PROCUREMENT PLAN Textual Part Project information: North Macedonia, Social Insurance and Pension Administration Project (P170343) Project Implementation agency: Ministry of Labor and Social Policy Date of the Procurement Plan: March 2020 Period covered by this Procurement Plan: First 18 months of project implementation In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: for all procurement activities - both with international and national approach. Respectively, the complaints arising in connection with contracts for which the Bank’s SPDs are used shall be administered and handled in accordance with Annex III of the Regulations. For international procedures the procurement notices will be published automatically through STEP on the Bank’s external website and UNDB, as well as locally on the Ministry’s website, daily newspaper as relevant, and on the portal of Public Procurement Bureau at: (https://e-nabavki.gov.mk/PublicAccess/home.aspx#/notices) 1 Thresholds for Procurement Approaches and Methods (€ thousands) Works Goods, IT and non- Shortlist of national consulting services consultants Open Open RfQ Open Open RfQ Consulting Engineering international national international national services and construction supervision ≥ < ≥ < ≤ ≤ ≤ ≤ 5,000 5,000 200 1 000 1 000 100 300 N/A Review Arrangements First contract for each approach and First contract for each approach First contract for each approach method and all >3 000 and method and all >3 000 and method, all TORs and all contracts > 1 000 Individual consultants all TORs Direct Selection all > 80 000 Direct Selection all > 80 000 and all contracts > 300 Direct Selection all >10 000 2 PROCUREMENT North Macedonia : Social Insurance Administration Project PLAN General Information Country: North Macedonia Bank’s Approval Date of the Original Procurement Plan: 2020-04-24 2020-04-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P170343 GPN Date: 2020-03-06 Project Name: Social Insurance Administration Project Loan / Credit No: IBRD / 90360 Executing Agency(ies): Ministry of Labor and Social Policy WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MK-MLSP-162831-CW-RFB- Improving the quality of the Pending Single Stage - One 1.1.8 / Office renovation - IBRD / 90360 social insurance Prior Request for Bids Open - National 0.00 Implementati 2022-03-01 2022-03-06 2022-04-17 2022-05-17 2022-06-21 2022-12-18 Envelope SURS HQ administration services on Strengthen the regulatory Pending MK-MLSP-163017-CW-RFQ- framework for people with Request for Single Stage - One IBRD / 90360 Prior Open - National 0.00 Implementati 2021-07-06 2021-08-31 2022-02-27 2.1.4 / Office renovation disabilities and for Quotations Envelope on hazardous occupations GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MK-MLSP-162814-GO-RFB- 1.1.5 / SURS hardware, Improving the quality of the Pending Open - Single Stage - One software (including licenses), IBRD / 90360 social insurance Prior Request for Bids 0.00 Implementati 2021-11-01 2021-11-06 2021-12-18 2022-01-17 2022-02-21 2023-04-17 International Envelope and document management administration services on system procurement MK-MLSP-162832-GO-RFQ- Improving the quality of the Pending Request for Single Stage - One 1.1.9 / Procurement of IBRD / 90360 social insurance Post Open - National 0.00 Implementati 2022-03-06 2022-05-01 2022-10-28 Quotations Envelope furniture administration services on MK-MLSP-162849-GO-RFB- Improving the quality of the Pending Single Stage - One 1.2.2.4 / Software IBRD / 90360 social insurance Post Request for Bids Open - National 0.00 Implementati 2022-03-01 2022-03-06 2022-04-17 2022-05-17 2022-06-21 2023-04-17 Envelope development administration services on MK-MLSP-162853-GO-RFB- Improving the quality of the Pending Single Stage - One 1.2.2.5 / Procurement of IBRD / 90360 social insurance Post Request for Bids Open - National 0.00 Implementati 2022-06-01 2022-06-06 2022-07-18 2022-08-17 2022-09-21 2023-04-19 Envelope hardware administration services on Strengthen the regulatory MK-MLSP-163004-GO-RFB- Pending framework for people with Single Stage - One 2.1.3.2 / Software IBRD / 90360 Prior Request for Bids Open - National 0.00 Implementati 2021-07-01 2021-07-06 2021-08-17 2021-09-16 2021-10-21 2022-05-19 disabilities and for Envelope development on hazardous occupations Strengthen the regulatory MK-MLSP-163022-GO-RFQ- Pending framework for people with Request for Single Stage - One 2.1.5 / Procurement of IBRD / 90360 Post Open - National 0.00 Implementati 2021-09-06 2021-11-01 2022-02-01 disabilities and for Quotations Envelope furniture on hazardous occupations Strengthen the regulatory MK-MLSP-163025-GO-RFB- Pending framework for people with Single Stage - One 2.1.6 / IT equipment for IBRD / 90360 Post Request for Bids Open - National 0.00 Implementati 2021-07-01 2021-07-06 2021-08-17 2021-09-16 2021-10-21 2022-01-19 disabilities and for Envelope CDCCU on hazardous occupations Page 1 MK-MLSP-163035-GO-RFB- Strengthen the regulatory 2.1.8 / Procurement of Pending framework for people with Open - Single Stage - One equipment for the Mobile IBRD / 90360 Prior Request for Bids 0.00 Implementati 2021-09-14 2022-09-14 disabilities and for International Envelope assessment teams (vehicles, on hazardous occupations mobile devices) MK-MLSP-163105-GO-DIR- Strengthen the regulatory Pending 2.2.2.2 / MLSP Software framework for people with IBRD / 90360 Prior Direct Selection Direct 0.00 Implementati 2021-04-01 2021-04-06 2021-05-11 2023-04-30 upgrades to support the disabilities and for on Registry of PWD hazardous occupations MK-MLSP-163110-GO-RFQ- Strengthen the regulatory Pending 2.2.2.4 / IT equipment to framework for people with Request for Single Stage - One IBRD / 90360 Post Open - National 0.00 Implementati 2022-01-06 2022-03-03 2022-08-30 support the Registry of disabilities and for Quotations Envelope on PWDs hazardous occupations MK-MLSP-163151-CS-CDS- Pending 3.9 / Accounting software IBRD / 90360 Project Management Prior Direct Selection Direct 0.00 Implementati 2020-06-01 2020-06-06 2020-07-11 2023-04-30 adjucement on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MK-MLSP-162810-CS-QCBS- Improving the quality of the Quality And Cost- Open - Pending 1.1.4 / Develop and IBRD / 90360 social insurance Prior 0.00 2021-01-01 2021-01-22 2021-02-20 2021-03-20 2021-04-04 2021-05-09 2021-06-13 2023-04-30 Based Selection International Implementation implement SURS administration services MK-MLSP-162821-CS-QCBS- 1.1.6 / Data cleanup of Improving the quality of the Quality And Cost- Open - Pending institution's existing data IBRD / 90360 social insurance Post 0.00 2020-08-01 2020-08-22 2020-09-20 2020-10-18 2020-10-19 2020-11-23 2020-12-28 2023-03-18 Based Selection International Implementation (including cleanup and administration services digitization of legacy data) MK-MLSP-162828-CS-QCBS- 1.1.7 / Adjustment of UJP, FZO, AVRM, PIOM, MAPAS Improving the quality of the and MLSP to SURS – Quality And Cost- Open - Pending IBRD / 90360 social insurance Post 0.00 2021-12-01 2021-12-22 2022-01-15 2022-01-25 2022-02-04 2022-03-05 2022-04-09 2023-04-04 investment in data links and Based Selection International Implementation administration services interfaces with SURS, adjustment of business processes, training; MK-MLSP-162835-CS-QCBS- 1.1.10 / Public information Improving the quality of the and education campaign on Quality And Cost- Pending IBRD / 90360 social insurance Post Open - National 0.00 2021-07-01 2021-07-22 2021-09-04 2021-10-02 2021-11-01 2021-12-06 2022-01-10 2023-01-10 SURS functionalities, Based Selection Implementation administration services benefits for users, and operations; MK-MLSP-162836-CS-QCBS- 1.2.1 / Functional review of the PIOM and proposal for Improving the quality of the PIOM modernization, Quality And Cost- Open - Pending IBRD / 90360 social insurance Post 0.00 2020-09-01 2020-09-22 2020-11-05 2020-12-03 2021-01-02 2021-02-06 2021-03-13 2022-01-07 including business processes, Based Selection International Implementation administration services technical capacity, actuarial capacity, HR training, client services Page 2 MK-MLSP-162839-CS-QCBS- Improving the quality of the 1.2.2.1 / Technical Assistance Quality And Cost- Open - Pending IBRD / 90360 social insurance Post 0.00 2021-07-01 2021-07-22 2021-09-04 2021-10-02 2021-11-01 2021-12-06 2022-01-10 2023-01-10 for business processes Based Selection International Implementation administration services redesign MK-MLSP-162843-CS-CQS- 1.2.2.2 / TA for analyzing individual service records Improving the quality of the Consultant database in PIOM, technical Pending IBRD / 90360 social insurance Prior Qualification Open - National 0.00 2020-06-01 2020-06-22 2020-08-05 2020-09-04 2020-10-09 2021-08-05 and legal options for Implementation administration services Selection consolidation, drafting legal documents and consolidation procedure MK-MLSP-162847-CS-QCBS- 1.2.2.3 / TA for Improving the quality of the Quality And Cost- Open - Pending implementing the IBRD / 90360 social insurance Post 0.00 2021-04-01 2021-04-22 2021-06-05 2021-07-03 2021-08-02 2021-09-06 2021-10-11 2022-09-06 Based Selection International Implementation consolidation of PIOM administration services database MK-MLSP-162996-CS-QCBS- 2.1.1 / Preparation of documents for establishing a Strengthen the regulatory CDCCU including design of framework for people with Quality And Cost- Pending business processes and IBRD / 90360 Post Open - National 0.00 2020-09-01 2020-09-22 2020-11-05 2020-12-03 2021-01-02 2021-02-06 2021-03-13 2022-01-07 disabilities and for Based Selection Implementation system of monitoring, hazardous occupations evaluation, licensing, supervision, and control, and detailed investment plan Strengthen the regulatory MK-MLSP-163003-CS-CQS- Consultant framework for people with Pending 2.1.3.1 / Developing business IBRD / 90360 Prior Qualification Open - National 0.00 2021-04-01 2021-04-22 2021-06-05 2021-07-05 2021-08-09 2022-08-04 disabilities and for Implementation processes Selection hazardous occupations MK-MLSP-163030-CS-CQS- Strengthen the regulatory Consultant 2.1.7 / Public information framework for people with Pending IBRD / 90360 Post Qualification Open - National 0.00 2021-10-01 2021-10-16 2021-11-09 2021-11-19 2021-12-08 2023-04-30 campaign for new disability disabilities and for Implementation Selection assessment processes hazardous occupations MK-MLSP-163111-CS-QCBS- Strengthen the regulatory 2.2.2.5 / Information framework for people with Quality And Cost- Open - Pending campaign especially targeted IBRD / 90360 Post 0.00 2021-05-01 2021-05-22 2021-07-05 2021-08-02 2021-09-01 2021-10-06 2021-11-10 2023-04-30 disabilities and for Based Selection International Implementation towards the persons with hazardous occupations disabilities. MK-MLSP-163122-CS-QCBS- 2.3.1 / Hiring a licensed reputable international Strengthen the regulatory company for Revision of the framework for people with Quality And Cost- Open - Pending IBRD / 90360 Post 0.00 2020-11-01 2020-11-22 2021-01-05 2021-02-02 2021-03-04 2021-04-08 2021-05-13 2022-09-05 list of hazardous occupations disabilities and for Based Selection International Implementation eligible for early retirement hazardous occupations with extended service period (ESP) MK-MLSP-163292-CS-LCS- Least Cost Pending IBRD / 90360 Project Management Prior Open - National 0.00 2020-05-01 2020-05-22 2020-07-05 2020-08-02 2020-09-01 2020-10-06 2020-11-10 2023-04-30 3.7 / Project Audit Selection Implementation MK-MLSP-163147-CS-CQS- Consultant Pending 3.8 / Satisfaction Beneficiary IBRD / 90360 Project Management Post Qualification Open - National 0.00 2021-06-01 2021-06-22 2021-08-05 2021-09-04 2021-10-09 2023-04-30 Implementation Survey Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3 MK-MLSP-162801-CS-INDV- Improving the quality of the Individual Pending 1.1.1 / Technical assistance IBRD / 90360 social insurance Prior Consultant Open 0.00 2020-12-01 2021-01-19 2021-02-09 2021-03-16 2022-01-10 Implementation for legislative changes administration services Selection Strengthen the regulatory MK-MLSP-162997-CS-INDV- Individual framework for people with Pending 2.1.2 / Technical Assistance IBRD / 90360 Post Consultant Open 0.00 2021-07-01 2021-08-19 2021-09-09 2021-10-14 2022-04-12 disabilities and for Implementation for legislative changes Selection hazardous occupations Strengthen the regulatory MK-MLSP-163005-CS-INDV- Individual framework for people with Pending 2.1.3.3 / Establishing of IBRD / 90360 Post Consultant Open 0.00 2021-07-01 2021-08-19 2021-09-09 2021-10-14 2022-07-11 disabilities and for Implementation M&E system Selection hazardous occupations MK-MLSP-163042-CS-INDV- 2.2.1 / Technical assistance Strengthen the regulatory Individual for legislative changes framework for people with Pending IBRD / 90360 Post Consultant Open 0.00 2020-06-01 2020-07-20 2020-08-10 2020-09-14 2021-09-14 regarding the employment of disabilities and for Implementation Selection workable PWDs (Law on hazardous occupations employment of PWDs) MK-MLSP-163103-CS-INDV- Strengthen the regulatory 2.2.2.1 / Development of the Individual framework for people with Pending National Registry of PWDs - IBRD / 90360 Post Consultant Open 0.00 2021-01-01 2021-02-19 2021-03-12 2021-04-16 2022-04-11 disabilities and for Implementation development of business Selection hazardous occupations processes Strengthen the regulatory MK-MLSP-163107-CS-INDV- Individual framework for people with Pending 2.2.2.3 / Training of IBRD / 90360 Post Consultant Open 0.00 2021-04-01 2021-05-20 2021-06-10 2021-07-15 2023-04-30 disabilities and for Implementation operators of the Registry Selection hazardous occupations MK-MLSP-163128-CS-INDV- Strengthen the regulatory Individual 2.3.2 / Reform proposal of framework for people with Pending IBRD / 90360 Post Consultant Open 0.00 2022-03-01 2022-04-19 2022-05-10 2022-06-14 2023-04-10 the early retirement system disabilities and for Implementation Selection for hazardous occupations hazardous occupations MK-MLSP-163131-CS-INDV- Individual Pending 3.1 / Pension administration IBRD / 90360 Project Management Prior Consultant Open 0.00 2020-04-15 2020-06-03 2020-06-24 2020-07-29 2023-04-30 Implementation specialist Selection MK-MLSP-163134-CS-INDV- Individual Pending 3.2 / Disability assessment IBRD / 90360 Project Management Prior Consultant Open 0.00 2020-04-15 2020-06-03 2020-06-24 2020-07-29 2023-04-30 Implementation specialist Selection Individual MK-MLSP-163136-CS-INDV- Pending IBRD / 90360 Project Management Prior Consultant Open 0.00 2020-04-15 2020-06-03 2020-06-24 2020-07-29 2023-04-30 3.3 / Procurement Officer Implementation Selection Individual MK-MLSP-163139-CS-INDV- Pending IBRD / 90360 Project Management Prior Consultant Open 0.00 2020-04-15 2020-06-03 2020-06-24 2020-07-29 2023-04-30 3.4 / Financial Officer Implementation Selection MK-MLSP-163140-CS-INDV- Individual Pending 3.5 / Monitoring and IBRD / 90360 Project Management Prior Consultant Open 0.00 2020-04-15 2020-06-03 2020-06-24 2020-07-29 2023-04-30 Implementation Evaluation Specialist Selection Individual MK-MLSP-163142-CS-INDV- Pending IBRD / 90360 Project Management Prior Consultant Open 0.00 2020-04-15 2020-06-03 2020-06-24 2020-07-29 2023-04-30 3.6 / IT engineers Implementation Selection Individual MK-MLSP-163152-CS-INDV- Pending IBRD / 90360 Project Management Prior Consultant Direct 0.00 2020-03-05 2020-03-15 2020-04-05 2020-05-10 2023-04-30 3.11 / Project Manager Implementation Selection Individual MK-MLSP-163153-CS-INDV- Pending IBRD / 90360 Project Management Prior Consultant Direct 0.00 2020-03-05 2020-03-15 2020-04-05 2020-05-10 2023-04-30 3.12 / SIAP Coordinator Implementation Selection Page 4 Individual MK-MLSP-163155-CS-INDV- Pending IBRD / 90360 Project Management Prior Consultant Direct 0.00 2020-03-05 2020-03-15 2020-04-05 2020-05-10 2023-04-30 3.13 / IT consultant Implementation Selection MK-MLSP-163160-CS-INDV- 2.2.3 / Local Technical Strengthen the regulatory assistance for legislative Individual framework for people with Pending changes regarding the IBRD / 90360 Post Consultant Open 0.00 2020-06-01 2020-07-20 2020-08-10 2020-09-14 2021-09-09 disabilities and for Implementation employment of workable Selection hazardous occupations PWDs (Law on employment of PWDs) Page 5