The World Bank 1818 H Street N.W. (202) 477-12:34 INTERNATIONAL BANK FOR RECONSTRUCTION AN ) DEVELOPMENT Washington, D.C. 20433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION U.S.A. Cable Address: INDEVAS 77'ei~h'-/ ro .2014 Mr. Gilbert Sendugwa Coordinator and Head of Secre- ariat Africa Freedom of Information Centre (AFIC) Plot 5 Katego Road Kamwokya P.0 Box 35643 Kampala, Uganda Re: GPSA Grant N .TFO18160 Republic of L ganda - Enhancing Accountability and Performance of Social Service Contra ts in Uganda Project Dear Mr. Sendugwa: In response to the req lest for financial assistance made on behalf Africa Freedom of Information Centre ("Recipient '), I am pleased to inform you that the International Bank for Reconstruction and Developti ent and the International Development Association ("World Bank"), acting as administrator of grant funds provided by multiple donors ("Donors") under the Global Partnership for Social Accountability Multi-Donor Trust Fund (the "GPSA Trust Fund"), proposes to extend to the Recipient for activities in Uganda ("Member Country"), a grant from the GPSA Trust Fund in an air ount not to exceed six hundred and fifty thousand United Slates Dollars (U.S.$650,000) ("Grant") on the terms and conditions set forth or referred to in this letter agreement ("Agreement"), whi h includes the attached Annex, to assist in the financing of the project described in the Annex ("Project"). This Grant is funded c ut of the abovementioned trust fund for which the World Bank receives periodic contributions I -om the Donors. In accordance with Section 3.02 of the Standard Conditions (as defined in the At nex to this Agreement), the World Bank's payment obligations in connection with this Agreemen are limited to the amount of funds made available to it by the Donors under the abovementioied trust fund, and the Recipient's right to withdraw the Grant proceeds is subject to the availat ility of such funds. The Recipient represent;, by confirming its agreement below, that it is authorized to enter into this Agreement and to carr s out the Project in accordance with the terms and conditions set forth or referred to in this Agree nent. Please confirm the Recipient's agreement to the foregoing by having an authorized official of the Recipient sign and date the enclosed copy of this Agreement, and returning it to the World Bank. Upon receipt by the World Bank of this countersigned copy, this Agreement shall become effective as of th date of the countersignature; provided, however, that the offer of this Agreement shall be deemed withdrawn if the World Bank has not received the countersigned copy of this Agreement within ninety (90) days after the date of signature of this Agreement by the World Bank, unless the World Bank shall have established a later date for such purpose. Very truly yours, INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT/INTERNATIONAL DEVELOPMENT ASSOCIATION Ahmadou oustapha Ndiaye Count Manager, Uganda frica Region AGREED: Africa Freedom of Information Centre By: __ Authorized Representative Name: C Title: W Date: _ 2__ )_ _ Enclosures: (1) Standard Conditions for Grants Made by the World Bank Out of Various Funds, dated February 15, 2012 (2) Disbursement Letter of the same date as this Agreement, together with World Bank Disbursement Guidelines for Projects, dated May 1, 2006 2 GPSA Grant No. TF018160 ANNEX Article I itandard Conditions; Definitions 1.01. Standard Conditions. rhe Standard Conditions for Grants Made by the World Bank out of Various Funds dated Februa -y 15, 2012 ("Standard Conditions"), constitute an integral part of this Agreement. 1.02. Definitions. Unless tie context requires otherwise, the capitalized terms used in this Agreement have the meanings iscribed to them in the Standard Conditions or in this Agreement, including: (a) "AFIC" means a non-g overnmental organization legally established and operating in the Member Country's terr tory pursuant to Decree S.5914/8710 dated October 29, 2014 and with the following lega address Plot 5 Katego Road Kamwokya, Kampala, Uganda. (b) "CSO" means a civil society organization legally established and operating in the Member Country's te -ritory and selected according to criteria agreed between the Recipient and the Worl i Bank; and "CSOs" means the plural thereof. (c) "Priority Districts" me ins the Member Country's districts of Lira, Oyam, Arua, Kabale and Ntungamo. (d) "UCMC" and "Ugand i Contracts Monitoring Coalition" means a coalition of CSOs whose aim is to proi note social accountability in the areas of education, health, agriculture, works an I transport, extractives, water and environment. Article II Project Execution 2.01. Project Objectives at.d Description. The objective of the Project is to enhance transparency and accountability f public contracting in the agriculture, education and health sectors in up to five districts of the Men [ber Country's territory in order to improve service delivery in those sectors. The Project consists of t ie following parts: Part 1. Contract Monitoring in Agriculture in Five Priority Districts Carrying out activities aimed al strengthening capacities of faith-based leaders, women and youth to provide feedback to the government on farmer needs, supply an equitable delivery of advisory and extension services and di,tribution of goods in agricultural zones under the Agricultural Technology and Agribusiness / dvisory Services (ATAAS) program. Such activities to include: (a) identifying commu iity groups in five Priority Districts to build consensus around expected inputs, outr uts and outcomes from the Project, as well as roles and responsibilities; (b) carrying out a baseline assessment of procurement, contracting, and performance related to the access and use of the Member Country's agricultural advisory services program; (c) developing tools, approaches and other resources for monitoring contracts and service delivery; (d) providing training to community monitors on contract development, service delivery monitoring skills, budget tracking, methods for citizens feedback, reporting and policy advocacy skills; (e) negotiating and signing memoranda of understanding with central and local government ministries and agencies to facilitate access to records and provide a framework for receipt and utilization of the Project's recommendations; (f) monitoring of contract award and of implementation of service delivery standards, production and dissemination of monitoring reports; and (g) organizing forums at the national and local levels on service providers' accountability, and preparing reports on agreed actions and strategies. Part 2. Contract Monitoring in Education and Health in Five Priority Districts Carrying out a program aimed at establishing and enhancing the capacity of health and education community monitors to screen government infrastructure contracts in education and health sectors. Such program to include: (a) developing manuals, tools, approaches and other resources for accessing information and monitoring, as well as a computer based system to support contract monitoring data entry and analysis; (b) providing training to CSO leaders and community monitors on monitoring, contract award and implementation of infrastructure contracts, and follow-up support for implementation of the skills acquired; and (c) preparing monitoring reports with a set of recommendations and disseminating them through media organizations. Part 3. Enhancing UCMC's Technical and Institutional Capacity Providing support to UCMC at both the technical and institutional level to improve government contract monitoring at the local and national levels in the Member Country's territory; including: (a) developing and implementing recommendations from the UCMC strategic plan to strengthen UCMC governance structure, and preparing an updated UCMC's strategic plan; 4 (b) providing training of UCMC members on open contracting, constructive engagement, strategic communicatic n and use of new media, advocacy, proposal writing, fundraising, social accountability to )1s and strategies; (c) developing and implementing a communication and advocacy strategy around open contracting; and (d) developing tools to Jocument lessons learnt from the Project, and providing support for knowledge sharing ictivities including fundraising. Part 4. Knowledge and Learni ig and Project Management Carrying out the coordination monitoring and evaluation (including audits) of the Project's activities. 2.02. Project Execution Get erally. The Recipient declares its commitment to the objectives of the Project. To this end, t-ie Recipient shall carry out the Project in accordance with the provisions of: (a) Article II of the Standard Conditions; (b) the "Guidelines on Preventing and Combating Fraud and Corrupt on in Projects Financed by IBRD Loans and IDA Credits and Grants", dated October 15, 20)6 and revised in January 2011 ("Anti-Corruption Guidelines"); and (c) this Article II. The Rec pient has sole fiduciary responsibility under the Project, including for procurement and financial n tanagement. 2.03. Institutional and Othei Arrangements. The Recipient has sole fiduciary responsibility under the Project and shall: (a) -nsure at all times during the implementation of the Project, that it maintains competent staff in adequate numbers, including a program manager, a financial manager, a monitoring and evE luation specialist and procurement specialists with experience in projects financed by internatioial financial institutions; and (b) implement the Project activities with the coordination of relew nt stakeholders and organization, local and central governments, targeted communities, and CSCs. 2.04. Donors Visibility and Visit. (a) The Recipient shall take or cause to be taken all such measures as the World Bank m iy reasonably request to identify publicly the Donors' support for the Project. (b) For the purposes of Section 2.09 of the Standard Conditions, the Recipient shall, upon the World Bank's request, take all measures required on its part to enable the representatives of the Donors to visit any part of the lember Country's territory for purposes related to the Project. 2.05. Project Monitoring, R?porting and Evaluation. (a) The Recipient shall monitor and evaluate the progress of the Pro iect and prepare Project Reports in accordance with the provisions of Section 2.06 of the Standard Conditions and on the basis of indicators acceptable to the World Bank and set forth below in pa agraph (b). Each Project Report shall cover the period of one (1) calendar semester, and shall b furnished to the World Bank not later than forty five (45) days after the end of the period covei ed by such report. (b) The performance indi zators referred to above in sub-paragraph (a) consist of the following: 5 (i) Volume and quality of contracting information disclosed by districts and central government agencies. (ii) Increase in number of CSOs/community organizations participating in the contracting system. (iii)Number of recommendations/corrective measures implemented to improve contracting procedures and performance. (iv) Number of CSO leaders trained in social accountability and open contracting. (c) The Recipient shall prepare the Completion Report in accordance with the provisions of Section 2.06 of the Standard Conditions. The Completion Report shall be furnished to the World Bank not later than four (4) months the Closing Date. 2.06. Financial Management. (a) The Recipient shall ensure that a financial management system is maintained in accordance with the provisions of Section 2.07 of the Standard Conditions. (b) The Recipient shall ensure that interim unaudited financial reports for the Project are prepared and furnished to the World Bank not later than forty-five (45) days after the end of each calendar semester, covering the semester, in form and substance satisfactory to the World Bank. (c) The Recipient shall have its Financial Statements audited in accordance with the provisions of Section 2.07 (b) of the Standard Conditions. Each such audit of the Financial Statements shall cover the period of one (1) fiscal year of the Recipient. The audited Financial Statements for each such period shall be furnished to the World Bank not later than six (6) months after the end of such period. The Recipient shall ensure that the audited financial statements are made publicly available in a timely fashion and in a manner acceptable to the World Bank. 2.07. Procurement. All goods, non-consulting services, and/or consulting services required for the Project and to be financed, fully or partially, out of the proceeds of the Grant shall be procured in accordance with the requirements set forth or referred to in the "Guidelines: Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits and Grants by World Bank Borrowers", dated January 2011 and revised July 2014 ("Procurement Guidelines"), and the "Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers", dated January 2011 and revised July 2014 ("Consultant Guidelines"). 2.08. Any contract for Eligible Expenditures to be financed in full or in part out of the proceeds of the Grant shall be included in the procurement plan prepared by the Recipient and approved by the World Bank in accordance with the Procurement Guidelines and the Consultant Guidelines, prior to initiating the procurement process for any such contract. 6 Plot 5 Katego Road Kai nwokya P.0 Box 35643 Kampala, Uganda Facsimile: Telephone: +256 4 14 533554/+256 703 022114 E-mail: gilbert -africafoicentre.org 4.03. World Bank's Addres.'. The World Bank's Address referred to in Section 7.01 of the Standard Conditions is: International Bank for teconstruction and Development/ International Developn Lent Association 1818 H Street, N.W. Washington, D.C. 204 3 United States of Ameri za Facsimile: 1-202-177-6391 8 Article III Withdrawal of Grant Proceeds 3.01. Eligible Expenditures. The Recipient may withdraw the proceeds of the Grant in accordance with the provisions of: (a) Article III of the Standard Conditions; (b) this Section; and (c) such additional instructions as the World Bank may specify by notice to the Recipient (including the "World Bank Disbursement Guidelines for Projects" dated May 2006, as revised from time to time by the World Bank and as made applicable to this Agreement pursuant to such instructions), to finance 100% of Eligible Expenditures directly relating to the achievement of milestones for each Part of the Project and consisting of goods, consultants' services (including audits), Training, and Operating Costs, inclusive of Taxes, and excluding works, art, furniture, carpets, vehicles and generators. For the purposes of this paragraph, the terms: (i) "Training" means expenditures incurred by the Recipient to conduct training, including tuition, travel and subsistence costs for training and workshop participants, costs associated with securing the services of trainers and workshop speakers, rental of training and workshop facilities, preparation and reproduction of training and workshop materials, and other costs directly related to training course and workshop preparation and implementation (but excluding goods and consultants' services); and (ii) "Operating Costs" means the reasonable costs, as shall have been approved by the World Bank, for the incremental expenses incurred by the Recipient on account of Project implementation, consisting of vehicle operation and maintenance, communication and insurance costs, banking charges, rental expenses, office (and office equipment) maintenance, utilities, document duplication/printing, consumables, travel cost and per diem for Project staff for travel linked to the implementation of the Project, and salaries of contractual staff for the Project (but excluding consultants' services) and any other reasonable expenditures as may be agreed upon by the World Bank. 3.02. Withdrawal Conditions. Notwithstanding the provisions of Section 3.01 of this Agreement, no withdrawal shall be made for payments made prior to the date of countersignature of this Agreement by the Recipient. 3.03. Withdrawal Period. The Closing Date referred to in Section 3.06 (c) of the Standard Conditions is four years after the date of countersignature of this Agreement by the Recipient. Article IV Recipient's Representative; Addresses 4.01. Recipient's Representative. The Recipient's Representative referred to in Section 7.02 of the Standard Conditions is its Coordinator and Head of Secretariat. 4.02. Recipient's Address. The Recipient's Address referred to in Section 7.01 of the Standard Conditions is: 7