Document of The World Bank FOROFFICIAL USEONLY Report No: 31724-HR PROJECTAPPRAISAL DOCUMENT ON A PROPOSEDLOAN INTHEAMOUNT OF EURO31MILLION (US$40.0 MILLIONEQUIVALENT) TO THE REPUBLIC OF CROATIA FORA SOCIAL WELFARE DEVELOPMENT PROJECT MAY 5,2005 HumanDevelopmentDepartment EuropeandCentralAsia Region This document has a restricted distribution and may be used by recipients only in the performance of their official duties. Its contents may not otherwise be disclosedwithout World Bank authorization. CURRENCY EQUIVALENTS (Exchange Rate Effective April 28,2005) Currency Unit = Croatian Kuna (HRK) EUR 1 = US$1.29 US$1 = HRK5.70 FISCAL YEAR January 1 - December31 ABBREVIATIONSAND ACRONYMS CARDS Community Assistance for Reconstruction, Development and Stability CAS Country Assistance Strategy CBS Central Bureau of Statistics csw Center for Social Welfare EC European Commission ECA Europe and Central Asia EU European Union GDP Gross Domestic Product GOC Government of Croatia HRK Croatian Kuna IBRD Intemational Bank for Reconstruction and Development ICB International Competitive Bidding IMF International Monetary Fund ILP Innovation and Learning Program IT Information Technology M C Methodological Center MHSW MinistryofHealthand Social Welfare MIC Middle Income Country MOF MinistryofFinance NCB National Competitive Bidding NGO Non-Government Organization PAL Programmatic Adjustment Loan PHRD Policy and Human ResourcesDevelopment Grant (Japan) SA0 State Audit Office SBD Standard BiddingDocuments SIDA Swedish InternationalDevelopment Agency S I L Specific Investment Loan SWDP Social Welfare DevelopmentProject TOR Terms of Reference UK-DFID UKDepartment for IntemationalDevelopment UNDP UnitedNationsDevelopmentProgram Vice President: Shigeo Katsu Country Managermirector: Anand K. Seth Sector Manager: Hermann von Gersdorff Task Team Leader: Inguna Dobraja FOROFFICIALUSEONLY CROATIA SocialWelfareDevelopmentProject CONTENTS Page A . STRATEGICCONTEXTAND RATIONALE ................................................................................. 1 1. Country and Sector Issues......................................................................................................... 1 2. Rationale for Bank Involvement ............................................................................................... 3 B . PROJECTDESCRIPTION ................................................................................................................. 4 1. Lending Instrument................................................................................................................... 4 2. Project Development Objective and Key Indicators ................................................................. 4 3. Project Components .................................................................................................................. 4 4. Lessons Learned and Reflectedinthe Project Design .............................................................. 5 5. Alternatives Considered and Reasons for Rejection................................................................. 5 C . IMPLEMENTATION .......................................................................................................................... 6 1. Partnership Arrangements ......................................................................................................... 6 2 . Institutional and Implementation Arrangements ....................................................................... 6 3. Monitoringand Evaluation o f Outcomes and Results............................................................... 7 4. Sustainability ............................................................................................................................. 7 5. Critical Risks and Possible Controversial Aspects.................................................................... 8 6. LoanConditions and Covenants................................................................................................ 9 D . APPRAISAL SUMMARY ................................................................................................................. 10 1. Economic and FinancialAnalyses........................................................................................... 10 2. Technical................................................................................................................................. 11 3 . Fiduciary.................................................................................................................................. 11 4. Social....................................................................................................................................... 12 5. Environment............................................................................................................................ 12 6. SafeguardPolicies................................................................................................................... 12 7. Policy Exceptionsand Readiness............................................................................................ 13 .... This document has a restricted distribution and may be usedby recipients only in ~ the performance of their official duties Its contents may not be otherwise disclosed . without World Bank authorization. TABLES Table 1: SocialBenefit Spending inCroatia. 2004 (HRK billion) ..................................................................... 1 Table 2: Summary of PAL Social Welfare Program(as ofNovember 2004) .................................................... 2 Table 3: Risks andMitigationMeasures............................................................................................................ 8 FIGURES Figure 1: SWDP Partnership Arrangements ........................................................................................................ 6 ANNEXES ANNEX 1. Country and Sector Background ............................................................................................. 14 ANNEX 2. Major Related Projects Financed by the Bank and Other Agencies........................................ 20 ANNEX 3. Results Framework and Monitoring........................................................................................ 22 ANNEX4. Detailed Project Description ................................................................................................... 25 ANNEX 5. Project Costs............................................................................................................................ 31 ANNEX 6. Implementation Arrangements ................................................................................................ 32 ANNEX 7. FinancialManagement andDisbursementArrangements ....................................................... 33 ANNEX 8. Procurement............................................................................................................................. 37 ANNEX 9. Economic and Financial Analysis ........................................................................................... 45 ANNEX 10. Safeguard Policy Issues........................................................................................................... 49 ANNEX 11. Project Preparation and Supervision ....................................................................................... 53 ANNEX 12. Documents inthe Project File................................................................................................. 54 ANNEX 13. Statementof Loans and Credits............................................................................................... 55 ANNEX 14. Country at a Glance................................................................................................................. 56 MAP. 33394 IBRD CROATIA SOCIAL WELFARE DEVELOPMENT PROJECT Date: M a y 5, 2005 Team Leader: Inguna Dobraja Country Director: h a n dK.Seth Sectors: Other social services (100%) Sector Manager: Hennann von Gersdorff Themes: Social riskcoping (P); Social risk mitigation (P); Social risk reduction(S); Other social protection and riskmanagement (S) Project ID: PO69937 Environmental screening category: Partial Assessment Lending Instrument: Specific InvestmentLoan Safeguard screening category: Limitedimpact [XI Loan [ ] Credit [ 3 Grant [ ] Guarantee [ ] Other: For Loans/Credits/Others: Total Bank financing (US$m.): 40.0 equivalent, or EUR 3 1.O million Proposedterms: FSL, euro, semesterly payments, variable rate interest conversion Grace Period: 5 years Years to maturity: 15 years DEVELOPMENT SWEDISH INTN'L DEVEL.AGENCY 0.7 1.3 2.0 Total: 50.2 10.1 60.3 F Y 2005 2006 2007 2008 2009 Annual 0.1 11.2 16.4 12.3 0 Cumulative 0.1 11.3 27.7 40.0 40.0 Project implementationperiod: October 2005 - September 2009 Expectedeffectiveness date: October 2005 II Expected closing date: September 30, 2009 -Does the project depart from the CAS incontent or other significant respects? Re$ PADA.3 [ ]Yes [XINO Does the project require any exceptions from Bank policies? [ ]Yes [XINO Have these been approved by Bank management? [ ]Yes [XINO I s approval for any policy exception sought from the Board? [ ]Yes [XINO Does the project include any critical risks rated "substantial" or "high"? [XIYes [ ] N o Does the project meet the Regional criteria for readiness for implementation? Re$ PADD.7 [XIYes [ ]No Project development objective Re$ PAD B.2 'he Social Welfare Development Project will strengthen the quality, targeting and administration of ocial benefits and services to those most inneed. 'roject description Ref: PAD B.3,Annex 4 ihe SWDP i s a Specific Investment Loan with three components that will (i) Improve Social Services Ielivew by developing a sustainable spectrum o f social programs across prevention, service delivery, and :lient re-integration into the community; (ii) StrenPfhen Social Welfare Management by improving the eliability and timeliness of social benefit administrative information used for cash benefit system wersight and individual claims processing, and implementing `one-stop shop' administrative services for :lients; and (iii)Umrade Social Services Facilities, by upgrading county centers for social welfare and mhancing the safety o f older residential social service facilities by investing in hygienic upgrades. See h e x Section B.3 and Annex 4 for project details. Mhich safeguard policies are triggered, ifany? Ref: PAD D.5, Annex 10 The project was rated Category B (environment). jignificant, non-standard conditions, if any, for: Ref: PAD C.6 5'onditions of Effectiveness: 0 The Borrower shall: establish Working Groups within M H S W for each respective part of the Project, and appoint a Project Manager responsible for managing inputs from MHSW's working groups for developing terms o f reference for technical assistance and training, disbursement of funds and financial management, procurementandmonitoring. 0 The Borrower has adopted an Operational Manual acceptable to the Bank. Disbursement Condition: No withdrawals shall be made in respect of the Innovation and Learning Program until the ILP Guidelines, satisfactory to the Bank, have been adopted. Covenantsapplicable toproject implementation: The-SIDA Grant Agreement has to be signed by December 31, 2005, or such later date as the Bank may agree; or adequate funds for the Project are available to the Borrower from other sources on terms and conditions consistent with the obligations o f the Borrower under the Loan Agreement The Borrower shall, during the duration o f the Project, maintain (a) working groups within M H S W for each respective part o f the project; and (b) a Project Manager responsible for managing inputs from MHSW's working groups for developing terms o f reference for technical assistance and training, disbursement of funds and financial management, procurement and monitoring. Not later than December 31, 2005, MHSW, shall establish a Grant Committee for the Innovatior and Learning Program. The Innovation and Learning Program Grant Committee will select sub- projects for financing from the proceeds o f the loan in accordance with the criteria and selectior procedures set forth in the ILP guidelines acceptable to the Bank, and said financing will be provided on a grant basis in a format and substance acceptable to the Borrower and the Bank The Guidelines will include details on procurement procedures and methods applicable tc procurement under the Grant. 0 Procurement Plan prepared by the Borrower i s updated on an annual basis and approved by the Bank. The MHSW will maintain financial management arrangements acceptableto the Bank. 0 The Borrower shall carry out the Project in accordance with the provisions of the Operational Manual, including provisions o f the Environmental Management Plan, and shall not amend, suspend, abrogate, repeal or waive any provision of the Operational Manual without prior approval o f the Bank. 0 Sufficient counterpart co-financing funds are allocated inthe MHSW annual budgets to cover all contracts included inan approved annual procurement plan. 0 An annual report on the progress of Project implementation shall be provided to the Bank by September 30 o f each year throughout the execution o f the project, commencing from September 30, 2006, and including a draft annual project plan for the following year. A report shall be prepared on or about September 30,2007, integratingthe results of the monitoring and evaluation activities on the progress achieved in carrying out the Project, and setting out the measures recommended to ensure the efficient carrying out o f the Project and the achievement of the objectives thereof. A. STRATEGIC CONTEXT AND RATIONALE 1. Countryandsectorissues Introduction. Croatia's transition efforts have largely shifted fi-om independence and regional conflict to European Union (EU) accession and the accompanying structural reform agenda. InJune 2004, the European Council (EC) granted Croatia candidate status for EU membership, noting that Croatia i s (i) a functioning democracy; (ii) can be regarded as a functioning market economy, and (iii) be expected to assume the other can obligations of membership over the medium term. While EU accession and the related requirements around the acquis communautaire will be the focus of much national attention over the next several years, Croatia i s also facing major structural challenges to improve its competitiveness and investment climate, to strengthen governance, and to ensure broader participation in growth. Croatian households will face differential impacts and challenges from economic transition and European accession. Social services are a public good that can mitigate those impacts when effectively delivered. Still, social welfare development in Croatia will occur in an environment o f fiscal consolidation. Public expenditures still account for a little less than 50 percent of GDP, which i s very highcompared to EUaccession and candidate country averages. The Government gradually reducedthe fiscal deficit from 8.1 percent o f GDP in 1999 to 4.5 percent of GDP in 2002, but these gains were partly reversed as a new round of spending increases led to an increase inthe fiscal deficit to an estimated 5.8 percent o f GDP in2003. The fiscal deficit in2004 fell to 4.5 percent of GDP, andthe 2005 programis seeking an additional onepercent cut inthe deficit through additional consolidation. Real GDP growth has been positive, but has declined from 5.2 percent in 2002 to 3.8 percent in2004. The external debt rose from 60 percent o f GDP in2000 to 82.4 percent o f GDP in 2003, and despite monetary and fiscal tightening it grew further to 88.1 percent o f GDP (inU S Dollars; 80.5 percent o f GDP in EUR). The current account balance improved over the last two years fi-om 8.4 percent of GDP towards 4.0 percent of GDP (ifmeasured inUSD).The Government i s working closely with the IMFand the World Bank Programmatic Adjustment Loan (PAL) team to support further fiscal adjustment and to reduce external vulnerability. Consolidation and improvement of social benefit spending will be an important component of Croatia's fiscal agenda, especially with pension spending still increasing from a high 13.5 percent of GDP. Cash social benefits total about 4.1 percent of GDP, with only about 0.26 percent of GDP devoted to the single means- tested social support allowance within the social welfare envelope o f 0.91 percent of GDP (see Table 1). The remainder i s spent on categorical benefits that are poorly targeted and some social services. While not directly comparable, the EU spends an average of 2.5 percent of GDP on family benefits and other benefits to vulnerable groups (2001). Social welfare 1.83 0.91 22 Unemployment 0.77 0.41 9 Other 0.19 0.11 2 TOTAL 8.16 4.1 100.0 The significant fiscal policy challenges presentedby social benefits are best addressedunder the PAL program. For example, a number o f categorical benefits are managed by the Ministry o f Intergenerational Solidarity, Families and Veterans, with the Ministry o f Health and Social Welfare (MHSW) managing social benefits and services, presentingcross cutting challenges that are amenable to PAL intervention. Veterans' benefits are not poverty mitigationper se, but represent a public policy choice to recognize past military service. The proposed PAL has focused o n bridgingMISFS with the MHSW, so that a common social benefit policy can be agreed. This has proved challenging, but a joint working group (along with the Ministry o f Finance) has been established, and PAL triggers identified for the coming years (see Table 2). PAL SocialWelfare rogram(as of Novem :r 2004) PAL-I (April 2005 target) 1. Spendingon social Govemment inter- Govemment adopts Govemment spendingcontained, benefitsreducedas a ministerial working and starts implementsthe the overallnumber of share of GDP. grouppreparesa implementingthe strategy, reducingcash benefitsdecreased, and strategy for strategy, reducingcash social benefitsand spendingfocusedon 2. Increasedshare of rationalizationof socialbenefitsand increasingallocationto best-targeted the best-targetedand socialbenefit increasing allocationto best-targetedbenefits. programs. means-testedsocial spending, including best-targetedbenefits. support allowance in war veterans' benefits total socialspending. Note: the PAL is anticipated to go to negotiti bns in42 CYO5, andthe above measures may iange before Board. Inparallel with that fiscal dialogue, a Social Welfare Development Project (SWDP) will be implementedby the Ministry o f Health and Social Welfare (MHSW). The focus o f the SWDP will be on those benefits and services administered within MHSW, given that they are the ones primarily aimed at poverty reduction, work incentives, and the community. The M H S W will streamline and improve the targeting o f those ten benefits governed by the Social Welfare Act. The goal o f Croatia's social assistance and welfare development i s to create a system that i s client-centered, outcome-driven and user friendly. It is guided by principles to: (i) help clients to achieve, to the greatest degree possible, self-reliance through provision o f effective social services to the most needy; (ii)ensure uniform access to quality and relevant social services; and (iii) streamline targeted social assistance programs, strengthen fiscal sustainability, while preserving work incentives for benefit recipients. The aim o f this project will be to assist Croatia's most vulnerable to benefit from the country's growth and development. The issues to be covered under the project are: Social services Social services are provided through a variety o f residential and community services, where the residential services are predominant. This i s partially explained by the past legacy o f institutionalization o f populations who could perhaps be more effectively cared for in the community, or alternative care settings. InDecember 2002, almost 23,000 people were placed inpublic residential institutions. Old and infirmpeople are the single largest client categories, followed by disabled, and children. The standard o f care provided can be quite poor, and facilities o f low and deteriorating quality - in early 2004, several residents of one residential institution died from food poisoning. There i s a limited supply o f alternative community day services that are more effective and less expensive than residential care, though more than 4,500 are placed inhost families which are regarded as community based alternatives to resident services. The deinstitutionalization process has been slow and hampered by the absence o f alternative service provision and structural disincentives to find and use alternative care options. Monitoring and control instruments for quality assurance and quality improvement are weak. The standards that are inplace are merely focusing on technical aspects o f service provision and do not reflect any ambitions concerning the core in all care provision, quality o f life and the result that can be achieved for individuals invulnerable situation. Cash social benefits The Social Welfare Act sets out a system o f nationally based and funded social assistance provision aimed at those in poverty (see section D.4 for a poverty summary). In addition, county authorities and local self government authorities provide a range o f benefits also aimed at the poorest. The result is a mixed benefit provision, which i s difficult for many individuals to establish their own entitlement and leaves open the 2 possibility for some to obtain benefits to which they are not entitled. Further,the benefits are administeredby different offices depending on whether they are national or local, leading to conhsion for potential beneficiaries. Inshort, the main issues concerning cashbenefits are: (i) levels of benefits are quite low and do not meet the poverty gap, while some families do manage to receive sums that take them over the poverty level; (ii)administration i s cumbersome, with families having to make multiple claims at offices, with inefficiencies and gaps inthe collection, management and use of information; (iii) i s a highlevel o f errors there o f inclusion, with only 50 percent o f benefits going to the bottom quintile; (iv) beneficiaries may become dependent on a benefit level income; (v) beneficiaries make no contribution to the community inreturn for the benefit support the received; and (vi) local authorities have little say inhow benefits should be administered, and to whom. 2. Rationale for Bankinvolvement The World Bank has strong comparative advantages in this sector: (i) has built up significant experience it (including in ECA) in assisting governments to prepare and implement social welfare reforms; (ii) it brings long standing experience insocial welfare project design and management; (iii)i s well positionedto facilitate it the coordination o f different stakeholders that have an influence on social welfare reform and are influenced by it, with a strong local presence of Bank technical specialists in Zagreb; and (iv) European accession will bring many challenges for Croatian communities, and some households will have difficulty coping with the adjustment to new economic and social realities, which fits with the Bank's mission. With respect to the last issue, the 2004 EC opinion (avis) on Croatia's accessionaccordingly notes that Croatia needs to "prepare itself for the cooperation processes developed at the European level in the fields o f employment, social inclusion, and pensions." The European Social Policy Agreement recommends that Member States (i)guarantee everyone a level o f resources consistent with human dignity; (ii) ensure that living standards are maintained when workers are forced to interrupt work due to sickness, accident, maternity, invalidity, or unemployment; (iii) guaranteedminimumresourcesfordisabled,andfostertheirsocialandeconomicintegration; and provide (iv) develop the benefits and services available to the most disadvantaged families. Currently, there are minimal resources available within the external aid program to assist Croatia with moving forward on this important agenda, and the SWDP will therefore fill an important resource gap while providing direct advisory support. Higher level objectives to which the project contributes The SWDP will support the overall objectives o f the Country Assistance Strategy (2005-2008, approved bythe Government of Croatia on November 11, 2004 and endorsed by the World Bank Board on December 21, 2004). In particular, SWDP will contribute to wider participation in economic growth by improving the targeting, sustainability, quality and efficiency o f social welfare. The SWDP also supports the National Program for the Reduction of Poverty, adopted by the Government in August 2002, and which proposes a multidimensional approach to the poverty reduction by proposing measures that are not limitedto the social welfare system only but also include actions in the areas o f labor market, employment, education, health and housing. Within the scope o f social assistance and welfare, the Project endorses decentralization and gradual deinstitutionalization o f social services and promotion o f community alternatives to institutionalization including increased role o f NGOs in the provision o f social services, privatization within social welfare, introduction o f the guaranteed minimumincome and linking it to the official poverty line, annual indexation of social assistance benefits, improved poverty monitoring and introduction of the official poverty line, introduction o f IT to data collection and processing system in the social welfare. 3 B. PROJECTDESCRIPTION 1. Lendinginstrument The SWDP i s financed through a Specific Investment Loan (SIL). The loan amount is EUR 31.0 million (US$40.0 million equivalent), with additional grant cofinancing ofUS$2.0 millionequivalent from SIDA. The SWDP will review the annual budget program with the Government to ensure that the investments to be supported under the project are adequately reflected inthe followingyear's budget. 2. Project development objective and key indicators The SWDP will strengthen the quality, targeting and administration of social benefits and services to those most in need. Project performance will be assessed through a number of qualitative assessments and quantitative indicators. Project monitoring during implementation will be carried out by the MHSW's Economic Department within its new organization. They will be assisted by data generated under the project including that produced by the surveys conducted by the Central Bureau o f Statistics (CBS), data from the computerized benefit system, and data generated by surveys in the pilot regions on social service provision. The SWDP indicatorsare detailed inAnnex 3. 3. Project components The SWDP will be implemented around three components, in conjunction with the PAL focus on benefit policy, the EC's labor market and retraining support, and the UNDP's ongoing support to social welfare monitoring capacity inMHSW (see section C.l.). Theprojectispresented in detailin Annex 4. Component 1: Improving Social Service Delivery (EUR 5.3M total, EUR3.9M IBRD financing) The goal of this component i s to improve the entire spectrum o f social welfare provision in Croatia, from prevention, to quality of service delivery, to reintegration o f clients into the community. Social services will be made more inclusive, family oriented and efficient through (i) developing and introducing a new organizational model for front line social service administration and service delivery, covering the Centers for Social Work (CSWs) and Methodological Centers (MCs), (ii)establishing new and more innovative community based programs; (iii)transforming residential institutions; (iv) enhancing the quality of services, and reducing the time spent in those services; and (v) implementing incentives that encourage financially responsible management of public funds for services. The first sub-component, `Programming Cost-effective, Efficient and Inclusive Social Services,' will focus on introducing substantial improvements in administration and service delivery in three selected counties before national replication. The second sub-component, `Managing and Financing for Results, ' will help public sector agencies to utilize new tools and approaches to achieve the changes envisaged under this project. An Innovation and Learning Program will be established to finance or co-finance initial costs for the provision of new and innovative community care programs, evaluate and disseminate lessons learned with respect to improvements in quality, effectiveness and costs. Fiduciary strengthening of MHSWwill also be supported under this component. Component 2. Strengthening of the Social Welfare Management Information System (EUR 7.OM total, EUR 4.3M IBRDfinancing) The goal of the component is to improve the administration o f cash and non-cash benefits by implementing a new organizational model inCSW and to ensure that the management information system provides timely and highquality datato the Ministrystaff for designing, monitoring and analysing social policy. The component will consist of two subcomponents. The first subcomponent, "Implementation o f a New Administrative Organization" will develop the new organization of social welfare. The new organization will be based on a One-Stop-Office Model for CSWs that will bring together cash and non-cashbenefits in a way 4 that will provide better service to the client and improve the CSW work organization. The second subcomponent, "Introduction of a management information system," will establish a register o f all welfare systembeneficiaries, automate the process o f claiming, processing and paying cashbenefits and institute a case management system that would assist the Government to undertake a review o f relative program effectiveness, to track services at the client level, and to use this information for better policy decisionmaking. The activities under this component will be closely coordinated with the activities under Component 1 and Component 3. Component 3. Upgrading of Existing Social Services Facilities (EUR 34.OM total, EUR 22.8M IBRDfinancing) The Ministry of Health and Social Welfare estimatesthat some 70 percent of residential institutions currently fail to meet basic public health standards. In addition, many county CSWs require refurbishments or new construction in order to (i)introduce the One-Stop-Office Model; (ii) provide an appropriate installation environment for IT upgrades; and (iii) improve overall facility conditions, many o f which are in very poor shape. The objective o f this component i s to (i) upgrade a range o f selected residential institutions to ensure that they meet the minimumstandards, thus contributing to an improved overall quality o f social services; and (ii)provide CSW renovations or new constructionconsistent with the administrativereorganization. There i s a clear need to improve the standards of many institutions (a number o f residents died from food poisoning in one facility in 2004), and a multi-year infrastructure upgrade program has been developed that was based on a professional assessment o f the needs for the improvement inhygiene of the public residential institutions. To avoid conflict with the stated aim of the first component o f the project, criteria were used to assess institutions assessed institutional investment priorities and sequencing. 4. Lessons learned and reflected in the project design The preparation and implementation o f this operation will benefit from numerous other similar operations in ECA countries that have received Bank support for retrenchment and social welfare reforms, from Lithuania/Latvia to Romania. These countries offer Croatia, and the project team, a wide array o f social welfare models and implementation lessons that can be adapted to Croatian circumstances and priorities. The project will also aim for the simplest and most flexible design possible, through selectivity and criteria-based investment selection during the project life. Numerous assessments have shown that (over) complexity and lack o f ownership is an important factor behind many problematic programs. This i s also consistent with the Bank's findings on appropriate engagement in middle income countries. The SWDP has been based on a package o f comprehensive studies financed from the project PHRD and UK-DFID,which are listed in Annex 12. Finally, given the array of studies already completed, the project will take an `action-oriented' approach to introducing change based on assessments to date, it will focus on assisting the authorities to actually introduce some o f the options that have been extensively considered through a major package o f technical work 5. Alternatives considered and reasons for rejection The project has benefitedfrom several studies of various aspects o f social policy provision and delivery over the period of project design, where policy and institutional options for engagement were assessed. Project alternatives included (i) different scenarios for establishing lines o f fiscal and functional subordination across central, county and local authorities managing social welfare, with an ultimate conclusion to strengthen the role of county Centers for Social Work as the loci of key administrative decision-making on the ground, given that the other options were administratively too complicated; (ii) a variety of options on project scope, with a final determination to focus exclusively on social welfare issues, and to cover statistical strengthening at the Bureau of Statistics through other programs, inorder to avoid multi-agency difficulties; and (iii) late stage inclusion of investments inresidential institutions, which are not policy-oriented, but which will contribute to the quality of life and safety of the children, elderly and disabled inthose institutions. 5 Figure 1: SWDP Partnership Arrangements 2005 2006 2007 2008 -> (Cash social benefits --PAL fiscal and crosscutting) I I I Strategy Benefitsreduced Social benefit spending Fiscal efficiency + Initiated and reallocated falls, but better targeted social mitigation I I 1 SPP (Cash social benefits and Social Services) SWDP New services on line Fewer residential clients, Greater quality and initiated MIS system progressing more and better services, better administra- Financing reforms retrenchment o f workers tion o fprograms Support to workers i s effective UNDP (Policy MonitoringCapacity) Staff trained and Action Plan implemented participant inLisbon support continues C. IMPLEMENTATION 1. Partnershiparrangements Partnership under the SWDP has been closely coordinated (see Figure 1). The UNDP i s supporting a policy monitoring unit in MHSW. Sweden's SIDA i s also considering significant grant co-financing of the SWDP. While donor aid resources in this specific area will be limited, social welfare reform i s complementary to the EU accession (acquis) agenda, and the European Commission and European Delegation will be regularly consulted on project implementation. 2. Institutionalandimplementationarrangements The MHSW will be the lead implementing agency for the SWDP and the proposed implementation arrangements will build on the existing MHSW structure and skills [see Annex 7 for details]. The proposed project management arrangements will utilize both the technical and fiduciary units under the Department o f Economic Affairs. The proposed implementation arrangements will put an emphasis on continued strengthening of the MHSW capacity to manage its fiduciary functions. Training of procurement staff and 6 development o f standard agreement forms and tender documents will be done in cooperation with the Public Procurement Office and the Project ImplementationUnit for the existingHealth System Project. The MHSW Assistant Minister for Economic Affairs will act as the Project Coordinator and be responsible for the reforms and the technical content of the SWDP. Each project component will be led by a working group with a coordinator at its head. The heads of the workmg groups will liaise with the Project Coordinator and Project Manager on administrative issues. The Project Coordinator will liaise closely with the National Coordinator for Social Welfare Reform in Croatia. A Project Manager i s being appointed and will be responsible for day to day management o f MHSW team's inputsand administration o f project implementation, including procurement, contract administration, financial managemerrt, and monitoring and evaluation. The terms o freference for each position and division o f responsibilities will be described inthe Project Operational Manual. MHSW will prepare an annual budget and a procurement plan for the SWDP for the following year and agree on these with the Bankby September 30 of the preceding year before submission to the MOF. Bank loan funds will be disbursed into a special account, which will be utilized for project financing. Procurement will be carried out by MHSW structures following with World Bank procurement procedures, and MHSW financial management systems will track the flow of funds. The procurement and financial management arrangements are detailedinAnnexes 7 and 8. 3. Monitoringand evaluation of outcomeshesults The MHSW Department of Economic Affairs will be responsible for overall project monitoring. The component working groups will be responsible for monitoring the implementation o f the components and the outcome indicators to be achieved. They will be assisted by data generated under the project including that produced by the surveys conducted by CBS, data from the computerized benefit system, and the baseline survey. Monitoring of financial resource use and contract management will be done by the respective units in the Department of Economic Affairs and coordinated by the Project Manager. The existing systems of the MHSW generate most of the required information and this would be strengthened by upgrading the software to establish an integrated accounting and financial management system o f the Ministry, introduce automated contract management and monitoring system. Integration of the project into the structure of the Ministry would enhance the capability of the MHSW management to monitor the implementation and outcomes o f the project through its regular reports. The Project Manager will compile the information from the component working groups and the fiduciary units into annual monitoring reports. Reports on the indicators outlined in Annex 3 will be sought during each supervision visit. 4. Sustainability The fiscal sustainability of the SWDP is outlined in Annex 9, which will be achieved through strengthened targeting, new financing tools, and more efficient administration. More specifically, sustainability o f the SWDP project will be ensured through: a) strengthening capacity of the MHSW and other counterparts to integrate the project supported activities and outputs into routine operations o f the Ministry and its subsidiary agencies; b) rationalizedand computerized benefit calculation and payment will allow for more efficient use o f human resources and time in CSW, and improved CSW administration of social services, will help to ensure accuracy on administrative information and provide the possibility to cross check data; c) improved targeting of cash assistance through enhanced information collection and management will reduce errors o f exclusion and inclusion and would allow to better reach the poor and address poverty; and d) development o f social services mix through changing financing mechanisms, standards and set of incentives will greatly improve 7 sustainability, as shown in other ECA counties that have implemented such activities. The baseline survey and follow up surveys will improve the information available to the MHSWto monitor and evaluate policy. 5. Critical risks andpossiblecontroversial aspects The risks and mitigation measures inthe table below have been identified and discussed with the Government. able 3: Risks and Mitigation Measures RiskMitigationMeasure Political will to implement improvements in M Project will focus on developing the permanent social benefits capacity to adjust to Croatia's future changing needs, rather than on static implementation o f one policy agenda in the short term. Policy proposals will be based on a presentation of options to senior policymakers with benefits (and costs) clearly outlined, based on full stakeholder consultations. Implementation o f all project components places S Effective monitoring and evaluation arrangements a high demand on limited human capacitylstaff will be critical to project success. Implementation o f resources and staff time o f the MHSW new organization for MHSW to improve Ministry efficiency will also be necessary. Local consultancies will be contracted on as needed basis to assist with the implementation of the project. Information technology activities may prove S An administrative analysis will be conducted prior to difficult to implement successfully imdementation o f anv IT activities. New approaches to standard setting will require N Well structured working groups, study tours and a change inthinking about best social practice. good training. MHSW fiduciary capacity and skills needs S Fiduciary capacity plan is implemented based on the further strengthening fiduciary assessment findings Overall riskrating is moderate. The MHSW has agreed to increase the number of staff working on fiduciary and monitoring and evaluation functions. Local and international consultancies will assist with training necessary to builda Dermanent long-termcaDacitv inthe Ministrv. Key: H-high; S -substantial; M-moderate; N-negligible Benefits of theproject The SWDP will support the efficient administration of the social benefit system, including (a) concentrating the available resources on the very poorest, (b) reducing the risk o f exclusion by making the benefits more understandable and easier to claim, and (c) reducing the risk o f inclusion errors by improving the information system, making claims more transparent and providing a better cross checking ability in the system. The project i s designed to enhance efficiency and quality o f social service delivery that better respond to the client needs through: a) development and implementation o f a set o f organizational, administrative and financial mechanisms creating incentives and possibilities for development o f community based services and deinstitutionalization; and b) development o f quality care standards and improvement of physical infrastructure insocial services. 8 6. Loan conditions and covenants The following project conditions have been confirmed duringthe project Negotiations. Conditions of Effectiveness: e The Borrower shall: establish Working Groups within M H S W for each respective part o f the Project, and appoint a Project Manager responsible for managing inputs from MHSW's working groups for developing terms o f reference for technical assistance and training, disbursement o f funds and financial management, procurement and monitoring. e The Borrower has adopted an Operational Manual acceptable to the Bank. Disbursement Condition: e No withdrawals shall be made inrespect of the Innovation and Learning Programuntilthe ILP Guidelines, satisfactory to the Bank, have beenadopted. Legal Covenants: e The SIDA Grant Agreement has to be signed by December 31, 2005, or such later date as the Bank may agree; or adequate funds for the Project are available to the Borrower from other sources on terms and conditions consistent with the obligations o f the Borrower under the Loan Agreement e The Borrower shall, duringthe duration o f the Project, maintain (a) working groups within M H S W for each respective part o f the project; and (b) a Project Manager responsible for managing inputs from MHSW's working groups for developing terms o f reference for technical assistance and training, disbursement o f funds and financial management, procurement and monitoring. e Not later than December 31, 2005 M H S W shall establish a Grant Committee for the Innovation and Learning Program. The Innovation and Learning Program Grant Committee will select sub-projects for financing from the proceeds o f the loan in accordance with the criteria and selection procedures set forth inthe ILP guidelines acceptable to the Bank, and said financing will be provided on a grant basis in a format and substance acceptable to the Borrower and the Bank. The Guidelines will include details on procurement procedures and methods applicable to procurement under the Grant. e Procurement Plan prepared by the Borrower i s updated on an annual basis and approved by the Bank. The M H S W will maintain financial management arrangements acceptable to the Bank e The Borrower shall carry out the Project inaccordance with the provisions o f the Operational Manual, including provisions o f the Environmental Management Plan, and shall not amend, suspend, abrogate, repeal or waive any provision o f the OperationalManual without prior approval o fthe Bank. e Sufficient counterpart co-financing funds are allocated in the M H S W annual budgets to cover all contracts included inan approved annual procurementplan. e An annual report on the progress o f Project implementation shall be provided to the Bank by September 30 o f each year throughout the execution o f the project, commencing from September 30, 2006, and including a draft annual project plan for the following year. A report shall be prepared on or about September 30, 2007, integrating the results o f the monitoring and evaluation activities on the progress achieved in carrying out the Project, and setting out the measures recommendedto ensure the efficient carrying out o fthe Project and the achievement o f the objectives thereof. 9 D. APPRAISAL SUMMARY 1. Economic and financialanalyses A detailedeconomic analysis is developedinAnnex 9. The proposed SWDP includes a substantialpackage of activities that aim to improve the efficiency and targeting o f Croatia's social assistance system. These alone, if realized, would substantially offset the overall costs for the entire project. There are three main types of direct fiscal savings that can be realizedfrom social assistance cash benefit reform: J Savings from improvedtargeting ofbenefit (e.g., public benefitmoney is reachingmore of those it is supposed to, and fewer who should not be receiving benefits) J Savings from reduced benefit expenditure (e.g., better targeting and lower poverty levels from economic growth permit the national budget to reduce the level spent on benefits) J Savings (administrative) coming from clear distribution of responsibilities between local and central government inpayments o f social assistance cash benefits. In2002, Croatia spent almost HRK3 billionon socialwelfare (at all Government levels), equivalentto roughly US$382 million at average 2002 exchange rates. According to the 2001 Croatia Economic Vulnerability and Welfare Study, only about 50 percent o f social assistance i s reaching the poorest one-fifth o f the population (only about 20 percent o f child and family allowance reaches the poorest one-fifth of the population, though these do not have only a poverty alleviation function). For simplicity, this analysis does not cover benefits other than social assistance and social welfare, though benefit reform should certainly aim to coordinate and streamline all o f the benefits that are being administered in Croatia. If the SWDP benefit streamlining and administrative activities lead to an improvement in internal system targeting o f a modest 5 percent (all else being equal, and using 2002 figures), the project would lead to notional cash flows in this area of roughly $20M equivalent per year, with a notional payback period for the principal amount of the loan o f about 2 years. The cash flow is `notional' because it essentially means that resources that were formerly being allocated to ineligible recipients are now being allocated to those who are eligible, consistent with the policy intent. In theory, improved targeting should also allow for reductions inoverall expenditure in following years, again all else being equal, but actual expenditure levels will be dependent upon the annual budget negotiation process in a given year. Social welfare reforms o f the type to be supported under this project provide the following economic benefits: -- It is generally more cost effective to prevent a social Droblemthan to correct a social problem. For example, preventing a young person from becoming a drug abuser can also assist that individual to avoid much more costly hospitalizationor imprisonment. Providing a young orphan with a family environment through adoption or foster care can help that person to become a more productive and satisfied member o f society inlater years. Thiskindofbenefit is difficult to quantify infiscal terms. -- It i s also more cost effective to provide services to somebody living at home, rather than in residential institutions. Day services, such as elderly social and meal programs, training o f disabled, and foster care are both more effective, and less expensive, than placement in residential institutions. In Croatia, finding day service alternatives i s particularly pressing as the projected demand for new placements in old age homes i s expected to increase dramatically over the coming years, well above current capacity. While some residential care i s necessary, most countries aim to minimize reliance on large residential institutions, due to their cost and generally low quality o f service. In many transition economies, residential care can cost up to roughly 210 percent o f GDP per capita, versus 55 percent o f GDP per capita for non-residential care. -- Effective social services will facilitate European integration: Croatia expects to realize many benefits from EUaccession. However, it will also need to (i) social spending within fiscal levels that are consistent contain 10 with EUmonetary targets; and (ii) increasingly provide social services at a level commensurate with other EU member states (many o f which have developed highquality social service programs for their populations). As noted, it i s quite likely that accession will lead to strains on some Croatian communities and households that may increase the demand for social care services as well. 2. Technical The proposed project draws in part on the consultant reports prepared as part o f the former Ministry o f Labor and Social Welfare's development o f a Social Welfare Reform Strategy (SWRS). The design was also based on discussions with working groups established within the M H S W on each component. The SWRS and other technical documents are available inthe project files. 3. Fiduciary Financial Manaqement. The latest Croatia CFAA report (June 2004) concludes that the level o f fiduciary risk attached to the primary elements o f Croatia's public financial management systems (legal framework, institutional capacity and practices for the core financial control processes such as budgeting, treasury and cash management, accounting, financial reporting, internal control, internal audit, external audit and parliamentary oversight) i s significant. However, the level o f risk i s not constant across all areas of the public financial management system. A review was undertaken in February 2005 to determine whether the financial management systems to be utilized by the Ministry o f Health and Social Welfare (MHSW) for the Project are acceptable to the Bank. It has been concluded that the Project satisfies the Bank's financial management requirements. As of the date o f this report, the Borrower i s in compliance with its audit covenants of existing Bank-financed projects. Annual audited project financial statements will be provided to the Bank within five months of the end of each fiscal year and also at the closing o f the project. Disbursements from the LoanAccount will follow the report-based method, i.e., the M H S W will use Financial Monitoring Reports to support applications for withdrawal from the Loan Account; it will not provide the Bank with a detailed list o f expenditures. Procurement: The conclusion o f the CPAR conducted in 2004 i s that all levels o f the procurement system in the country need to be substantially strengthened to operate in a structured and reliable control environment. An assessment o f the MHSW procurement capacity was carried out in May 2004, and the overall risk was evaluated as medium. The M H S W has some experience with implementation o f Bank-financed projects through participation on the evaluation committees and contributing to preparation o f the Terms o f Reference (for consultants' assignments) and technical specifications (for goods and works biddingdocuments) under the Health System project. Since M a y 2004, two capital investments units (one for the social welfare and one for health) have merged, and now all procurement o f civil works and goods i s managed by one unit led by the former head o f the health capital investments unit. The unit, which had limited number o f staff, has now received additional positions, but it i s still a challenge to recruit qualified staff to fill all positions at current compensation rates. The unit has substantial experience inprocurement o f civil works under national bidding procedures ("open tenders") which can be amended to incorporate the list o f exemptions (as per the Loan Agreement) for the use on the SWDP-financed contracts. The unit lacks experience in selection o f technical assistance with participation o f international firms and complex IT procurement. Specialized technical assistance (inprocurement) will need to be used for assistance to the unit to prepare large consultants and IT packages and for on-the-job training to the unit staff. 4. Social A rapid social assessment was carried out between October and December 2003. Focus groups and interviews were conducted with national, county and municipal officials, social policy experts, social workers, NGO representatives, andjournalists. The findings o fthis initial exercise were: concerns about capacity to implement reforms, responsiveness to regional diversity and specific social needs. Public consultation on social welfare 11 reform has taken place in the form of three national workshops and several regional meetings. Nevertheless, information flows about the reformprocessremains a concem for certain stakeholders such as private agencies, staff of social agencies, the NGO sector, and journalists. A follow-up is planned prior to implementation to establish a baseline for monitoring beneficiary satisfaction with social service delivery with periodic surveys and focus groups to be conducted to highlight issues that emerge during implementation. In particular, the surveys will measure clientbeneficiary satisfaction, timeliness, and responsiveness to clientbeneficiary concerns. Trends invulnerability and social risks will also be addressedthrough the follow-up work. A poverty analysis conducted in 2000 indicates that poverty in Croatia is relatively low and shallow. At the end of 1990s, only four percent of the population lived on less than US$4.30 a day (at the purchasing power parity), and about 10 percent lived on less than US$9 a day, which the study suggested i s an appropriate poverty line for Croatia. The poverty gap was about 1.8 percent, and on average the consumption o f a poor household was 20.7 percent below the poverty line. Income distribution' i s only slightly less equitable than the average for the countries belonging to the EU prior to May 1, 2004 (EU-15), and according to the Central Bureau of Statistics Croatia's relative poverty rate for income2 in 2003 (at 16.9 percent) was only slightly higherthan the EU-15 average (below 15 percent) and an improvement from 18.2 percent in2002. However, some regions (especially war-affected areas) and certain ethnic groups have higher poverty rates. The results also showed that there are no significant differences inthe prevalence o f poverty by gender. Income inequality measured by the Gini coefficient was 0.29 in 2002, which i s a bit higher than the average in advanced transition countries. Nearly three-fourths of the poor live in families whose headhas only a primary education or less. The poverty profile reveals two main economic causes o f income poverty: limited employment opportunities and inadequate targeting of the social safety net. A new Living Standards Assessment i s programmedfor completion inFY05. 5. Environment The project was ratedCategory Bunderthe environmental assessment safeguarddue to the planned civil works to take place at Centers for Social Welfare and residential institutions. An Environmental Management Plan has beenprepared. Environmentalimpacts identified are minor innature and associated with construction. See Annex 10. 6. Safeguard policies The planned civil works at the Centers for Social Welfare and residential institutions will involve renovation o f existing facilities and a limited number of contracts for new construction not exceeding EUR 3 million per contract. New constructionwill take place to build facilities for the Centers for Social Work at nine identified sites. These nine identified sites are all public lands owned by the municipalitieskities and are unencumbered; therefore, 0.P 4.12 i s not triggered. Safeguard Policies Triggered by the Project Yes No Environmental Assessment (OP/BP/GP 4.01) [XI [I Natural Habitats (OP/BP 4.04) [I [XI Pest Management (OP 4.09) [I [XI Cultural Property (OPN 11.03, beingrevised as OP 4.11) [I [XI Involuntary Resettlement (OP/BP 4.12) [I [XI Indigenous Peoples(OD 4.20, being revised as OP 4.10) [I [XI Forests (OP/BP 4.36) [I [XI ''Measuredas by the Ginicoefficient at 0.29 in2003. Defined the percentage of persons whose net income is less than 60 percent o f median net income of all households. 12 Safety of D a m s (OP/BP 4.37) [ I [XI Projects inDisputed Areas (OP/BP/GP 7.60)* [ I [XI Projects on International Waterways (OP/BP/GP 7.50) [ I [XI 7. Policy Exceptions andReadiness There are no exceptions required from Bank policies, and none are anticipated. All disclosure requirements have been met. Agreed project staff i s being mobilized, and a technical assistance and procurement plan for 2005 was finalized and agreed at Negotiations. Biddingdocuments for the procurement packages required for the first year o f project implementation will be based on the documents used by the Ministry for the implementation o f an ongoing Health System Project and are being revised to accommodate the requirements of M a y 2004 Guidelines. The documents will be available by Project effectiveness and will be added to the Operational Manual. Counterpart fund requirements have been identified and are fully reflected in the 2005 budget, which was approved by Parliament in November 2004. As noted in Annex 3, a comprehensive and results orientedmonitoringplan has been agreedunder the project. * By supporting the proposed project, the Bank does not intend to prejudice the final determination of the parties' claims on the disputed areas. 13 Annex 1: Country and Sector Background CROATIA: SocialWelfare DevelopmentProject Country Overview 1. Croatia's economy has undergone profound transformation since the country gained independence. It has overcome tremendous challenges during the 1990s, such as the costs o f the war and management of hyperinflation. Macroeconomic stability initiated with the 1993 Stabilization Program together with the resumption o f peace in 1995 contributed to a strong revival o f economic activity. A steep collapse in output was finally reversed in 1994, and during the 1994-1998 period the economy recorded an average growth o f 5.6 percent. At the same time inflation was brought down to below 4 percent on average. The recovery was driven bya surge indomestic demand supported by abank-lendingboom, whichboostedthe current account deficit to as highas 12.5 percent in 1997 and more than doubled external debt to 60 percent o f GDP by 2000. Although Croatian public sector spending increased by more than 16 percentage points during the 1990s and reached 57 percent in 1999, fiscal deficits have been kept low throughout the second half o f the 1990s due to strong revenue performance from a successful tax reform. 2. During the last four years, Croatia took steps toward European and global integration through WTO and CEFTA memberships, signing o f the Stabilization and Association Agreement with the EU and, most importantly, receiving of a positive opinion by European Commission for beginning of EU membership negotiations. The development of social welfare in Croatia i s needed to improve targeting efficiency and service quality, as households will face differential impacts and challenges from transition and accession. Still, this development will occur inan environment of fiscal consolidation. Public expenditures account for over 50 percent of GDP, which i s very high compared to EU accession and candidate country averages. The Govemment gradually reduced the fiscal deficit from 8.1 percent o f GDP in 1999 to 4.5 percent of GDP in 2002, but these gains were partly reversed in2003, as a new round of spending increases ledthe fiscal deficit to increase to an estimated 5.0 percent o f GDP. Real GDP growth has been positive, but has declined from 5.2 percent in 2002 to 3.8 percent in 2004. External debt rose from 60 percent o f GDP in 2000 to 82.4 percent of GDP in 2003. The Govemment i s working closely with the TMF and the World Bank Programmatic Adjustment Loan (PAL)team to support further fiscal adjustment and to reduce extemal vulnerability. 3. Social welfare reform i s an important component of EUaccession, particularly the Lisbon agenda. The "EC Strategy for Croatia" through 2006 notes that social services are currently delivered largely by the government sector, with limited local or NGO involvement to date. Decentralizationand improved quality of service delivery will "not only improve the quality o f human services, but also be more cost-effective and eliminate some holes in the social safety net."* The European Social Policy Agreement recommends that Member States undertake the following, inter alia: e Guaranteeing everyone a level o f resources consistent with human dignity; e Ensuring that living standards are maintained when workers are forced to interrupt work due to sickness, accident, maternity, invalidity, or unemployment; e Individualizing rights and contributions to take account o f new personal lifestyles and family structures; e Providing guaranteed minimum resources for disabled, and fostering their social and economic integration; and e Developing the benefits and services available to the most disadvantaged families. * EC CountryStrategy Paper for Croatia, 2002-2006 14 4. European accession will bring many challenges for Croatian communities, and some households will have difficulty coping with the adjustment to new economic and social realities. The 2004 EC opinion (avis) on Croatia's accession accordingly notes that Croatia needs to "prepare itself for the cooperation processes developed at the European level in the fields of employment, social inclusion, and pensions." The Social Welfare Development Project will complement the proposed Programmatic Adjustment Loan (PAL) program, which will focus on cost containment, with development of a package of services and benefits that are better suitedto the needs o f a rapidly developing society and economy that are poised for Europeanintegration. This agenda i s described infurther detail below. Sector Issues 5. A government-sponsored study found that the absolute poverty rate for 2001 was 11.1 percent. The study found no significant differences in the prevalence o f poverty by gender. Income distribution3 is only slightly less equitable than the average for the countries belonging to the EUprior to May 1, 2004 (EU15), and according to the Central Bureau of Statistics Croatia's relative poverty rate for income4 in 2003 (at 16.9 percent) was only slightly higher than the EU15 average (below 15 percent) and an improvement from 18.2 percent in2002. However, some regions (especially war-affected areas) and certain ethnic groups have higher poverty rates. Overall, the poverty profile i s dominatedby two groups o f Croats: the poorly educated and the elderly. Nearly three-fourths o f the poor live infamilies whose head has only a primary education or less. The poverty profile reveals two main economic causes o f income poverty: limited employment opportunities and inadequate targeting of the social safety net. 6. Croatia operates a system o f social welfare similar to that found inthe sub-region. The system covers cash benefits, social services and institutional care. Cash social benefits total about 4 percent o f GDP, with about 0.26 percent o f GDP devoted to the single means-tested social support allowance (see table). The remainder i s spent on categorical benefits that are poorly targeted, and some social services. While not directly comparable, the EU spends an average of 1.4 percent o f GDP on cash family benefits and grants. Overall, the Government recognizes that it i s necessary to consolidate and improve the efficiency o f Croatian social sector expenditures, many o f which support consumptionrather than investment. urrent and Pro Policy Decision Making 7. The MHSW has a legacy of limited capacity to design social policy. Over the last two years, it has worked intensively to formulate a clear agenda that aims to shift to improved targeting, client focus, and work incentives, but statistical capacity remains weak and data collection, management and analysis needs strengthening. Croatia has recently developed an official poverty line, which will serve as the basis of the poverty benefits, but an improved household survey mechanism i s clearly needed to identify income correlates Measuredby the Gini coefficient at 0.29 in2003. Defined as the percentage of persons whose net income is less than 60 percent of the median net income of all households. 15 and trends over time. Such tools will help the Government to design, communicate and defend policy changes more effectively before Parliament and the broader public. 8. Although there are formal procedures for the preparation o f new legislation, including the requirement for additional documentation with information about the actual situation, the rationale for the new legislation and the financial planning, a limited monitoring system i s inplace that will allow the staff to regularly assess the success o f the new policy. This issue has become the focus o f the UNDP program o f support to the MHSW. The MHSWwill gradually take over the functions assignedto the UNDP project team. Organizational Challenges 9. The MHSW faces several organizational challenges. First, a number o f categorical benefits are managed by the Ministry o f Intergenerational Solidarity, Families and Veterans, rather than MHSW. The proposed Programmatic Adjustment Loan (PAL) program has focused on bridging this Ministry with the MHSW, so that a common social benefit policy can be agreed. This has proven challenging, but a joint working group (along with the Ministry o f Finance) has been agreed. Mucho f the focus o f the SWDP will be on those benefits administered within MHSW, given that they are the ones primarily aimed at poverty reduction, work incentives, and community social services. The second challenge i s the internal organization and management o f social welfare within the MHSW itself. The structure of the MHSW i s changing, and the roles and task o f the staff are being redefined in order to improve policy development, monitoring and evaluation, as well as administrative oversight o f benefit programs. A UNDP financed project has created a monitoring unit to support the MHSW in pursuing the policy process, defining priorities, plan and assess different policy options, and monitor and evaluate pilot activities. This unit has a limitedoperational time frame. Administrative Data 10. The collection of administrative data in the MHSW is currently the task o f two staff members of the Department for Social Assistance (one fulltime, one part-time). They collect data from the local institutions: 115 CSWs and more than 160 institutions (state and privately financed). Local institutions provide data based on templates they receive from the MHSW. The content of the `official' data i s determined within the Annual Statistics Program o f the Government of Croatia. The MHSW yearly proposes a list o f data to be collected based on their needs. This Social Statistics Advisory Group of the CBS discusses the proposals and makes the final recommendation about the data to be included inthe project. The Government and finally the Parliament approve the project. Social assistance and administration 11. The Social Welfare Act sets out a system of nationally based and funded social assistance provision aimed at those inpoverty. However, the benefits are not well targeted and only about 50 percentreaches those inthe bottomquintile. Inaddition, county authorities and local self government authorities provide arange of benefits also aimed at the poorest. The nationally based benefits are paid through a network o f 115 CSW offices while the municipal provided benefits are paidthrough local government offices. The result i s a mixed benefit provision, which i s difficult for many individuals to establish their own entitlement and leaves open the possibility for some to obtain benefits to which they are not entitled. Because o f the lack o f links between the benefits policy development it i s possible for people who do claim their full entitlement to raise the family income significantly above that of either a working low income family, or a non-working family who have not claimed all their entitlements. 12. Total expenditure on nationally legislatedbenefits for 2002 amounted to HRK 1.2 billion. There i s no single data base and therefore all these figures relate to individual claims for individual benefits, and in many 16 cases reflect more than one claim per year for the same family, or one family claiming one or more benefits. As there was no representative household survey between 1991 and 1998, it is difficult to monitor poverty dynamics and trends or to assess the impact o f social assistance in addressing poverty, but some analysis carried out in Croatia Economic Vulnerability and Welfare Study suggests that poverty i s perceived as stagnant. However growing unemployment is perceived as a problem (particularly in some areas where the unemployed exceed 50 percent o f the social assistance recipients). All benefits have either a Kuna for Kuna cut o f f or an absolute cut o f f with no incentives to attempt to become self-sufficient or to improve the family's financial positionwith limitedwork. The main concerns o fthe M H S W with regardto the cashbenefits are: levels o f benefits are quite low and do not meet the poverty gap, while some families do manage to receive sums that take them over the poverty level, administration i s cumbersome, with families having to make multiple claims at multiple offices, there i s a high level o f errors o f inclusion, with only 50 percent o f benefits going to those above the bottom quintile (and this for the smallest benefit package available, the social support allowance) there i s a lack o f good information on which to develop future policy, beneficiaries may become dependent on a benefit level income (perhaps supplemented by unrecorded work) beneficiaries make n o contribution to the community inreturn for the benefit support the received; and local authorities have little say inhow benefits shouldbe administered, and to whom Unification and simplification and mechanisms to reduce the errors o f inclusion and exclusion are seen as a high priority to better-target the poverty benefits. In addition, the government wishes to simplify the administration and allow the highly trained social workers more time to deal with the social, rather than financial, problems o f the poor. Social Service System 14. Social services are provided through a variety o f residential and community services, where the residential services are predominant. This i s partially explained by the historic traditions o f institutionalization o f populations who could perhaps be more effectively cared for inthe community, or alternative care settings. InDecember2002, almost 23,000 peoplewere placedinpublic residentialinstitutions.Oldandinfirmpeople are the single largest client categories, followed by disabled, and children. There i s a very limited supply o f alternative community day services that are more effective and less expensive than residential care, though more than 4,500 are placed in host families which are regarded as community based alternatives to resident services. Discussions duringproject preparation suggest that, all inall, more than 30,000 citizens are placed in care and services, out o f which the majority are in resident institutions; this means that 0,46 percent o f the population i s placedinservices. The deinstitutionalizationprocess has been slow and hamperedby the absence o f alternative service provision and structural disincentives to find and use alternative care options. 15. Currently there are 166 resident institutions run by the state, counties and municipalities. The state cost for 2001 was HRK 886 million and the cost has increasedby 3 - 4 percent over the latest three years. Out o f the total state expenditures for social welfare, HRK 1,961 million in year 2001, 45 percent was spent on social services. The Ministry estimates the costs for residential service as higher than those for community care. Although these cost differences have not been sustained by actual figures, experiences from other countries in the region confirm the estimation. Although reliable data i s not available, the working group on 17 social services estimates that cost per day per person in resident institutions i s about HRK 117 while community care cost range between HRK 50-65. 16. The incentives for the local level to conduct social planning are weak. Funds that could allow for realization o f plans are not at hand and planning i s more based on what services there are, than what services clients may possibly need. The weak interface between benefits on the one hand and services on the other hampers the aspirations to find client focused and tailor made solutions to various social problems citizens face. Since funds are tied up inresident institutions, the policy intentions to directly support families cannot be sustained effectively. Referring individuals to residential institutions become a tempting option for municipalities with scarce funds to invest in care forms that could better meet the individual needs o f clients. The local discretion to choose care alternatives for its citizens and have an impact on services is limited and the Ministry is engaged in detailed managerial tasks regarding services that could be more effectively handled locally. 17. Monitoring and control instruments for quality assurance and quality improvement are weak. To the extent service provision i s monitored at all, it i s arbitrary and random and usually triggered by calamities and drawbacks in service provision. The standards that are in place are merely focusing on technical aspects o f service provision and do not reflect any ambitions conceming the core inall care provision, quality o f life and the result that can be achieved for individuals invulnerable situation. 18. The Ministry intends to improve the quality o f social welfare services, promoting deinstitutionalization, increasing publidprivate partnerships in social service delivery, developing independent professional bodies in the areas o f social policy and social work, upgrading the skills o f sector staff and devolve functions and decisions to the local level. There are a number o f overarching principles meant to guide the reform. Prevention, deinstitutionalization and reintegration programs are being initiated. The importance o f family solidarity i s highlighted, the principle o f self-reliance, the principle o f local capacity buildingto make decisions, andthe principle o fequitable access to social services. 19. These policy intentions have been important in the preparation of the project and have had an impact on project design. Project activities are clearly related and the core o f the component i s to design and develop a more varied mix o f services and put in place incentives that will encourage the CSWs to find the care forms that give the highest benefitsto the lowest costs. At the same time, the providers - regardless ifthey are public or private - would have to aspire towards high results and good outcomes o f care; if not, they would fail to meet the standards and not be allowed to operate. 20. Prior to the core activity, the social planning instrument must be developed and used to take stock on the needs o f clients, the care and service resources available, identify and bridge the gaps between demand and supply and develop a plan for development o f new services as well as transformation and improvements of the old. It i s hardly possible to develop new services unless the scope and type have been carefully planned. A model for coordinated work between a county CSW and a Methodological Center i s being developed. Alongside with these two activities, the quality o f services will be improved through development o f standards and monitoring system, equally applicable to all services. The staff capacity enhancement will be addressed under the component by an assessment o f needs o f training, identification o f capacity to provide training and development o f programs and start o f training activities. The staff capacity activity will target both those practitioners already employed inthe system. GovernmentStrategy 21. The goal o f Croatia's social assistance and welfare reform i s to create a system that is client-centered, outcome-driven and user fiiendly. It i s guided by principles to: (i) help clients to achieve, to the greatest degree possible, self-reliance through provision o f effective social services to the most needy; (ii)ensure uniform access to quality and relevant social services; and (iii) streamline targeted social assistance programs, 18 strengthen fiscal sustainability, while preserving work incentives for benefit recipients. Reform proposals involve a number of various policies, actions and suggested management/administration structures which, however, require further strategic rethinlung and prioritizationprior to moving to their implementation. 22. Croatia's social policy reform will need to balance tradeoffs between: (i) living standards and raising providing effective social services to the most needy; (ii) keeping program costs affordable, given the current broader fiscal pressures and aging o f the Croatian population; (iii) preserving work incentives for benefit recipients and identifying employment opportunities for them - some fifty percent o f social benefit recipients inCroatia are able-bodied for work; and (iv) keepingprograms administratively simple. Relatedproject design issues for Croatia include: (i) defining who will be eligible for benefits and services; (ii)determining what factors will establish the benefits they receive, in what form, and for how long; and (iii) establishing what levels o f government will be responsible for policies and rules, financing, administration, andmonitoring. 19 Annex 2: Major RelatedProjectsFinancedbythe Bankand/or other Agencies CROATIA: SocialWelfareDevelopmentProject IBRD 1. The Programmatic Adjustment Loan (FY05, P082278) for Croatia will include measures to support social benefit rationalization and sustainability o f the pension system. The objective of the proposed P A L i s to enhance economic growth in Croatia through promoting macroeconomic stability (in particular fiscal adjustment), and improving the investment climate. PAL-1 (US$l50 million equivalent) i s expected to go to Board inmid-2005. 2. The Pension System Investment Project (FY03, US$27.3 million, P063546) i s improving the effectiveness and transparency of Croatia's system for reporting and enforcement o f social contributions and personal income taxes, in particular for the new system o f funded pensions, and strengtheningcapacity in existing and new agencies which manage different parts o f the pension system to operate and regulate the new multi-pillar system. 3. The Health System Project (FYOO, US$29.0 million, P051273) is creating a more effective, efficient and financially sustainable health system through strengthening institutional capacity within the health sector, introducing pilot delivery system improvements - particularly hospital care - and a national heart disease program, strengthening public health activities, developing policy options that will increase the sector financial sustainability, improving and expanding the health information system and disposing of outdated and unusable pharmaceuticals. 4. The Bank has been working with the Croatian Government on preparation o f a Social and Economic Recoverv Project (CSERP) targeted to support the economic and social revitalization of disadvantaged and war-affected areas as a way to increase social cohesion. To achieve this, the project i s expected to adopt a social fund type approach to fund community-selected subproject activities. The project has been approved (FY2005). 5. The Bank is also preparing a proposed Education Sector Support Prowam (ESSP). The overall objective o f the ESSP will be to improve the education o f all students inthe classroom, so that student learning outcomes will progressively close the gap with European averages, and in a manner that i s supportive o f innovation-led growth and private sector development, enhancing equity and equal access to good education, and consistent with the strengthenedefficiency, effectiveness, and accountability o f the sector. The program i s expectedto be approved inFY06. Other Agencies 6. The EUCARDS Social Service Delivery by the Non-Profit Sector Project (EUR 1.5 million) will focus on: (i) The provision o f `institution building' support to state institutions and Civil Society Organizations (CSO) in relation to the operation of decentralised services in the areas o f social care, health and education policies; and (ii) The provision of a `grant scheme' to strengthen the operations of a selection o f those CSOs already participating under the State Budget's 3-year financial support programme, as well as new other eligible CSOs. 7. The UNDP Strengtheningo fthe Policvmaking andEvaluation Capacities o fthe Ministryo fHealthand Social Welfare Project was signed in November 2003. The project has established a Monitoring Unit in MHSW, which intum will: (i) the likely impacts and probable costs o f current proposed social welfare assess reforms, (ii) assess and select appropriate evaluation methods and instruments and to develop monitoring systems, (iii) to design, implement, monitor, and evaluate pilot projects, (iv) undertake other research and 20 activities as needed to support comparative policy analysis and prepare recommendations for action by the Government o f Croatia. 8. The Swedish Intemational Development Cooperation Agency Capacity Building o f Social Service Providers through Training inSupervision Proiect was recently completed, and aimed to improve the quality of social services and extend these services through development o f the model o f supervision inthe social welfare field, training o f students, social workers and teachers, and to introduce the supervision into the regular curriculum at the Universitylevel. Duringthe three-year training period over 40 supervisor teams from Croatia with over 200 professional participated inthe program. The training was done inaccordance with the specific requirements o f the Association of National Organizations for supervision in Europe, which ensures the compliance with the EU standards. At the end of the program, 35 professionals in social care system became certified supervisors. The University o f Zagreb approved the inclusion of the "Methods of Supervision in Psycho-Sociological Work" as separate subject in the regular curriculum. In addition, SDA i s supporting a Training of Experts, Professionals and Foster Parents in the Area of Foster Family Care program with the overall goal to promote and upgrade the quality o f the existing Foster Family Care model in Croatia through sharing and applying best practices of the Swedish Foster care experience/model in Croatia, as altemative to institutional care for children without adequate parental care. Duringthe three-year program implementation, it i s expected that some 100 professionals and 50 foster parents will be identified, selected and trained inthe area o f social welfare (social workers, psychologists, sociologists, special pedagogues) inorder to upgrade services for children deprived of parental care, applying know-how and slulls relevant for the organization and implementation o f foster family care and specialized foster family care arrangement. 21 Annex 3: ResultsFrameworkandMonitoring CROATIA: Social WelfareDevelopmentProject PDO Outcome Indicators Use of Outcome Information The Social Welfare Development 5 - 10 % increase inall targeted 3rrors o f inclusiodexclusion Project will strengthen the quality, social benefits that reachesthe wogressively minimized through targeting and administration o f bottomquintile o fthe :ontinued policy and administrative social benefits and services to those population.fiom baseline in2005 levelopment most inneed. "Living Standards Assessment" Reduction by at least 15 YOo f social viore time available for direct client worker time spent on socialbenefit iervice administration. Reduction o freferrals to resident The potential o fprevention, institutions by lo%, yearly from ,eintegration and cost effectiveness 2008. Ifcommunity services vis a vis .esidential services demonstrated to 111stakeholders Project supervisionshows improved ?rojectwill support the technical targeting and administrative iolicy designand administrative simplicity through streamlined ssues related to benefit benefit entitlements inSocial iimplification, which inturnwill Welfare Act. Feedinto the new administrative structure and MIS. Intermediate Results Results Indicators for Each Use o f Results Monitoring One per Component Component Component One: Improving Component One: Component One: Social Service Delivery Sub-componentI:Social Service Sub-component I: 9ub-component I: Planning and Development of New ServiceMix Service mix planning manual At least 15 %more clients served in SWDP supervision visits show that available to assist County CSW and programs that prevent communities are being increasingly M C inthree initial counties to help institutionalization and help providedwith social welfare options Government to target resources to integration at the end o f the project. that effectively meet their most priority projects for prevention and pressing social needs (based on the reintegration. annual survey data) and the MHSW has prepared a plan for nation- wide redirecting o f funding towards community based services. Sub-component2: Managing and Sub-component 2: Sub-component 2: Financing for Results Service quality improved through 100%of all programs overseen by Ministrycanmonitor compliance perfonnancebasedbudgeting, better MHSW and its subsidiary agencies with new standards, which guides standards, andmonitoring to assess either meet service standards, or are their decisions to close down some compliance with standards. implementing a satisfactory plan to sub-quality services and promote achieve minimumstandards. those services inline with policy goals. 22 1Component TWO: Social Welfare Component Two: Component TWO: Management Information System Automated management information Automated management Delays or problem inautomation system, and new organization o f information systemeffectively plan implementation and o f CSWs, will result inbetter client implementedand national reorganizing the office procedures services. beneficiary databases runningby will show incomponent monitoring mid-project. Public awareness and sustained by client survey, that can client satisfaction increases, lay the groundwork for remedial processing times shortened and rate action o f errors has decreased 10percent yearly from mid-project, measured inclient satisfaction survev. Component Three: Upgrading of Component Three: Component Three: Social Services Facilities CSW administrations providing All 21primary County CSWs have a This informationwill feed into the more effective client service, and are hlly functioning one stop shop overall social service standards and physically able to incorporate IT model. monitoring systems. upgrades under component 2 100%of social welfare facilities Public health standards met by all have acceptable hygienic standards institutions inplace to meetnational criteria 23 Ar ingement for resuh monitoring Outcome Indicators Baseline 2006 2007 2008 Frequency and Data Collection Responsibility for 2005 Renorts Instruments Data Collection 5 - 10% increasein all X X X X+ 5-10% Annual socialpolicy Monthly and annual dHSW targeted socialbenefitsthat assessment andreports socialpolicy data reachesthe bottom quintile of from CentralBureauof reports, poverty the population.. Statistics update (2005, WB) Reductionby at least 15% of 70% 70% 65% 55% Administrative data on Annual survey of VIHSW, WG socialworker time spenton staff time allocation staff time spent socialbenefitadministration. Set by Reductionofreferralsto baseline X X x-10% Baselinestudy 2005 and Survey inpilots, VIHSW, WG residentinstitutionsby IO%, survey Annual inpilots from regular reports from yearly from 2008 inpilot 2006 County CSWs Iareas. Results Indicators Component One: At least 15 % more clients --Set by X X x+15% Annual report Annual review of aHSW, WG servedin programsthat baseline SWDP prevent institutionalization survey implementation andhelp integrationat the end of the project. New service purchasing 0 0 0 1 Annual report Annual review of MHSW, WG modelintroducedin x pilot SWDP communities (#) implementation # programsprovidedwith 0 2 4 6 Annual report Annual review of WHSW, Project seed financingthat is pooled SWDP loordinator with local funds and other implementation donor resources # clientsprovidedwith new 40 80 120 Annual report, progress Annual review of MHSW, Project servicesunder SSGF reports SWDP Zoordinator implementation # clientsdeinstitutionalized 0 25 50 Annual report, progress Annual review of MHSW, Project andretumedto families or reports SWDP Coordinator independentliving implementation % of all programsoverseen 40 75 100 Annual report, progress Annual review of MHSW, Project by MHSW and its subsidiary reports SWDP Coordinator agencies either meet implementation standards, or are implementinga satisfactory plan to achieve minimum standards Financialmanagement and procurementprocedures increasinglyprofessionalized, _- Qualitative Qualitative Qualitative Annual report,progress Annual review of MHSW, Project and conductedincreasingly in assessments assessments assessments reports SWDP Coordinator line with EUstandards implementation ComponentTwo: Introductionof amanagement Dataneeds Software Equipment Annual report, progress Administrative data, MHSW, Project information system, and case defined developed installedin reports contract Coordinator management system, for all 30% O f management socialassistanceclients. offices YOof public social welfare 0 40 75 100 Annual supervision Annual review of MHSW, Project facilities haveacceptable report (SocialWelfare SWDP Coordinator hygienic standardsinplaceto Department) implementation meet nationalcriteria Numberof County CSWs 0 3 8 21 Annual supervision Annual review of MHSW, Project with functioning one stop report (SocialWelfare SWDP Coordinator Department) implementation 24 Annex 4: Detailed Project Description CROATIA: SocialWelfare Development Project The Social Welfare Development Project will strengthen the quality, targeting and administration of social benefits and services to those most in need. Project performance will be assessed through a number o f qualitative assessments and quantitative indicators. Project monitoring during implementation will be carried out by the MHSW's Economic Department within its new organization. They will be assisted by data generated under the project including that produced by the surveys conducted by CBS, data from the computerized benefit system and analyzed by the Policy Development Department, and data generatedby surveys inthe pilot regions on social service provision. Project components The SWDP will be implementedaround three components, inconjunctionwith the PAL focus on benefit policy, the EC's labor market and retraining support, and the UNDP's ongoing support to social welfare policy development capacity inMHSW. Component 1:Improving Social Service Delivery (EUR 5.3M total, EUR 3.9M IBRD financing) The goal o f this component i s to improve the entire spectrum o f social welfare provision in Croatia, from prevention, to quality o f service delivery, to reintegration o f clients into the community. Social services will be made more inclusive, family oriented and efficient through (i) developing and introducing a new organizational model for front line social service administration and service delivery, covering the County Centers for Social Work (CSWs) and Methodological Centers (MCs), (ii)establishing new and more innovative community based programs; (iii)transforming residential institutions; (iv) enhancing the quality o f services, and reducing the time spent in those services; and (v) implementing incentives that encourage financially responsible management o f public funds for services. The first sub-component, `Programming Cost-effective, Efficient and Inclusive Social Services, ' will focus on introducing substantial improvements in administration and service delivery in three selected counties before national replication. The second sub-component, `Managing and Financingfor Results, ' will help public sector agencies to utilize new tools and approaches to achieve the changes envisaged under this project. Subcomponent 1: Programming Cost-effective, Efficient and Inclusive Services will develop an organization for planning and delivery o f services at the county level, drawing on a model for coordinated work between a single County Center for Social Welfare, (County CSW), Methodological Center (MC), and other CSWs in the county. The County CSW will assume the lead role for planning and oversight of all types o f social services. The MC, most often located at an institution exercising best practice social work, will liaison with the County CSW and provide advisory services to help select the most effective and qualitative service for a client. The MCs will assist inthe planning o f services, the setting o f criteria for selection o f services, the improvement of service quality, the engagement of volunteers, and the assistance to the CSW in short-term client assessments. This subcomponent introduces two innovations for Croatia. First, system planning and oversight will be rationalized by establishing a single lead administrative CSW in each county (which may also provide services), with the remaining CSWs focused primarily on service delivery. As designed, this approach should (i) facilitate annual budgeting and resource monitoring, and help the counties to identify and exploit economies o f scale, e.g., inprocurement; and (ii) redirect scarce countywide staff resources from paperwork to direct client service. As noted above, the M C s will provide localized technical support to the CSWs. The second innovation i s the inclusion o f a policy-driven reorientation towards prevention, 25 service quality enhancement and reintegration of clients into society, that i s expressed in three programs guidingthe work of the MCs; prevention o f institutionalization, deinstitutionalization and transformation of residential institutions. These programs reflect the Government's policy intentions for service delivery. The sub-component will provide a package of advisory services and training to: Develop the organization of service planning and delively, specifying the functional lines of responsibility for the CSWs and MCs. The cooperation between these agencies will be formalized through written agreement. Develop a masterplan for a new and more varied service mix. This activity will develop a planning manual that would allow the County CSWs - with the assistance o f the MCs - to assess the needs of services, the current supply of services, and to identify the gaps in provision, and thus, lay the groundwork for planning for a new and more varied service mix in a county. This activity will specify the business needs (feeding into the second component specifications) for (i) planning and projection o f the demand and supply o f social services, (ii) tracking outcomes o f social service interventions, (iii) identifyingcosts for different types o f services, and (iv) establishing and updating a register o f providers of services. The final output of this activity will be a long-term master plan for the provision o f services that complies with the policy goals to deliver inclusive, qualitative and cost- effective services. The Innovation and Learning Program (ILP, see below) will attract new and innovativeproviders to becomeparts of a small but growing market for services inthe three counties. Design and develop a concept for One Stop Offices (OSO) that will establish one initial point o f contact for clients for most or all social service programs. Once fully designed, OSOs will be supported under the second and third components to facilitate the processing of benefit application, case management and payment. The program will develop a concept for OSOs in terms o f staff organization, delegation routines, staff skills, staffroutine manuals, distribution of responsibilities and tasks, and implications for management. A full training package for management and staff to comply with these requirements will be developed inclose cooperation with the second component. Compile best practice and design and develop the concept for the MCs, based on a review o f best practice social work inthe three pilot counties. This would include an assessment o f the effectiveness and costs o f MC interventionsthat support prevention, inclusion and deinstitutionalization. The MCs inthe three counties would be supported in developing a broadrange of social work specializations. Once developed, the three MCswould become anational asset for promoting modern service delivery approaches in other counties. Training programs in social service delivery will be developed on a `train the trainers' model. Design and conduct a baseline study covering the current demand and supply o f services, developing indicators for measuring project progress, and then implementing an annual repetition o f the assessment that would allow for continuous monitoring o f project progress. Explore and define additional needs of studies, investigations, reports and concept development, which may occur duringthe work on this sub component. Further, needs o f investments to bring up the material standards of the three County CSW offices and RCs should be described and defined; computers, library, handicap adaptation of buildings, and similar needs. The program will allocate some resources on a flexible basis to address future needs of this type that cannot be identified at present. 26 Subcomponent 2: Managing and Financing for Results The purpose o f this sub-component i s to support the implementation o f the Government's policy for qualitative and cost-effective service delivery, by using two tools: new financing mechanisms and improved result-oriented standards. An Innovation and Learning Program will be set up to support the enforcement of the Government's social service policy. The current financing and budgeting system provides weak incentives for the CSWs to find the most qualitative and cost effective service options. Services are financed directly from the central Government budget, and CSW staff has few financial incentives to limit spending on services. CSW staff i s also unable to determine the actual costs o f services or on whether they are receiving value for money. This makes it difficult to identify and provide cost-effective and high quality options relative to the current residential services being offered. Service providers also have few incentives to improve quality, as they receive direct budgetary revenues that are input based, and that are rarely tied to improved service delivery or new innovations. The program will assist the Ministry to design, pilot and implement a performance based budgeting system, by which the providers would be paid for what they deliver and for the quality of their services. This system will reorganize the service financing system by allowing County CSW management to purchase the services that best meet the needs o f the client, and that would produce best outcomes to the lowest costs. The pilot would most likely be initiated in the three initial counties, once the concept is fully ready, including development o f standard contractual agreement form with the service providers. Implementing performance based goals, management and budgeting will require a clear specification of what performance that i s desirable. In other words, the system should reward good performance that complies with the Government's policy goals, and not pay for performance that contradicts these goals. The program therefore includes the specification o f clear indicators to ensure that the improvement o f services follows the Government's policy guidelines. Developing new service standards will be essential for establishing (i) the extent to which the policy goals are being met; (ii) the effectiveness o f the administration o f delivering against those goals; and (iii) the extent to which public resources are being targeted to those goals. Compliance with standards will be tracked through a monitoring unit at the M H S W Economic Department, and training provided for staff at that unit. The Innovation and Learning Program (ILP) will be used to finance start up costs for new or transformed services, that have the capacity to sustain the new policy and deliver services that comply with the new quality standards. List o f eligibility and selection criteria, and detailedprocedures (including applicable procurement procedures) would be developed prior to the use o f funds allocated for the ILP. The sub-component contains three major activities; (i)Managing and Budgetingfor Results, (ii) Developing Standards and Monitoring systems,and (iii) up an Innovation and Learning Program, Setting and will provide a package o f advisory services, technical assistance and training, and grant funds for ILP to: Managing and Financingfor Results Assess the costsfor residential and community based services aimed at describing the effects o f the policy-driven re-orientationtowards preventive approaches to social work and a stronger emphasis on reintegration. The assessment would allow for comparisons between different service forms and project the future costs for a more varied and community based service mix. Develop the CSWstaffcapacity to become informedpurchasers inthe procurement of social services, through (i) assessing clients needs - with the assistance o f MC expertise, (ii) deciding -together with 27 client - on type of service, (iii)developing a care plan with clear targets, (iv) financing the service by paying the provider for service delivered, (v) tracking the results of a service, (vi) keeping informed and updated on the supply o f services, knowing its quality and costs. Change the direct financing of services from Ministry to service institution, by developing a mechanism for financing that (i) i s based on what a provider manages to deliver, (ii) provider's on performance and results, and (iii) that complies with the Ministry's policy. The funds for financing services (on an initial pilot basis) would be put in the hands o f the CSW management, and allow for them to purchase the service that best meet the needs o f the client and that is qualitative and cost- effective. Develop a program for performance based budgeting that draws on the Government's policy, identifies what performance that i s desirable, develops indicators for measuring performance as well as identification o fbest practice, andthat linksthese indicators to the standards for services. Standards and Monitoring Assess the current standards, comparing them with best practice (and results-oriented) standards, and identifying the needs o f improvements. This activity aims at working out o f a small set o f standards covering 5 - 7 different types o f services, both community based and residential. This activity aims at building capacity within the Ministry to improve standards. Further, an appropriate place in the Ministry organization for a monitoring unit will be identified, its organization developed, staffing, tasks and responsibilities described and training provided for the staff to handle standard development, their implementation as well as monitoring o f service provider's compliance with standards, described ina long-term monitoringplan. Innovation and Learning Program Develop guidelines and design an organization for the Innovation and Learning Program, and provide Jinancing for that program that enable the Ministry to identify best practice social work, stimulate the growth o f services that complies with policy and standards, and that can finance start up costs for such social service projects. The Innovation and Learning Program will support innovative projects that transform the residential care services and promote community - based care and are in line with government commitment to reduce the role o f residential care, prevent institutionalization and develop alternative care options for the clients o f welfare system. The ILP will be governed by a grant committee (chaired by the MHSW) and will finance or co-finance initial costs for the provision o f new innovative community care programs. The detailed description of the eligibility o f the projects, approval and selection criteria, grant limits, applicable procurement procedures, and grant committee membership will be developed with foreign and local technical assistance and grant disbursements will start only after these procedures are established in the M H S W in an ILP manual. Every year the grant committee will issue a report on projects that have received grant financing. All programs funded by the ILP will be carefully evaluated to disseminate lessons learned with respect to improvements inquality, effectiveness and costs. Component 2. Strengthening of the Social Welfare Management Information System (EUR 7.OM total, EUR4.3M IBRD financing) There are a number o f issues that currently detract from the good administration of cash benefits and services, and that add to the general problems o f poor financial controls o f benefits and services, errors of inclusion and exclusion, and policy development difficulties. Social policy i s difficult to monitor and review, partly because the administrative data on the beneficiaries is unreliable, or not available quickly, 28 or not inthe manner requiredfor policy development. Limited computer facilities are currently available in CSW offices. This component will support the development and implementation of a management information system (MIS) that would include (i) a central registry o f beneficiaries, including basic data and information on their social rights; (ii)a benefit calculation and payment module; (iii)a case management system; (iv) accounting and planning tools; and (v) a database of service providers. In addition to facilitating the work o f local level staff, this MIS would provide timely and accurate national data to the Ministry staff to design, monitor and analyze social policy. The overall design of the system will incorporate the concept o f a single point of benefit claim (one stop shop) approach, and the separation o f clients from the working areas o f the office with a front officehack office design (in coordination with component 3). The component will consist o f two sub-components: 1. Implementationof a new administrativeorganization in CSW.The new organization will be based on a One-Stop-Office model that will bring together cash and non-cash benefits in an organizational model that will provide better service to the client and improve the work organization incenters for social welfare throughout the country. 2. Introductionof a managementinformation system.The improved management information system will establish a register of all welfare system beneficiaries, automate the process of claiming, processing and paying cashbenefits and institute a case management system that would assist the Govemment to undertake a review o f relative program effectiveness, to track services at the client level, and to use this information for better policy decisionmaking. The activities under this component will be closely coordinated with the activities under Component 1 and Component 3. This component will be implementedas follows: J Inthe first phase, the MHSW will undertake a business process review to analyze the current business needs, and to revise the existing automation plan accordingly. The assessment will review how information is collected, managed and disseminated (for budgets, benefits, clients and institutions) by the Centers of Social Welfare, service providers, and Govemment ministries and agencies. It will provide specific recommendations to help to ensure that the technical design o f the MIS i s fully consistent with the structure and needs o f the social service administration. It will also outline how CSW or other staff will needto be redeployedinorder to manage and utilize the new system. J In the second phase, the development of the MIS will be initiated. The M I S development would cover (i) design, drawing from the automation plan; (ii) system development of applications to cover the central registry of beneficiaries, includingbasic data and information on their social rights; (iii) a benefit calculation and payment module; (iv) a case management system; (v) accounting and planning tools; and (vi) a database o f service providers. The system will be pilotedinthe three counties that are includedinComponent 1above. J Once the pilots have been fully evaluated, and any remaining issues resolved, the third phase would scale upthe system to cover the entire country. J This component will provide full training to staff and technical manualsheference materials. J The MIShardware package will likely beprocuredseparately from the other components of the system, taking into account the phasing o f the software development, the progress o f renovations under Component 3. 29 Introducing the M I S hardware, and providing training o f staff to use it, will significantly improve efficiency and effectiveness in administration of benefits, although it i s not aimed at improving the benefits as such. However, once administration improves, it allows for assessing the appropriateness o f the benefits and whether a merger o f some o f the benefits would add value and further improve the benefit structure. Information concerning streamlining of the benefits should be compiled, systematized and early on utilized for further simplification of the benefit structure and reduced spending. Component 3. Upgrading of ExistingSocialServices Facilities(EUR 34.OM total, EUR22.8M IBRDfinancing) The Ministry o f Health and Social Welfare estimates that some 70 percent o f residential institutions currently fail to meet basic public health standards. In addition, many county CSWs require refurbishments or new construction in order to (i) introduce the one stop office concept; (ii) provide an appropriate installation environment for IT upgrades; and (iii) improve overall facility conditions, many of which are in very poor shape. The objective o f this component i s to (i) upgrade a range o f selected residential institutions to ensure that they meet the minimumstandards, thus contributing to an improved overall quality o f social services; and (ii)provide CSW renovations or new construction consistent with the administrative reorganization. There i s a clear need to improve the standards o f many institutions (a number of residents died from food poisoning in one facility in 2004), and a multi-year infrastructure upgrade program has been developed that was based on a professional assessment o f the needs for the improvement inhygiene of the public residentialinstitutions. To avoid conflict with the stated aim o f the first component o f the project, the criteria used to assess institutions assessed institutional investment priorities and sequencing. 30 Annex 5: ProjectCosts CROATIA: SocialWelfareDevelopmentProject Project Cost By Component andor Activity Local Foreign Total U S $million U S $million US$million 1. Social Service Delivery 5.1 1.7 6.8 2. Social Welfare Management Information System 0.5 8.5 9.0 3. Upgradingo f ExistingSocial Service Facilities 37.6 4.2 41.8 Total Baseline Cost 43.2 14.4 57.6 Physical Contingencies 0.4 0.1 0.5 Price Contingencies 1.9 0.3 2.2 Total Proiect Costs' 45.5 14.8 60.3 Total FinancingRequired 45.5 14.8 60.3 'Identifiable taxes and duties are US$9.8 million, and the total project cost, net of taxes, i s US$50.0 million. Therefore, the share of project cost net of taxes i s 83 percent. 31 Annex 6: ImplementationArrangements CROATIA: SocialWelfareDevelopmentProject The MHSW will be the lead implementingagency for the SWDP and the proposed implementation arrangements will build on the existing MHSW structure and skills. The proposed project management arrangements will utilize both the technical and fiduciary units under the Department of Economic Affairs. The proposed implementation arrangements will put an emphasis on continued strengtheningo f the MHSW capacity to manage its fiduciary functions. Training o f procurement staff and development of standard agreement forms and tender documents will be done in cooperation with the Public Procurement Office and the Project ImplementationUnitfor the existingHealth SystemProject. The MHSW Assistant Minister for Economic Affairs will act as the Project Coordinator and would be responsible for the reforms and the technical content o f the SWDP. Each project component will be led by a working group with a coordinator at its head. The heads of the working groups will liaise with the Project Coordinator and Project Manager on administrative issues.. The Project Coordinator will liaise closely with the National Coordinator for Social Welfare Reform inCroatia. A Project Manager i s being appointed and will be responsible for day to day coordination o f MHSW team's inputs and administration of project implementation, including procurement, contract administration, financial management, and monitoring and evaluation. The Terms of Reference for eachposition and division o f responsibilities will be described inthe ProjectOperational Manual. MHSW will prepare an annual budget and a procurement plan for the SWDP for the following year and agree on these with the Bank by September 30 of the preceding year before submission to the MOF. Bank loan funds will be disbursed into a special account, which will be utilized for project financing. Procurement will be carried out by MHSW structures following with World Bank procurement procedures, and MHSW financial management systems will track the flow of funds. The procurement and financial management arrangements are detailed inAnnexes 7 and 8. Based on an assessment o f the fiduciary units of the Ministry, it was agreed the units within the Department o f Economic Affairs would be responsible for carrying out procurement and financial management tasks required for implementation of the SWDP. Inparticular, the capital investments unit of the Department would be responsible for all procurement activities, including planning, purchasing, monitoring and records keeping. 32 Annex 7: FinancialManagementandDisbursement Arrangements CROATIA: Social WelfareDevelopmentProject 1. Country Issues The latest Croatia CFAA report (June 2004) concludes that the level o f fiduciary risk attached to the primary elements of Croatia's public financial management systems (legal framework, institutional capacity and practices for the core financial control processes such as budgeting, treasury and cash management, accounting, financial reporting, internal control, internal audit, external audit and parliamentary oversight) i s significant. Most o f the weaknesses in the PFM arrangements revolve around inefficiencies and weaknesses in the existingfinancial accounting and management systems. The number o f staff in key PFMfunctions, such as financial control, accounting and auditing, are inadequate and training capacities are lacking. The Croatian Treasury within the Ministry o f Finance (MOF) relies on a SAP payment and financial accounting system to process and record revenues and expenditures to and from a Treasury Single Account (TSA) held at the Croatian National Bank. Whereas the SAP system can process and record all payments made from the TSA, the Treasury has to rely on separate reports from Budget Users (BUS)for reconciliation and commitment accounting purposes. The Government's decision to implement modified accrual-based accounting rules from the fiscal year 2002 was taken without due consideration of the state of the current system infrastructure. Consequently, the annual financial reporting from BUS,and the compilation and presentation o f the Government's consolidated financial statements for the fiscal year 2002, were significantly delayed and contained unreliable data. The internal control framework of the Government administration has several weaknesses and i s not supported by a general system o f internal audit, though this i s a statutory requirement o f the organic Budget Act. Although the absence o f internal audit means that an important assurance function for the efficient and effective functioning o f systems i s missing, the Government's external auditor, the State Audit Office, does provide a basic external assurance function vis-a-vis Parliament. The SA0 is discussedbelow. 2. Strengthsand Weaknesses The significant strengths that provide a basis of reliance on the project's financial management arrangements include: (i) the reliance on the MHSW accounting system and the Ministry o f Finance Treasury Payment System; (ii) the experience of the MHSW's financial management staff; and (iii) the existence of a ongoing Bank financed project within the Ministrythat can lend support to the project team duringthe early periodof implementation. The weakness of the project's financial management system i s the lack o f a comprehensive computerized contract monitoring system linked to the general accounting system. However, the Ministry i s in the process of updating its existing software systems and expects to have an adequate contract monitoring systeminoperation by end-year. Further, for the remainder of 2005, the project will receiveprocurement and financial management support from staff working on an existing Bank-financed health project within the Ministry. 33 3. Funds Flow The IBRD would make funds available to the Government o f Croatia under the Loan Agreement, goveming the terms and conditions o f the IBRD loan and specifying the project. Project funds will flow from: (i) IBRD via a single Special Account, in a bank acceptable to the Bank; (ii) IBRDdirectly the the from the Loan Account to suppliers; and (iii) the Government, on the basis o f payment requests approved bythe MHSW. 4. Accounting Policies and Procedures The project's accounting and reporting systems will be based on those used within the MHSW. Data in the MHSW's system i s reconciled with data in the MOF Treasury Ledger System. Accordingly, the project financial statements will be presented on a cash basis and in Croatian Kuna. The M H S W has an appropriate set o f procedures and internal controls including authorization and segregation o f duties over the use o fthe Treasury Ledger System and the Ministry's own accounting system. 5. Internal Audit Internal audit i s a relatively new function within the Croatian financial management framework. The 2003 Budget Act required all ministries to establish an intemal audit function reporting directly to the responsible Minister. Accordingly, the M H S W has appointed two staff into the internal audit function who are currently beingtrained by the Ministryo f Finance. Given the formative stage o f this function, no reliance will be placed 00this unit. Consideration will be given during the SWDP implementation o f the reliance that may be placedon this unit as well as ifan how this unit may be strengthened. 6. External Audit The project financial statements will be audited by an independent auditor acceptable to the Bank, in accordance with standards on auditing that are acceptable to the Bank. Terms o f reference for the audit of the project have been agreed with the Bank and are included inthe Project Operational Manual. The Croatia CFAA (June 2004) draws attention to a number o f weaknesses in the operations o f the State Audit Office (SAO). However, the S A 0 is, through a twinning arrangement with the UKNAO and other measures, seeking to improve its capacity. An assessment o f the capacity o f the S A 0 was undertaken in connection with the preparation o f the Croatia Education Sector Support Project and it was determined that, subject to the use o f audit terms o f reference acceptable to the Bank, the S A 0 was eligible to perform the audits o f Bank financed projects. If the M H S W elects instead to engage a private sector auditor, the cost o f the audit may be financed from the Loan 7. Reporting and Monitoring The M H S W will maintain accounts o f the Project and will ensure appropriate accounting o f the funds provided. The M H S W will be responsible for preparing FMRs on a quarterly basis. The FMRs will include: 0 Project Sources and Uses o f Funds 0 Uses o fFundsby Project Activity (component) 0 Special Account Statement 0 Procurement Reporting (Contract Monitoring). 0 A forecast o f sources anduses o f funds 34 The first Financial MonitoringReport will be furnishedto the Banknot later than 30 days after the end of the first calendar quarter after the Effective Date, andwill cover the period from the Effective Date to the endo f the first calendar quarter. FMRformats have been agreedwith the MHSW and are included inthe OperationalManual. 8. Information System The project will primarily use the Ministry's existing information systems. Supplemental spreadsheet basedreports may also be generated. 9. Disbursement Arrangements. Allocation of Loan Proceeds Expenditure Category Amount inEURmillion FinancingPercentage Works 17,000,000 82% Goods 8,000,000 100%of foreign expenditures, 100%o flocal expenditures (ex factory) and 82% o f localcosts for other itemsprocured locally Consultants' Services 1,500,000 100%of foreign expenditures and 75% of local expenditures Training 500,000 100% Grants (Learning and 4,000,000 100% Innovation Program) Premia for Interest Rate _ _ Amount due under Section 2.09(c) Caps and Interest Rate of this agreement Collars Total 31,000,000 Use of report-based disbursement: Disbursements from the Loan Account will follow the report-based method, i.e., the MHSW will use Financial Monitoring Reports to support applications for withdrawal from the Loan Account; it will not provide the Bank with a detailed list of expenditures. Direct payment (payments from the Loan Account directly to a supplier) requests will also be accepted. Supporting documentation, including completion reports and certificates, will be retainedby the Borrower and made available to the Bank duringproject supervision. Special Account: To facilitate timely project implementation, the Borrower will open ina bank acceptable to the Bank, and maintain and operate a Special Account inEuro under terms and conditions acceptable to the Bank. Upon receipt of eachapplication for withdrawal of an amount of the Loan, the Bank shall, on behalf of the Borrower, withdraw from the Loan Account and deposit into the Special Account an amount equal to the lesser o f (a) the amount so requested; and (b) the amount which the Bank has determined, based on the Financial Monitoring Reports, i s required to be deposited in order to finance Eligible Expenditures during the six-month period following the date o f suchreports. 35 10. Supervision Plan The project implementation progress reports will be monitored in detail during regular supervision missions. FMRs will be reviewed on a regular basis by the country FMS and any issues arising will be followed up promptly. The frequency of on-site FM supervision missions will be determined based on the Project's FM risk rating, which will be generated using ECA's financial management risk model. Audited financial reports ofthe Project will be reviewedand identifiedissues followed up. 36 Annex 8: Procurement CROATIA: SocialWelfareDevelopmentProject 1. General Procurement for the SWDP with the use of the IBRD loan and SIDA grant funds would be carried out in accordance with the World Bank's "Guidelines: Procurement Under IBRD Loans and IDA Credits" (Guidelines); and "Guidelines: Selection and Employment o f Consultants by World Bank Borrowers" (Consultants' Guidelines) both dated M a y 2004, and the provisions stipulated in the Legal Agreement, The SWDP activities not financed from the World Bank loan (Loan) or SIDA grant (Grant) can be procured in accordance with national regulations, or implementing agency's procurement regulations. The general description o f various items under different expenditure categories are described below. For each contract to be financed from the Loan andor Grant, the different procurement methods or consultant selection methods, estimated costs, prior review requirements, and time frame will be agreed between the M H S W and the Bank team in a rolling annual Procurement Plan. The Procurement Plan will be updated at least annually or as required to reflect the actual implementation needs and improvements in institutional capacity. Advertisinz. A General Procurement Notice (GPN) listing all main procurement packages will be advertised on line in UNDB, local newspaper Nurodny Novine and on the M H S W website following SWDP negotiations. Specific Procurement Notices (SPN) for ICB Goods packages and Expression of Interest (EOI) for consultants' contracts above EUR 200,000 equivalent would be advertise on-line in UNDBand onthe MHSWwebsite. Advertisement o f NCB contracts for goods and works would be done inthe Narodny Novine and M H S W website. Inaddition, the MHSW should allocate a part of the website for posting information on contract awards, including name o f each bidder who submitted the bid, bid prices as read out at public opening, name and evaluated prices o f each bid that was evaluated, name o f bidders who were rejected and the reasons for rejection, the name o f the winning bidder and the price it offered as well as duration and summary of the scope of the contract awarded. All contracts financed by SWDP awarded through direct contracting shall be listed on the website. Procurement of Works: Works procured under the SWDP include retrofitting CSW offices and construction o f nine new CSW offices to incorporate new functional layout and limited rehabilitation of the residential facilities to improve sanitary conditions. There will be no large value contracts, All contracts are below the ICB threshold level set up inthe recently completed CPAR (EUR 3 million), thus it i s envisaged that all works contracts will be subject to NCB procedures. The procurement will be done under National Competitive Bidding (NCB) procedures (or "open tendering" as per public procurement law with the exceptions detailed in the Loan Agreement) using the bidding documents agreed with the Bank and included inthe Operational Manual. Procurement of Goods: Goods procuredunder the SWDP would include: software, computer and office equipment, office furniture, furniture and equipment for upgrading o f residential institutions and CSWs, printingand training materials. Procurement o f ICB-level contracts will be done usingthe Bank's SBDs. Procurement of NCB-level contracts will be done similar to the works contracts described above. Procurement o f IT equipment (hardware, software, etc.) o f standard specifications below N C B threshold can be done by E-Croatia following the existing practice in the country. Otherwise, IT procurement 37 below NCB level shall follow the procedures set forth in the Bank external website, which lists dealers authorized by the manufacturers. Inparticular, when soliciting quotations, the MHSW shall include inthe shortlist the authorized firms which are recommended in this website; in addition, other firms or local dealers may be added to the shortlist, upon checking their credentials directly with respective manufacturers. Selection of Consultants: Technical assistance in a form of individual consultants and consulting firms (both local and international) will be required to assist inimplementation of all project components. Short lists o f consultants for services estimated to cost less than EUR 200,000 equivalent per contract may be composed entirely by national consultants in accordance with the provisions o f paragraph 2.7 o f the Consultant Guidelines. The MHSW would follow the World Bank anti-corruption measures and would not engage services of firms and individuals debarred by the Bank. The listing of such debarred firms and individuals i s located at: http://www. worldbank.orp/html/our/vrocure/debarr.html Others: Innovation and Leaming Program (ILP) including in Component 1o f the SWDP would provide seed funding to promote innovative community care programs. Procurement o f goods, works and services financed from the ILP will follow provisions of paragraph 3.17 of the Guidelines and provisions of the ILP Guidelines acceptable to the Bank. Acceptable ILP Guidelines for the ILP (which would be prepared with the assistance of consultants financed by SIDA duringthe first year o f implementation) is a condition of grants disbursement. 2. Assessment of theMHSW's capacity to implement procurement Procurement activities will be carried out by capital investments unit of the Department o f Economic Affairs o f the MHSW. The unit staff includes economists, a lawyer, social workers, and engineers. The unithasbeenrecently merged frompreviously two separateprocurement units (one for the social welfare and one for the health section) and expanded (in terms o f numbers o f positions) to accommodate an increased workload. In addition to procurement financed from the MHSW budget the unit i s also administeringprocurement o f civil works under the CEB credit. The unit staff shall be given an opportunity to attend the specialized training at the ILO center andor procurement courses inthe region organized by the Bank starting from 2005. Consultants from the Health project PIU would provide substantial assistance, especially during the first year o f implementation and on-the-job training to the unit staff. The unit should plan for contracting a technical firm to assist in preparation of the civil works bidding documents and carrying out on-site technical supervision due to a large number of contracts and geographical spread o f sites all over the country. A procurement consultant will need to be engaged inpreparation of the biddingdocuments for IT procurement later in the project implementation. The overall SWDPrisk for procurement is medium. 3. Procurement Plan A draft of the Procurement Planwas agreed at negotiations. The Procurement Planprovides the basis for the procurement methods and identification of contracts subject to prior review by the Bank. An agreed Procurement Plan will also be available inthe Project's database and inthe Bank's extemal website. The format of the Procurement Plan will be expanded to provide a planning and monitoring tool for the MHSW, and after that will be updated. The Procurement Plan will be updated in agreement with the 38 Bank team annually or as requiredto reflect the actual project implementationneeds and improvements in institutional capacity. The following generic time schedule shall be followed by the MHSW to ensure smooth and timely implementation o f the SWDP: GENERIC PROCUREMENT TIME SCHEDULE: - Item Key action - milestone NCB open tendering ICB Period[days] IAccruingtime [days] Period [days] Accruing time [days] 1 Issuanceof Bidding Documents + I 0 + II 0 2 Preparationof bids min. 52 52 min.42 52 3 Opening of bids + + 4 Evaluationof bids [within bid validity] 60' 112 90' 112 5 EvaluationReDort + + 6 Icontract preparation I 20 I 132 I 20 I 132 7 Icontractsigning + + + -milestone 60* - ImplementingAgency shall make all efforts to award contract in 30 days 39 L m 0 cv 0 8 n C L U Z C 8 6 0 0 0 d -0 E m .-m c 2c P 0 m 0m CJY cn x - h ? a n '0 s n s - yc 0 N 0 sc m LL 0 m z - W cn 0 c 5 .-E, a B Methods of Procurement: Procurement methods for the above goods, works, and Consultants contracts, planned under the Project, are specified in the following paragraph. The proposed procurement arrangements are summarized in Tables A and A1. Prequalifzcation: Not foreseen. For Goods above EUR 500,000 equivalent: Intemational Competitive Bidding following the Bank's Guidelines. For all Works and services (other than consultant services) and for Goods up to EUR 500,000 equivalent: NCB. For Goods up to EUR 60,000 equivalent: The MHSW may follow the National Shopping procedures in accordance with the provisions o fparagraphs 3.5 and 3.6 of the Guidelines. For Works and services (other than consultant services) up to EUR 60,000 equivalent: The Implementing Agency may follow the World Bank procedures for procurement o f Shopping (i.e. small works) or for services (other than consultant services) up to EUR 60,000 equivalent CONSULTANTS'SERVICES Firms: As appropriate Quality and Cost-Based Selection (QCBS) Quality Based Selection (QBS) FixedBudget Selection (FBS) Least Cost Selection (LCS) Upto EUR 160,000 equivalent: Selection Based on Consultants Qualifications (CQ) As appropriate: Single Source Selection (SSS) that meettasks under Consultants Guidelinesparagraph 3.10 Individuals: As appropriate: Individual Consultants BIDDINGDOCUMENTS ICB World Bank's Standard BiddingDocuments for Goods; NCB NCB sample BiddingDocuments agreed with the Bank Shopping: (Goods) Bank's Standard Format for Invitationto Quote. Shopping (Small Works) Bank's standard Format for Three Quotation Procedures for Minor Works. Consulting Services Bank's standard RFP for QCBS, QBS,FBS and LCS, and Letter o f Invitation applicable to selection methods Based on Consultants Qualifications for Firms and for Individual Consultants. 42 r Table B: Thresholds for Procurement Methods and Prior Review Section I:Procurement Review Goods and ICB NCB Works (GOODS) Thresholds: Goods 500,000 Works all Works Goods Goods <500,000 <60,000 <60,000 PriorReview All All subjectto postreview All subject to All subject postreview to post review TECHNICALASSISTANCE LCSIFBI CQ ss IC Firms Firmsand Individuals ~ method below160,000 individuals thresholds/ as availableto identifiedin the procuremen t plan Firstone, All All contractsabove 160,000 All -TORS 25,000. onlv Total value of contracts subject to prior review: 9 million Overall Procurement RiskAssessment: Medium Frequency of procurement supervision missions proposed: Once every six (6) months (includes special procurement supervision for post-review/audits). Retroactive financing: None I Advance procurement No Co-financing: The funds of the World Bankloan and SIDA Grant are pooled together with the funds ofthe Government for implementation ofthe SWDP. 43 Frequency of Procurement Supervision Inaddition to the prior review,procurement supervision will be carried out by the Bank team during the implementation period of the SWDP. The capacity assessment of the Implementing Agency has recommended supervision missions every 6 months to visit the field to carry to review the status of procurement arrangements, progress on capacity buildingplan, provide on-the-job training to the MHSW staff and carry out post review of procurement actions. 44 Annex 9: EconomicandFinancialAnalysis CROATIA: SocialWelfareDevelopmentProject INTRODUCTION This note outlines the possible economic impact for Croatia o f a proposed World Bank loan for a Social Welfare Development Project. The analysis i s a preliminary assessment by Bank staff, and is intended to provide the basis for a dialogue on the proposed projects benefits and risks. The Croatian Government i s advised to undertake its own independent economic analysis o fthe proposed project as well. ASSUMPTIONS For this analysis, the assumption i s made that the World Bank loan will be in the amount o f US$36.0 million equivalent (this amount may change during project negotiations).' It is further assumed that Government co-financing o f the project may total roughly $5.0 million equivalent, and that donors might contribute another USS5.0 million, for a total project cost (loan and non-loan) o f US$46.0 million equivalent. DIRECT PROJECTFINANCIAL BENEFITS: SOCIAL ASSISTANCE The proposed SWDP includes a substantial package o f activities that aim to improve the efficiency and targeting o f Croatia's social assistance system. These alone, if realized, would substantially offset the overall costs for the entire project. There are three main types o f direct fiscal savings that can be realized from social assistance cash benefit reform: J Savings fromimprovedtargetingofbenefit (e.g., public benefitmoney isreachingmore ofthose it is supposed to, andfewer who shouldnot be receivingbenefits) J Savings fi-om reducedbenefit expenditure (e.g., better targeting and lower poverty levels from economic growth permit the national budget to reduce the level spent on benefits) J Savings (administrative) coming from clear distribution of responsibilities between local and central government inpayments o f social assistance cash benefits. Countries can sometimes realize additional fiscal savings from more efficient service delivery and staffing. For example, delegating tasks from the municipal to the country level might lead to administrative efficiencies ifproperly designed and executed. A very simple and indicative analysis can be illustrative o f the potential impact o f a reform (whether or not it i s project funded) that (i)sets improved criteria for social assistance benefit eligibility within a set spending envelope; and (ii)invests in a more efficient and effective organization, management and administration o f the system. This simple analysis converts better-targeted benefit resources into cash flows that offset project costs (put another way, the Government receives a notional cash flow return on This analysis is conducted indollar terms for ease o fcomparison. The actual loanmay be inother currencies, 45 the investment when reforms lead to benefits reaching more of those actually eligible, and fewer who are not). Also, this analysis only covers the initialproject cost, before any interest i s accrued. In 2002, Croatia spent almost HRK 3 billion on social welfare (at all Government levels). This is equivalent to roughly US382 million at average 2002 exchange rates. According to the 2001 Croatia Economic Vulnerability and Welfare Study, only about 50 percent o f social assistance i s reaching the poorest one-fifth o f the population (only about 20 percent o f child and family allowance reaches the poorest one-fifth o f the population, though these do not have only a poverty alleviation function). For simplicity, this analysis does not cover benefits other than social assistance and social welfare, though benefit reform should certainly aim to coordinate and streamline all o f the benefits that are being administered inCroatia. If SWDPbenefitstreamliningandadministrativeactivitiesleadtoanimprovementininternalsystem the targeting o fjust 5 percent (all else beingequal, and using2002 figures), the project would leadto notional cash flows in this area o f roughly $20M equivalent per year, with a notional payback period for the principal amount o f the loan o f about 2 years. The cash flow is `notional' because it essentially means that resources that were formerly beingallocated to ineligible recipients are now being allocated to those who are eligible. In theory, improved targeting should allow for reductions in overall expenditure in following years, all else being equal, but actual reductions will be dependent upon the annual budget negotiation process in a given year. This example i s illustrative, and there are many issues related the fungibility ofGovernmentresourcesthat are not includedinthe assessment. OTHER PROJECTBENEFITS: SOCIAL SERVICES International experience suggests that the demand for social care rises with national income.6 Croatia faces additional pressures from (i) an aging population; and (ii) legacy o f the war. EUaccession and the more open borders will benefit many, but may also bring socio-economic challenges to some Croatian households. Reform of Croatia's social care services, which are important complements to the education, health, employment, and housing sectors, i s therefore almost unavoidable. Social welfare reforms o f the type to be supported under this project provide the following economic benefits: -- It is generally more cost effective to preventa social problemthan to correct a socialproblem. For example, preventing a young person from becoming a drug abuser can also assist that individual to avoid much more costly hospitalization or imprisonment. Providing a young orphan with a family environment through adoption or foster care can help that person to become a more productive and satisfied member of society inlater years. This kindof benefit i s difficult to quantify in fiscal terms, but i s widely recognized and accepted. -- It i s also more cost effective to provide services to somebody living at home, rather than in residential institutions. Day services, such as elderly social and meal programs, training o f disabled, and foster care are both more effective, and less expensive, than placement in residential institutions. In Croatia, finding day service alternatives i s particularly pressing as the projected demand for new placements in old age homes i s expected to increase dramatically over the coming years, well above current capacity. While some residential care i s necessary, most countries aim to minimize reliance on large residential institutions, due to their cost and generally low quality o f service. In many transition See Louise Fox and Ragnar Goetestam, Redirecting Resources to Community Based Services, July 2002. 46 economies, residential care can cost up to roughly 210 percent of GDP per capita, versus 55 percent of GDPper capita for non-residential care. The following data for Lithuania and Latvia are strongly illustrative of the economic benefits of community care: Average Costs per Year and Client for Residential and Non-Residential Care Client Group Residential Care Non-residential Care Children $4,880 equivalent $1,300 equivalent Elderly $3,700 equivalent $1,200 equivalent It is highly likely that Croatia would show a very similar pattern as other OECD and transition countries on costs. -- Contractingout services, when done right, can leadto maior benefits. Most OECD counties have abandoned the idea that public authorities shouldboth finance social welfare, and provide the actual services through their own organizations. Many have moved to contracting out these services. The Government o f Iceland launched a major social service reform in the early 1990s, as it was concerned about the rising costs of residential care for children in Government owned facilities. Today, most residential homes in Iceland have been contracted out or are in the process o f being contracted out to independent, qualified management companies. It i s important to note that many issues had to be resolved (qualityhtandards, transparent tender, pricing structures, ownership, monitoring and inspection etc.). A recent evaluation found that Iceland reduced unit costs by 20 percent, and also reduced Government overhead costs, while improving quality standards. The city of Stockholm launched a major reform in the 1980s as well, which also led to a reduction in unit costs with quality standards being maintained. -- Effective social services will facilitate European accession: Croatia expects to realize many benefits from EU accession. However, it will also need to (i) contain social spendingwithin fiscal levels that are consistent with EU monetary targets; and (ii) increasingly provide social services at a level commensurate with other EUmember states (many o f which have developed high quality social service programs for their populations). As noted, it i s quite likely that accession will lead to strains on some Croatian communities and households that may increase the demand for social care services as well. SUMMARY Ifthe Government implements a successful social welfare reform, the above suggeststhat the project loan costs would be offset by: i.Highnotionalcashflows from improvedbenefit targeting. A modestandsustained five percent improvement in targeting would itself lead to a very short loan payback period from this perspective (inour hypothetical example, roughly two years for the loan principal alone). ii. More `bang for the buck' from increasingly cost-effective and efficient social service programs, in line with the experience of OECD and other accession countries. The option of contracting out services shouldbe carefully considered inthis light. iii.Improvedefficiency ofsocialbenefitadministration(frommanagementinformationsystems to clearer functional roles at each level o f Government) 47 iv. Important economic benefits through the prevention andtreatment o f serious and costly social problems, such as drug abuse (which leads to an increase in theft, higher disease rates for hepatitis and HIV/AIDS, and higher prison population levels). v. Improved quality of life for those who are receiving the services, fi-om orphans to the disabled. 48 Annex 10: SafeguardPolicyIssues CROATIA: SocialWelfareDevelopmentProject The project was rated as a Category B for the environmental assessment safeguard due to the planned civil works to take place under the project. Under the project the MHSW will use a portion of the loan to renovate or construct new Centers for Social Welfare and rehabilitate residential care facilities throughout the country. Inorder to ensure that there are no adverse environmentalimpacts from this work, an EnvironmentalManagement Planhas been prepared. The Centers for SocialWork are the mainpoint of delivery of social benefits and social welfare assistance inCroatia. Underthe projectthe administrationofthe CSWs isbeingreformedandthe functioning ofthe offices will change. As a result it is necessary to make some changes to the layout o f the CSWs to better serve the population. Inaddition, some of the buildings need additional renovations to address general maintenance issues. The works concentrate on the re-figuring of the internal configuration of offices inorder to provide better services. Other rehabilitation includes repair of roofs and upgrading o f plumbing and installation of accommodations for disabled clients, as well as buildingconstruction. A portion of the residential care facilities will also be renovated to upgrade the sanitary and hygienic conditions and to facilitate new services through internal reconfigurations. The planned civil works at the Centers for Social Welfare and residential institutions will involved renovation o f existing facilities and some new construction. New construction will take place to build facilities for the Centers for Social Work at nine identifiedsites. These nine identified sites are all public lands owned by the municipalities/cities and are unencumbered; therefore, 0.P 4.12 i s not triggered. An Environmental Assessment was conducted which identifies key issues to address during the design, construction and operation phases. It recommends establishment o f a working group to oversee the Environmental Management Plan and a seminar to convene key parties involved with the EMP process. The EMP is presentedbelow: 49 0 3 N31Saa NOIL3nXLSN03 4- v1 0 22 + 0 M (A w aY L W in in cr 0 N IA e L N0I.LVlI3d0 Annex 11: Project Preparation and Supervision CROATIA: Social Welfare DevelopmentProject Planned Actual PCNreview 411012002 411012002 Initial PID to PIC 412912002 412912002 Initial ISDS to PIC 51612002 5/6/2002 Appraisal 31112005 41112005 Negotiations 412812005 0412812005 BoardRVP approval 61912005 Planned date of effectiveness 1013112005 Planned date o f mid-termreview 12l3Ol2007 Planned closing date 913012009 0 Keyinstitution responsible for preparation ofthe project: MHSW Bank staff and consultants who worked on the Droiect included: IngunaDobraja Team Leader ECSHD Philip Goldman Lead Operations Officer ECSHD IvanDrabek Operations Analyst ECSHD Ivanka Perkovic Team Assistant ECCU5 Vilija Kostelnickiene Sr. Operations Officer ECSHD MarilouAbiera ProgramAssistant ECSHD Kinnon Scott Senior Economist DECRG Franziska Gassmann Social Statistics Consultant Alan Thompson Administration Consultant LidijaJapec Social Assessment Consultant Ragnar Gotestam Social Services Consultant Kathryn Dahlmeier Project Officer Consultant IrinaKichigina Senior Counsel LEGEC Maria Vannari Sr. Procurement Specialist ECSPS Antonia Viyachka Procurement ECSPS RanjanKumar Ganguli Financial Management ECSPS Michael Gascoyne Financial Management ECSPS Karin Shepardson Environment ECSSD Paula F. Lytle Social Assessment ECSSD Bankfunds expendedto date onproject preparation: 1. Bank resources: $577,878 2. Trust funds: PHRD Grant US$200,000;UK Grant -GBP 352,800 (US$678,434) - 3. Total: $1,456,312 Estimated Approval and Supervision costs: 1. Remaining costs to approval: $15,000 2. Estimatedannual supervision cost: $78,000 53 Annex 12: Documentsinthe ProjectFile CROATIA: SocialWelfareDevelopmentProject Croatia Economic Vulnerability and Welfare Study. April 2001 Social Welfare Reform inCroatia. Recommendations for the Design and Implementationo f the Social Welfare Reform inthe Republic of Croatia. November 2003 The Decentralizationof Social Services inCroatia: The Case o fCaring for the Aged. An Assessment and a Proposal for a Pilot Project. USAID, September 2002 Social Welfare Reform inCroatia. FiscalDecentralizationTeam report. May 2003 Social Welfare Reform inCroatia. Labor and Employment Team Report. May 2003 Social Welfare Reform inCroatia. Strengthening Poverty MonitoringCapacity report. May 2003 Social Welfare Reform inCroatia. Administrative Strengthening, Information Technologies and DatabasesReport. June 2003 Social Welfare Reform inCroatia. Social Assistance (Cash benefits) Report. May 2003 Social Welfare Reform inCroatia. Social Services Team Report. April 2003. InitialProcurement Plan (version agreed at negotiations) Fiduciary Capacity BuildingProposal (May 2004) ,GanguliNannari EC Strategy for Croatia, 2002-2006 54 Annex 13: StatementofLoansand Credits CROATIA: SocialWelfareDevelopmentProject Difference between expected and actual Original Amount inUS$ Millions disbursements Project ID FY Purpose IBRD IDA SF GEF Cancel. Undisb. Ong. Frm.Rev'd PO76730 2005 SOCIALAND ECONOMIC RECOVERY 45.7 0.00 0.00 0.00 0.00 45.25 0.00 0.00 PO65416 2004 COASTAL CITIES POLLUTIONCONT 47.54 0.00 0.00 0.00 0.00 47.54 0.00 0.00 PO79978 2004 ENERGY EFF LOAN & GEF 5.00 0.00 0.00 7.00 0.00 5.47 0.00 0.00 PO43195 2004 RIJEKA GATEWAY 156.50 0.00 0.00 0.00 0.00 130.21 3.11 0.00 PO63546 2003 PENSIONSYS INVST 27.30 0.00 0.00 0.00 0.00 15.16 2.42 0.00 PO67149 2003 REAL PROP REG& CADASTRE 25.70 0.00 0.00 0.00 0.00 27.72 0.52 0.00 PO42014 2002 KARST ECOSYSCONSV (GEF) 0.00 0.00 0.00 5.07 0.00 5.04 1.36 0.00 PO65466 2001 COURT & BANKRUPTCY ADM (LIL) 5.00 0.00 0.00 0.00 0.00 3.77 3.34 1.05 PO51273 2000 HEALTH SYSTEM 29.00 0.00 0.00 0.00 0.00 13.22 17.41 9.37 PO39161 1999 RAILWAY MOD. &REST. 101.00 0.00 0.00 0.00 0.00 2.23 44.87 0.00 PO57767 1999 TA INST REGREF PSD 7.30 0.00 0.00 0.00 0.00 2.42 3.81 0.00 PO43444 1998 MUNENV INFRA 36.30 0.00 0.00 0.00 0.00 19.97 19.21 0.00 Total: 540.84 0.00 0.00 5.87 0.00 322.85 118.19 10.42 CROATIA STATEMENT OF IFC's HeldandDisbursedPortfolio InMillions ofU SDollars Committed Disbursed IFC IFC FY Approval Company Loan Equity Quasi Partic. Loan Equity Quasi Partic 1973/81/98/02 Belisce 13.61 0.00 0.00 16.09 13.61 0.00 0.00 16.09 2002 CroatiaBanka 3.06 0.00 0.00 0.00 3.06 0.00 0.00 0.00 1999 CroatiaCapital 0.00 4.90 0.00 0.00 0.00 4.52 0.00 0.00 1999102 E&S Bank 27.21 0.00 0.00 0.00 27.21 0.00 0.00 0.00 2005 PBZ 102.05 0.00 0.00 0.00 102.05 0.00 0.00 0.00 2001 Pliva 0.00 0.00 10.00 0.00 0.00 0.00 10.00 0.00 2000 Viktor Lenac 6.00 1.90 0.50 8.18 6.00 0.00 0.00 8.18 Totalportfilio: 151.93 6.80 10.50 24.27 151.93 4.52 10.00 24.27 Approvals PendingCommitment FY Approval Company Loan Equity Quasi Partic. 2002 Croatia Banka 8.07 3.59 0.00 0.00 2002 ESBankZagreb 11 8.97 0.00 0.00 0.00 2004 Viktor Lenac Exp 5.79 0.00 0.00 7.00 Totalpendingcommitment: 22.83 3.59 0.00 7.00 55 *--Annex 14: Countryat a Glance CROATIA: SocialWelfareDevelopmentProject - 4 POVERTY and S O C W Central Croatia &la 4 4 473 5,500 2,570 24 0 2*1'? T -0 8 O D a3 a 2 Mostrecentestimate(latestyear available,?BY-03) I1 8s 433 75 89 1 7 31 15 91 2 3 95 i03 1a4 r02 KEY ECOIJOMICRATIOS andLONG-TERM7REEiOS 1983 1993 2002 10 3 228 15 5 267 52 4 43 3 14 3 '7 9 162 20 5 2 8 -84 0 3 1 2 22 8 67 f 4 9 24 3 63 3 .L $22% 2052 2003 5 2 4 1 5 1 435 1 3 "09 1983 1993 2002 2003 Growth of investment and ODP 1%) 13 8 9 0 8 7 4:t 35 3 29 4 33 5 20 1 50 3 63 3 62 2 fiO 7 23 5 2 ?4 53 8 54Q 1983-93 199363 2m2 4 ? 05 34 a t ? 1 137 4 8 3 3 3 3 1.3 -0 1 9 8 8 5 "73 5 1 a 4 56 I I983 1.393 bfiatian (%) c 1: 1,5166 4 7.48.d i( 359 4 1 -2.0 1983 1893 3,s 113 237 373 12?B2 4,620 266 447 749 1983 1993 6 19s 5,767 a29 -120 32-3 1333 -171 467 d18 36 1983 1893 2 418 92 0 325 43 0 0 -52 12 1J2 0 ?i 1 33 -33 9 42 MAP SECTIOK