PROCUREMENT PLAN (Textual Part)
Project information: Rwanda, Nile Cooperation for Climate Resilience P-
172848
Project Implementation agency: Nile Equatorial Strategic Action Plan
(NELSAP)
Date of the Procurement Plan: April 19, 2021
Period covered by this Procurement Plan: April 2021–April 2022
Preamble
In accordance with paragraph 5.9 of the “World Bank Procurement Regulations
for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s
Systematic Tracking and Exchanges in Procurement (STEP) system will be
used to prepare, clear and update Procurement Plans and conduct all
procurement transactions for the Project.
This textual part along with the Procurement Plan tables in STEP constitute the
Procurement Plan for the Project. The following conditions apply to all
procurement activities in the Procurement Plan. The other elements of the
Procurement Plan as required under paragraph 4.4 of the Procurement
Regulations are set forth in STEP.
The Bank’s Standard Procurement Documents: shall be used for all
contracts subject to international competitive procurement and those
contracts as specified in the Procurement Plan tables in STEP.
National Procurement Arrangements: In accordance with paragraph 5.3
of the Procurement Regulations, when approaching the national market (as
specified in the Procurement Plan tables in STEP), the country’s own
procurement procedures may be used.
When the Borrower uses its own national open competitive procurement
arrangements as set forth in Nile Basin Procurement and Disposal
Manual (for NELSAP, NILE-SEC & ENTRO), such arrangements shall
be subject to paragraph 5.4 of the Procurement Regulations and the
following conditions.
When other own procurement arrangements other than national open
competitive procurement arrangements are applied by the Borrower,
such arrangements shall be subject to paragraph 5.5 of the Procurement
Regulations.
Leased Assets as specified under paragraph 5.10 of the Procurement
Regulations: Leasing may be used for those contracts identified in the
Procurement Plan tables. Not Applicable.
Procurement of Second Hand Goods as specified under paragraph 5.11 of
the Procurement Regulations – is allowed for those contracts identified in the
Procurement Plan tables Not Applicable.
Domestic preference as specified under paragraph 5.51 of the Procurement
Regulations (Goods and Works). Not Applicable.
Goods: [is not applicable/is applicable for those contracts identified in the
Procurement Plan tables];
Works: [is not applicable/is applicable for those contracts identified in the
Procurement Plan tables]
PROCUREMENT
Eastern Africa : Nile Cooperation for Climate Resilience
PLAN
General Information
Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2021-05-05
2021-05-05
Revised Plan Date(s): (comma delineated, leave blank if none)
Project ID: P172848 GPN Date: 2021-05-05
Project Name: Nile Cooperation for Climate Resilience
Loan / Credit No: TF / B4716
N
Executing Agency(ies): ile Basin Initiative/Nile Equatorial Lakes Subsidiary Program - Coordination Unit
WORKS
Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report
Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract
Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract
No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion
(US$) (US$) Justification for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned
GOODS
Activity Reference No. / Draft Bidding Bid Evaluation Report
Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission /
Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion
No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes
Justification for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
RW-NELSAP-CU-229278-GO-
Component 2: Improving Pending
RFQ / Purchase of Matlab Request for Single Stage - One
TF / B4716 Mechanisms for Cooperation Post Limited 37,500.00 0.00 Implementati 2021-08-31 2021-10-19 2021-12-18
software Licenses and ERDAS Quotations Envelope
in the NEL Region on
Image Licensing renewal
RW-NELSAP-CU-229282-GO-
RFB / Supply of Desktops,
Laptops, including related
software licenses, Data
Backup storage, LAN/WAN Component 2: Improving Pending
Single Stage - One
Routers, Servers, Video TF / B4716 Mechanisms for Cooperation Post Request for Bids Open - National 141,550.00 0.00 Implementati 2021-09-14 2021-10-14 2021-10-28 2021-11-11 2021-12-09 2022-02-07
Envelope
Conferencing facility and in the NEL Region on
Touch Screens/Touch
Tables/Decision Theatre,
Scanners/Digitizer/Plotter,
Multi-Functional Copiers etc.
RW-NELSAP-CU-229288-GO- Component 2: Improving Pending
Request for Single Stage - One
RFQ / Power Backup TF / B4716 Mechanisms for Cooperation Post Limited 60,000.00 0.00 Implementati 2021-11-02 2021-12-07 2022-02-05
Quotations Envelope
Uninterruptible Power Supply in the NEL Region on
RW-NELSAP-CU-229290-GO-
Component 2: Improving Pending
RFQ / Software License Request for Single Stage - One
TF / B4716 Mechanisms for Cooperation Post Limited 20,000.00 0.00 Implementati 2021-08-03 2021-09-21 2021-11-20
(Digital archiving & workflow Quotations Envelope
in the NEL Region on
management system)
Component 2: Improving Pending
RW-NELSAP-CU-229292-GO- Request for Single Stage - One
TF / B4716 Mechanisms for Cooperation Post Limited 39,042.00 0.00 Implementati 2021-12-08 2022-01-26 2022-02-25
RFQ / Furniture/Partitions Quotations Envelope
in the NEL Region on
Component 2: Improving Pending
RW-NELSAP-CU-229295-GO- Request for Single Stage - One
TF / B4716 Mechanisms for Cooperation Post Limited 20,000.00 0.00 Implementati 2021-10-06 2021-11-17 2021-12-17
RFQ / IT/Office Consumables Quotations Envelope
in the NEL Region on
RW-NELSAP-CU-229297-GO- Component 2: Improving Pending
Request for Single Stage - One
RFQ / IT equipment TF / B4716 Mechanisms for Cooperation Post Limited 50,000.00 0.00 Implementati 2022-01-24 2022-03-14 2023-03-14
Quotations Envelope
Maintenance in the NEL Region on
NON CONSULTING SERVICES
Activity Reference No. / Draft Bidding Bid Evaluation Report
Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission /
Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion
No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes
Justification for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
Component 2: Improving Pending
RW-NELSAP-CU-229284-NC- Request for Single Stage - One
TF / B4716 Mechanisms for Cooperation Post Limited 40,000.00 0.00 Implementati 2021-11-17 2021-12-25 2022-02-23
RFQ / Cloud Services Quotations Envelope
in the NEL Region on
RW-NELSAP-CU-229364-NC- Component 2: Improving Pending
Request for Single Stage - One
RFQ / Internet Upgrade at TF / B4716 Mechanisms for Cooperation Post Limited 36,000.00 0.00 Implementati 2021-10-12 2021-11-23 2021-12-23
Quotations Envelope
NELSAP-CU offices in the NEL Region on
RW-NELSAP-CU-229368-NC-
RFQ / Production/printing/
publication of knowledge Component 2: Improving Pending
Request for Single Stage - One
products under all thematic TF / B4716 Mechanisms for Cooperation Post Limited 28,000.00 0.00 Implementati 2021-12-12 2022-01-16 2022-02-15
Quotations Envelope
areas (flood & drought risk in the NEL Region on
mitigation, dam safety &
water quality)
RW-NELSAP-CU-229370-NC-
RFQ / Develop/brand
corporate communication
Component 2: Improving Pending
products (Newsletters, Request for Single Stage - One
TF / B4716 Mechanisms for Cooperation Post Limited 15,000.00 0.00 Implementati 2021-12-26 2022-02-13 2022-04-14
quarterly Project briefs, Quotations Envelope
in the NEL Region on
posters, fliers and banners)
under Platform for
Cooperation.
CONSULTING FIRMS
Activity Reference No. / Combined Evaluation
Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of
Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion
No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal
Negotiated Contract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
Page 1
RW-NELSAP-CU-228689-CS-
QCBS / Rapid mapping of
frequent flash flood prone
areas in the Nile Basin, Flash
Component 2: Improving
Flood Assessment & Quality And Cost- Pending
TF / B4716 Mechanisms for Cooperation Post Open - International 528,000.00 0.00 2021-04-30 2021-05-21 2021-07-16 2021-07-30 2021-08-13 2021-09-06 2021-09-27 2024-03-25
development of the early Based Selection Implementation
in the NEL Region
warning system and
integration of flash flood
warning information into IKP
(iv) Capacity Building.
RW-NELSAP-CU-228692-CS-
QCBS / Consultancy services
for basin-wide survey of dams
Component 2: Improving
and preparation of a Nile Quality And Cost- Pending
TF / B4716 Mechanisms for Cooperation Post Open - International 506,000.00 0.00 2021-04-25 2021-05-16 2021-07-11 2021-07-25 2021-08-08 2021-08-29 2021-09-12 2024-09-11
Basin dam database, Based Selection Implementation
in the NEL Region
Preliminary Classification for
all Identified Dams and Data
Analysis & synthesis.
RW-NELSAP-CU-229056-CS-
Component 2: Improving
QCBS / Identification of Quality And Cost- Pending
TF / B4716 Mechanisms for Cooperation Post Open - International 220,000.00 0.00 2023-09-12 2023-10-03 2023-11-28 2023-12-12 2023-12-26 2024-01-16 2024-02-06 2025-08-04
Investment Options for Based Selection Implementation
in the NEL Region
Improved F&D Management
RW-NELSAP-CU-229077-CS-
LCS / Consultancy services for Component 2: Improving
Least Cost Pending
external audit of IPSAS - TF / B4716 Mechanisms for Cooperation Post Open - National 30,000.00 0.00 2021-06-02 2021-06-23 2021-08-06 2021-08-13 2021-08-27 2021-09-17 2021-10-15 2021-12-14
Selection Implementation
General Purpose Financial in the NEL Region
Statements
RW-NELSAP-CU-229078-CS- Component 2: Improving
Least Cost Pending
LCS / External Audit for the TF / B4716 Mechanisms for Cooperation Post Open - National 20,000.00 0.00 2021-08-11 2021-09-01 2021-09-29 2021-10-06 2021-10-13 2021-10-27 2021-11-15 2021-12-06
Selection Implementation
NCCR Project in the NEL Region
INDIVIDUAL CONSULTANTS
Activity Reference No. / Invitation to
Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated
Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion
No. Amount (US$) (US$) Contract
Consultant
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
RW-NELSAP-CU-228696-CS-
INDV / Consultant 1 to
undertake priority trainings
based on the dam safety
capacity gaps existing in the Component 2: Improving Individual
Pending
region and development of a TF / B4716 Mechanisms for Cooperation Post Consultant Open 88,000.00 0.00 2021-04-27 2021-06-06 2021-06-20 2021-07-18 2023-04-14
Implementation
longer term dam safety in the NEL Region Selection
training program for the NEL
Region that will be informed
by the training needs and
capacity assessment
RW-NELSAP-CU-228698-CS-
INDV / Consultant 2 to
undertake priority trainings
based on the dam safety
capacity gaps existing in the Component 2: Improving Individual
Pending
region and development of a TF / B4716 Mechanisms for Cooperation Post Consultant Open 88,000.00 0.00 2021-04-27 2021-06-06 2021-06-20 2021-07-18 2023-04-14
Implementation
longer term dam safety in the NEL Region Selection
training program for the NEL
Region that will be informed
by the training needs and
capacity assessment
RW-NELSAP-CU-228701-CS-
INDV / Assessment of the
state of dam safety oversight
in the Seven (7) Nile Equatorial
Component 2: Improving Individual
Lakes countries and Pending
TF / B4716 Mechanisms for Cooperation Post Consultant Open 220,000.00 0.00 2021-05-03 2021-06-12 2021-06-26 2021-07-24 2023-07-24
development of DSUs Implementation
in the NEL Region Selection
implementation guide, a
mechanism for establishment
of DSUs & a strategy on
strengthening of the DSUs.
RW-NELSAP-CU-229052-CS-
INDV / Individual Consultant 2 Component 2: Improving Individual
Pending
for carrying out practical TF / B4716 Mechanisms for Cooperation Post Consultant Open 66,000.00 0.00 2022-09-19 2022-10-29 2022-11-12 2022-12-10 2024-09-05
Implementation
training based on DSUs in the NEL Region Selection
capacity building strategy.
RW-NELSAP-CU-228705-CS-
INDV / Individual Consultant 1 Component 2: Improving Individual
Pending
for carrying out practical TF / B4716 Mechanisms for Cooperation Post Consultant Open 66,000.00 0.00 2022-09-12 2022-10-15 2022-10-29 2022-11-26 2024-08-22
Implementation
training based on DSUs in the NEL Region Selection
capacity building strategy.
RW-NELSAP-CU-229063-CS-
INDV / TA/ Individual Component 2: Improving Individual
Pending
Consultant - Water Quality TF / B4716 Mechanisms for Cooperation Post Consultant Open 211,000.00 0.00 2021-05-10 2021-06-19 2021-07-03 2021-07-31 2024-07-30
Implementation
Specialist for carrying out in the NEL Region Selection
Multicriteria Analysis (MCA)
RW-NELSAP-CU-229064-CS-
INDV / TA/ Individual Component 2: Improving Individual
Pending
Consultant – Modeller for TF / B4716 Mechanisms for Cooperation Post Consultant Open 105,600.00 0.00 2021-05-03 2021-06-12 2021-06-26 2021-07-24 2024-07-23
Implementation
carrying out Multicriteria in the NEL Region Selection
Analysis (MCA)
RW-NELSAP-CU-229066-CS- Component 2: Improving Individual
Pending
INDV / Hire of the Regional TF / B4716 Mechanisms for Cooperation Post Consultant Open 300,000.00 0.00 2021-04-22 2021-06-01 2021-06-15 2021-07-13 2026-07-12
Implementation
Dam Safety Coordinator in the NEL Region Selection
RW-NELSAP-CU-229068-CS- Component 2: Improving Individual
Pending
INDV / Hire of NELSAP Project TF / B4716 Mechanisms for Cooperation Post Consultant Open 97,272.00 0.00 2021-04-30 2021-06-14 2021-06-21 2021-07-19 2024-07-18
Implementation
Officer-Mara-RBM in the NEL Region Selection
RW-NELSAP-CU-229069-CS- Component 2: Improving Individual
Pending
INDV / Hire of NELSAP Project TF / B4716 Mechanisms for Cooperation Post Consultant Open 97,272.00 0.00 2021-04-30 2021-06-14 2021-06-28 2021-07-19 2024-07-18
Implementation
Officer-Kagera-RBM in the NEL Region Selection
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