMP, and listing any systematic breaches and concerns and recommending appropriate actions. To give appropriate effect to the environmental controls, it is essential that the ESMPs be appropriately enforced. It is recommended that the Environmental Safeguard Officer from the Zanzibar Urban Services Project (ZUSP), or another suitable qualified, independent environmental officer, undertake the following roles: · Monitoring and verifying that the ESMP is adhered to at all times and taking action if the specifications are not followed; · Monitoring and verifying that environmental and social impacts are kept to a minimum; · Reviewing and approving construction method statements with input from the Engineers; · Assisting the Contractor in finding environmentally responsible solutions to problems; · Giving a report back on the environmental and social issues at site meetings and other meetings that may be called regarding environmental matters; · Keeping records of all activities/ incidents on Site in the Site Diary concerning the environment; · Inspecting the site and surrounding areas regularly with regard to compliance with the ESMP; · Keeping a register of complaints in the Site Office and recording and dealing with any community comments or issues; · Monitoring the undertaking by the Contractor of environmental awareness training for all new personnel coming onto site; · Ensuring that activities on site comply with other relevant environmental legislation; · Ordering, via the Resident Engineer, the removal of person(s) and/or equipment not complying with the specifications; · Issuing of fines for contraventions of the ESMP; © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 9 · Completing monitoring checklists; and · Keeping a photographic record of progress on Site from an environmental perspective. Refer to Annexure A for a copy of the Construction Phase Environmental Specifications. 3.2 REPORTING An incident report shall be completed by the ZUSP Environmental Safeguard Officer or the engineer upon the occurrence of incidents on sites such as but not limited to: · Health and safety related issues · Hydrocarbon spills · Cement spills · Other hazardous material spills · Coffer structure failure · Discovery of archaeological or palaeontological finds · Fines issued · Breach of a no-go area A copy of all completed incident reports shall be kept on site. A template incident report can be found in Annexure B. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 10 4 MONITORING To facilitate the management of long term impacts and mitigate as required identified monitoring procedures shall be put in place. Monitoring shall be undertaken on an ongoing basis to understand and take note of subtle impacts which would otherwise not be picked up on day to day basis. 4.1 BEACH As identified in the ESIA, the extent and the level of the beach was raised as a significant concern by both boat operators and fishermen. Potential loss of beach extent as well as other changes may not be noticeable from day to day but would be measurable through longer term monitoring. The appointed environmental monitor, in coordination with the STCDA shall undertake monitoring of the beach on an ongoing basis during construction activities and during operational activities. Monitoring of beach levels and extent shall be undertaken for a period of 5 years to ensure that a dynamic equilibrium is established and reflected in the monitoring. Should normal seasonal patterns not have re-established by the end of the prescribed 5 year period then monitoring shall continue in conjunction with further causal investigations. Monitoring procedures shall include the creation of ruler markings on the founding poles of Mercury's Restaurant as well as a similar marker at the centre stairs. In addition, fixed point photography shall also be undertaken. Alternate approaches shall be established with engineering input to determine the most suitable and efficient methodology. Records shall be made on a monthly basis and copies provided to the STCDA, the UNESCO and the World Bank. 4.2 SPLASH EROSION Splash Erosion was identified in the EISA as a potential impact on heritage resources, specifically the building facades along Mizingani road. With the implementation of the Mizingani Road rehabilitation and upgrade the buildings fronting onto the Mizingani seafront will be abutted by a hard surface (sidewalk) potentially resulting in spash erosion as water bounces off the paved surface and erodes surface material from the buildings. Although design mitigation measures were proposed in the ESIA, this type of erosion, visible in other parts of the Stone Town, should be monitored to ensure that the problem is identified early and repairs could be made at an appropriate time. The STCDA shall undertake a visual inspection of the base 1m of all the facades adjacent to the Mizingani Road sidewalk shall be inspected at the beginning and the end of each rainy season to identify problem areas an allow for repairs to be make. Inspection prior to the rainy season shall be undertaken in time for repairs to be undertaken prior to the rains. Post rain inspections shall be undertaken and mitigation measures identified to facilitate the implementation of repairs. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 11 Monitoring activities shall be documented and records shall be provided to the STCDA, the UNESCO and the World Bank annually. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 11 5 OPERATIONAL ISSUES AND MANAGEMENT STRATEGIES 5.1 INTRODUCTION This chapter identifies and discusses the operational phase management issues and strategies proposed for operational management of the Mizingani Road project. However, issues of the design and construction feeding directly into the operational management have also been included. Ostensibly, the operational component of this ESMP addresses all issues which are not the responsibility of the contractor during the construction phase and thus have not been included in the construction environmental and social management specification. 5.2 GENERAL MANAGEMENT STRATEGIES The management strategies identified are listed below and are addressed individually in the pages overleaf: · Management of socio-economic impacts and benefits; · Protection of terrestrial and marine ecosystems; and · Protection of heritage and cultural resources. The information is summarised in tabular format illustrating the issue, objectives, strategies, actions, time-frames, responsible parties and reference number. These criteria are listed and explained below: The following components are identified/ described: · Aspect: the management aspect that requires specific attention; · Impact: the environmental impact identified and to be mitigated; · Objective: desired outcome of mitigation measure, · Action: these are the specific steps/initiatives and interventions for achieving the objective; · Performance indicators: outcomes that will indicate achievement of objective/s; · Responsibility: party or parties identified for implementation of mitigation measure/s; · Time-frame: this is the anticipated time over which the actions shall be implemented or the timing for the recurrence of interventions; and · Verification: party or parties identified as responsible for review and assessment of final outcome. Each of the identified issues is discussed in more detail in the sections following the tables. This document should be seen as a working document which should be updated as and when required. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 12 Table 2: Management Issues and Strategies ASPECT IMPACT OBJECTIVE ACTION TIME-FRAME PERFORMANCE RESPONSIBILITY VERIFICATION INDICATOR Socio- Job creation Maximise benefit of Maximize local employment Post- Employment STCDA STCDA economic during development for local construction records available operation community in a sustainable at the STCDA for manner inspection Possible To ensure no access 1. No additional restrictions 1. Post- Continues use of ZMC and STCDA ZMC, STCDA permanent restrictions are placed on the imposed on the project construction area by boat economic beach and all users of the area operators and displacement beach fishermen for 2. Consider community 2. Detailed launching and recommendations in future design landing. Informal project design phase and traders post appropriately 3. Future design should have construction accommodated. the least possible impact Formal on the beach businesses 3. Detailed appropriately design accomodated phase and post construction Business To maximise 1. Assist vendors with During the last Continues trading STCDA and ZMC STCDA opportunities licensing through ZMC six months of both formal and for local construction and informal on the entrepreneurs 2. Encourage ZMC to into the seafront reconsider restrictions on operational trading under Banyan Tree phase 3. Install street lights © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 13 ASPECT IMPACT OBJECTIVE ACTION TIME-FRAME PERFORMANCE RESPONSIBILITY VERIFICATION INDICATOR Promotion of To ensure effective and 1. Educate road users about 1. Post Calm interaction STCDA STCDA1 pedestrian and sustainable pedestrian and the use of a promenade construction between road traffic safety traffic safety through formal through effective signage users both separation and comprehensive pedestrian and and street markings management vehicular. 2. Establish a pedestrian crossing with signage 2. During 3. Introduce traffic calming construction measures and monitor for post effectiveness construction use 3. During construction for post construction use 1 Where the STCDA is identified in terms of responsibility and/or varification a duly appointed representative may undertake as appropriate © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 14 ASPECT IMPACT OBJECTIVE ACTION TIME-FRAME PERFORMANCE RESPONSIBILITY VERIFICATION INDICATOR Traffic Smooth circulation of traffic 1. Implementation of traffic 1. During and Orderly and calm ZMC, STCDA STCDA circulation and through the Stone Town loop calming measures at either post traffic along volume with a managed transition from end and in the of the construction Mizingani road one to two-way traffic along identified section of Mizingani Road. Mizingani Road as well as 2. During in the centre by the steps designs and construction 2. Design of a road width of 6 metres to reduce the traffic speed 3. Post construction 3. Enforce a 40km/hr speed limit Service Efficient service delivery Promotion of further service Post Ongoing ZUSP, ZMC ZMC delivery especially with regard to water, delivery upgrades in line with construction connection of sewage and stormwater the conservation plan. phased upgrades Access to the Ensure equal and ongoing Design beach access point to Design, Integrated and STCA STCDA beach access to the beach by all facilitate reasonable access to construction and smooth access to the beach for people and post the beach by all construction boats. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 15 ASPECT IMPACT OBJECTIVE ACTION TIME-FRAME PERFORMANCE RESPONSIBILITY VERIFICATION INDICATOR Addition of Integrated addition of street 1. Choice of light fixtures and During and post Integrated in STCDA STCDA street lights furniture and placement of furniture should be in construction style, placement and furniture street lights. keeping with the and use with Forodhani Park. surrounding buildings and Forodhani Park Ongoing use 2. Light should be directed down and along the street as opposed to up and out to sea 3. Regular maintenance of furniture and lighting fixtures Heritage and Addition of Placement of palm trees along Management by suitable Post Healthy and STCA STCDA Cultural palm trees the length of the new landscape architect or construction growing trees promenade horticulturalist for first year. Ongoing management and mitigation measures as required. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 16 ASPECT IMPACT OBJECTIVE ACTION TIME-FRAME PERFORMANCE RESPONSIBILITY VERIFICATION INDICATOR Increased civic To facilitate efficient 1. Erect information boards Post Clean, orderly STCDA STCDA pride management, encourage displaying the project area construction and tidy open ownership and responsibility pre- and post upgrading space . The for open space. space is used 2. Patrol the area regularly by locals to socialise, 3. Erect and maintain street especially in the furniture, street lights and evening. refuse bins Quality of Provide a safe and inviting Ensure appropriate Post Clean and orderly STCDA STCDA open space open space creating a fluent landscaping and maintenance construction space with continuation of Forodhani of landscaped areas healthy and well Park. managed vegetation Regular waste removal © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 17 ASPECT IMPACT OBJECTIVE ACTION TIME-FRAME PERFORMANCE RESPONSIBILITY VERIFICATION INDICATOR Heritage and Conserve, manage and 1. Match seawall 1. Construction Integrated use of STCA STCA cultural maintain cultural and heritage construction material and space by both resource and resources in line with World final appearance to that local community world heritage Heritage Criteria and best and tourists alike. use at Forodhani Park status practice. 2. Should reclamation be undertaken the position of 2. Post the current wall should be construction acknowledged in the design and through the use of interpretive signage 3. Measures should be taken to interpret and link spaces 3. Post from the sea edge to construction within Stone Town by encouraging and facilitating the use of the open space by the local community for events, fetes and festivals © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 18 ASPECT IMPACT OBJECTIVE ACTION TIME-FRAME PERFORMANCE RESPONSIBILITY VERIFICATION INDICATOR Splash erosion Identify, manage, mitigate and 1. Angle of sidewalk such 1. Construction Foot of building STCDA STCDA repair identified splash erosion that back-splash limited facades adjacent on building facades. and water drains away to Mizingani Road from and not along or in good to towards the buildings excellent condition. 2. Monitoring of facade 2. Construction health with specific focus on splash erosion as discussed in Chapter 4 of this ESMP. 3. Post Construction ­ ongoing with regular monitoring and repair. HIV/Aids Identify and communicate risk 1. Provide educational 1. Construction Educational Contractor and STCDA of HIV/Aids within project material regarding the risk Material posted STCDA implementation of HIV/Aids. and available to both public and 2. Facilitate engagement with project staff. community and project staff on HIV/ Aids and other related issues Biophysical Impoundment To monitor potential erosion No mitigation measures were Post Complete record ZUSP, STCDA STCDA and erosion of and impoundment of sea identified but monitoring construction for of monthly sediment sediment within and above the provisions shall be a minimum of 5 measurement of intertidal zone. implemented as described in years the beach extent Chapter 4 of the ESMP. and height © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 19 ASPECT IMPACT OBJECTIVE ACTION TIME-FRAME PERFORMANCE RESPONSIBILITY VERIFICATION INDICATOR Intertidal area Facilitate the re-establishment 1. Scour protection to be Construction Stability of wall STCDA STCDA of the intertidal zone adjacent placed at the base of the foot and re- to the new seawall wall establishment of marine organisms 2. Scour protection to consist of coral rag. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 20 6 CONCLUSION The ESMP is a fundamental element of the management process that is aimed at ensuring the environmental sustainability of the Mizingani seafront. The implementation of the ESMP will also ensure that the Conditions of Authorisation that have been laid down by the Department of Environment will be met. It is imperative for the ESMP to be actively implemented and used at all management levels as an integral part of the project. The Environmental Safeguard Officer, or duly appointed STCDA representative, should ensure that the recommendations of the ESMPs are carried out. It is also equally important to revise the ESMP in accordance with information that becomes available from the monitoring process and any new technologies that may be developed and used into the future. © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 21 ANNEXURE A: Construction Environmental and Social Management Specifications © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc ENVIRONMENTAL SPECIFICATION May 2010 STANDARD SPECIFICATION EM: ENVIRONMENTAL AND SOCIAL MANAGEMENT INDEX Clause 1 SCOPE 2. INTERPRETATIONS 2.1 Application 2.2 Definitions 3. LABOUR 3.1 Procurement 3.2 Employment 4. HOURS 5 MATERIALS 5.1 Material handling, use and storage 5.2 Hazardous substances 6. PLANT 6.1 Ablution facilities 6.2 Eating areas 6.3 Solid waste management 6.4 Contaminated water 6.5 Site structure 6.6 Noise control 6.7 Lights 6.8 Fuel (petrol and diesel) and oil 6.9 Workshop, equipment maintenance and storage 6.10 Dust 6.11 Accommodation of site staff 7. CONSTRUCTION 7.1 Method statements 7.2 Environmental awareness training 7.3 Construction personnel information posters 7.4 Site clearance 7.5 Site division 7.6 Site demarcation 7.7 "No go" areas 7.8 Protection of natural features 7.9 Protection of flora and fauna 7.10 Protection of archaeological and palaeontological remains 7.11 Access 7.12 Pedestrian and traffic movement 7.13 Cement and concrete batching 7.14 Earthworks 7.15 Pumping 7.16 Bitumen May 2010 ENVIRONMENTAL SPECIFICATION May 2010 7.17 Fire control 7.18 Emergency procedures 7.19 Safety 7.20 Community relations 7.21 Turbidity control 7.22 Aesthetics 7.23 Recreation 7.24 Crane operations 7.25 Trenching 7.26 Drilling 7.27 Stockpiling 7.28 Site closure and rehabilitation 7.29 Temporary site closure 8. TOLERANCES 8.1 Penalties 8.2 Removal from site and suspension of works 9. MEASUREMENT AND PAYMENT 9.1 Basic Principles 9.2 Scheduled items May 2010 ENVIRONMENTAL SPECIFICATION May 2010 STANDARD SPECIFICATION EM: ENVIRONMENTAL AND SOCIAL MANAGEMENT 1. SCOPE This Specification covers the requirements for controlling the impact of construction activities on the environment. 2. INTERPRETATIONS 2.1 Application This Specification contains clauses that are generally applicable to the undertaking of civil engineering works in areas where it is necessary to impose pro-active controls on the extent to which the construction activities impact on the environment. In the event of any difference or discrepancy between the provisions of other Specifications and the provisions of this Specification, the latter shall prevail. 2.2 Definitions. For the purposes of this Specification the definitions and abbreviations given in the applicable specifications listed in 2.1 and the following definitions shall apply: Environment means the surroundings within which humans exist and that are made up of: i) the land, water and atmosphere of the earth; ii) micro-organisms, plant and animal life; iii) any part or combination of i) and ii) and the interrelationships among and between them; and iv) the physical, chemical, aesthetic and cultural properties and conditions of the foregoing that influence human health and well-being. Potentially hazardous substance is a substance that, in the reasonable opinion of the Engineer, can have a deleterious effect on the environment. Method Statement: a written submission by the Contractor to the Engineer in response to the Specification or a request by the Engineer, setting out the plant, materials, labour and method the Contractor proposes using to carry out an activity, identified by the relevant specification or the Engineer when requesting the Method Statement, in such detail that the Engineer is enabled to assess whether the Contractor's proposal is in accordance with the Specifications and/or will produce results in accordance with the Specifications. The Method Statement shall cover applicable details with regard to: · construction procedures, · materials and equipment to be used, · getting the equipment to and from site, · how the equipment/ material will be moved while on site, · how and where material will be stored, · the containment (or action to be taken if containment is not possible) of leaks or spills of any liquid or material that may occur, · timing and location of activities, · compliance/ non-compliance with the Specifications and · any other information deemed necessary by the Engineer. May 2010 ENVIRONMENTAL SPECIFICATION May 2010 reasonable means, unless the context indicates otherwise, reasonable in the opinion of the Engineer after he has consulted with a person, not an employee of the Employer, suitably experienced in environmental implementation and "environmental management plans. Solid waste means all solid waste, including construction debris, chemical waste, excess cement/ concrete, wrapping materials, timber, tins and cans, drums, wire, nails, food and domestic waste (e.g. plastic packets and wrappers). Contract means the General Conditions of Contract and Special Conditions, Specifications, Drawings, Tender, written records of matters agreed after the submission of the Contractor's tender, Letter of Acceptance and Agreement, together with other documents which the parties have agreed in writing shall form part of the Contract and such amendments or additions to the Contract as may be agreed in writing between the parties. Contaminated water means water contaminated by the Contractor's activities, e.g. concrete water and runoff from plant/ personnel wash areas. 3. LABOUR 3.1 Procurement The contractor shall develop and implement a procurement policy that favours procurement from local small, medium and micro-enterprises (SMMEs) and businesses rather than national or international enterprises wherever this is feasible. The project proponent will establish a registry of local SMMEs to facilitate identification of suitable local suppliers. 3.2 Employment Preference for job opportunities shall be given to individuals residing in local communities, particularly for unskilled positions. The contractor's policy of preferential employment for locals shall be clearly and widely disseminated and consistently applied. At least 15% of employment positions shall be filled by women and no children of school-going age shall be employed. Where non-locals are employed, the contractor shall illustrate that those positions could not be filled by locals (applicable to all skills levels). Job opportunities shall be advertised via the local newspaper and radio. The contractor shall emphasise that construction jobs created through the project shall be temporary in nature. All employees shall sign a contract stipulating their working hours, duration of employment, employment conditions and remuneration In the event that there are more suitable applicants than available positions, a rotation system should be implemented to maximise the number of people benefitting from job opportunities The contractor shall be transparent about the employment process followed in order to allow for the monitoring of possible nepotism, corruption or bribery The contractor shall adhere to local labour laws and pay at least minimum wages 4 HOURS Construction works will take place between 06h00 and 22h00 hours, no works shall take place outside these hours. 5 MATERIALS May 2010 ENVIRONMENTAL SPECIFICATION May 2010 5.1 Materials handling, use and storage The Contractor shall ensure that any delivery drivers are informed of all procedures and restrictions (including "no go" areas) required to comply with the Specifications. The Contractor shall ensure that these delivery drivers are supervised during off loading, by someone with an adequate understanding of the requirements of the Specifications. Deliveries shall not be permitted during morning and afternoon peak traffic as well as within one hour of ferry arrival. Materials shall be appropriately secured to ensure safe passage between destinations. Loads including, but not limited to sand, stone chip, , refuse, paper and cement, shall have appropriate cover to prevent them spilling from the vehicle during transit. The Contractor shall be responsible for any clean-up resulting from the failure by his employees or suppliers to properly secure transported materials. All manufactured and/ or imported material shall be stored within the construction area or on a site approved by the Engineer, and, if so required by the Project Specification, out of the rain. All lay down areas outside of the construction camp shall be subject to the Engineer's approval, which shall not unreasonably be withheld. 5.2 Hazardous substances Hazardous chemical substances (used during construction shall be stored in secondary containers. The relevant Material Safety Data Sheets (MSDS) shall be available on Site. Procedures detailed in the MSDSs shall be followed in the event of an emergency situation. Petroleum, chemicals, harmful and hazardous waste is to be stored in an enclosed and bunded area away from the sea's edge. This area shall be subject to the approval of the Engineer. The waste shall be disposed of at a hazardous waste disposal site as approved by the Engineer. Storage and disposal of waste shall be managed in terms of Zanzibari legislation. 5.2.1 Shutter oil and curing compound Shutter oil and curing compound pose a risk of causing water and soil contamination and accordingly are regarded as potential hazardous substances. The Contractor shall ensure that shutter oil and curing compound containers in use are stored within the fuel bund or other bunded area away from the sea's edge. The remaining containers shall be inspected regularly to ensure that no leakage occurs. When shutter oil or curing compound is dispensed, the proper dispensing equipment shall be used, and the storage container shall not be tipped in order to dispense the oil/ compound. The dispensing mechanism of the shutter oil/ curing compound storage container shall be stored in a waterproof container when not in use. Shutter oil and curing shall be used in moderation and shall be applied under controlled conditions using appropriate equipment. The Contractor shall take all reasonable precautions to prevent accidental and incidental spillage during the application of these compounds. In the event of a shutter oil or curing compound spill, the source of the spillage shall be isolated, and the spillage contained. The Contractor shall clean up the spill, either by removing the contaminated soil or by the application of absorbent material in the event of a larger spill. Treatment and remediation of the spill area shall be undertaken to the reasonable satisfaction of the Engineer. 5.2.2 Bitumen The Engineer shall be advised of the area that the Contractor intends using for the storage of bitumen drums/ products. The storage area shall have a smooth impermeable (concrete or 250 µm plastic covered in sand) floor. The floor shall be bunded and sloped towards a sump to contain any spillages of substances. The bund shall be inspected and emptied daily, and serviced when necessary. The bund shall be closely monitored during rain events to ensure that it does not overflow. 6. PLANT May 2010 ENVIRONMENTAL SPECIFICATION May 2010 6.1 Ablution facilities A sufficient number of chemical toilets shall be provided by the contractor on the construction site area and at appropriate locations approved by the Engineer. The ratio of ablution facilities to site staff should not exceed 1:30 and facilities shall be located within 100m from any point of work in an area approved by the engineer. All temporary/ portable toilets shall be secured to the ground to prevent them from toppling due to wind or any other cause. The Contractor shall ensure that no spillage occurs when the toilets are cleaned or emptied and that the contents are properly stored and removed from Site. Discharge of waste from toilets into the environment and burial of waste is strictly prohibited. 6.2 Eating areas The Contractor shall designate eating areas at each area of the site where work is taking place. All permanent eating areas are to be covered to provide shelter from the sun.. 6.3 Solid waste management The Contractor shall provide sufficient bins with lids on Site to store the solid waste produced on a daily basis. Solid, non-hazardous waste shall be disposed of in the bins provided and no on-site burying, dumping or burning of any waste materials, vegetation, litter or refuse shall occur. Bins shall not be allowed to become overfull and shall be emptied regularly. The waste may be temporarily stored on Site in a central waste area that is weatherproof and scavenger-proof, and which the Engineer has approved. All solid waste shall be disposed of into an on-site skip which shall be emptied at an offsite landfill site. The Contractor shall advise the Engineer of any alternate disposal methods. 6.4 Contaminated water The Contractor shall set up a contaminated water management system, which shall include collection facilities to be used to prevent pollution, as well as suitable methods of disposal of contaminated water. The Contractor shall prevent the discharge of water contaminated with any pollutants, such as soaps, detergent, cements, concrete, lime, chemicals, glues, solvents, paints and fuels, into the environment. The Contractor shall notify the Engineer immediately of any pollution incidents on Site. The Engineer's approval will be required prior to the discharge of contaminated water to the Municipal sewer system. Drip trays shall be inspected and emptied daily, and serviced when necessary. Drip trays shall be closely monitored during rain events to ensure that they do not overflow. Where possible, the Contractor shall ensure that equipment is covered so that rain water is excluded from the drip trays. 6.5 Site structures All site establishment components (as well as equipment) shall be positioned to limit intrusion on Mizingani Road and the size of area disturbed. The type and colour of roofing and cladding materials to the Contractor's temporary structures shall be selected to reduce reflection. The outside of the hoarding shall be painted a neutral colour or decorated with a seascape or other artwork. Provision shall be made to allow onlookers a view of the construction site through view holes in the cladding. 6.6 Noise control Taking into consideration the urban context of the project the appropriate directional and intensity settings are to be maintained on all hooters and sirens, and the Contractor shall provide and use suitable and effective silencing devices for pneumatic tools and other plant such that the noise level in inhabited areas and dwellings May 2010 ENVIRONMENTAL SPECIFICATION May 2010 adjacent to the work areas will not increase by more than 7 dB (A)Leq 60 above residual background sound levels. Similarly in habituated areas adjacent to access roads maximum noise levels shall not exceed 60 dB(A)Leq 60 and maximum sound pressure level of 70 dB(A). Where excess noise generation is unavoidable, the Contractor shall, by means of barriers, effectively isolate the source of any such noise in order to comply with the said regulations. The Contractor shall restrict any of his operations that may result in undue noise disturbance to those communities and dwellings abutting the Site to the hours of 06:00 to 22:00 on weekdays and Saturdays. No work will be permitted on Sundays unless otherwise agreed to with the Engineer. No amplified music shall be allowed on Site. The use of radios, tape recorders, compact disc players, television sets etc shall not be permitted unless the volume is kept sufficiently low as to avoid any intrusion on members of the public within range. The Contractor shall not use sound amplification equipment on Site unless in emergency situations. 6.7 Lights The Contractor shall ensure that any lighting installed on the site for his activities does not interfere with road traffic or cause a reasonably avoidable disturbance to the surrounding community or other users of the area. 6.8 Fuel (petrol and diesel) and oil Fuel may be stored on site in an area approved by the Engineer. The Contractor shall ensure that all liquid fuels (petrol and diesel) are stored in tanks with lids, which are kept firmly shut or in bowsers. The tanks/ bowsers shall be situated on a smooth impermeable surface (concrete or 250 µm plastic) with an earth bund (plastic must have a 5 cm layer of sand on top to prevent damage and perishing). The impermeable lining shall extend to the crest of the bund and the volume inside the bund shall be 130% of the total capacity of all the storage tanks/ bowsers. The bunded area shall be covered to protect it from rain. Provision shall be made for refuelling at the fuel storage area, by protecting the ground with 250 µm plastic covered with a minimum of a 5 cm layer of sand. If fuel is dispensed from drums, only empty externally clean drums may be stored on the bare ground. All empty externally dirty drums shall be stored on an area where the ground is impermeable or has been protected. The proper dispensing equipment shall be used, and the drum shall not be tipped in order to dispense fuel. The dispensing mechanism of the fuel storage drum shall be stored in a waterproof container when not in use. The Contractor shall prevent unauthorised access into the fuel storage area. No smoking shall be allowed within the vicinity of the fuel storage area. The Contractor shall ensure that there is adequate fire-fighting equipment at the fuel stores. Where reasonably practical, plant shall be refuelled at the fuel storage area or at the workshop as applicable. If it is not reasonably practical then the surface under the refuelling area shall be protected against pollution to the reasonable satisfaction of the Engineer prior to any refuelling activities. The Contractor shall ensure that there is always a supply of absorbent material readily available to absorb/ breakdown and where possible be designed to encapsulate minor hydrocarbon spillage. The quantity of such materials shall be able to handle a minimum of 200 of hydrocarbon liquid spill. This material must be approved by the Engineer prior to any refuelling or maintenance activities. 6.9 Workshop, equipment maintenance and storage All vehicles and equipment shall be kept in good working order. Leaking equipment shall be repaired immediately or removed from the Site. Where practical, all maintenance of equipment and vehicles on Site shall be performed off Site or in workshop designated area. If it is necessary to do maintenance outside of the designated area, the Contractor shall obtain the approval of the Engineer prior to commencing activities. The Contractor shall ensure that in designated area and other plant maintenance facilities, including those areas where, after obtaining the Engineer's approval, the Contractor carries out emergency plant maintenance, there is no contamination of the soil or vegetation. The designated are shall have a smooth impermeable (concrete or May 2010 ENVIRONMENTAL SPECIFICATION May 2010 250 µm plastic covered with sand) floor. The floor shall be bunded and sloped towards an oil trap or sump to contain any spillages of substances (e.g. oil). When servicing equipment on site, drip trays shall be used to collect the waste oil and other lubricants. Drip trays shall also be provided in construction areas for stationary plant (such as compressors) and for "parked" plant (such as scrapers, loaders, vehicles). Drip trays shall be inspected and emptied daily. Drip trays shall be closely monitored during rain events to ensure that they do not overflow. Where practical, the Contractor shall ensure that equipment is covered so that rainwater is excluded from the drip trays. The washing of equipment shall be restricted to urgent or preventative maintenance requirements only. All washing shall be undertaken off Site. The use of detergents for washing shall be restricted to low phosphate and nitrate containing, low sudsing-type detergents. 6.10 Dust The Contractor shall take all reasonable measures to minimise the generation of dust as a result of construction activities to the satisfaction of the Engineer. The Contractor's dust management planning should, as a minimum, take cognisance of the following: · Schedule of spraying water on unpaved areas due attention to control of runoff. · Measures to ensure that material loads are properly covered during transportation. · Minimisation of the areas disturbed at any one time and protection of exposed soil against wind erosion, e.g. by dampening with water or covering with straw · Location and treatment of material stockpiles taking into consideration prevailing wind directions and location of sensitive receptors. · Reporting mechanism and action plan in case of excessive wind and dust conditions. During high wind conditions, the Contractor shall comply with the Engineer's instructions regarding dust-damping measures. The Engineer may request the temporary cessation of all construction activities where wind speeds are unacceptably high, and until such time as wind speeds return to acceptable levels. 6.11 Accommodation of site staff With the exception of a night watchmen, none of the Contractors staff shall be allowed to remain on site overnight. 7. CONSTRUCTION 7.1 Method Statements Any Method Statement required by the Engineer or this Environmental Specification shall be produced within such reasonable time as the Engineer shall specify or as required by this Environmental Specification. The Contractor shall not commence the activity until the Method Statement has been approved and shall, except in the case of emergency activities, allow a period of two weeks for approval of the Method Statement by the Engineer. Such approval shall not unreasonably be withheld. The Engineer may require changes to a Method Statement if the proposal does not comply with the specification or if, in the reasonable opinion of the Engineer, the proposal may result in, or carries a greater than reasonable risk of, damage to the environment in excess of that permitted by the Specifications. Approved Method Statements shall be readily available on the site and shall be communicated to all relevant personnel. The Contractor shall carry out the Works in accordance with the approved Method Statement. Approval of the Method Statement shall not absolve the Contractor from any of his obligations or responsibilities in terms of the Contract. May 2010 ENVIRONMENTAL SPECIFICATION May 2010 Method Statements that shall be provided by the Contractor within 14 days of receipt of the letter of acceptance and prior to the activity covered by the Method Statement being undertaken, include: 1. Location and structure of the fuel storage site, including the type and volume of storage container and the design and capacity of the bund. 2. Solid waste (refuse) control and removal of waste from the Site, including the number, type and location of rubbish bins, the manner and frequency with which the waste will be removed from site and the disposal site. 3. Contaminated water management system, including an indication of the source and volume of contaminated water and how this would be disposed of. 4. Dust control, including methods to prevent dust generation and methods to reduce dust where its generation is unavoidable. 5. Location and layout of the construction camp in the form of a plan showing structures, stores for fuels, vehicle parking, access point, equipment cleaning areas and staff toilet placement. 6. Location of proposed site access and proposed traffic safety measures. 7. Emergency procedures for fire and accidental leaks and spillages of hazardous materials. 8. Location, layout and preparation of cement/ concrete batching facilities on and off site including the methods employed for the mixing of concrete and the management of runoff water from such areas. An indication shall be given of how concrete spoil will be minimised and cleared. 9. Method of undertaking all earthworks, including spoil management, water management, erosion, dust and noise controls. 10. Motivation and method for undertaking any construction related activities within a "no-go" area, including requisite emergency procedures. Unless need clearly motivated and proposed methodology exhibits clear focus on environmentally sensitive construction practice, no activity will be permitted within the defined "no-go" areas. 11. Method Statement outlining the extent of areas to be cleared and excavated, the method of clearing and storage of excavated material, and the preparation for site clearing so as to ensure minimisation of exposed areas. 7.2 Environmental awareness training Within seven days of the Commencement Date, the Contractor's site staff including foremen and site management staff shall attend an environmental awareness training course, of approximately one-hour duration. The Contractor shall liaise with the Engineer prior to the Commencement Date to fix a date and venue for the course. The Contractor shall provide a suitable venue with facilities as required by the Project Specification, and ensure that the specified employees attend the course. No more than 20 people shall attend each course and the Contractor shall allow for sufficient sessions to train all personnel. Subsequent sessions shall be run for any new personnel coming onto site. The environmental awareness training course shall be held in the morning during normal working hours. The information presented at the course shall be communicated to the Contractors employees on the site, to any new employees coming onto site after the initial training course and to his suppliers. Provision should also be made for quarterly refreshers courses to be undertaken during the course of the Contract. The Contractor shall ensure that all attendees sign an attendance register, and shall provide the Engineer with a copy of the attendance register the day after each course. 7.3 Construction personnel information posters May 2010 ENVIRONMENTAL SPECIFICATION May 2010 The Contractor shall erect and maintain information posters for the information of his employees depicting actions to be taken to ensure compliance with aspects of the Specifications. Such posters shall be supplied by the Engineer and shall be erected at a location specified by the Engineer. 7.4 Site clearance The Contractor shall ensure that Site clearance occurs in a planned manner, and cleared areas shall be stabilised as soon as possible. 7.5 Site division The Engineer shall be advised of the area, whether on or off site, that the Contractor intends using for the Construction Camp. The Construction camp shall occupy as small an area as possible. The Contractor shall inform the Engineer of the intended actions and programme for site establishment. The site layout shall be planned to facilitate ready access for deliveries, facilitate future works and to curtail any disturbance or security implications for neighbours. 7.6 Site demarcation The Contractor shall erect and maintain permanent and/ or temporary barriers of the type and in the locations directed by the Engineer. Such barriers shall be erected before undertaking designated activities. 7.7 "No go" areas For each phase of the construction process the area beyond the site shall be considered a "no-go "area. The area beyond the coffer structure or the sheet piling shall also be considered a no-go area. The Contractor shall ensure that, insofar as he has the authority, no unauthorised stockpiling, dumping or storage of equipment or materials shall be allowed within "no go" areas. 7.8 Protection of natural features The Contractor shall not deface, paint, damage or mark any natural features (e.g. rock formations) situated in or around the Site for survey or other purposes unless agreed beforehand with the Engineer. Any features affected by the Contractor in contravention of this clause shall be restored/ rehabilitated to the satisfaction of the Engineer. 7.9 Protection of flora and fauna Except to the extent necessary for the carrying out of the Works, flora (terrestrial or marine) shall not be removed, damaged or disturbed nor shall any vegetation be planted without authorisation. Trapping, poisoning and/ or shooting of animals is strictly forbidden. No domestic pets are permitted on Site. 7.10 Protection of archaeological and palaeontological remains The Contractor shall take reasonable precautions to prevent any person from removing or damaging any fossils, coins, articles of value or antiquity and structures and other remains of archaeological interest discovered on the Site, immediately upon discovery thereof and before removal. The Contractor shall inform the Engineer immediately of such a discovery and carry out the Engineer's instructions for dealing therewith. All works within the vicinity of the discovery must cease immediately and the area shall be cordoned off until such time as the Engineer authorises resumption of the works in writing. The proponent shall make available to the engineer a marine archaeologist to advise regarding the value of the findings and the appropriate manner to deal with them for any finds below the crest of the wall. The Engineer will notify the relevant heritage authority, the Stone Town Conservation and Development Agency (STCDA) of any discoveries and the advice received from the heritage practitioner. May 2010 ENVIRONMENTAL SPECIFICATION May 2010 7.11 Access Access to the Construction and working areas shall be via a designated access point. Entry/ exit points onto public roads shall take cognisance of traffic safety. Traffic safety measures shall include appropriate signage and signalmen where relevant. On the Site, and within such distance of the Site as may be stated, the Contractor shall control the movement of all vehicles and plant including that of his suppliers so that they remain on designated routes, are distributed so as not to cause an undue concentration of traffic and that all relevant laws are complied with. The Contractor shall ensure that access to the Site and associated infrastructure and equipment is off-limits to the public at all times during construction. As directed by the Engineer, the contractor shall secure the site with hoarding to ensure effective control of access to the site. The hoarding shall be erected around the site and shall be maintained for the duration of each phase. The outside of the hoarding shall be painted a neutral colour or decorated with a seascape or other artwork. The contractor shall design his works and schedules to minimise the disruption on public access to the beach, Mercury's Restaurant and Fahmy Kiosk. The contractor shall design his works and schedules in such a way that the boat operators will have continuous access across the road from the Banyan Tree to the beach. 7.12 Pedestrian and traffic movement Clear demarcation and traffic barriers shall be implemented to ensure clarity for and safety of vehicle and pedestrian movement. Clear signage shall be erected to alert drivers to the construction area, and possible alternatives/detours early enough to avoid unnecessary congestion A turning area and/or other appropriate traffic management measures shall be allocated at both ends of the Road and kept clear of parked vehicles at all times to allow vehicles which approach the construction area but are unable to find thoroughfare (due to direction, size or temporary closure of the road), to turn and leave the area without too much disruption to other traffic. A manned "Stop-and-go system" put in place as required to facilitate the access and egress of construction associated vehicles to site. . Deliveries shall not be permitted during morning and afternoon peak traffic as well as within one hour of ferry arrival. Movement on and off the beach shall be effectively tied in to pedestrian and vehicle provisions. 7.13 Cement and concrete batching Where applicable, the location of the batching plant (including the location of cement stores, sand and aggregate stockpiles) will be approved by the Engineer. The concrete/cement batching plant shall be kept neat and clean at all times. No batching activities, whether on or off site, shall occur directly on unprotected ground. The batching plant shall be located on a smooth impermeable surface (concrete or 250 µm plastic covered with 5 cm of sand). The area shall be bunded and sloped towards a sump to contain spillages of substances. All wastewater resulting from batching of concrete shall be disposed of via the contaminated water management system and shall not be discharged into the environment, including the sea. Where possible, wastewater shall be re-used during the batching process. Contaminated water storage areas shall not be allowed to overflow and appropriate protection from rain and flooding shall be implemented. Empty cement bags shall be stored in weatherproof containers to prevent wind blown cement dust and water contamination. Empty cement bags shall be disposed of on a regular basis via the solid waste management May 2010 ENVIRONMENTAL SPECIFICATION May 2010 system, and shall not be used for any other purpose. Unused cement bags shall be stored so as not to be affected by rain or runoff events. In this regard, closed steel containers should be used for the storage of cement powder and any additives. The Contractor shall ensure that sand, aggregate, cement or additives used during the mixing process are contained and covered to prevent contamination of the surrounding environment. The Contractor shall take all reasonable measures to prevent the spillage of cement/ concrete during batching and construction operations. During pouring or application, the soil surface shall be protected using plastic and all visible remains of concrete shall be physically removed on completion of the cement/ concrete pour or application and appropriately disposed of. All spoiled and excess aggregate/ cement/ concrete shall be removed and disposed of via the solid waste management system. Where "readymix" concrete is used, the Contractor shall ensure that the delivery vehicles do not wash their chutes directly onto the ground. Any spillage resulting from the "readymix" delivery shall be immediately cleared and disposed of via the solid waste management system. 7.14 Earthworks All earthworks shall be undertaken in such a manner so as to minimise the extent of any impacts caused by such activities, particularly with regards to erosion and dust generation. No equipment associated with earthworks shall be allowed outside of the Site and defined access routes unless expressly permitted by the Engineer. Should banyan tree roots in excess of 5 centimetres in diametre be unearthed a suitable qualified botanist/ horticulturalist shall be contacted for guidance. 7.14 Sea water Pumping Pumps shall be placed over a drip tray in order to contain fuel spills and leaks. The Contractor shall take all reasonable precautions to prevent spillage during the refuelling of these pumps. The Contractor shall ensure that none of the water pumped during any dewatering activities is released into the environment without the Engineer's approval. The Engineer's approval will be required prior to the discharge of this water into the sea. 7.15 Bitumen Over spray of bitumen products outside of the road surface and onto roadside vegetation or the surrounding environment shall be prevented using a method approved by the Engineer. When heating bitumen products, the Contractor shall take cognisance of appropriate fire risk controls. Heating of bitumen products shall only be undertaken using LPG or similar zero emission fuels and appropriate fire fighting equipment shall be readily available. Water quality from runoff from new/ fresh bitumen surfaces will be monitored by the Engineer and remedial actions taken where necessary. 7.16 Fire control Areas which constitute a fire hazard include the designated maintenance area, the fuel storage areas and any areas where the vegetation or other material is such as to make liable the rapid spread of an initial flame. Fires may be permitted on site on condition that: 1. Fires must be strictly controlled and their location approved by the Engineer. 2. The Method Statement relating to having fires on site must be completed by the Contractor and signed by the Engineer. 3. Where possible, combustible materials must not accumulate unnecessarily on site, May 2010 ENVIRONMENTAL SPECIFICATION May 2010 4. Suitable and sufficient fire extinguishing equipment must be placed at strategic locations within the construction camp and must be kept within 5 m of any fire. It must be ensured that such equipment be kept in good working order. 5. Fire equipment must be inspected by a competent person who has been appointed in writing. 6. A sufficient number of workers must be trained in the use of fire-extinguishing equipment. 7. No rubbish will be burnt on site. 8. Smoking shall not be permitted in those areas where it is a fire hazard. 9. No flammable liquids must be used to light the fire. 10. The required first aid box containing suitable equipment for burns must be kept on site. The Contractor shall appoint a Fire Officer who shall be responsible for ensuring immediate and appropriate actions in the event of a fire and shall ensure that employees are aware of the procedure to be followed. The Contractor shall forward the name of the Fire Officer to the Engineer for his approval. The Contractor shall ensure that there is basic fire-fighting equipment available on Site at all times. This shall include at least rubber beaters when working in urban open spaces and at least one fire extinguisher of the appropriate type when welding or other "hot" activities are undertaken. 7.17 Emergency procedures The Contractor's procedures for the following emergencies shall include: i) Fire The Contractor shall advise the relevant authority of a fire as soon as one starts and shall not wait until he can no longer control it. The Contractor shall ensure that his employees are aware of the procedure to be followed in the event of a fire. ii) Accidental leaks and spillages The Contractor shall ensure that his employees are aware of the emergency procedure(s) to be followed for dealing with spills and leaks, which shall include notifying the Engineer and the relevant authorities. The Contractor shall ensure that the necessary materials and equipment for dealing with spills and leaks is available on Site at all times. Treatment and remediation of the spill areas shall be undertaken to the reasonable satisfaction of the Engineer. In the event of a hydrocarbon spill, the source of the spillage shall be isolated, and the spillage contained. The area shall be cordoned off and secured. The Contractor shall ensure that there is always a supply of absorbent material readily available to absorb/ breakdown and where possible be designed to encapsulate minor hydrocarbon spillage. The quantity of such materials shall be able to handle a minimum of 200 of hydrocarbon liquid spill. 7.18 Safety Telephone numbers of emergency services, including the local fire fighting service, shall be posted conspicuously on site. No unauthorised firearms are permitted on Site. 7.19 Community relations The Contractor shall erect and maintain information boards in the position, quantity, design and dimensions specified. Such boards shall include contact details for complaints by members of the public in accordance with details provided by the Engineer. May 2010 ENVIRONMENTAL SPECIFICATION May 2010 The Contractor shall keep a "Complaints Register" on Site. The Register shall contain all contact details of the person who made the complaint, and information regarding the complaint itself. Rectangular cuttings shall be made in the hoarding at approximate eye level to allow community members to observe construction activities on site. 7.20 Turbidity control The Contractor shall take all reasonable measures to limit turbidity by sedimentation due to the construction activities. Where sedimentation, whether on or off the Site, occurs despite the Contractor complying with the foregoing, rectification shall be carried out in accordance with details specified by the Engineer. Where sedimentation occurs due to the fault of the Contractor reasonable efforts to minimise shall be undertaken as per the instructions of the Engineer. Runoff from site into the sea shall be limited as possible. Stabilisation of cleared areas to prevent and control sediment runoff shall be actively managed. Dust shall be removed from all material entering the water or seabed to limit sediment. Traffic and movement over stabilised areas shall be restricted and controlled, and damage to stabilised area shall be repaired and maintained to the satisfaction of the Engineer. 7.21 Aesthetics The Contractor shall take reasonable measures to ensure that construction activities do not have an unreasonable impact on the aesthetics of the area. The Contractor shall ensure that the construction camp and working area is kept neat and tidy at all times. Hoarding shall be of a neutral, non-reflective colour or appropriately decorated. 7.22 Recreation The Contractor shall take reasonable measures to limit disruption to recreational users of the area abutting the Site. 7.23 Crane operations Drive plants shall be well maintained and drip trays shall be positioned at potential leak areas. Over-greasing of crane cables shall be avoided. Movement and lifting of hazardous materials shall be undertaken such that they do not cause a pollution, spillage or safety risk (in particular were concrete buckets are in use). 7.24 Trenching Trenching for services shall be undertaken with the following environmental implications where applicable: a) Soil shall be excavated and used for refilling trenches i.e. soil from the first trench shall be excavated and stockpiled, thereafter soil from the second excavated trench length shall be used to backfill the trench behind it once the services have been laid. The last trench shall be filled using the soil stockpiled from the first trench. b) Trench lengths shall be kept as short as practically possible before backfilling and compacting. c) Trenches shall be re-filled to the same level as (or slightly higher to allow for settlement) the surrounding land surface to minimise erosion. May 2010 ENVIRONMENTAL SPECIFICATION May 2010 Should banyan tree roots in excess of 5 centimetres be unearthed a suitable qualified botanist/horticulturalist shall be contacted for guidance. 7.25 Drilling and piling The Contractor shall take all reasonable measures to limit dust generation and noise as a result of drilling operations. The Contractor shall ensure that no pollution results from drilling operations, either as a result of oil and fuel drips, or from drilling fluid. The piling techniques such as "water-jetting" or "boring" should be used in lieu of pile driving to limit the vibrations caused. During construction activities, vibrations in adjacent buildings shall be electronically monitored on a regular basis; especially in those buildings closest to the main activities. The Engineer shall provide details for founding construction techniques and provide an envelope of "vibration strength" within which the contractor must operate. This shall be monitored by the Engineer to confirm contractor compliance. Buildings adjacent to the construction site shall be electronically monitored for level of vibrations. The Engineer shall determine the level of acceptable impact. Upon exceeding the prescribed impact level all operations will immediately cease and the approach re-assessed. Any areas or structures damaged by the drilling and associated activities shall be rehabilitated by the Contractor to the satisfaction of the Engineer. 7.26 Stockpiling The Engineer will identify suitable sites for stockpiling. Stockpiles shall be convex in shape, shall be no higher than 2 m and shall be located so as to cause minimal disturbance. Stockpiles shall be so placed to occupy minimum width compatible with the natural angel of repose of material, and measures shall be taken to prevent the material from being spread over too wide a surface. Where required, appropriate precautions shall be taken to prevent the erosion and limit the compaction of the stockpiles. The Contractor shall ensure that all stockpiles do not cause the damming of water or run off, or is itself washed away. If the stockpiles start to erode significantly or cause dust problems, they shall be covered with Hessian. 7.27 Site closure and rehabilitation Any areas that the Engineer believes may have been impacted upon or disturbed, shall be rehabilitated to the satisfaction of the Engineer. Once construction is complete the contractor shall clear everything from Site not forming part of the Permanent Works. Site closure, i.e. the opening of the phase to the public, shall be approved by the Engineer. 7.28 Temporary site closure If the site is closed for a period exceeding one week, the contractor, in consultation with the Engineer shall carry out the following checklist procedure. Hazardous materials stores a) Outlet secure/ locked b) Bund empty (where applicable) c) Fire extinguishers serviced and accessible d) Secure area from accidental damage e.g. vehicle collision e) Emergency and contact details displayed f) Adequate ventilation Safety a) All trenches and manholes secured b) Fencing and barriers in place c) Emergency and Management contact details displayed d) Pipe stockpile wedged/ secured Erosion a) Wind and dust mitigation in place b) Slopes and stockpiles at stable angle May 2010 ENVIRONMENTAL SPECIFICATION May 2010 Water contamination and pollution a) Cement and materials stores secured b) Toilets empty and secured c) Refuse bins empty and secured d) Drip trays empty and secure (where possible) e) Secure structures vulnerable to high winds or flooding 8. TOLERANCES Environmental management is concerned not only with the final results of the Contractor's operations to carry out the Works but also with the control of how those operations are carried out. Tolerance with respect to environmental matters applies not only to the finished product but also to the standard of the day-to-day operations required to complete the Works. It is thus required that the Contractor shall comply with the environmental requirements on an ongoing basis and any failure on his part to do so will entitle the Engineer to certify the imposition of a penalty as detailed below. 8.1 Penalties Prior to the issuing of penalties, one verbal and one written warning are required by the Engineer. Repeat offences relating to non-compliance will result in immediate fining. Penalties will be issued for the transgressions listed below. Penalties may be issued per incident at the discretion of the Engineer. Such penalties will be issued in addition to any remedial costs incurred as a result of non-compliance with the environmental specifications. The Engineer will inform the Contractor of the contravention and the amount of the penalty, and will deduct the amount from monies due under the Contract. Penalties for the activities detailed below, will be imposed by the Engineer on the Contractor and/or his Sub- contractors. a) Any employees, vehicles, plant, or thing related to the Contractor's operations operating TZS ____ within the designated boundaries of a "no-go" area. b) Any vehicle driving in excess of designated speed limits. TZS ____ c) Persistent and un-repaired oil leaks from machinery. TZS ____ d) Failure to use drip trays on site. TZS ____ e) Persistent failure to monitor and empty drip trays timeously. TZS ____ f) The use of inappropriate methods for refuelling. TZS ____ g) Litter/ pollution on site associated with construction activities. TZS ____ h) Deliberate lighting of illegal fires on site (not in formalised area approved by the Engineer). TZS ____ i) Any employee eating meals on site, outside of the defined eating area. TZS ____ j) Employees not making use of the site ablution facilities. TZS ____ k) Failure to implement specified noise controls TZS ____ l) Failure to empty waste bins on a regular basis. TZS ____ m) Inadequate dust and/or sediment control. TZS ____ n) Failure to batch cement on an impermeable surface. TZS ____ For each subsequent similar offence the penalty shall be doubled in value to a maximum value of TZS ____ The Engineer shall be the judge as to what constitutes a transgression in terms of this clause. 8.2 Removal from site and suspension of Works The Engineer may instruct the Contractor to remove from Site any person(s) who in their opinion is guilty of misconduct, or is incompetent, negligent or constitutes an undesirable presence on Site. Subclause 4.9 of this Specification requires that all Plant be in good working order, and accordingly the Engineer may order that any Plant not complying with the Specifications be removed from Site. May 2010 ENVIRONMENTAL SPECIFICATION May 2010 Where the Engineer deems the Contractor to be in breach of any of the requirements of this Specification, he may order the Contractor to suspend the progress of the Works or any part thereof. 9. MEASUREMENT AND PAYMENT 9.1 Basic principles Except as noted below and in Section 8 as Scheduled Items, no separate measurement and payment will be made to cover the costs of complying with the provisions of this specification and such costs shall be deemed to be covered by the rates tendered for the items in the Schedule of Quantities completed by the Contractor when submitting his tender. 9.2 Scheduled items 9.2.1 All requirements of the environmental management specification All work not measured elsewhere, associated with complying with any requirement of the environmental management specification shall be measured as a sum. The tendered rate shall cover any cost associated with complying with the environmental management specification and shall include for all materials, labour and plant required to execute and complete the work as specified, described in the Schedule of Quantities or shown on the drawing(s). 9.2.2 Provision of venue and staff attendance at the environmental awareness training course The provision of a venue and staff attendance at the environmental training course will be measured as a lump sum. The sum shall cover all costs incurred by the Contractor in providing the venue and facilities and in ensuring the attendance of his site management staff, including foreman, at the meeting. 9.2.3 Method Statements: Additional Work No separate measurement and payment will be made for the provision of Method Statements but, where the Engineer requires a change on the basis of his opinion that the proposal may result in, or carries a greater than warranted risk of damage to the environment in excess of that warranted by the Specifications, then any additional work required, provided it could not reasonably have been foreseen by an experienced contractor, shall be valued. A stated sum is provided in the Schedule of Quantities to cover payment for such additional work. May 2010 Mizingani Road Rehabilitation and Upgrade: Environmental and Social Management Plan 22 ANNEXURE B: Incident Report © Aurecon (2010) No unauthorised reproduction, copy or adaptation, in whole or in part, may be made. I:\ENV\PROJECTS\105936~Zanzibar Phase 2\Reports\ESMP\ESMP FINAL.doc MIZINGANI ROAD REHEBILITATION AND UPGRADE BETWEEN FORODHANI PARK AND THE BANYAN TREE ENVIRONMENTAL INCIDENT REPORT DATE: File Ref: NAME: Copy to: EXACT LOCATION OF INCIDENT: SECTION 1: DESCRIPTION OF INCIDENT SECTION 2: REMEDIAL ACTION REQUIRED Remedial Action Due Date: Confirmation of implementation: Name: Date: SECTION 3: RELEVANT DOCUMENTATION SECTION 4: SIGNATURES Engineer: .................................. Name: Date: Environmental Monitor: .................................. Name: Date: SECTION 5: DRAWING/SKETCH