OFFICIAL DOCUMENTS Administration Agreement between the European Commission, on behalf of the European Union, and the International Bank for Reconstruction and Development concerning the Parallel EC - World Bank Partnership Program for Europe and Central Asia Programmatic Single-Donor Trust Fund (Formal Employment Creation Project - Facility for Refugees in Turkey) (TF072 780) (Donor Reference No. IPA/2020/2020/417-835) This Administration Agreement is concluded under Indirect Management in the context of the 2020 Financial Framework Partnership Agreement between the World Bank Group and the European Commission, on behalf of the European Union, dated July 8, 2020 (the "Financial Framework Partnership Agreement") which sets the general conditions for this Administration Agreement. The Financial Framework Partnership Agreement shall be applicable and form an integral part of this Administration Agreement for the Trust Fund. 1. The International Bank for Reconstruction and Development (the "Bank") acknowledges that the European Commission, on behalf of the European Union (the "Donor", and together with the Bank, the "Parties" and each a "Party") agrees to provide the sum of eighty million Euro (EUR 80,000,000) (the "Contribution") for the parallel trust Fund No. TF072780 in support of the program for the EC - World Bank Partnership Program for Europe and Central Asia Programmatic Single-Donor Trust Fund (the "Program"), in accordance with the terms of this Administration Agreement. TF072780 (this trust fund account) together with the TF072160 (the original trust fund account) constitute the "Trust Fund" and contribute to the Program. 2. The Contribution shall be used to finance the activities, as set forth in the "EC - World Bank Partnership Program for Europe and Central Asia Programmatic Single-Donor Trust Fund Description" attached hereto as Annex 1 (Formal Employment Creation Project), and shall be administered by the Bank on behalf of the Donor in accordance with the terms of this Administration Agreement, including the "Standard Provisions" attached hereto as Annex 2. 3. The Donor shall deposit the Contribution in accordance with the following schedule and in the currency specified in Section 1 above ("Contribution Currency") into such bank account designated by the Bank (each amount deposited hereinafter referred to as an "Installment") upon submission of a payment request by the Bank: (A) By December 31, 2020 : 610,000,000 (B) By June 30, 2021 :613,570,462 (C) By November 30, 2021 : 652,352,500 (D) By June 30, 2022 : 64,077,038 The period for payment of further Instalments shall be 90 days. The period for payment of the balance shall be 90 days. 4. The Contribution for the Formal Employment Creation Project - Facility for Refugees in Turkey is being provided in Installments on the basis of financial needs of the Trust Fund. If the Bank determines, on the basis of the speed of the implementation of the activities and availability of funds in the Trust Fund, that it is necessary to either bring Installments forward or delay them, the Bank and the IPA12020/417-835 Pa 1 of 13 Donor will discuss and agree to revise the Installment schedule, as confirmed by the Bank to the Donor in writing. 5. When making any deposit, the Donor shall instruct its bank to include in its deposit details information (remittance advice) field of its SWIFT deposit message, information indicating: the amount deposited, that the deposit is made by the Donor for the TF072780 (the EC - World Bank Partnership Program for Europe and Central Asia Programmatic Single-Donor Trust Fund - Formal Employment Creation Project- Facility for Refugees in Turkey), the Commission internal reference number and the date of the Administration Agreement, and the name of the Commission department responsible for the Trust Fund, and the date of the deposit (the "Deposit Instructions"). In addition, the Donor shall provide a copy of the Deposit Instructions to the Bank's Accounting Trust Funds Division by e-mail sent to tfremitadvice@worldbank.org or by fax sent to +1 (202) 614-1315. 6. Except with respect to the Deposit Instructions, any notice, request or other communication to be given or made under this Administration Agreement shall be in writing and delivered by mail, fax or e- mail to the respective Party's address specified below or at such other address as such Party notifies in writing to the other Party from time to time: For the Bank (the "Bank Contact"): Auguste Tano Kouame Country Director Turkey Country Unit World Bank Ugur Mumcu Caddesi, 88, 2nd Floor, 06700 Ankara, Turkey Tel: (+90) (312) 459 83 00 E-mail: Akouame@worldbank.or For the Donor (the "Donor Contact"): Andrd Lys Head of Cooperation, Minister Counsellor Delegation ofEuropean Union to Turkey Ugur Mumcu Caddesi No. 88 Gaziosmanpaga Ankara,Turkey Tel: (+90) (312) 459 87 00 Fax: (+90) (312) 446 67 37 E-mail: Andre. LYSeeas.europa.eu 7. In the event any amounts are to be returned to the Donor under this Administration Agreement, the Bank shall transfer such amounts to the Donor, unless otherwise agreed with the Bank. When making any deposit, the Bank shall include in its deposit details information (remittance advice) field of its SWIFT deposit message, information indicating: the amount deposited, that the deposit is made by the Bank in relation to TF072780 (the EC - World Bank Partnership Program for Europe and Central Asia Programmatic Single-Donor Trust Fund - Formal Employment Creation Project - Facility for Refugees in Turkey), and the date of the deposit. The Bank shall provide a copy of such information to the Donor. IPA/2020/417-835 Page 2of 3 41-/ 8. Pursuant to Article 13.3 (b) of the Financial Framework Partnership Agreement , the Bank shall charge an Indirect Rate (as defined in Annex 1 to this Administration Agreement) of 17% of direct costs of their personnel directly assigned to the Bank-executed activities, for which the Bank has operational responsibility, as described in Section 2.1 of Annex I to this Agreement. Bank-executed Trust Fund expenditures listed in Annex 1 to this Agreement relate only to those Bank- executed activities for which the Bank has operational implementation responsibility under the Trust Fund. They do not include the cost of Bank corporate services in support of the work carried out by its operational units implementing trust funds. 9. The measures taken to identify the EU as a source of financing shall be in accordance with Attachment 4 of the Financial Framework Partnership Agreement. 10. All annexes hereto and the Financial Framework Partnership Agreement constitute an integral part of this Administration Agreement, whose terms taken together shall constitute the entire agreement and understanding between the Donor and the Bank. In the event of any inconsistency, the Financial Framework Partnership Agreement prevails over the Administration Agreement and the Administration Agreement prevails over its Annexes. Unless otherwise specified in an annex hereto, this Administration Agreement may be amended only by written amendment between the Bank and the Donor. 11. Each of the Parties represents, by confirming its agreement below, that it is authorized to enter into this Administration Agreement and act in accordance with these terms and conditions. The Parties are requested to sign and date this Administration Agreement, and upon possession by the Bank of this fully signed Administration Agreement, this Administration Agreement shall become effective as of the date of the last signature. INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT By: Name: /u~K A>V! Title.:- > ~ '- x Date: EUROPEAN COMMISSION (on behalf of the European Union) By: Name: Title: Date: IAV2204 1 3 5 Page 3 of 13 ANNEX 1 EC - World Bank Partnership Program for Europe and Central Asia Programmatic Single-Donor Trust Fund Description This Annex shall be applicable to and form an integral part of the Administration Agreement for the Trust Fund between the Bank and the Donor. 1. Objectives The objectives of the Trust Fund are: The European Commission and the World Bank Group share a common vision of building competitive and sustainable economies and in reducing poverty and social exclusion. These goals are outlined in the EU's Multiannual Financial Framework (MFF) (2014-2020) - "The EU as a global player". It is designed to allow the Union to fulfill its responsibility both at global level and in its immediate neighborhood, and to help safeguard global public goods, i.e., fighting poverty and growing prosperity. The MFF also supports the Commission's new approach, the "Agenda for Change", to focus EU aid in fewer sectors supporting, inter alia, good governance and creating inclusive and sustainable growth. In this context, a continued constrained growth and a tight fiscal environment in the Neighbourhood, Western Balkans, Turkey, and Central Asia make it important for the European Commission and the World Bank Group to coordinate policy advice, where appropriate, and to allocate their resources in the region in the most strategic and effective way possible. The Commission and the World Bank Group agree that more direct interaction would be beneficial to both institutions and through them to the enlargement and neighbourhood countries. This applies particularly to the provision of analytical, advisory and knowledge services, capacity and institution building, and technical assistance, but also to projects executed by respective governments. The Commission has already demonstrated its interest in specific analytical projects to be carried out by the World Bank, which provide guidance for investments in the long-term prosperity and stability of the EU's neighbourhood and support the reform process in those countries preparing for EU membership. Areas of common interest are regularly discussed and refined at sub-regional country day meetings between the services of the European Commission and the World Bank Group that are held on an annual basis. These meetings have focused on the Eastern Neighbourhood, Central Asia and Pre-Accession countries, and therefore cover many EU external action instruments, including: the Instrument for Pre-Accession Assistance (IPA), the European Neighbourhood Instrument (ENI), the Development Cooperation Instrument (DCI), the Partnership Instrument (PI), and Macro-Financial Assistance (MFA). The European Commission has expressed an interest in ensuring that the Bank continues to provide technical assistance and support to projects in the framework of the Trust Fund in furtherance of the common objective set forth above. IPA/2020/417-835 Pa 4 of 13 2. Activities As part of the EC - World Bank Partnership Program for Europe and Central Asia Programmatic Single-Donor Trust Fund - Formal Employment Creation Project - Facility for Refugees in Turkey, the European Commission has expressed an interest in ensuring the Bank's support to Turkey in the framework of the Trust Fund. The specific objective of the Formal Employment Creation Project (the "Project) is to enhance the conditions for formal job creation by firms operating in provinces with high incidence of Syrians under Temporary Protection ("SuTP"), for the benefit of Turkish citizens and refugees. In furtherance of the Project objective, the Bank intends to extend (a) the Contribution in the form of a grant to co-finance the Project's Parts 2, 3,3, 3.D, and 3.E, and (b) Bank financing in the form of a loan to co-finance the Project's Parts L.A, 1.B, 3.A, and 3.C, as described in Section 2.2 below, and as such activities are further elaborated in the Operations Manual, which may be updated from time to time, recognizing that the description for activities financed by the Bank loan is indicative and may be subject to change without further amendments to this Agreement. The joint design of the Project aims to leverage mutually beneficial complementarities between the grant and the loan components for the achievement of greater results in creating formal job creation in refugee affected areas, with the intended focus of the grant components on supporting additional investments of eligible firms, incentivizing job creation for beneficiaries of the Emergency Social Safety Net (ESSN) Program and for Turkish citizens, and rewarding compliance for long-term retention of workers through the monitoring of employment conditionalities. The grant-financed Parts of the Project will primarily target refugees (more than 50% of the beneficiaries), while taking into account the needs of the host communities. The Recipient-executed activities will be implemented in selected provinces determined by the Republic of Turkey, and as agreed by the Bank, to be affected by a large influx of refugees (taking into account density of SuTP population, local labor market conditions, and implementation agencies' capacity). Selected provinces will be chosen from among: Istanbul, Sanliurfa, Hatay, Gaziantep, Adana, Mersin, Bursa, Izmir, Kilis, Konya, Mardin, Ankara, Kahramanmaras, Kayseri, Kocaeli, Osmaniye, Diyarbakir, Malatya, Adiyaman, Batman, Manisa, Denizli, Tekirdag, and Sakarya. Without further amendments to this Agreement and in consultation with participating stakeholders, other provinces may be added during the implementation period according to the needs of the labor market. The activities to be financed by the Trust Fund are: 2.1 Bank-executed activities, for which the Bank has implementation responsibility: (a) Program management and administration activities for the Trust Fund, including but not limited to, supporting any program governance arrangements and Trust Fund related meetings; planning and executing work plans and budgets; managing communications and conducting outreach; disseminating lessons learned; reporting on progress; and monitoring and evaluating the program. (b) Carry out identification and appraisal of, and provide implementation support to, Recipient-executed activities. IPA12020/417-835 Page f 13 / 2.2 Recipient-executed activities, for which one or more Recipients (as defined in Annex 2) have implementation responsibility: Part 1. Loans targeting firms with high potential for job creation. A. Provision of sub-loans directly to eligible beneficiary large enterprise firms in the selected provinces to finance sub-projects. B. Provision of subsidiary financing to select Participating Financial Institutions ("PFIs") to provide sub-loans to eligible beneficiary Small and Medium Enterprise ("SME") firms in the selected provinces to finance sub-projects. Part 2. Grants targeting firms conditional on job creation. Provision of subgrants to eligible beneficiary firms operating in the selected provinces, conditional on formal job creation for Turkish citizens and refugees under a subgrant scheme, which is based on a firm's viable business and employment plans. Part 3. Technical and institutional support. A. Skills building for Sub-loan beneficiary firms. Provision of capacity building activities for sub-loan beneficiary firms under Part 1 of the Project, including in management practices, socioemotional skills (including, leadership, teamwork, client orientation), and financial literacy. B. Skills building for Sub-grant beneficiary firms. Provision of, needs-based, capacity-building activities for sub-grant beneficiary firms under Part 2 of the Project, including training for said firms' employees on technical, analytical, and socioemotional skills. C. Capacity building for the implementation of Part 1 of the Project. Provision of assistance to support the implementation of Part 1 of the Project, including capacity building of Recipient and PFI staff, through the financing of goods, consulting services, non-consulting services, training, and operating costs. D. Capacity building for the implementation ofPart 2 of the Project. Provision of assistance to support the implementation of Part 2 of the Project (including communications, outreach and visibility activities), through the financing of goods, consulting services, non-consulting services, and operating costs for the Project implementing unit and the grant evaluation committee. E. Monitoring and evaluation of the Trust Fund financed portions of the Project. Provision of assistance to carry out monitoring and evaluation of activities implemented under Parts 2, 3.B and 3.D of the Project, including data collection and preparation o IPA/2020/417-835 Page 6 of reports, in support of the related results framework under the Facility for Refugees in Turkey. 3. Eli2ible Expenditures 3.1 For Bank-executed activities, the Trust Fund funds may be used to finance: (a) contractual services; (b) media, workshops, conferences, and meetings; (c) travel expenses; (d) short-term consultants and temporaries; and (e) staff costs (excluding short-term consultants and temporaries). 3.2 For purposes of this paragraph 3: (i) "staff costs (excluding short term consultants and temporaries)" includes salaries, benefits and the Indirect Rate charged to the Trust Fund as applicable under Bank policies and procedures; and (ii) "short term consultants and temporaries" includes fees and the Indirect Rate charged to the Trust Fund as applicable under Bank policies and procedures. 3.3 The "Indirect Rate" means the indirect rate, defined as a percentage of personnel costs and available at the Development Partner Center website, as such rate may be revised from time to time by the Bank and applied to this Trust Fund, in accordance with its policies and procedures. 3.4 For Recipient-executed activities, the Trust Fund funds may be used to finance eligible expenditures in accordance with the Bank's applicable policies and procedures. 4. Taxes 4.1 The foregoing activities and categories of expenditures may include the financing of taxes in accordance with the Bank's applicable policies and procedures. 5. Indicative Results Framework 5.1 An indicative Results Framework for the activities financed by the Trust Fund prepared by the Bank (the "Results Framework"), in consultation with the Donors, shall be available at the Development Partner Center website. Such Results Framework may be revised by the Bank from time to time, in consultation with the Donors, and shall be used for monitoring and evaluation purposes only. 6. Indicative Bud2et 6.1 The Bank shall provide indicative budget information for the Trust Fund at the Development Partner Center website, which may be updated periodically by the Bank in consultation with the Donors. Such budget information is for informational purposes only. 7. Workin2 Arrangements 7.1 In order to facilitate the implementation of the activities described in Annex 1 of this Agreement (the "Activities"), the Bank and the Donor will in principle meet semi-annually to discuss the progress of the Activities, discuss next steps and any challenges or issues as they arise. Consistent with paragraph 8.2 IPA/2020/417-835 Page 7 of of Annex 2 to the Administration Agreement, the Bank may invite the Donor to participate in supervision missions related to the Trust Fund, as well as implementation-related meetings and workshops as appropriate. To facilitate the organization and efficiency of such missions, meetings, and workshops the Bank may share with the Donor in a timely manner any relevant documentation in accordance with the Bank's Policy on Access to Information. IPA/2020/417-835 A Page 8 f 13 f/ ANNEX 2 Standard Provisions This Annex shall be applicable to and form an integral part of the Administration Agreement for the Trust Fund between the Bank and the Donor[, it being understood that any plural references in the annexes to Donors, Administration Agreements, Contributions and pro rata shares shall be read as singular references to the Donor, its Administration Agreement, its Contributions thereunder and the remaining uncommitted balance of the Trust Fund, respectively. 1. Administration of the Contributions 1.1. The Bank shall be responsible only for performing those functions specifically set forth in this Administration Agreement, including its annexes, and shall not be subject to any other duties or responsibilities to the Donors, including, without limitation, any duties or obligations that might otherwise apply to a fiduciary or trustee under general principles of trust or fiduciary law. Nothing in this Administration Agreement shall be considered a waiver of any privileges or immunities of the Bank under its Articles of Agreement or any applicable law, all of which are expressly reserved. 1.2. Each Donor's Contribution (collectively, the "Contributions") shall be administered in accordance with the Bank's applicable policies and procedures, as the same may be amended from time to time, including its procurement, financial management, disbursement and safeguard policies, its framework to prevent and combat fraud and corruption and its screening procedures to prevent the use of Bank resources to finance terrorist activity, in line with the Bank's obligations to give effect to the relevant decisions of the Security Council taken under Chapter VII of the Charter of the United Nations. The Donors acknowledge that this provision does not create any obligations of the Bank under the anti- terrorist financing and asset control laws, regulations, rules and executive orders of an individual member country that may apply to a Donor. 2. Mana2ement of the Contributions 2.1. The funds deposited in the Trust Fund shall be accounted for as a single trust fund and shall be kept separate and apart from the funds of the Bank. The funds deposited in the Trust Fund may be commingled with other trust fund assets maintained by the Bank. The Bank, in its capacity as trustee, has legal title to the funds deposited in the Trust Fund. 2.2. The currency in which the funds in the Trust Fund shall be held is Euro (the "Holding Currency"). 2.3. Donors agree to deposit their Contributions in the Contribution Currency stated in their respective Administration Agreements. In the case of deposits received in a Contribution Currency other than the Holding Currency, promptly upon the receipt of such amounts and the accompanying Deposit Instructions, the Bank shall convert such amounts into the Holding Currency at the exchange rate obtained by the Bank on the date of the conversion. Where deposits prove to be insufficient to complete activities as a result of exchange rate fluctuations, neither the Bank nor the Donor shall bear any responsibility for providing any additional financing. IPA/2020/417-835 Page 9 13 2.4. The funds deposited in the Trust Fund may be freely exchanged by the Bank into other currencies as may facilitate their disbursement at the exchange rate obtained by the Bank on the date of the conversion. 2.5. The Bank shall invest and reinvest the funds deposited in the Trust Fund pending their disbursement in accordance with the Bank's applicable policies and procedures for the investment of trust funds administered by the Bank. The Bank shall transfer all income from such investment to the Donor's applicable donor balance account with the Bank. 3. Accounting and Financial Reporting 3.1. The Bank shall maintain separate records and ledger accounts in respect of the funds deposited in the Trust Fund and disbursements made therefrom. 3.2. The Bank shall furnish to the Donors current financial information relating to receipts, disbursements and fund balance in the Holding Currency with respect to the Contributions via the Development Partner Center website which will be updated quarterly. Within six (6) months after all commitments and liabilities under the Trust Fund have been satisfied and the Trust Fund has been closed, the final financial information relating to receipts, disbursements and fund balance in the Holding Currency with respect to the Contributions shall be made available to the Donors via the Development Partner Center website. 3.3. The Bank shall provide to the Donors via the Development Partner Center website, within six (6) months following the end of each Bank fiscal year, an annual single audit report, comprising (i) a management report together with an audit opinion from the Bank's external auditors concerning the adequacy of internal control over cash-based financial reporting for all cash-based trust funds as a whole; and (ii) a combined financial statement for all cash-based trust funds together with the Bank's external auditor's opinion thereon. The cost of the single audit shall be borne by the Bank. 3.4. If a Donor wishes to request, on an exceptional basis, a financial statement audit by the Bank's external auditors of the Trust Fund, the Donor and the Bank shall first consult as to whether such an external audit is necessary. The Bank and the Donor shall agree on the appropriate scope and terms of reference of such audit. Following agreement on the scope and terms of reference, the Bank shall arrange for such external audit. The costs of any such audit, including the internal costs of the Bank with respect to such audit, shall be borne by the requesting Donor. 3.5. The Bank shall make available to the Donors copies of all financial statements and auditors' reports received by the Bank from Recipients pursuant to any Grant Agreements (as defined below) in accordance with the Bank's Access to Information Policy. 4. Progress Reporting; Review or Evaluation of Activities; Financial Management 4.1. The Bank shall provide the Donors with semi-annual written progress reports by June 30 and December 31. The progress reports shall be provided with reference to the Results Framework. Within six (6) months of the End Disbursement Date (as defined below), the Bank shall provide to the Donors with a final narrative progress report for the Trust Fund. IPA/2020/417-835 Page 10 0 3 4.2. Any Donor may review or evaluate activities financed by the Trust Fund at any time up to closure of the Trust Fund. The Donor and the Bank shall agree on the scope and conduct of such review or evaluation, and the Bank shall provide all relevant information within the limits of the Bank's applicable policies and procedures. All associated costs, including any costs incurred by the Bank, shall be borne by the Donor. It is understood that any such review or evaluation will not constitute a financial, compliance or other audit of the Trust Fund. 4.3. The Bank shall, consistent with its policies and procedures, take all appropriate measures to prevent corrupt, fraudulent, collusive, coercive and obstructive practices in connection with the use of the Trust Fund funds, and include provisions in its agreements with Recipients to give full effect to the relevant Bank guidelines on fraud and corruption. 4.4. In the event that the Bank determines that there are credible and material allegations of fraud, corruption, collusion or coercion in relation to Recipient-executed and/or Bank-executed activities financed by the Trust Fund that result in the Bank opening an investigation into such allegations (an "Investigation"), the Bank shall, in accordance with its applicable policies and procedures: i) take timely and appropriate action with respect to such allegations and, where relevant, seek appropriate redress, including potential sanctions; ii) as soon as practicable, inform the Donors of the outcome of the Investigation, provided that the Donors agree to keep such information confidential pursuant to paragraph 6.3 of Annex 2, unless such information is already publicly available; iii) on a case by case basis, decide whether to share information with Donors on an active Investigation, and provided that the Donors agree to keep such information confidential pursuant to paragraph 6.3 of Annex 2; iv) take all necessary actions to recover funds that are the subject of an Investigation where the Bank has determined it as appropriate; and, v) to the extent that any funds are refunded to the Trust Fund following an Investigation, the Bank shall use such funds for the same purposes as the Contributions, unless otherwise agreed between the Bank and each Donor. 5. Disbursement; Cancellation; Withholding of Payments 5.1. It is expected that the funds deposited in the Trust Fund will be fully disbursed by the Bank by June 30, 2023 (the "End Disbursement Date"). The Bank shall only disburse funds deposited in the Trust Fund for the purposes of this Administration Agreement (other than returns to Donors) after such date to the extent such date is changed in accordance with amendments made to the Administration Agreements of all the Donors. Following the End Disbursement Date, the Bank shall return any remaining balance of the Trust Fund to each Donor in the Holding Currency in the manner specified in its respective Administration Agreement on a pro rata basis with regard to the total funds deposited in the Trust Fund by such Donor relative to the total funds deposited in the Trust Fund by all Donors, all calculated as Holding Currency amounts. IPA/2020/417-835 Page 11 of I 5.2. Any Donor may cancel all or part of such Donor's pro rata share, and the Bank may cancel all or any Donors' pro rata shares, upon three (3) months' prior written notice, of any Contributions (paid and not yet paid) that are not committed pursuant to any agreements entered into between the Bank and any consultants and/or other third parties for the purposes of this Administration Agreement, including any Grant Agreements, prior to the receipt of such notice. In the event of a cancellation, the Bank shall return to the Donor its pro-rata share in the Holding Currency as specified in paragraph 2.2 of this Annex 2; unless otherwise agreed between the Bank and the Donor. 5.3. If in the reasonable opinion of a Donor, the Bank has failed to comply to a material extent with its obligations under this Administration Agreement, the Donor and the Bank agree to discuss the non- compliance with a view to resolving the matter. If the Bank and the Donor fail to agree on the measures to be taken or the Bank fails to take relevant measures as may be agreed between the Donor and the Bank, the Donor may, upon thirty (30) days prior written notice, withhold all or any portion of an Installment that has not yet been disbursed to the Bank, until such time as the measures have been taken. 6. Disclosure; Visibility 6.1. The Bank and the Donors agree that the Administration Agreements will be made publicly available and that any related information on this Trust Fund in the Bank's and the Donor's possession may be publicly disclosed in accordance with (i) the Bank's policies and procedures with respect to any such information in the Bank's possession; and (ii) the Donors' applicable laws with respect to any such information in the Donors' possession. 6.2. Notwithstanding paragraph 6.1 above, neither the Bank nor any of the Donors shall publicly disclose information in their respective possession related to the Trust Fund that has been indicated or marked in writing by either Party as confidential, unless prior written consent has been obtained from the Party providing the information or the Donors are otherwise obliged to do so under applicable laws with respect to information in their possession. 6.3. Notwithstanding paragraphs 6.1 and 6.2 above, the information provided under paragraphs 4.4 (ii) and 4.4 (iii) shall be subject to the terms of confidentiality accompanying such information, and the Donors shall not disclose such information outside the office to which the information is provided, unless: (i) prior written consent has been obtained from the Bank; or (ii) the Donors are obliged to do so in accordance with applicable laws, in which case the Donors will notify the Bank accordingly prior to such disclosure. If a Donor is not able to commit to keep such information confidential in accordance with its applicable laws, then the Donor shall inform the Bank accordingly. 6.4. Where appropriate to do so, the Bank will acknowledge, the Donors' contributions in references made by the Bank with respect to the Trust Fund in publications, press releases or other similar written materials. 7. Dispute Resolution; Limitation on Donor Liability 7.1. The Donors and the Bank shall use their best efforts to amicably settle any dispute, controversy, or claim arising out of or relating to the Administration Agreements. IPA/2020/417-835 Page 12 of 4, 4/ 7.2. In providing funds under this Administration Agreement, the Donors do not accept any responsibility or liability towards any third parties including any claims, debts, demands, damage or loss as a result of the implementation of the activities under the Trust Fund. 8. Grants to Recipients 8.1. The Bank shall, as administrator of the Trust Fund on behalf of the Donors, enter into one or more grant agreements (the "Grant Agreements") with recipients (the "Recipients") consistent with the purposes of this Administration Agreement and on the terms and conditions set forth in the Grant Agreements. Grant Agreements may be entered into up to the maximum amount of the Contributions that all Donors have agreed to make available under the Administration Agreements between the Bank and the Donors. 8.2. The Bank shall be responsible for the supervision of the activities financed under any Grant Agreements. Subject to the consent of any relevant Recipients, representatives of the Donors may be invited by the Bank to participate in Bank supervision missions related to the Trust Fund. 8.3. The Bank shall promptly inform the Donors of any significant modification to the terms of any Grant Agreements and of any contractual remedies that are exercised by the Bank under any Grant Agreements. To the extent practicable, the Bank shall afford the Donors the opportunity to exchange views before effecting any such modification or exercising any such remedy. 9. Trust Fund Fee 9.1. The Bank shall calculate a fee each time funds (the "Grant Amount") from the Trust Fund become committed under a Grant Agreement. Such commitment shall occur when such Grant Agreement is fully countersigned (the "Calculation Date"). The fee so calculated by the Bank shall be based on the cumulative total of funds from the Trust Fund committed under all Grant Agreements that have been fully countersigned on or prior to the Calculation Date (the "Cumulative Grant Total"). The calculated fee shall depend on where the Cumulative Grant Total stands as the Grant Amount is added and shall be determined in accordance with the following schedule: (i) 5% of any portion of the Grant Amount that results in a Cumulative Grant Total below or equal to US$ 50 million or equivalent; plus (ii) 4% of any portion of the Grant Amount that results in a Cumulative Grant Total above US$ 50 million or equivalent and below or equal to US$ 500 million or equivalent; plus (iii) 3% of any portion of the Grant Amount that results in a Cumulative Grant Total above US$ 500 million or equivalent and below or equal to US$ 1 billion or equivalent; plus (iv) 2% of any portion of the Grant Amount that results in a Cumulative Grant Total above US$ 1 billion or equivalent. 9.2. Following each Calculation Date, the Bank shall deduct from the Trust Fund, and retain for its own account, the fee as set forth above. 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'г7 й � н сб , с�б .� >, � > ° о о '� a�i и U V с�б ОрΡ., � � � � О � � � � . й � W О .� ° .., р О �" с�б � Ф � iб � � О р 'С1 � 'С � и Я с�б �+ � � � � и � , у,у �; р р Е'� Zн р .� О � +"�-' � � .�.' � . г ��; Communication and visibility plan for the project: Formal Employment Creation (FRIT 11) This preliminary Communication and Visibility Plan identifies target groups and stakeholders for the Formal Employment Creation Project, and defines specific activities tailored for each group. The plan provides details of the activities aimed to inform, outreach and engage each target group around the main objectives of the project, namely the importance of stimulating and incentivizing firms' labor demand, to create formal jobs and build capacity for both Turkish citizens and SuTP (primarily ESSN beneficiaries). A well-designed and effective communication and visibility plan is key therefore to the successful implementation of the project. The final Communication and Visibility Plan will be developed by World Bank together with TKYB for inclusion in the POM and will be sent to EU Delegation in Turkey for approval ahead of project launch. The final Plan will be aligned with the EU Communication and Visibility Manual for External Actions, as well as with the FRIT Facility Visibility Guidelines, and will be implemented in coordination with the World Bank and EU Delegation in Turkey. Objectives and messages for each target group. The Communication and Visibility Plan will tentatively target the following audiences: Target Groups Indicative Objectives Main Messages Turkish To raise awareness among Turkish You can access a formal job and jobseekers jobseekers about the Formal strengthen your skills with a grant Employment Creation Project, and the offered by a firm participating in this possibility of being recruited from firms program financed by the EU. benefitting from grants disbursed by the project. SuTP Raise awareness about the Formal By getting a formal job in a firm Jobseekers Employment Creation project among benefitting from a EU-funded grant, you including ESSN SuTP beneficiaries and provide will be able to not rely only on beneficiaries information on the benefits deriving subsidized social assistance, and you will from getting a formal job (and training) access better opportunities to contribute through a grant funded by the project vs. to the activities of a private firm and other jobs in the informal sector. Provide learn new skills. This will help you information about how firms can use the staying longer in formal work: at the end project grants to pay for the cost of work of the program, it will increase your permit and other mandatory labor costs. chances to obtain formal jobs in the Convey positive messages about how the future, and of being better integrated in project can help SuTP leaving social the Turkish society. assistance, building significant AV experience and skills through participation in the formal labor market, and ultimately becoming more independent, self-reliant, and enjoying greater well-being and self-fulfilment. on success stories of self-reliant individuals. Turkish and Inform Turkish employers about the Through the grant financed by the EU, Syrian possibility to use the grant for capital you can expand your activities, your Employers/ and labor investments, to improve the workforce, invest in new capital and skills of their employees, to expand their technologies, and strengthen the Employers' business and activities by hiring either sustainability of your business. Also, associations Turkish citizens or Syrian refugees. with this grant you are contributing to Inform potential beneficiaries of the improve social cohesion between importance of complying with the Turkish and Syrian communities. employment conditionalities not to lose eligibility for the grant. Motivate potential beneficiaries by underlying that the project aims at strengthening social cohesion in both Syrian and Turkish Communities. Sensitize both Turkish and Syrian employers about the importance of non-discriminatory practices in terms of gender in the workplace and in the hiring process. Turkish Sensitize potential beneficiaries about It is important to recognize that granting Employers the importance of non-discriminatory equal opportunities to Turkish workers practice towards Syrian refugees in the and SuTP in accessing jobs, will hiring process for jobs subsidised by the contribute dramatically to improve social grant. cohesion in target provinces. ISKUR and Carry out information campaigns and The project has aims to subsidize labor Kizilay sensitization sessions for i$KUR and demand, and firms' capacity to expand Kizilay central offices and provincial business and creating job opportunities directorates, to inform them that the to help Turkish jobseekers and SuTP project can support substantially the ESSN beneficiaries transitioning out of transition of both Turkish jobseekers and social assistance and informality towards SuTP ESSN beneficiaries out of social formal employment. assistance into the formal labor market. The project is financed by the European Union, implemented by TKYB and administered by the World Bank. Media, national Provide information and awareness on The project aims at creating more formal authorities, and the project and its impact; especially jobs for SuTP and Turkish citizens by communities/ about the importance of incentivizing allowing firms to expand their labor demand for creating formal jobs investments in capital, labor ad skills. general public and improving skills for SuTP and 7 Turkish citizens. Communications Activities and Budget The following table outlines options for possible communications and visibility activities and indicative budget. The final version of the Communications and Visibility Plan will be included in the POM. Indicative Action Indicative Scope/Tools Indicative Budget (Euro) Information * Outreach in 8-12 provinces 120,000 campaigns, outreach * Information and dissemination material describing the activities to project goals and the application process: branding, employers and brochures, posters, videos, infographics, information desks employers' etc. associations * Social media campaign * TV communication and press releases Opening and closing * 2 main events: at the beginning and at the end of project. 90,000 events * video, short film and photo documentation (especially for the closing events), reception costs * social media communication, press invitation * travel costs and accommodation expenses Multi-media * Videos showcasing stories of SuTP and Turkish citizens 60,000 production hired through grants, employers benefitting from the grant; * Social media communication * Dedicated Website, web-stories, photo-stories * Different video stories in different target cities Media Presence * Social media management: regular updates, visuals, 35,000 announcements, stories and infographics disseminated through social media. * Project website maintenance and regular update Awareness-raising, * High -level EU visits 80,000 social cohesion events * Event/project fair organized as broad communication and ad-hoc EU visits events directed at government counterparts, representatives of SuTP and host communities and other stakeholders. Possibly including recreating activities, cultural events or exhibitions. TOTAL 385,000 Operational activities related to communication and grievance mechanisms Grievences * Hotline set up to address problems with clients 37,000 * Regular project meetings organized by TKYB with various stakeholders and representatives of firms benefitting from grants; regular meetings with representatives of Turkish and SuTP workers.. TOTAL PROJECT 422,000 Table 1. EC - World Bank Partnership Program for Europe and Central Asia Programmatic Single- Donor Trust Fund (No. TFO 72780) Donor Reference for the Republic of Turkey: Formal Employment Creation Project - Facility for Refugees in Turkey Indicative Grant Budget for Bank Executed and Recipient Executed Trust Fund Bank Executed (BETF) Euros Direct operational support costs from World Bank for implementation support, monitoring and evaluation, and supervision 1) Supervision Costs (Implementation support) 800,000 2) Program Management & Administration 200,000 Subtotal (BE) 1,000,000 Recipient Executed (RETF) Component 2. Total Grants for small, medium and large enterprises 70,000,000 Grant for small enterprises (less than 50 employees) 14,000,000 Grant for medium enterprises (between 50 and 250 employees) 22,400,000 Grant for large enterprises (250 employees and above) 33,600,000 Component 3B: Skills building for grant beneficiaries 1,937,000 Component 3D. Capacity Building for Grant implementation 4,024,538 Sub-total (RE) 75,961,538 4% administration fee 3,038,462 TOTAL 80,000,000 IV/