Office of the Auitor eneral RWANDA QUALITY BASIC EDUCATION PROJECT (RQBEP) AUDIT REPORT ON FINANCIAL STATEMENT FOR THE YEAR ENDED 30 JUNE 2020 OAGCor Vae Inert0ccutblt RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 TABLE OF CONTENTS 1 IN TR O D U C TIO N ........................................................................................................... 2 2 STATEMENT OF MANAGEMENT RESPONSIBILITIES......................................7 3 REPORT OF THE AUDITOR GENERAL .................................................................. 8 4 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020...............11 5 REVIEW OF INTERNAL CONTROL SYSTEM .....................................................52 Office of the Auditor General of State Finances 1 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 1 INTRODUCTION 1.1 Background of the institution The financing agreement for the Rwanda Quality Basic Education for the Human Capital Development Project was signed in 2019 between the Government of Rwanda and International Development Association (World Bank) for an amount of SDR 145,200,000 (equivalent to USD 200,000,000). The Project will be executed in five (5) years from 2019 to 2024 with an approved budget USD 200,000,000 (MINEDUC: 150,903,029 USD and REB: 49,096,971 USD) of loan and the grant of USD 9,720,000. However, according to 17th National Dialogue resolution (number nine) held at Kigali from 19t' to 20th December 2019 that concluded to speed up the constructions of schools in order to reduce overcrowding and long distance to schools. In order to implement the retreat resolution, the Office of the Prime Minister requested MINEDUC to fast track school construction whereby Rwanda Quality Basic Education Project\MINEDUC planned to construct 11,004 classrooms and 14,680 latrines. This should be implemented in two (2) phases as follows: Phase I, was started during the fiscal year 2019-2020 whereby 2,704 classrooms and 3,648 latrines. Phase II was started in the fiscal year 2020-2021 whereby 8,300 Classrooms and 11,032 Latrines will be constructed The Project's aims are to improve teaching practices and enhance students' attendance and learning environment across the country. In this context the project delivered through three interrelated components namely: * Enhancing teacher effectiveness for improved student learning - Improve teachers' English language proficiency and digital skills; - Support professional development of mathematics and science teachers; - Strengthen the preparation of new teachers; - Develop model schools to support innovative instructional practices; * Improving the school environment to support student learning: - Reduce overcrowding and distance to schools; - Enrich early learning environment; - Support gender sensitive teaching and learning environment; * Developing institutional capacity to strengthen teaching and learning: - Support quality assurance systems; - Strengthen project management, implementation, and monitoring capacity. The project is implemented by MINEDUC, REB and districts as main Project implementers, with the University of Rwanda (UR) and Rwanda Development Board (RDB) as institutions Office of the Auditor General of State Finances 2 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 that will provide the necessary technical support in procurement and activities associated with the Project. The Chief Budget Manager of each agency (MINEDUC and REB) will be responsible for the timely implementation and results of the activities through their respective SPIUs. A Steering Committee (SC) will guide, oversee, and review implementation progress. The Permanent Secretary (PS) will chair the Steering Committee meetings. All Chief Budget Managers of the agencies implementing the project, their respective SPIUs, and project coordinators will attend the meetings. Attendance to Steering Committee meetings will be as follows: a representative of the MINECOFIN, a representative of MINALOC overseeing districts, and representatives of Ministry of Infrastructure (MININFRA), Rwanda Development Board (RDB), Rwanda Information Society Authority (RISA), Rwanda Housing Authority (RHA), University of Rwanda (UR), and National Early Childhood Development Programme (NECDP) and other relevant institutions that might be appropriate as further detailed in the Project Operations Manual (POM). Project implementation arrangements have been designed to support the existing Government of Rwanda arrangements for project implementation. Following this strategy, at the national level, two SPIUs will oversee coordination and support of implementation: one located within MINEDUC and one in REB. Similarly, districts are responsible for implementation at the subnational levels. The MINEDUC-SPIU will oversee overall project coordination. 1.2 Project information The description of the programme is summarised in the table below: Project Start Date: The project approval date is 30 July 2019 The project signature of agreement date is 01st August 2019 The project effectiveness date is 20 November 2019 Project End Date: The project completion date is 31 October 2024 The project last disbursement date is 31 October 2024 Project Manager: The project managers: - Mrs Nociata MUKAMURENZI - MINEDUC - Mr SHYAKA Emmanuel - REB Project Budget by List donor name, amount and currency: donor World Bank: 145,200,000 (SDR) of Loan and USD 9,720,000 of the grant Total cost of the SDR 145,200,000 (Equivalent to USD 200,000,000) and USD project 9,720,000 Implementing Budget Implementing Budget Agency is: MINEDUC, REB,RDB, UR and Agencies all Districts Office of the Auditor General of State Finances 3 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 1.3 Project Overview Line Ministry of the MINEDUC project Strategic The development objective of Quality Basic Education for Human goals/objectives of Development Project (QBEP) Project is to improve teacher the project competency and student retention and learning in basic education. General achievement * Share of P1-S3 public and government-aided school teachers of strategic goals awarded certificate of achieving at least intermediate level of /main component of competency in English, (overall and female) (percentage) the projects * Gain in average scores of targeted lower secondary teachers on tests of mathematics and science (overall and female) (percentage) * Share of P1 students who reach P6 (overall and female) (percentage) * Share of P3 students in public and government-aided schools achieving grade-level proficiency in English (overall and female) (percentage) * Share of P3 students in public and government-aided schools achieving grade-level proficiency in numeracy (overall and female) (percentage). Specific achievement Enhancing teacher effectiveness for improved student learning of strategic goals/outputs of the Improving the school environment to support student learning projects Developing institutional capacity to strengthen teaching and projects learning. 1.4 Registered office The project is domiciled in Kigali, Rwanda. The address of its registered office is: City of Kigali/ Gasabo District/ Kacyiru Sector 1.5 Roles and Responsibilities The Management team which held office during the year ended 30 June 2020 was as follows: AT MINEDUC Name Role Position Contact Information MULINDWA Chief Budget Permanent Email: smulindwagmineduc.gov.rw Samuel Manager Secretary Phone: 0788387575 Nociata Project SPIU Email: MUKAMURENZ Coordination Coordinator nmukamurenzigmineduc.gov.rw I Phone: 0788309742 Office of the Auditor General of State Finances 4 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 Name Role Position Contact Information Jean Pierre Finance and Finance and Email: NDACYAYISEN Administratio Administratio jndacyayisengaämineduc.gov.rw GA n n Program Phone: 0788457765 management Manager BIKORIMANA Finance Financial Email: Gaspard management Management gbikorimanaämineduc.gov.rw Specialist Phone: 0789949549 SIBORUREMA Accounting Accountant Email: jsiboruremaämineduc.gov.rw Jean Pierre Phone: 0783562722 U TETÉRI School School Email: oumuteteriä~mineduc. gov.rw Olive construction construction Phone:0788442928 program program management manager REB Name Role Position Contact Information Dr. NDAYAMBAJE Director General Chief Budget Email: Irénée of REB from up Manager indayambaieäreb.rw to 02 November Phone:0788609810 2020 Dr. SEBAGANWA Director General Chief Budget Email: Alphonse of REB from 03 Manager asebaganwaäreb.rw November 2020 Phone: 0785137690 SHYAKA Proj ect SPlU Coordinator Email: eshyakaäreb.rw Emmanuel Coordination Phone:0788302819 B UD EDE E ri c......... P roö graäm Program Mange Eail: ebudederiäreb.rw management 1Phone:0787432892 MUKESHIMANA Finance Financial Email: Béathe management Management bmukeshimanaäreb.rw I Specialist Phone:0788789526 HAKORIMANA Accounting Accountant Email: Jean de Dieu jdhakorimanaäreb.rw Phone:0786333975 Office of the Auditor General of State Finances 5 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 1.6 Funding summary The Project is for duration of 5 years from 2019 to 2024 with an approved budget of USD 200,000,000 (MINEDUC: 150,903,029 USD and REB: 49,096,971 USD) of loan and the grant of USD 9,720,000 as highlighted in the table below: Source of Donor Cumulative Cumulative Undrawn Undrawn balance to funds Commitment- Amount Amount received to balance to date date received to I date - (June 2020) (June 2020) date - (June 2020) (June 2020) (in USD) (in USD) (in Frw) (in USD) (in Frw) (A) (B) (A)-(B) (i) Grant WB 9,720,000 195,836.80 1 181,519,895 9,524,163.2 8,924,875,812 Jii)Loan WB 200,000,000 32,845,514 30,007,063,265 167,154,486 156,636,651,189 Total 209,720,000 33,041,351 30,188,583,160 176,678,649 165,561,527,001 Office of the Auditor General of State Finances 6 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 2 STATEMENT OF MANAGEMENT RESPONSIBILITIES Article 66 of the Organic Law No. 12/2013 of 12/09/2013 on State Finances and Property requires budget agencies to prepare and submit to the Ministry annual financial statements in a period of one month from the end of the fiscal year and submit their annual financial statements to the Auditor General of State Finances not later than 30th September of the following fiscal year. Article 19 of the Organic Law No 12/2013 further stipulates that the Chief Budget Manager is responsible for maintaining accounts and records of the budget agency, preparing reports on budget execution, managing revenues and expenditures, preparing, maintaining and coordinating the use of financial plans, managing the financial resources for the budget agency effectively, efficiently and transparently, ensuring sound internal control systems in the budget agency and safeguarding the public property held by the budget agency. As Chief Budget Manager, I accept responsibility for the annual financial statements, which have been prepared using appropriate accounting standards applicable to Public entities as determined by Article 99 of the Ministerial Order No. 001/16/10/TC of 26/01/2016 relating to financial regulations. These financial statements have been extracted from the accounting records of Rwanda Quality Basic Education for Human Capital Development Project and the information provided is accurate and complete in all material respects. The financial statements also form part of the consolidated financial statements of the Government of Rwanda. In my opinion, the financial statements give a true and fair view of the state of the financial affairs of Rwanda Quality Basic Education for Human Capital Development Project. I further confirm that Rwanda Quality Basic Education for Human Capital Development Project maintained proper accounting records were which can be relied upon in the preparation of financial statements. I also confirm that adequate systems of internal control were maintained and operated effectively during the year to safeguard the assets of the budget agency. Nothing has come to the attention of Management to indicate that Rwanda Quality Basic Education for Human Capital Development Project will not continue operating as a going concern for the foreseeable future. Signature: MULINDWA Samuel Permanent Secretary/MINXDUC Date: ofth_AdiorGeerl_f_tae_inncs_ Office of the Auditor General of State Finances 7 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 3 REPORT OF THE AUDITOR GENERAL REPORT ON THE FINANCIAL STATEMENTS MULINDWA Samuel Permanent Secretary/MINEDUC 3.1 Opinion As required by Article 165 of the Constitution of the Republic of Rwanda of 2003 revised in 2015, and Articles 6 and 14 of Law no 79/2013 of 11/09/2013 determining the mission, organization and functioning of the Office of the Auditor General of State Finances (OAG), I have audited the financial statements of Rwanda Quality Basic Education for Human Capital Development Project. for the year ended 30 June 2020. These financial statements comprise the statement of financial position as at 30 June 2020, the statement of revenue and expenditure, statement of cash flows, statement of changes in net assets and budget execution report for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. These financial statements are set out on pages 11 up to 51. In my opinion, the accompanying financial statements give a true and fair view of the financial position of Rwanda Quality Basic Education for Human Capital Development Project as at 30 June 2020, and of its financial performance and its cash flows for the year then ended in accordance with the guidelines provided by Ministerial Order no 001/16/10/TC of 26/01/2016 relating to financial regulations and Organic Law No 12/2013/OL of 12/09/2013 on State Finances and Property. 3.2 Basis for Opinion I conducted my audit in accordance with the International Standards of Supreme Audit Institutions (ISSAls). My responsibilities under ISSAIs are described in section 3.4 of this report. I am independent of Rwanda Quality Basic Education for Human Capital Development Project/MINEDUC and have fulfilled my ethical responsibilities in accordance with the ethical requirements that are relevant to my audit of financial statements of public entities as determined by the Code of ethics for International Organization of Supreme Audit Institutions (INTOSAI). I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion. 3.3 Responsibilities of management and those charged with governance for the Financial Statements According to Organic Law No 12/2013/OL of 12/09/2013 on State Finances and Property, management of Rwanda Quality Basic Education for Human Capital Development Project is responsible for keeping accounting records and books of account, and preparation of financial statements in accordance with the financial regulations prescribed by the Minister in Ministerial order no 001/16/10/TC of 26/01/2016 relating to financial regulations. This responsibility includes the design, implementation and maintenance of internal control relevant to the preparation and presentation of financial statements that are free from material Office of the Auditor General of State Finances 8 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing QBEP's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless Government either intends to discontinue operations of Rwanda Quality Basic Education for Human Capital Development Project. Those charged with Governance of QBEP is the steering committee. They are responsible for overseeing Rwanda Quality Basic Education for Human Capital Development Project's financial reporting process. 3.4 Auditor General's responsibilities for the audit of the financial statements My objective when conducting an audit is to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes my opinion. Misstatements can arise from fraud or error and are considered material if individually or in aggregate, they could reasonably be expected to influence economic decisions of users taken on the basis of these financial statements. An audit conducted in accordance with ISSAIs requires an auditor to exercise professional judgment and maintain professional skepticism throughout the audit and involves: * The identification and assessment of the risks of material misstatement of the financial statements, whether due to fraud or error; design and perform procedures responsive to those risks and to obtain sufficient and appropriate audit evidence to provide a basis for the auditor's opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal controls. * Obtaining an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purposes of expressing an opinion on the effectiveness of internal control. * Evaluating the appropriateness of accounting policies used, the reasonableness of accounting estimates made by management. * Concluding on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained whether a material uncertainty exists related to events or conditions that may cast significant doubt on Rwanda Quality Basic Education for Human Capital Development Project's ability to continue as a going concern as well as evaluating the presentation of the financial statements. * Evaluation of the overall presentation, structure and content of the financial statements, including disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieved fair presentation. Office of the Auditor General of State Finances 9 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 BIRARO R. Obadiah 'ENERAL ALI Office of the.... A2020 Office of the Auditor General of State Finances 10 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 4 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 4.1 STATEMENT OF REVENUE AND EXPENDITURE FOR THE YEAR ENDED 30 JUNE 2020 Deseription Notes 12 Months to 30 June 2020 Frw Revenues Operating revenue Grants 2 181,519,895 Sth e revenue 3 650,439,971 Loans, creäätsand other16borr,öwIng,s-~ .. .. ........... Proceeds from borrowings 4 30,007,063,265 Total Revenues (A) 30,839,023,131 Expenses Operatin expenses Use of Goods and Services 5 1,671,930,657 Transfers to Reporting Entities 6 18,223,968,702 Total operating expenses 19,895,899,359 Capital paymnents Capital Expenditure 7 8,302,079,921 Total expenses (B) 28,197,979,280 Surplus (C=A-B) 2,641,043,851 The notes set out on pages 18 to 51 form an integral part of the financial statements. Office of the Auditor General of State Finances 11 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 4.2 STATEMENT OF FINANCIAL ASSETS AND LIABILITIES AS AT 30 JUNE 2020 Description Notes Balance as at 30 June 2020 Frw ASSETS Current assets Cash and cash equivalents 8 5,.4.,82...93 Total current assets 5,948,821,593 Total assets~(A 5,948M821,593 LIABILITIES Current liabilities Payables 3,307,777,742 Total current liabilities Total liabilities(B) Net assets C = A-B 2,641,043,851 Accumnulated surplus/(deficits) for the ........prevlous year 0 Prior year adi ustmnent ...0..... ....... Surpus fr te peiod2,641,043,851 Total Net Assets 2,641,043,851 The notes set out on pages 18 to 51 form an integral part of the financial staternents. Office of the Auditor General of State Finances 12 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 Authorization Date The financial statements were approved by the management of the Rwanda Quality Basic Education Project signed on its behalf by: Prepared SIBORUREMA Jean by: Pierre Accountant Signature Date Verified by: BIKORIMANA Gaspard Financial Management SgaueDt Specialist SgaueDt Checked by: NDACYAYISENGA Jean Pierre- Finance and Administration Program Signature Date Manager Approved MUILINDWA Samuel by: Chief Budget Manager Signature Date Office of the Auditor General of State Finances 13 RWANDA QUALITY BASIC EDUCATION PROJECT(QBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 4.3 STATEMENT OF CASH FLOW FOR THE YEAR ENDED 30 JUNE 2020 Description 12 Months to 30 June 2020 Frw Cash flow from operating activities Grants 181,519,895 Other revenue 650,439,971 Payments for operating ex enses Use of Goods and Services (1,671,930,657) Transfers to Reporting Entities (18,223,968,702) Adjusted for Changes in payables 3,307,777,742 Adjustment during the period 0 Net cash flow from operatingActivities (15 756,161,751) Cash flows from Investing Activities Purchase of capital items (8,302,079,921) Proceeds from sale of capital items 0 Net cash flows from Investing Activities (8,302,079,921) Cash fl,ow from, Financing Activities Proceeds from borrowing 30,007,063,265 Net cash flow from financing activities 30,007,063,265 Net inerease in cash and cash equivalents 5,948,821,593 Cash and cash equivalent at Beginning of the year 0 Cash and cash equivalent at end of the period 5,948,821,593 Office of the Auditor General of State Finances 14 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 4.4 STATEMENT OF CHANGES IN NET ASSETS FOR THE PERIOD ENDED 30TH JUNE 2020 Accumulated Adjustments Total Amount surplus/loss - Fwk Frw Frw Balances as at 30" June 2018 0 0 0 Prior year adjustments: Cash and cash equivalent 0. . 0 Rece ivables and other financ ial as sets 0 0 0 Investments 0 0 0 Payables and other liabilities 0 0 Borrowing 00 Net Surplus/(Deficit) for the financial 0 0 0 year 1 Balance as at 30th June 2019 0 Balances as at 30th June 2019 0 0 0 Prior vear adiustments: Cash and cash equivalent 0 0 0 Receivables and other financial assets . 0 0 vestets00 Payables and other liabilities Borrowing 0 0 Net Surplus for the financial year 2,641,043,851 0 2,641,043,851 Balances as at 30th June 2020 2,641,043,851 0 2,641,043,851 Office of the Auditor General of State Finances 15 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 4.5 STATEMENT OF COMPARISON OF BUDGET AND ACTUAL AMOUNTS Activity/Budget lines Revised budget Actual Variances Performance Frw Frw Frw A B A-B C= (B/A)*100 RECEIPTS Grants and transfers 0 181,519,895 -181,519,895 N/A Other Revenues 0 650,439,971 -650,439,971 N/A Total receipts 0 831,959,866 -831,959,866 N/A EXPENDITURE Goods and Services 2,039,937,310 1,671,930,657 368,006,653 81.96% Grants and other transfers 13,098,460,560 18,223,968,702 (5,125,508,142) 139.13% Total payments 15,138,397,970 19,895,899,359 (4,757,501,489) 131.43% Operating balance 15,138,397,970 19,063,939,493 3,925,541,623 125.9% Transactions in non-financial assets Capital expenditure 1,491,026,070 8,302,079,921 (6,811,053,851) 556.80% Total non-financial assets 1,491,026,070 8,302,079,921 (6,811,053,851) 556.80% Net lending/(borrowing) 13,647,371,800 27,366,019,414 (2,885,512,228) 200.5% Financing Borrowings- External 0 30,007,063,265 (30,007,063,265) N/A Total net incurrence of 0 30,007,063,265 (30,007,063,265) N/A liabilities The notes set out on pages 18 to 51 form an integral part of the financial statements. Explanation on variances (i) Other revenues amounting to Frw 650,439,971 comes from gain on exchange and translation made from January to June 2020. (ii) Grant and transfers amounting to Frw 18,223,968,702 have been transferred to 27 districts, City of Kigali for construction of classrooms and latrines; MINED UC, UR and Central treasury as refund for expenditures incurred during retrospective financing period (iii) The overspending for capital expenditures amounting was made due to the acquisition of centrally purchased construction materials (cement) to fast track activities as per high authorities 'guidance. (iv) Initially, Ministry of Education had a budget gap amounting to Frw 16,980,020,594 and the Ministry of Finance and Economic Planning allocated an overspending equivalent to Frw 15,764,137,510 in smart IFMIS. (v) The breakdown of overspending is as follows: Transfer to Districts: Frw 10,979,063,686; Capital expenditure: Frw 4,000,000,000 andAcquisition ofgoods and services: Frw 785,073,824. Office of the Auditor General of State Finances 16 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 4.6 NOTES TO THE FINANCIAL STATEMENTS 1. Accounting policies 1.1 Significant accounting policies Public entities maintain their books of account on a modified accrual basis of accounting as prescribed in basis for preparation. 1.2 Statement of compliance The financial statements have been prepared in accordance with the Organic Law no 12/2013 of 12/09/2013 on State Finances and Property and related legal framework. These financial statements have been authorized for issue by The Chief Budget Manager on 30 June 2020. The financial statements have been prepared on a going concern basis and the accounting policies have been applied consistently throughout the period. The presentation and classification of items in the financial statements are consistent from one period to the next and takes into consideration progressive improvements as contained in the Government of Rwanda roadmap to migrate to accrual IPSAS. 1.3 Basis of preparation The financial statements have been prepared on the basis of historical costs unless otherwise stated. The cash flow statement is prepared using the direct method. The specific accounting basis for major items in the financial statements are provided below: Except for the subsidiary entities affiliated to the decentralised entities, public entities shall maintain their books of account on a modified accrual basis of accounting. The subsidiary entities affiliated to the decentralised entities shall maintain their books of account on a modified cash basis of accounting and progressively move to the same accounting basis as that of the rest of the public entities. In this context modified accrual basis of accounting means that financial transactions and events shall generally be recognized in the books of account when they occur and not only when cash or its equivalent is received or paid, except in the following circumstances when transactions will be treated on a cash basis; (i) Public debt (principal and interest) - involving Treasury bills, treasury bonds, corporate bonds, sovereign bonds and external loans acquired by the Ministry or any other debt the State may take on will be treated on cash basis and recognized as revenue during the year of receipt and as expenditure in the year of repayment. However, loans acquired directly by a public entity and any associated interest shall be treated on an accrual basis and recognized as liabilities. (ii) Inventories - these are assets: a. in the form of materials and supplies to be consumed in the production process, b. in the form of materials to be consumed in the rendering of services, c. held for sale or distribution in the ordinary course of operations, d. in the process of production for sale or distribution. Office of the Auditor General of State Finances 17 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 Inventories include assets such as consumable stores, maintenance materials, ammunition, land and other properties held for sale, strategic stock piles e.g. fuel reserves. These will be treated on cash basis and recorded as expenditure during the year of acquisition and treated as revenue in the year of disposal. (iii) Non-exchange transactions: - These arise where an entity receives value from another entity without giving approximately equal value in exchange. These include taxes, fines and penalties, transfers, gifts and donations and shall be recognised when cash is received. (iv) Non-current assets (tangible and intangible assets): - such as vehicles, furniture, equipment, finance leases, Plant and tools and investment property will be treated on cash basis and recorded as capital expenditure during the year of acquisition and revenue in the year of disposal. (v) Investments excluding those directly made by public entities: - shareholding in public corporations, investments in associates, equity interest in joint ventures, lending and on- lending by government entities will be treated on cash basis and recorded as capital expenditure during the year of acquisition and revenue in the year of disposal. (vi) Student loans: - Student loans shall be treated on a cash basis at the time of disbursements and recognized as expenses. Similarly, they will be recognised as revenue when loan repayments are received from the students. (vii) The financial statements are presented in Rwanda Francs (Frw), being the currency of legal tender in Rwanda which is the functional and reporting currency of the Government of Rwanda. 1.3.1 Reporting entity The Financial Statements have been prepared by Rwanda Quality Basic Education for Human Capital Development Project pursuant to Articles 19 and 66 of the Organic Law on State Finances and Property No 12/2013 of 12/09/2013 that empowers the Chief Budget Manager to prepare the financial statements. 1.3.2 Reporting periods The Government of Rwanda Fiscal Year runs from 1st July to 30th June. These financial statements cover the period from 1st July 2019 to 30 June 2020. The comparative figures reflect the 12 months ended 30th June 2019. 1.3.3 Key assumptions and judgements These financial statements, as a component of the Government consolidated financial statements, reflect the Government's financial position as at 30 June 2020, and the financial results of operations and cash flows for the year ended on that date. Included in these financial statements are a number of judgements, estimations and assumptions. The assumptions are based on information available at the time of the preparation of the financial statements. It should therefore be noted that actual results may differ from the assumptions stated and thus have a material impact on the financial statements. The key assumptions are discussed below: Office of the Auditor General of State Finances 18 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 1.3.4 Presentation Currency The functional currency of the Government of Rwanda is the Rwandan Franc. For reporting purposes, the financial statements are translated into Rwandan Francs. The rates used to translate foreign currency balances is the average rate applicable by National Bank of Rwanda as at 30th June, 2020. 1.3.5 Areas of significant estimation These financial statements do not have significant estimates so far. For the non-current asset and inventory balances disclosures, the acquisition cost before depreciation has been used. 1.3.6 Adoption of new and revised standards The government is in the process of transitioning to IPSAS through a phased approach that involves a six-year implementation plan. The current year is year 2 of the transition process. By the end of the six-year implementation period, the government plans to have fully transitioned to IPSAS and adopted all relevant standards. 1.3.7 Recognition i. Revenue recognition a) Revenue from non-exchange transactions * Grants Grants are transfers received by government units, from other resident or non-resident government units or international organizations that do not meet the definition of a tax, subsidy, or social contribution. This includes current and capital transfers received from foreign Governments, international organizations and from other general government units. Transfers from other general Government units includes Transfers from National Treasury, Inter-entity and intra-entity transfers. Inter-entity transfers refer to transfers between cost or revenue centers belong to different public entities while intra-entity refers to transfers between cost or revue centres within the same public entity. A transfer is a transaction in which one institutional unit provides a good, service, or asset to another unit without receiving from the latter any good, service, or asset in return as a direct counterpart. Grants are normally receivable in cash, but may also take the form of the receipt of goods or services (in kind). Grants receivable are classified first by the type of unit providing the grant and then by whether the grant is current or capital. A grant may be a sum of money or services given by a government body for specific purposes. Usually, the money given can only be used for the intended purposes stated in the grant writing or application. These transfers could be classified according to the sector of the counterparty and whether they are current or capital transfers. Office of the Auditor General of State Finances 19 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 The grants and transfers shall be sub-categorized as follows: a) Grants received from Foreign Governments; b) Grants received from International Organizations; and c) Grants received from other general Government units which includes Treasury Transfers, Inter-entity and intra-entity transfers. Grants and similar financing for capital items, to the extent that they have not been eliminated on consolidation, are recognised immediately in the Statement of financial assets and liabilities unless it is likely that the grant will need to be repaid, in which case the grant is deferred in the Statement of financial assets and liabilities The following applies to grants and transfers: * Grants are recognized in the books of accounts when cash is received and in case of grant in kind, such grants are recorded upon receipt of the grant item and upon determination of the value. * Transfer from Treasury are recognized in the books of accounts when cash is received. * Transfers received from Government entity for onward payment to a third party are not treated as an inter-entity (revenue) rather, such transfers shall be recorded as transit fund (liability) in the books of the receiving entity. * Transfers from Treasury that are not related to current fiscal year budget are not treated as cash transfers. Instead, such transfers shall be treated as inter-entity transfers. * Transfers from entities to Treasury which does not relate to the current fiscal year budget are treated by Treasury as inter-entity transfers. * Funds returned to Treasury at the end of the fiscal year as a result of zero balance accounts sweeping are not recognized as inter-entity transfers. Instead, those funds will reduce the cash transfer account balance for the same year. Where such transfers are received by Treasury in the subsequent fiscal year (such as embassies and foreign missions) such transfers is recognized as inter-entity transfers. b) Borrowings The Ministry of Finance and Economic Planning is the principal borrowing agent for Central Government. Public debt and associated interest is recognized on cash basis. Proceed from loan borrowing is recognized as revenue during the year of receipt at cost and repayment as expenditure in the year of repayment. Cash is considered as received when recipient entity received a transfer advice from the partner rather than when cash is received in the bank account of the receiving entity. Other loans (principal and any associated interest) acquired directly by a public entity (e.g. those acquired by Decentralized Entities) are treated on an accrual basis and recognized as liabilities. ii. Expenditure All expenditure is recognised on accrual basis however the point of recognition may be different according to their categories. Office of the Auditor General of State Finances 20 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 a) Goods and services Goods and services consist of the value of goods and services used for the production of market and nonmarket goods and services. The value of goods or services is recorded when the goods or services are actually used rather than when they were acquired or paid for. In practice, these events often coincide for inputs of services but not for goods, which may be acquired some time in advance of their use. The value of goods purchased and held for resale is recorded as goods and services when they are sold. b) Transfers to public Entities Transfers to public entities are made in the form of direct/indirect cash transfers and direct payments to public reporting entities. Payments from the Central Treasury account are originated and approved by the respective Public entities before they are forwarded to the Treasury for payment. Direct/indirect cash transfers are transferred together with associated activities to be performed. The expenditure/receipt is recognised when actual cash is transferred. Cash is considered as transferred when consideration for payment such as EFT, Cheque, Payment Orders are approved level 2 rather than when cash and cash equivalent are debited from the bank statement. For direct payments expenditure is recognized when goods/services are received and when commitment is approved for all other expenditures. During the consolidation process while the actual spending reported by budget agencies is regarded as expenditures. c) Acquisition of fixed assets The expenditure on acquisition of property plant and equipment items is not capitalized. The cost of acquisition and proceeds from disposal of these items are treated as expenditure and income items respectively. Where an asset is acquired in a non-exchange transaction for nil or nominal consideration and the fair value of the asset can be reliably established, a contra transaction is recorded as revenue and as Acquisition of Fixed Assets otherwise it not recorded rather a fixed asset register which contains details of assets is maintained by each public entity. d) Repayment of borrowings Expenditure relating to principal loan repayments, investments, lending and on-lending, are accounted for on cash basis and recognized in the books of accounts when cash and cash equivalent is paid out. Cash is considered as paid when consideration for payment such as EFT, Cheque, Payment Order are signed rather than when cash and cash equivalent are debited from the bank statement. iii. Assets and Liabilities a) Cash and cash equivalents Cash comprises cash on hand, demand deposits and cash equivalents. Demand deposits and cash equivalents comprise balances with banks and investments in short-term money market instruments which are readily convertible to known amounts of cash and are subject to insignificant risk of changes in value. Bank account balances include amounts held at the Office of the Auditor General of State Finances 21 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 National Bank of Rwanda, foreign bank for the case of embassies and high commissions and at various commercial banks at the end of the reporting period. b) Payables These mainly relate to invoices for goods and services which were outstanding on the date of the closure of the fiscal year. These are recognized as liabilities for that specific fiscal year. All goods received notes are recognised as liabilities if not yet paid as at the end of the period. It also includes short term borrowings received by budget agencies from Local Commercial Banks as these are not regarded as public debt. iv. Other relevant information a) Changes in accounting policies and estimates When presentation or classification of items in the financial statements is amended or accounting policies are changed voluntarily, comparative figures are restated to ensure consistency with the current period unless it is impracticable to do so. b) Foreign currency transactions Transactions denominated in foreign currencies are initially translated to the Rwandan Franc at the foreign exchange rate at the date of transaction. The National Bank of Rwanda provides exchange rates for major foreign currencies on a daily basis. These are presented for selling rate (rate the bank will sell foreign currency to its clients), buying rate (rate the bank will buy foreign currency from its clients) and average rate (average between the selling and buying rate). During the year, revenue items are translated using the selling rate (this equals the Buying rate presented at BNR website) of the transaction day whereas the Expense items should be translated using the buying rate (this equals the Selling rate presented at BNR website) of the transaction day. The associated exchange losses are recorded as other expenditure while exchange gains should be recorded as other revenue. At the end of the year, book balances, Assets (such as bank and cash and accounts receivables) and liability (such as accounts payables), denominated in foreign currencies are converted into the Rwanda Franc at the average rate of exchange ruling on that closing date, as issued by the National Bank of Rwanda. The associated exchange losses/gains are recorded as expenditure/income in the books. c) Comparative figures Adjustments have been made on the opening balances of the current financial period with respect to adjustments made by individual entities relating to the comparative periods. d) Subsequent events There have been no events subsequent to the financial year end with a significant impact on the financial statements for the year ended 30 June 2020. Office of the Auditor General of State Finances 22 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 e) Related parties The Government regards a related party as a person or an entity with the ability to exert control individually or jointly, or to exercise significant influence over it, or vice versa. Members of key management are regarded as related parties and comprise the councillors, the executive committee members, the city manager, deputy city manager and senior managers. f) Contingencies The Public entity does not recognize a contingent liability, but discloses details of any contingencies in the notes to the financial statements, unless the possibility of an outflow of resources embodying economic benefits or service potential is remote. Public entity has no contingent assets. g) Notes to the statement of comparison of budget and actual amounts * The original budget for 2019/2020 was approved by the Parliament on 27 June 2019. Subsequent revisions or additional appropriations were made to the approved budget in accordance with specific approvals from the appropriate authorities. The additional appropriations are added to the original budget by the Government upon receiving the respective approvals in order to conclude the final budget. Accordingly, the Government recorded additional appropriations of 26 February 2020 budget in accordance with specific instructions of the Cabinet/Parliament. * Government's budget is prepared on a different basis to the actual income and expenditure disclosed in the financial statements. The financial statements are prepared on accrual basis using a classification based on the nature of expenses in the Statement of revenues and expenditures, whereas the budget is prepared on a cash basis. The amounts in the financial statements were recast from the accrual basis to the cash basis and reclassified by presentation to be on the same basis as the approved budget. A comparison of budget and actual amounts, prepared on a comparable basis to the approved budget, is then presented in the statement of comparison of budget and actual amounts. In addition to the Basis difference, adjustments to amounts in the financial statements are also made for differences in the formats and classification schemes adopted for the presentation of the financial statements and the approved budget. * Timing differences occur when the budget period differs from the reporting period reflected in the financial statements. There are no timing differences for Government. * Public entity differences occur when the budget omits program/activity or a public entity that is part of the public entity for which the financial statements are prepared. There are no entity differences. 2. Grants During the year ended 30 June 2020, we received grants from Development Partners as detailed in the table below: Office of the Auditor General of State Finances 23 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 ID Name of Development Date of Amount in Exch. 12 Months to Partner reception foreign rate 30 June 2020 curren erw Usd Fr 1371+13 Grant from World bank 72 World-1bank/TF 0B279,1, 24//020.' .I..... 19,5,84....... 926.8785 181,519,895 _ Total 195,836.80 926.87855 181,519,895 3. Other revenue During the year ended 30 June 2020, we generated gain on exchange as detailed in the table below: ID Account Description 12 Months to 30 June 2020 Frw 1451 Miscellaneous income (gain on exchange 650,439,971 Total 650,439,971 4. Proceeds from borrowings (loans) During the year ended 30 June 2020, we received loans as detailed in the table below: ID Name of Value date Date Amount in Amount Exch. Amount in accoun Lender (this is Received original loan disbursed rate local currency t date loan (this is currency currency Financial Year approved date funds (SDR) (USD) 2019/2020 by lender) credited (Frw) on bank account) 162 oans(A) (B) C =(A)*(B) 162 Loans WORLD 02/01/2019 03/01/2020 22,922,610.31 31,636,824 913.572 i 28,902,537,867 BANK- 673 MINEDUC DA WORLD 03/0/2019 06/01/2020 875,057.01 1,208,690 913.820 1,104,5253 BANK. 250 Total_______ ____________ 23,797,667 32,845,514 30,007,063,265_____ 5. Use of Goods and Services During the year ended 30 June 2020, the project consumed goods and services as detailed in the table below: ID Description 12 Months to Account 30 June 2020 Frw 221 General Services 308,691,105 222 Professional, Research services 410,386,250 Office of the Auditor General of State Finances 24 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 223 [ Transport and travel 786,963,126 225 i Tools and Small Equipment 6,000 226 Training Costs 10,000 227 . Supplies and services 165,874,176 _ Total 1,671,930,657 6. Transfers to reporting entities During the year ended 30 June 2020, the project transferred funds to reporting budget agencies as shown below: Account ID Deseription 12 Months to 30 June 2020 Frw 267104+ Transfers to Central government entities 267204 Central Treasury 128,360,139 UNIVERSIT FRWANDA 261,516,000 267105+ Transfers to Districts 267205 BUGESERA 707,081,599 .NGOMA 787,685,932 .KAYONZA 648,053,243 KIREHE 652,805,009 IRWAMAGANA 625,162,558 NYAGATARE 933,552,902 GATSIBO 720,269,943 MUSANZE 484,001,811 RULINDO 575,828,209 GAKENKE 340,456,153 BURERA 535,589,978 GICUMBI 778,829,613 NYABIHU 543,414,416 RUBAVU 522,659,565 NGORORERO 720,012,052 RUTSIRO 589,773,858 0AROG 353,573,124 NYAMASHEKE 658.013,105 RUSIZI 795,471,070 NYARGURU463,064,725 NYAMAGABE 387,330,928 HUYE 507,170,813 GISAGARA 677,592,420 NYAN\ZA 686,254,239 UH348,405,041 MUHANGA498,360,918 'KAMONYI 532,356,465 CITY OF KIGALI 1,721,267,462 267109 INTRA TRAÑSFERS Office of the Auditor General of State Finances 25 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 Account ID Description 12 Months to 30 June 2020 MINEDUC 40,055,412 Total 18,223,968,702 We have confirmed that the beneficiary institutions have received the funds and have recorded these as inter-entity receipts. 7. Capital Expenditure During the year ended 30 June 2020, we incurred capital expenditure as detailed in the table below: Account ID Description 12 Months to 30 June 2020 Frw 231102 Acquisition of Buildings - Non-Residential 7,913,618,721 231201 Acquisition of Saloon vehicles 267,125,500 231202 Acquisition of Motorbikes 63,686,400 231306 Acquisition of Furniture 10,655,000 231399 Acquisition of Other Office Equipment, Furniture and 16,222,250 Fittings 231403 Acguisition of Printers 1,600,000 231407 Acquisition of External storage devices 5,780,000 231499 Acquisition of Other ICT Equipment, software and 23,392,050 Assets T To tal 8302,079 921 Office of the Auditor General of State Finances 26 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 8. Cash at bank The bank amounts shown in the table below have been reconciled to the bank statements as at 30th June 2020. The cash includes cash into the Designated accounts and cash in projects accounts held by implementing entities as detailed below: ID Bank Account No Account name Amount in Exch. Rate Balance as at Account foreign 30 June 2020 currency ForeignUSFr baksUSD Frw banks 321401 BNR 1000053167 MINEDUC SPIU 5,381,143.94 937.077161 5,042,547,086 RQBEP RDA QUALITY BE (USD) 21401 BNR 1000053186 RDA QUALITY 771,292.21 937.0771 722,760,314 BASIC EDUC FOR HCD REB(USD) 31402 BNR 1000054905 REB COVID 19 195,836.80 937.077161 183,514,193 EDUCATION RESPONSE (USD Total 6,348,272.95 - 5,948,821,593 9. Account payables The following were the accounts payables as at 30 June 2020 ID Account Description Balance as at 30 June 2020 Frw 4121 Accounts Payables -Third parties 412101 Suppliers Control AKAGERA BUSINESS GROUP SARL 226,377,542 MTN RWANDACEL 8,898 PETROCOM SARL 270,638,136 MASTER STEEL LIMITED 436,910,118 GASIGWA EUGENE 42,010,536 CIMERWA 1,610,138,867 BROAD BAND SYSTEMS CORPORATION LTD 701,695 MOONS CHARITY 842,585 ECMN LTD 72,409,490 ALPHA MEDIA LTD 52,610 HILL TOP HOTEL 115,661 REB (Budget Agency) 73,023,504 OLYMPIC HOTEL 1,282,243 Women transport Ltd 97,485 Sub total 2,734,609,370 412105 Returned payments (Attached list under 10.8) 538,000 412108 Other Accounts Payable 90,287,500 RWANDA NATIONAL POLICE 34,179,000 Office of the Auditor General of State Finances 27 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 MINISTRY OF DEFENCE 56,108,500 412109 Mission Payable 1,637,000 4124 Tax Liabilities 412401 VAT Payable (Input VAT) 479,332,642 412402 WHT Payable 1,373,230 Sub total Total payables 3,307,777,742 10. Other important disclosures 10.1 Breakdown of the inventory of supplies and consumables Description opening balance Additions Consumed Balance as at as at 1 July 2019 30June2020 Frw IFrw Frw Frw Consurnable 0 5,752,848 2,656,852 3,095,996 stores Total 0 5,752,848 2,656,852 3,095,996 Office of the Auditor General of State Finances 28 仁 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 10.3 Aging Summary Report for Payables Payable Name Date Intervals Total Frw ... .. . ..... . ... .......... . ... ....... . .. . . ....... .. .. 1-45 days - 0 9 1-365 1 Year to Above . . . .. .. ........... .. . .. ... days da y s 2 Y e a r s Y e a r s ...... ........................... ..................................... 1.111.1- 111111- 111,111111 ............... ............... 111 ,111,11111, ........... ............ . I'll- 11 1,1111, .... ..... .. .. ... .. .... Frw Frw FFw .. .. .... ........ Frw Frw .. .... .. ........ ............. - R e . t I u I r . n I e . d ...... .. ...... ....... .................... 1 7 3 5 0 0 0 0 0 538,000 payments list (1 0 .8 ) ........ . . ... ..... Supplier control 2,734,609,370 0 0 0 1 2,734 609,370 account Tax liability 480,765,'87il' 0 480,7055872 0 ... ....... . . '0 . ....... .. . ............ . .............. . ....... .... . .... ...... .... .. 1 ,6 '3 7 ,-0 6 6 - Mission payable 1,637,000 0 0 0 0 " I 111111111111- - ... ...... . ............ ..... ..... . ....... . ................ .... ......... ........ . .. ... .. ....... .... Other account 90,217,510 0 o 0 0 1 90,287,500 payable ........... . . . ..................... ......... . ................... ........... . ..... .. .. Total 3,307,413,242 364,500 0 0 1 0 3,307,777,742 10.4 Performance guarantees This refers to the performance guarantees submitted by various contractors not yet returned or seized. These performance guarantees exclude the performance guarantee constituted through withholding funds from contractor invoices. Contract Object of the contract Public Guarant Contract Guaranteed Status Return date or/suppli institution or amount amount of ername who held execu i these on as guarantee at30 s June ...... .. .. ... . ........ ........ .... ........... .. ....... . . .. ....... .... ...... .. .............. .. . ....... . .. .... .. . ..... . ......................................F rw F rw .. .. .. .... .. . - .. ... .. ............. .. . ....... .. ... .... . Master Supply of metallic RQBEP KCB 181,584,000 1' '8,400 0% After full steel Ltd hollow sections for Bank delivery construction of classrooms and latrines for MINEDUC-SPIU (Lot 2 In Northern p r o v in s e ) "I'll, ......... ......... . ....................................... .I. 1.11,11,11 11.111, .1.1111'..' I .......... . .. ... .. . .. . . ... .. .... . ............... ................ Master Supply of metallic RQBEP KCB 268,960,000 26,896,000 6% 1 After full Steel Ltd hollow sections for Bank delivery construction of classrooms and latrines for MINEDUC-SPIU (Lot 3 in Southern ..... ........ .. .... .. .... P r q y i c ..................... .... ....... ...... .... .. ... ................. ........... .. ................... . ...... .... ............ ... ...... ............... ............... . .. . .............. ................................................... ..... Supply of metallic' RQBEP KCB 341,260,500 After full Master 345126,050 Steel Ltd hollow sections for Bank delivery construction of classrooms and latrines for MINEDUC-SPIU (Lot 4 in Eastern i c e ) , ....... ............ .. . Master Supply of metallic RQBEP KCB 270,663,000 27,066,300 0% After full Steel Ltd hollow sections for Bank delivery Office of the Auditor General of State Finances 30 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 Contract Object of the contract Public Guarant Contract Guaranteed Status Return date or/suppli institution or amount amount of er name who held executi these on as guarantee at 30 s June 2020 Frw Frw 5construction of classrooms and latrines for MINEDUC-SPIU (Lot 5 in Western province) PETROC Supply of metallic RQBEP Bank of 103,242,500 10,324,250 100/. After full OM hollow sections for Kigali I delivery construction of classrooms and latrines for MINEDUC-SPIU (Lot 1 In Kigali city) Akagera Supply of 5 new vehicles RQBEP Access 267,125,500 26,712,550 100% business bank After full group delivery Ltd Master Supply of iron sheets and RQBEP KCB 114,351,480 11,435,148 38% Steel Ltd ridges for construction of Bank classrooms and latrines Aftery for MINEDUC-SPIU (Lot 1 in Kigali city) Master Supply of iron sheets and RQBEP KCB 207,810,060 20,781,006 0% Steel Ltd ridges for construction of Bank classrooms and latrines After full for MINEDUC-SPIU delivery (Lot 2 in Northern province) Master Supply of iron sheets and RQBEP KCB 304,012,920 30,401,292 12% Steel Ltd ridges for construction of Bank classrooms and latrines I After full for MINEDUC-SPIU delivery (Lot 3 in Southern province) Supply of iron sheets and RQBEP KCB 388,817,120 38,881,712 8% Steel Ltd ridges for construction of Bank classrooms and latrines After full for MINEDUC-SPIU delivery (Lot 4 in Eastern province) Master Supply of iron sheets and RQBEP KCB 306,372,840 30,637,284 0% Steel Ltd ridges for construction of Bank classrooms and latrines After full for MINEDUC-SPIU delivery (Lot 5 in Western province) CIMER Supply of Cement for RQBEP Bank of 3,254,874,816 162,743,741 98% After full WA Construction of Kigali delivery classrooms and Latrines Paramou Supply of Laptops to RQBEP Zigama 48,437,760 4,843,776 0% After full nt P& MINEDUC-SPIU staff CSS delivery LTDO Office of the Auditor General of State Finances 3 1 RWANDA QUALITY BASIC EDUCATION PROJECT(RQBEP) AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 Contract Object of the contract Public Guarant Contraet Guaranteed Status Return date or/suppli institution or amount amount of er name who held executi these on as guarantee at 30 s June 2020 i Frwt Frw' MAICO Supply of IT Equipment REB Bank of 982,882,200 1 49,144,110 Ongoin LTD LOT I Africa g 31/01/2021 MAICO Supply of IT Equipment REB BANK 633,491,400 31,674,570 Ongoin LTD LOT 4 OF 3 / AFICA I3 1/01/2021 LiTTLE ppy of T Equipme nt RFB 93,95,572 4995,77 9 k52" 1 ngoin After 28 STEPS ANQUE (1,042,632 ,131.6) g days of LTD Usd) expired ECMN Supply of teaching and REB BPR 455,390,000 22,769,500 Ongoin Ltd learning play material 25 g December KITS for pre-primary 2020 schools. ECMN Supply of closed REB BPR 748,800,000 37,440,000 Ongoin 25 Ltd Bookshelves on annual g December Basis. 2020 Total 9,861,991,668 633,231,468 10.5 Undrawn loan and grant balances The following are the balances of undrawn loans and grant balances that currently exist as at 30 June 2020. The drawn balances have already been included as income during the current fiscal year. Source of funds Donor Cumulative Cumulative Undrawn Undrawn Commitme Amount Amount balance to balance to date nt received to date received to date (30 June 2020) USD (30 June 2020) date - (30 June (in Frw) USD (30 June 2020) 2020) (in Frw) USD (A) i (B) C D =(A)- (B) E (i) Grant WB 9,720,000 195,837 181,519,895 9,524,163.2 8,924,875,812 (ii)Loan WB 200,000,000 32,845,514 30,007,063,265 167,154,486 156,636,651,189 Total 209,720,000 33,041,351 - 30,188,583,160 176,678,649 165,561,527,001 Office of the Auditor General of State Finances 32 . . „ : д С � р ° � ; С - т �.°, ' Q ` в°+ � ` ' i Z% ..ч N': о Nг .ч Nг �� N �'г7 N:.C i уС и N N� и N N! ы N N; N N N у N N' еС '/� ; ы �- : Е о о:�- : Е о о€°r = Е о os w ai о о гw й о oi Е._ ;Е ;о « ь.и и:о•.. ь.и г�;°:. s.г� г`г о�д �с�� го �. ��v�!и!. 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'� °� i � • � � � Q � О W � о� wd d,ww� 4 о о�.� т t, � ._ _ � Z i � � � О U Q" А � '' о ' ', ; -" г" "' ! а� '� � - � � '� ; � � р ►� С а !° '::о �° �° ;- [� � Р-i �+�. � �i � � � i� г ; � 1� iy� ��°. � !еа i 1 1пs I�n �.ia �° А гU i ! ;U ;с� 'с� �Е-� RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 10.8 List of returned payments S\N Names Amount (Frw) i l Mutavoba Theo!zene 10,000 2 Nkuriinziza Emmanuel. ... .. .... 5 ....... ...... 3 ý N "d a y ................. . ............. ............ ... .. .. . . ... ... ........ ............... ....... HateRekimana Narcisse 14,000 .......... .. 5 Ndahimana Theo2ýene 10,000 . ..... ... . . ... .. 6 Nkurunziza Jean Bosco 5,000 ............... . .. ...... ..... 7 RukeranRýabo Thadee 12,000 . . .. ...... .... 8 Mutwarasibo Innocent 10,0100 9 Sambe Willajn 5,000 10 Rutoii-o Aimable 5,000 ] - .. . ......... . .... .. . .. ...... ........ .. . . .. . .. . ....... ........... ...... . ....... . ...... .. ... . .. ......... i i NtaiiLaimva K John 15,000 12 Mutesa Hope, 7,000 13 Sebitarna Elias 13,000 1,11 1.11" ............. ............. ................ ...... ... ....... ......... . ...... ................. . ..... ... ... . . ........ .... . ...... ............... .. .... .... . .. . .. ........ 14 MukamunRa Berancille 15,000 ................... 1,11,11,11,11.1 ............... ............. .. . ......... ........... .. .............. ....... ...................................................... ..... .. ....... . . .. .... ........................ ... ........... ..................................... ........... . Narnahir.e Emmanu.el- 15,10001 16 Gacarnurnakuba Emmanuel 8,000 11 ,11,11,11 ,11. ..... .......... .... .......... 1 1 1 1.111 1, 11,11 11 ,11,11 .11,11 ........ .... ............. . ... .... .... .. 11, 111.11,11,1 . ........ . ..... . . ........ ...... ............. .. . .. .. .... .... 17 Babunumihire Cecile 13,000 18 Basabe Jeanne 10,000 1 ,11,11,11,11,1 ............... . ............ . .......... ...... 11,11.111.11, 11 ........... .. . . .. .... . ... .... ............ ... ....... .. .......... - .... ... . ........ ...... ..... 111.1 ............... . . .. ........... .. . .. . . . .. . . . .. ....... ' '" ' "' ' ......... .... ' .. . . ............ . . .. ... .... .. ........................ ............ . .. . ... . .. . ... ...... ... .. . ......... . ............ ... ... . .. .. .... .. .... .. .... . . . ... ...... . 19 Ruta isire Benard 4,000 .. ..... .... .......... .. .... 20 Gasimba Manase 15,000 ............... 1,11.11,11,11,1 ..................... I ............................ ................... .................... - ............. .............. .... ..... ............... ...................... ... ... ..................... .... ....... ...... ...... .. ...... 1 1.,,111.,,,11,11,1 ............... ....... 21 Pa:ýý.ganin oza Landouard 5000 ......... . . ...... ............................. ................... . . .... .... ............ « ................... .......................... .... > ..... ......... .... ... ...... ....... « .......... .... ........ 1,11,11.1111.1 ................ ................. 22 Mukantwali Marceline 5,000 .......... 11------------ --- -- --- ... . ............ ............. .............. . ........... ................ .. . ...... .... ..... ...................... ...... ... .. ... .......................... ......... ... ......... . .. 23 Uwantege Claudine 12,000 .................... 1- - -- - - - - - - ............... -- - .......... ........... ..... ......... . ................. ............... ......... ....... 11,11,11.11,111 ............. ........... .... .............. 24 .. .... . ..... . . . ...... .... .. U w im ana D ativa 4,500 ............... ................. .......... ...... ....... .. ... .......... .. ...... .......... .... « ... .......... > .......... ....... ..... .. .. .... ................. .......... 25 Benimana Rosette 5,000 ........ . .. . ... .. ...... ...... ........ .. .... ... .. . .......... ... ....... . . ... . ......... .. . 26 Ndayambaie Emmanuel 10,000 ........... .... . ................... ............ . . . .......... .. ..................... . .. .... .. . ................. ..... . ......................... - ............ . . . .. ......... .... - . ...... .......................... - . . ............... .... .. . 27 H ana Norbert ..................... . ......... .. . . ....... . . .. 1,11- la t u p W rn , .. . .. ....... - 1,11,11,11,11 ................................. .. .... ................... ..... .......... ............. ... .. .......................... .................. ............ 1,11,11,11,11,1 ..... .......... 11- -- - - - ......... . .. 28 Bizimana 29 Ntirandekura Jos . .......... 111.1.11,11.11 .... .. . .... ............ . . ... ..... . .. ... .... .... . . . ............. .. .... .. ... .. . . ...... . . . . ....... 30 Munyanziza Alph ............... ... . .... ....... ......................... .............. .... ..... ............. - ........ ................ ................................ .. ... ......... ...... ....... .......... .............. . ....... 31 Kakuze Francine 3,000 ............... 1,1 ..- I - ....... ...... ............... ................................... ... .... ........ ................ - .... .............. ................................................. .................. .... . ................................ ..................... . .... . ............ - 32 ,ýýyid giro Schadrack 10,000 . ......... « ........... 33 N iyornw ungeli Jean B osco . ............................... ....... ..... ........... . ... . ............. - 1- 1- 1,11.11 ... ... ... ... . ...................... . « . .... . ............. .. ........ .......... ..... ..... - . .... ....... ........... ......... . ......... . .. . ............... .. . ... ..................... 34 M giraneza Rubera ................. - ................ . ............ . ....................... .. ... ............ ... ... . .......... . . . .. . ........ ... ....... ... 35 Nshimiyimana Dieudonne .............. ............................ 11,11,1 1,1 1,11.11,11 ,1,11,111 ... . ........... 1,11.1111.11,11 ... .... ........ ............. ... .... ....... ........... .. .. . . .............. ........... .. 36 Nikuze Berthilde 3,000 ............... ............... 111.11.11,111.1 ........ .... ............... ......... .. .. .............................. .................................. ........... ... ... . < ... ................ ............................... ........................ ............. 37 Muzungu Elam 3,000 .. ... . . ...... .. 38 Habimana Gasp rd 4,500 1,11.11,111 ... ............. .......... ... ............................. ............... .......... ............ ..... ..... .. 39 Uwimbabazi Marie 1,000 .... . .. . .............. .. ... .. .... .............. .. - . ..... . . .. .... . .. ................... ..... ..................... .... ....... ... .. ... .. . . .... .... . . .. ...... ................ .................... ..... ...... ........... .. ýMa isaba Jean Paul 40 l,ýý0,09 41 Mukandayisenga Jeannette 1,500 Office of the A uditor General ofState Finances 36 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 S\N Names Amount (Frw) 42 Ngirababyeyi Yesaya 16,000 43 Nyiranzeyimana Mariam 6,000 44 Bikorimana Nathan 18,000 45 Mukarubibi Jeanne 10,000 46 Mukaneza Josephine 4,500 47 Nyirakamana Pelagie 5,000 48 Kamali Jean de Dieu 2,000 49 Ndakezi Francois 10,000 50 Rwanyindo Furaha 10,000 51 Gasore Hamadi 10,000 52 Musabyimana Theodose 8,000 53 Nyirakabaganza Claudine 7,000 54 Museruka Ernmanuel 7,000 55 Uwishera Ruth 10,000 56 Mukagatare Rashel 7,000 57 Musiriza Emmanuel 7,000 58 Biziyaremye Joel 7,000 59 Imanairahari JNP 7,000 60 Nishimwe Marie L 10,000 61 Abayizigira Antoinette 10,000 62 Twizerimana Emmanuel 6,000 63 Habumuremyi Jean Audace 12,000 64 Hakizimana Emmanuel 14,000 65 Mugarura,Deogratias 3,000 66 Nyirangendahimana Tharicille 7,000 Total 538,000 Office of the Auditor General of State Finances 37 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 10.9 Designated Account Reconciliation Statement Report based disbursement a) QBEP DESIGNATED ACCOUNT ELEMENTS Amount in Amount in Frw disbursement currenc USD Frw PART I 1. Outstanding Advance (as per elient 31,636,824 29,902,537,867 connection) PART II 2. Closing DA balance at end of the repoirting i 11,943,781.40 11,192,244,766 period (as per bank statement) 3. World Bank's share of Expenditures for 0 0 current reporting quarter/period (paid from i 4. World Bank's share of Expenditures (paid 16,881,763.43 15,819,514,948 from DA) for past reporting periods not yet documented 5. Total World Bank's share of 16,881,763.43 15,819,514,948 Expenditures (paid from DA) to be documented (3+4) Breakdown by disbursement category Category 1 0 Category 2 823,914.24 767 758 139 Category 3 16,060,791.19 14,966,124,602 6. Adjustment: (exclude SC, Direct Payment, 0 0 Reimbursements) 7. Available cash balance in other 2,827,504 2,634,787,426 implementing entities project accounts and petty cash at the end of the reporting period (as per bank statement or petty cash certificate) 8. Total available cash balance at the end of 14,771,285.40 13,764,508,156 the reportingperiod (2+7 (2+5+7) shall equal (1), if any difference, 31,653,049 29,495,649,419 please explain PART III 9. Total forecasted in next 6 months (exclude expected service charges (SC) , Direct Payment, Reimbursement) Category 1 Category 2 1,351,648 1,287,548,091 Category 3 116,F2inane 310,407,580,328 Sub total 117,5 77, 3 30 111,6'9'5,128,419 Office of the Auditor General of State Finances 38 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 10. Total available cash balance at the end of 14,771,285.40 13,764,508,156 the reporting period (item 8 above) Add: Funds received\in transit from bank 102,806,045 97,930,620,263 after the reporting period 11. Net cash available 117,577,330 111,695,128,419 C.ategory 1 0 0 Category 2 0 0 Category 3 0 0 Sub total 0 0 Explanation: The difference between 2+5+7 and I amounting 16,224.83 USD is the currency exchange gains for the period. b) REB DESIGNATED ACCOUNT 1 ELEMENTS Amount in Amount in Frw disbursement currency UJSD Frw PART I 1. Outstanding Advance (as per client connection) 1,208,690 1,126,613,676 PART 11' 2. Closing DA balance at end of the reporting period 771,292.21 718,917,466 (as per bank statement) 3 World Bank's share of Expenditures for current 0 0 reporting quarter/period (paidfrom DA) 4. World Bank's share of Expenditures (paidfrom 209,801.97 195,555,327 DA) for past reporting periods not yet documented 5. Total World Bank's share of Expenditures (paid 209,801.97 195,555,327 from DA) to be documented (3+4) Breakdown by disbursement category 0 Category 1 209,801.97 195,555,327 Category 2 0 0 Category 3 0 0 6. Adjustment: (exclude SC, Direct Payment, 0 Reimburserents) 7. Available cash balance in other implementing 227,595.82 212,140,883 entities project accounts and petty cash at the end of the reporting period (as per bank statement or petty cash certificate) 8. Total available cash balance at the end of the 998,888.03 931,058,349 reporting period (2+7) 0 (2+5+7) shall equal (1), if any difference, please 1,208,690 1,126,613,676 e"plain PART III 0 Office of the Auditor General of State Finances 39 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 9. Total forecasted in next 6 months (exclude 0 expected SC, Direct Payment, Reimbursement) Category 1 19,415.364.03 18,494,619,087 Category 2 0 Category 3 0 Sub total 19,415,364.03 18,494,619,087 10. Total available ca sh balance at the end of th e 998,8 88.03 951,517,242ý reporting period item 8 above) 11. Cash flow need from World Bank financing for 18,416,476 17,543,101,845 next 6 months (9-10) Category 1 18,416,476 17,543,101,845 C at egco ry 0 Category3 0 0 Sub total 18,416,476 17,543,101,845 c) REB DESIGNATED ACCOUNT 2 ELEMENTS Amount in Amount in Frw disbursement currency(USD) PART I 1. Outstanding Advance (as per client connection) 195,840 181,519,895 PART II 2. Closing DA balance at end of the reporting period (as 195,836.80 183,514,193 p e r b a n k sta ten ien t ..................,.....)...... ....... - ......... ........ ......... .. .. .. 3. World Bank's share of Expenditures for current 0 0 reporting quarter/ period (paid fro DA) 4. World Bank's share of Expenditures (paidfrom DA) 3.2 2,997 for past reporting periods not yet documented 5. Total World Bank's share of Expenditures '(paidfrom 3.2 2,997 DA,) to be documnentedQ(3+4) Breakdown by disbursement category Categor 3.2 2,997 Category 2 Category 3 6. Adjustment: (exclude SC, Direct Payment, Reim.bursements) i oti-ie. e.t... es.0.. 7. Available cash balance in other implementing entities 0 0 project accounts and petty cash at the end of the reporting period (as per bank statement or petty cash certificate) 8. Total available cash balance at the end of the reporting 195,836.80 183,514,193 Iperiod (2+7) (2+5+7) shall equal (1), if any difference, please 195,840 183,517,191 explain 9. Total forecasted in next 6 months (exclude expected 1,981,236.80 1,856,571,756 SC, Direct Payment, Reimburs,ement) Category 1 1,981,236.80 1,856,571,756 Office of the Auditor General of State Finances 40 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 Category 2 Category 3 Sub total 1,981,236.80 1,856,571,756 10. Total available cash balance at the end of the 195,836.80 183,514,193 reporting period (item 8 above) 11. Cash flow need from World Bank financing for next 1,785,400 1 1,673,057,563 6 months (9-10) Category 1 1,785,400 1,673,057,563 Category 2 Category 3 Sub total 1,785,400 1,673,057,563 d) Statement of Expenditures based on disbursement (Model for SOE) Description Amount Frw PART I 1. Cumulative Advances up to end of the reporting 30,188,583,160 Quarter/period 2. World Bank's share of Cumulative expenditures up to end of reporting Quarter/ period 0 3. Advance recovered by World Bank 0 4. Outstanding Advances (1-2-3 30,188,583,160 PART II 5. Closing Advance balance at the end of current reporting 12,098,519,273 Quarter/period (as per bank statement) 6. Expenditures Withdrawal Applications submitted to World nk 0 Bank and not vet -poese 7. World Bank's share of Expenditures for current reporting 28,197,979,280 art eriod (paidfrom DA) Breakdown by disbursernent category Category 1 483,836,329 Category 3 26,946,384,8 12 8. Toal(5+6+7-) 40,296,498,553 9b ifference'i'f a ny line 4 and line 8 I(10,107,915,393) Explanation Difference amounting to Frw 10,107,915,393, includes outstanding of difference payments amounting to Frw 6,149,697,680, payables amounting to Frw 3,307,777,742 and other revenue amounting to Frw 650,439,971. Office of the Auditor General of State Finances 41 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 e) Disbursement performance statement for the Fiscal Year (breakdown by month) in Disbursement currency January February March 2020 April 2020 May 2020 June 2020 Total 2020 2020 A. Forecast 348,131,739 8,225,548,909 5,813,491,133 1,495,592,542 890,916,835 13,414,902,002 30,188,583,160 B. Actual 6,000 7,275,039,850 5,633,752,507 362,546,155 702,834,821 14,223,799,947 28,197,979,280 0.0017% 88.44% 96.91% 24.24% 78.89% 106.03% 93.41% Monthly performance (B/A) 10.10 List of contracts subject to prior review and post review (only for report-based disbursement) List of contracts subject to Prior Review a) MINEDUC Category Contract Supplier Contract Contract Non Amount World number Date Amount in objection paid during Bank USD date the period share in USD 1. 0 1/O/GIICB/19- CIMERWA Ltd 13-Jan- 3,483,012 17/01/2020 2,444,086.74 100% 20/MINEDUC- P.0 BOX 644, 20 SPIU Kigali-Rwanda Tel: 0788312562 2. 2 RW- Eastern Hope 20-Jan- 1,872,576 23/12/2019 1,886,683.80 100% MINEDUC- Ltd, P.0 Box 20 143122-GO- 6235 Kigali RFB Rwanda Tel: 3. - Lot 2,3,4&5 05-Feb- 1,137,545 27/12/2019 280,028.70 100% MINEDUC- Master steel Ltd 20 143113-GO- ,P.OBOX RFB Kigali-Rwanda Tel Total 6,493,133 4,610,799.24 b) REB Cate Contract Supplier Invitation Contract Amount Non- Amount World gory number Date in USD objection paid Bank date during the share period in USD 1 RW- under 4/19/2020 4,698,005 N/A 0 100% REB- evaluation stage Office of the Auditor General of State Finances 42 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 134853- (Printing of GO-RFB Pre-primary and TTC text books) 2t Rttie Steps 3/4/2020 5,055 108/6220 0 100% REB- Ltd And 147437- Maico Ltd GO-RF13.B .. ..... .. .... 3 RW- Under 4/26/2020 j2,268,10 2/62200 1% REB- notification 151329- stage (Supply GO-RFB of Mathematics and Science& Elementary i Technology (SET) KITS ( P4-P6 and Sl- S3) Total_l 8,591,160 10.11 List of contraets non-subject to Prior Review a) MINEDUC Categor Contract Supplier Date Amount in Amount World y number USD paid Bank during the share period in USD iRW-MINEDUC Master steel Ltd 31-May-7 1,414,737.067 i270,143.65 10 143117-GO-RFB ,P.OBOX Kigali- Rwanda Tel ; 0788319144 2 RW-MINEDUC- Shoppers stop Ltd ,16-Mar-20 174,414.34 '1 17,3 11.54 100% 136410-GO-RFB Pb 4930 Kigali- Rwanda Tel :0788715577 I o ;MGZI 6Ma-0Lot one i 177,012.29 100% 154013-GO-RFB FARUKI Ltd Pb 664: 122,878.56 Tel ; 0788526766 Lot Two LOT 2 : GASIGWA 54,716.92 GENERAL SUPPLIERS ,Pb 2769 Tel: 0788316535 4 RW-MINEDUC- -20 Lot 2 66,223.15 100% 154226-GO-RFB DISTRIBUTORS Ltd 66,441.32 Tel : 0788308088 Email entazindal@gmail.co m 5 002/WB/RFB/19 Akagera Business 13-Mar-20 285,867.24 285,062.44 100% -20/MINEDUC- Group Ltd SPIU 6 RW-MINEDUC- Broad band system 1-Mar-20 886.51 886.51 100% 150544-NC-DIR corporation 7 RW-MINEDUC- Paramount P&s Ltd, 7-Mar-20 51,860.56 0 100% 150589-GO-DIR Bp 3811kigali Office of the Auditor General of State Finances 43 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 Categor Contract Supplier Date Amount in Amount World y number USD paid Bank during the share period in USD Rwanda Tel 0788309511 8 RW-MINEDUC- ECMN Ltd Pb 5901 8-Jul-20 0 91,180.54 100% 140428-GO-RFB KIGALI Rwanda TEL :0788300628 9 iRW-MINEDUC- PETROCOM Ltd Il 1-Mar-20 11 110,538 i110,363.11 100% 163795-GO-RFB avenue de poids, Kigali-Rwanda Tel :0788306238 Total J2,282,340.517 b) REB Categ Contract number Supplier Invitatio Amount in Amount World ory n Date USD paid Bank during the share period in USD 1 RW-REB-134863-GO- MALLORY 12/28/20 544,440 0 100% RFB INTERNATION 19 AL LTD (United Kingdom) 2 RW-RE"-147906'5-G SHOPPERS - 12/28/20 17,250 11,531.33 100% RFB STOP 19 LTD(Kigali- Rwanda) 3 RW-REB-147406-GO- ECMN 12/28/20 585,711 0 100% RFB LTD(Kigali- 19 Rwanda) 4 RW-REl3-I47409-G0- ECNIN 12/28/20 427,267 0 I100% RFB LTD(Kigali- 19 Rwanda) 5 RW-REl3-I47397-CS- Dr. Michael 1/24/201 245,355 8029.46 100% QCBS TUSIIME(Kigali- 9 Rwanda) 6 00- MFI 101o05,2 100% 000008/NC/NCB/2019/ DOCUMENTS 19 2020/REB SOLUTION LTD (Kigali Rwanda) 7 00- NDANGA Ltd 10/11/20 7,051 45.37 100% 000014/G/NCB/2019/2 (Kigali Rwanda) 19 020/REB 8 000011/NC/NC13/2019/ Various hotels 12/11/20 200,000 8912,72 100% 2020/REB country wide 20 Office of the Auditor General of State Finances 44 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 Categ Contract number Supplier Invitatio Amount in Amount World ory n Date USD paid Bank during the share period in USD 9 RW-REB-147644-GO- MASTEP 4/13/202 1,121,798.00 0 100% RFB GENERAL 0 SUPPLIES, MALLORY INTERNATION AL, EAST AFRICAN PUBLISHERS 10 RW-REB-147645-GO- i RBN GR-ROUP I3/10/202 i 833,492,000 0 1100% RFB LTD 0 G1 0RW.R..-.....8... ""SORIk J M ....T V LT"D .....4/24/202 96,00d,0,00 0 100%/ RFB 0 12 RWRE-1777CS udr evaluation 4/24/202 195,000.00 101 100% QCBS stage 0 (Hire a consultant to upgrade e- learning platform to support offline and online services) 13 NStaff Contract and N/A N/A 109,152.81 100% '4 N0 00.. ~ work hopsN/NA 213.010/ 000005/G/NCB/2017- PRINTING AND 2018/REB PUBLISHING COMPANY LTD/IMVAHO NSHYA TRANSPORT COMPANIES COUNTRY WIDE 16 N/A Publication used N/A N 3,449.18 Preformat invoice 17 N/A SPENDING BY I N/A N/A '57912 0% OTHER IMPLEMENTIN G ENTITY(UNIVE RSITY OF RWANDA) 18 NO00- REFREISHMEN 981.47 i 100% 00000/G/NCB/2017/20 T 18/REB Total 1932,891,692129,87-35 Office of the Auditor General of State Finances 45 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 10.12 Cash flow from World Bank financing for next 6 months breakdown COMPONENTS AND SUB COMPONENTS AMOUNT IN USD Componentl. Enhance teacher effectiveness for students Learning 5,901,999 1,295,177 Subcomponent 1.3: Strengthen the preparation of new teachers 4,606,822 Subcomponent 1.4: Develop model schools to support innovative instructional practices 95,697,690 Component 2: Improving the school environment to support student learning 95,697,690 Subcomponent 2. 1: Reduce overcrowding and distance to schools 95,697,690 Component 3: Developing institutional capacity to strengthen teaching 1,206,356 and learning Subcomponent:3.1 Support quality assurance systems 86,796 Subcomponent 3.2: Strengthen project management, implementation, and 1,119,560 monitoring capacity Total 102,806,045 10.13 FUND DISBURSEMENT PLAN Period A mount USD From 0 1/07/2020 to 30/06/2021 102,806,045 10.14 SOURCES AND USES OF FUNDS MINEDUC SOURCE OF FUNDS USES OF FUNDS WORLD BANK (USD 31,636,824) Componentl. Enhance teacher effectiveness for students Learning Component 2: Improving the school environment to support student learning Component 3: Developing institutional capacity to strengthen teaching and learning REB SOURCE OF FUND 1.USES OF FUNDS WORLD BANK (USD 1,208,690) 1. Enhancing teacher effectiveness for improved student Learning 2. Improving the school environment to support student learning 3. Developing institutional capacity to strengthen teaching and Learning Office of the Auditor General of State Finances 46 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 10.15 MATRIX OF CHANGES (NOT PART OF THE REPORT BUT FOR INFORMATION) Current format (based GoR Proposed format Comments IPSAS modified accrual basis and practices in World Bank Statement of Revenues and Idem Expenditures are usually classified by Expenditures economic classification in the statement of revenues and expenditures. The information in the statement is similar to those in the "Sources and Use of Funds" Financial Position Idem Provide information on available net cash flow taking into account receivables and payables at the end of the period Cash Flow statement Idem The statemeni is usefTu for better understanding of the origins of net cash flow ie from operating activities, net cash flow from investing activities and net cash flow from financing activities Budget Performance Report + Budget Performance Report The Financing agreement and project by Project Component document usually set components, including information on subcomponents and cost associated. commitments For disbursement purpose, funds are + Budget Performance Report usually allocated by categories. by Project categories for Monitoring expenditures by these line disbursement purpose items is indispensable to make necessary adjustments or decisions Information on funds committed which translate into future expenditures is provided in the report to monitor progress not only of funds expensed but funds committed and actions required to improve commitment Notes (accounting policies and Idem explanatory information) Annex + Fixed asset register Capital expenditures are expensed and Trial Balance does not appear in the financial Bank Reconciliation Statement position. The register will fill the gap Petty Cash and provide information to the readers Summary of audit on the status and maintenance of fixed implementation status assets +Designated Account Monitor Funds advanced and identify reconciliation statement unreconciled amount for monitoring and decision making. Previously, the DA statement was presented as a financial statement but its main function is to reconcile the advance made into the DA and is used for disbursement purpose. The DA statement is repositioned as Annex to the Financial report to align with the Office of the Auditor General of State Finances 47 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 definition of financial statement as per IPSAS + Cash Flow forecast and Provide an estimate of cash flow needs actual for the Fiscal Year and timing. The information is useful (breakdown by month) to monitor on monthly basis the disbursement performance for proactive decision taking +Medium Term Expenditures To monitor budget credibility and Framework (MTEF) alignment with medium term (at least 3 years) and long term priority Office of the Auditor General of State Finances 48 � о о о о о о о о � о о а о1 а й Q о � а � � � р О О \ р \ С �� � о � •-� rn о о м rn оо о �,, � и оо м сСа z м � cr rn о о r, м и � �� р _�' � ,И � �1 { ! •� °' i °' • о_л � й у °о •" ,°С •S •ti • � � ? `° � 1 .С 1! .с и С ;., W~ у �� � � b ш и С �' s^ и�С � .� й �' С � � � U � с ' �' � s�o-. '� .� .ti � �, � л у � й t ,� �"� '''' ад '�д i и � г�. � �'д о � �.' С > �, -д и .5 � �, � С � � � С '� � о � � и й � .� ад.оi ° °�' � � .°�'� о т �~ О � s�o. �� р„ •у V] и 0 U С•� си.> .� � ьо, i•С � � д и v С Й V �1 � � Су � • �j � С у у � �+ ,ti . уч р ' � G .� ".ч д ,� >`� i, у. а� Я О. О �'•� Z �-' С Е о и� U и� о. о С� .� W � а� а� � � � � v ! 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С ' С• С а� С и С С С С С М� � '+� � �1�'"r � �~ i aCi С � О.=д � О и ' О р I О а� О С О N О�у у `f О ш f � I � У w�`i А а� о„ ' � А�С и wo� СΡ°"Q,�i�•а � ° с ° �'б � � Ё bAO� а �'�`���� � `'� i I -�ч � о � ^ ! � .S: -Гч � р"i •� ; W; а.'� •. о.� и о� и о� о д. � о:b о о о� а•й .С о�� �; �,r О Z , и С; и и а� •-Я и и С и и, и,� С� са L �� � S'�, т � С� Q�, ~ \О � ; { а � Е у У. f� bA �.о > и S� � S� и 0•> �] 'ty .С1 >� сиб О С' п{ •У и и1 `� Ci G А � А ;� уС � о w� i С С;� С и� С�. � о о С С С С а С а� i С а� � � �;" °' с� rз� {, W�U и_�иW ии•���и ajи,�U ии ки ши,.,U и_гл о�,��С�� с,� fx д ° � 一 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 DETAILED FINDING Office of the Auditor General of State Finances 51 RWANDA QUALITY BASIC EDUCATION PROJECT AUDIT REPORT ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 5 REVIEW OF INTERNAL CONTROL SYSTEM 5.1 Lack of risk management policy Observation Article 114 of the Ministerial Order No001/16/10/Tc of 26/01/2016 relating to financial regulations in paragraph 5 states that the Chief Budget Manager shall formalize internal control and risk management procedures which shall include, among others, risk management strategy approved by the Executive Head of the decision-making organ. However, during the audit for the year ended 30 June 2020, it was noted that Rwanda Quality Basic Education for Human Capital Development Project does not have a risk management policy. Risk Lack of risk management policy may lead to mismanagement of public funds as the risk area were not detected by the management. Recommendation Management of QBEP should ensure that the risk management policy is in place for better management of public funds. Management comment Risk Management policy and procedures is now in place and have been approved by senior management. Auditor's comment The risk management policy was not availed to the audit team for audit purpose during the time of audit in October 2020. Office of the Auditor General of State Finances 52