Public Disclosure Copy The World Bank Implementation Status & Results Report Decentralized Service Delivery Program II (P119355) Decentralized Service Delivery Program II (P119355) AFRICA | Sierra Leone | Social Protection Global Practice | IBRD/IDA | Adaptable Program Loan | FY 2012 | Seq No: 7 | ARCHIVED on 12-Jun-2015 | ISR19640 | Implementing Agencies: Ministry of Local Government & Rural Development Key Dates Key Project Dates Board Approval date:20-Dec-2011 Effectiveness Date:02-Jul-2012 Planned Mid Term Review Date:30-Nov-2015 Actual Mid-Term Review Date:-- Original Closing Date:31-Dec-2015 Revised Closing Date:31-Dec-2016 Project Development Objectives Project Development Objective (from Project Appraisal Document) The overall objective of the program is to support decentralized delivery of basic services in Sierra Leone and the PDO for the second phase remains unchanged: i.e. to (i) strengthen the Recipient’s capacity to manage decentralized services; (ii) improve availability and predictability of funding for Local Councils (LCs); and (iii) strengthen the Recipients inter-governmental fiscal transfer system. Has the Project Development Objective been changed since Board Approval of the Project Objective? No PHRPDODEL Components Name Component 1: Grants to LCs. Component 1: Grants to LCs. These grants would complement government fiscal transfers and flow through t he same mechanism as those used by the government.:(Cost $24.30 M) Component 2: Capacity Devt. & Technical Assistance to Strengthen LCs and MDAs capacity. To carry out their core functions and centra l govt. capacity to provide adequate strategic guidance to LCs:(Cost $3.00 M) Component 3: Results and Social Accountability.This component will support the focus on social accountability throughout the project , which will be scaled up over the implementation period.:(Cost $4.10 M) Component 4: Project Management. The objective of this component is to ensure timely implementation and satisfactory monitoring of the project - financing administrative and operational costs.:(Cost $1.20 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO  Satisfactory  Satisfactory Overall Implementation Progress (IP)  Moderately Satisfactory  Moderately Satisfactory 6/12/2015 Page 1 of 10 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report Decentralized Service Delivery Program II (P119355) Overall Risk Rating  Substantial  Substantial Implementation Status and Key Decisions Component 1: (Grants to Local Councils). These grants are designed to complement government fiscal transfers and flow through the same mechanism as those used by the government and cover five sectors: (i) health and sanitation; (ii) educatin; (iii) rural water; (iv) solid waste management; and (v) social assistance services for the disabled and other vulnerable groups. The funds are currently programmed and utilized towards expenditures for devolved functions based on Local Councils annual work plans and budgets. Since the Ebola outbreak, the Local Councils have been working closely with the District Health Management Teams (DHMT) and Emergency Operations Center (EOC) to ensure that resources allocated for the delivery of basic services are aligned and coordinated with the ongoing activities and needs in each district. The project disbursed US$1.93 million to Local Councils during the first Quarter of 2015 for the five sectors Education, Health, Solid Waste Management, Water Services and Social Welfare. The Local Councils supported by LGFD, PFMRU and Decentralization-Secretariat submitted the budgets for FY 2015,expenditure returns (Technical and Financial Progress reports) for the fourth quarter of FY2014, procurement plans for FY2015 and signed Subsidiary and Service Provider Agreements for FY 2015 which are a pre-requisite for accessing grants under the DSDP2 window. Component 2: (Capacity Development and Technical Assistance to Strengthen LCs and Ministries, Departments, and Agencies (MDA) Capacity). Capacity building activities at the national and local levels continue to be scaled up in line with the ongoing support needed to address the post Ebola environment. The Local Government Service Commission (LGFD) undertook a nationwide monitoring exercise to address human resource issues that affect the 19 Local Councils. The Resident Technical Facilitators (RTFs) provided backstopping, coaching and mentoring support to LCs on administrative, technical and fiduciary aspects. Effective January 2015, the LGFD and DecSec teams commenced accelerated support in: (1) reviewing currect LC development plans to determine linkage with sector plans and discussing findings with LCs and sector staff; (2) providing hands on training as well as coaching and mentoring on procurement, record keeping, fiduciary, monitoring and HR issues; (3) providing refresher training for RTFs on procurement, record keeping, fiduciary, transparency, accountability, and project implemenation; (4) facilitating the preparation of subsidiary and service provider agreements under DSDP2; (5) developing a database with profiles of families of Ebola affected victims and survivors through support of LCs and RTFs; (6) sensitization and awareness raising of LCs on the prevention of Ebola and other diseases; and (7) training LCs on trauma healing and psycho-social counceling. Component 3: (Results and Social Accountability). Efforts are ongoing to put in place a national Grievance Redress Mechanism (GRM). The preparation of the GRM is being designed drawing on global best practice exchanges. It is being done in collaboration and consultation with ongoing initiatives in the country to ensure synergies. This includes consultations with the Local Councils, District Officers, Beneficiaries, Ward Committees, Ministries, Departments and Agencies, the Ministry of Finance, Ministry of Agriculture, Health, Education, Ministry of Social Welfare Ministry of Water and Sanitation and relevant institutions. The GRM is expected to institutionalize transparency, accountability, confidentiality, strong commitment, predictability and trust as an integral component of broader community relations. The Ebola Virus Disease affected the progress of several activities under this component as intra-districts movements and gathering were restricted by government policy. However, the M&E Unit of Decentralization Secretariat in partnership with the Bank team and global experts participated in a series of knowledge exchange meetings to share and integrate experiences from other countries in implementing the DSDP2 social accountability interventions (i.e. Community Monitoring,Score Cards, strengthening the strategic communication framework and finalizing the design of the Grievance Redress Mechanism). Lessons learned and best practices from these exchanges are reflected in the activities which are being launched this fiscal year. The evaluation/review of the Local Council Core Indicator Database was concluded during the first quarter of 2015. In addition, the Project team has been disseminating information to the public on progress under decentralization, social accountability and service delivery through various media platforms. The Ministry of Local Government's website had been completed and is operational and a documentary highlighting DSDP2 acheivements is under preparation. Component 4: (Project Management). Despite the ongoing post Ebola crisis, coordination of the project has been satisfactory with extensive consultations among the Project team. The team has been working closley to tailor responses in line with the ongoing emergency responses and ensure close coordiation to resolve bottlenecks. The Project Unit has recruited a new Monitoring and Evaluation (M&E) Program Support Officer. Plans are underway to hire an Environmental and Social Safeguards Specialist for DecSec during the second quarter of 2015. Nothing to disclose. 6/12/2015 Page 2 of 10 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report Decentralized Service Delivery Program II (P119355) Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance  --  Substantial  Substantial Macroeconomic  --  Substantial  Substantial Sector Strategies and Policies  --  Moderate  Moderate Technical Design of Project or Program  --  Moderate  Moderate Institutional Capacity for Implementation and Sustainability  --  Substantial  Substantial 6/12/2015 Page 3 of 10 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report Decentralized Service Delivery Program II (P119355) Fiduciary  --  Substantial  Substantial Environment and Social  --  Moderate  Moderate Stakeholders  --  Substantial  Substantial Other  --  --  -- Overall  --  Substantial  Substantial Results Project Development Objective Indicators PHINDPDOTBL  Direct project beneficiaries, of which are female (52%) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 6348350.00 6348350.00 100000.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDPDOTBL  Citizens satisfied with service delivery in key sectors (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 37.00 94.00 94.00 60.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDPDOTBL  Domestic revenues transferred to LCs on an annual basis, excluding DSDP funds (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 41.00 25.00 25.00 40.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDPDOTBL  Transfer of funds to LCs as a percentage of total GoSL expenditures (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target 6/12/2015 Page 4 of 10 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report Decentralized Service Delivery Program II (P119355) Value 6.00 10.38 10.38 6.00 Date 01-Jun-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDPDOTBL  LCs with CLoGPAS social accountability aggregate score over 60 (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 42.00 58.00 58.00 60.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 Overall Comments Intermediate Results Indicators PHINDIRITBL  LCs receiving timely transfers from DSDP each quarter (15th of the first month of each quarter), agreed and published schedule. (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 19.00 10.00 10.00 19.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 31-Dec-2015 PHINDIRITBL  Ward Committees performing spot checks on service providers (in education, health and sanitation, rural water, social assistance services) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 46.00 -- 35.00 65.00 Date -- 12-Dec-2014 06-Jun-2015 30-Dec-2016 6/12/2015 Page 5 of 10 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report Decentralized Service Delivery Program II (P119355) PHINDIRITBL  LCs with 50% female presentation in Ward Committees. (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 17.00 16.00 16.00 19.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDIRITBL  Disaggregated list of DSDP-related investments by type and/or sector. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value Y Y Y Y Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDIRITBL  Ward Committees receive and discuss development plans/budgets, financial statements, and their updates. (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 19.00 19.00 19.00 19.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDIRITBL  Ward Committees holding public meetings and reporting to LCs as part of the annual development plan updating and execution cycle. (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 73.00 0.00 30.00 90.00 Date 21-May-2012 22-May-2014 06-Jun-2015 30-Dec-2016 6/12/2015 Page 6 of 10 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report Decentralized Service Delivery Program II (P119355) PHINDIRITBL LCs receiving timely transfers (received within first month of the quarter) from the Consolidated Revenue Fund (GoSL budget), agreed and published schedule. (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 19.00 19.00 19.00 19.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDIRITBL  LCs with integrated development plans and budgets (finalized in accordance with sector plans). (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 19.00 18.00 18.00 19.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDIRITBL  LCs that have Jan.-Dec. budget execution rates of 90 percent of available funds. (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 19.00 19.00 19.00 19.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDIRITBL  LCs’ M&E Units receive, process, and transmit (to relevant stakeholders) data related to sector activities. (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 10.00 10.00 19.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 6/12/2015 Page 7 of 10 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report Decentralized Service Delivery Program II (P119355) PHINDIRITBL  LCs producing annual updates on the implementation progress of the development plans. (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 11.00 11.00 19.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDIRITBL  National Public Service Surveys conducted. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value Y N Y Y Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 PHINDIRITBL  Community monitoring mechanisms in four LCs in four sectors established. (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value N N N N Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 Comments Efforts started in May 2015 to implement the Community Monitoring (CM) in the four LCs and four sectors. Delays in launching the CM occurred due to constraints resulting from the Ebola outbreak. PHINDIRITBL  LCs with procurement plans (which include LC transfers and DSDP funds) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 19.00 19.00 19.00 19.00 Date 21-May-2012 12-Dec-2014 06-Jun-2015 30-Dec-2016 Overall Comments 6/12/2015 Page 8 of 10 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report Decentralized Service Delivery Program II (P119355) Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed Disbursed P119355 IDA-H7390 Effective USD 26.00 26.00 0.00 12.76 11.38 49% P119355 TF-12665 Closed USD 6.20 6.09 0.11 5.88 0.00 97% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P119355 IDA-H7390 Effective 20-Dec-2011 14-Feb-2012 02-Jul-2012 31-Dec-2015 31-Dec-2016 P119355 TF-12665 Closed 27-Jun-2012 27-Jun-2012 27-Jun-2012 04-May-2013 04-Jul-2013 Cumulative Disbursements Restructuring History Level Approved on 23-Aug-2012 ,Level Approved on 23-Jan-2015 6/12/2015 Page 9 of 10 Public Disclosure Copy Public Disclosure Copy The World Bank Implementation Status & Results Report Decentralized Service Delivery Program II (P119355) Related Project(s) There are no related projects. 6/12/2015 Page 10 of 10 Public Disclosure Copy