PROCUREMENT PLAN (Textual Part)
Project information:
Country: Afghanistan
Project name: CASA-1000 Community Support Program
Project ID: P149410
Project Implementation agency: MRRD
Date of the Procurement Plan: December 21, 2017
Period covered by this Procurement Plan: For the first 18 months of the implementation of the
project
Preamble
In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers”
(July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in
Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and
conduct all procurement transactions for the Project.
This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan
for the Project. The following conditions apply to all procurement activities in the Procurement
Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the
Procurement Regulations are set forth in STEP.
The Bank’s Standard Procurement Documents: shall be used for all contracts subject to
international competitive procurement and those contracts as specified in the Procurement Plan
tables in STEP.
National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement
Regulations, when approaching the national market (as specified in the Procurement Plan tables
in STEP), the procurement documents agreed by the bank will be used.
When the Borrower uses its own national open competitive procurement arrangements as set forth
in the Procurement Law of the Islamic Republic of Afghanistan dated 27/06/13965 (September 17,
2016) published in the Official Gazette No.1223, such arrangements shall be subject to paragraph
5.4 of the Procurement Regulations and the following conditions Agreed Procedures for
National Competitive Bidding:
I. Standard bidding documents approved by the Association shall be used.
II. Invitations to bid shall be advertised in at least one (1) widely circulated national daily
newspaper and bidding documents shall be made available to prospective bidders, at least
twenty-eight (28) days prior to the deadline for the submission of bids.
III. Bids shall not be invited on the basis of percentage premium or discount over the estimated
cost.
IV. Bidding documents shall be made available, by mail or in person, to all who are willing to
pay the required fee.
V. Foreign bidders shall not be precluded from bidding.
VI. Qualification criteria (in case pre-qualifications were not carried out) shall be stated on the
bidding documents, and if a registration process is required, a foreign firm determined to
be the lowest evaluated bidder shall be given reasonable opportunity of registering, without
any hindrance.
VII. Bidders may deliver bids, at their option, either in person or by courier service or by mail.
VIII. All bidders shall provide bid security or a bid security declaration form as indicated in the
bidding documents. A bidder’s bid security or the declaration form shall apply only to a
specific bid.
IX. Bids shall be opened in public in one place preferably immediately, but no later than one
hour, after the deadline for submission of bids.
X. Evaluation of bids shall be made in strict adherence to the criteria disclosed in the bidding
documents, in a format, and within the specified period, agreed with the Association.
XI. Bids shall not be rejected merely on the basis of a comparison with an official estimate
without the prior concurrence of the Association.
XII. Split award or lottery in award of contracts shall not be carried out. When two (2) or more
bidders quote the same price, an investigation shall be made to determine any evidence of
collusion, following which: (A) if collusion is determined, the parties involved shall be
disqualified and the award shall then be made to the next lowest evaluated and qualified
bidder; and (B) if no evidence of collusion can be confirmed, then fresh bids shall be invited
after receiving the concurrence of the Association;
XIII. Contracts shall be awarded to the lowest evaluated bidders within the initial period of bid
validity so that extensions are not necessary. Extension of bid validity may be sought only
under exceptional circumstances.
XIV. Extension of bid validity shall not be allowed without the prior concurrence of the
Association (A) for the first request for extension if it is longer than four (4) weeks, and
(B) for all subsequent requests for extensions irrespective of the period in case of prior
review.
XV. Negotiations shall not be allowed with the lowest evaluated or any other bidders.
XVI. Re-bidding shall not be carried out without the Association’s prior concurrence in case of
prior review; and
XVII. All contractors or suppliers shall provide performance security as indicated in the contract
documents. A contractor’s or a supplier’s performance security shall apply to a specific
contract under which it was furnished.
When other national procurement arrangements other than national open competitive
procurement arrangements are applied by the Borrower, such arrangements shall be subject
to paragraph 5.5 of the Procurement Regulations.
Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may
be used for those contracts identified in the Procurement Plan tables. “Not Applicable”
Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement
Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not
Applicable”
Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods
and Works). Specify for each
Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan
tables]; NA
Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan
tables]; NA
Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and
3.11 of the Procurement Regulations is Applicable. “Not Applicable”
Other Relevant Procurement Information.
Procurement for CDC will be conducted in line with the agreed manual prepared by the project
and has been agreed by the bank.
Also the Procurement in Situations of Urgent Need of Assistance or Capacity Constraints apply
for the project.
PROCUREMENT
Afghanistan : CASA-1000 Community Support Program (P149410)
PLAN
General Information
Country: Afghanistan Bank’s Approval Date of the Original Procurement Plan: 2019-03-28
2020-02-02
Revised Plan Date(s): (comma delineated, leave blank if none)
Project ID: P149410 GPN Date:
Project Name: CASA-1000 Community Support Program (P149410)
Loan / Credit No: TF / 17012
Executing Agency(ies): Ministry of Rural Rehabilitation and Development-CSP
WORKS
Bid Evaluation
Activity Reference No. / Draft Bidding
Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and
Description Component Review Type Method Document / Signed Contract Contract Completion
No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for
Justification
Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
GOODS
Bid Evaluation
Activity Reference No. / Draft Bidding
Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and
Description Component Review Type Method Document / Signed Contract Contract Completion
No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for
Justification
Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
MRRD/CASA-CSP/GD/06 / 3. Project Implementation Request for Single Stage - One
TF / 17012 Post Limited 49,920.00 54,175.24 Signed 2019-05-02 2019-06-27 2019-12-24
Engineering Equipment Support (US$ 3.2 million). Quotations Envelope
MRRD/CASA-CSP/GD/08 / 3. Project Implementation Request for Single Stage - One
TF / 17012 Post Limited 49,400.00 44,219.27 Signed 2019-04-25 2019-06-20 2019-12-17
IT Equipment Support (US$ 3.2 million). Quotations Envelope
MRRD/CASA-CSP/GD/09 / 3. Project Implementation Request for Single Stage - One
TF / 17012 Post Limited 20,240.00 14,089.72 Signed 2019-04-25 2019-06-20 2019-12-17
Office Furniture Support (US$ 3.2 million). Quotations Envelope
MRRD/CASA-CSP/GD/10 /
3. Project Implementation Request for Single Stage - One
Generators for District TF / 17012 Post Limited 36,000.00 22,857.51 Signed 2019-05-17 2019-07-12 2020-01-08
Support (US$ 3.2 million). Quotations Envelope
Offices
MRRD/CASA-CSP/GD/05 / Pending
3. Project Implementation Request for Single Stage - One
Professional Laptops for TF / 17012 Post Limited 45,000.00 0.00 Implementati 2020-04-06 2020-06-01 2020-11-28
Support (US$ 3.2 million). Quotations Envelope
Engineering Division on
NON CONSULTING SERVICES
Bid Evaluation
Activity Reference No. / Draft Bidding
Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and
Description Component Review Type Method Document / Signed Contract Contract Completion
No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for
Justification
Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
MRRD/CASA-CSP/CS/COMM-
4. Communications & Single Stage - One
3 / TV & Radio Spots and TF / 17012 Post Request for Bids Open - National 100,000.00 0.00 Canceled 2019-05-15 2019-05-20 2019-07-01 2019-07-31 2019-09-04 2020-03-02
Outreach (US$ 930,000). Envelope
advertisements
MRRD/CASA-CSP/SR/07 /
3. Project Implementation Single Stage - One
Internet services for district TF / 17012 Post Request for Bids Open - National 75,600.00 0.00 Canceled 2019-04-25 2019-04-30 2019-06-11 2019-07-11 2019-08-15 2020-02-11
Support (US$ 3.2 million). Envelope
offices
MRRD/CASA-CSP/SR/11 /
Pending
Internet Services Contract 3. Project Implementation
TF / 17012 Post Direct Selection Direct 55,000.00 0.00 Implementati 2020-02-20 2020-02-25 2020-03-31 2020-09-27
with Neda Support (US$ 3.2 million).
on
Telecommunication
Page 1
Pending
MRRD/CASA-CSP/CS/12 / 4. Communications & Open - Single Stage - One
TF / 17012 Post Request for Bids 423,204.00 0.00 Implementati 2020-03-01 2020-03-06 2020-04-17 2020-05-17 2020-06-21 2020-12-18
Communication Services Outreach (US$ 930,000). International Envelope
on
CONSULTING FIRMS
Activity Reference No. / Combined Evaluation
Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of
Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion
No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal
Negotiated Contract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
MRRD/CASA-CSP/CS/COMM-
2 / A Public Awareness
Communication Campaign of
Consultant
the Community Support 4. Communications & Open -
TF / 17012 Post Qualification 100,000.00 85,947.00 Signed 2017-12-19 2018-01-09 2018-02-22 2018-03-24 2018-04-28 2018-10-25
Program (CSP) for the Outreach (US$ 930,000). International
Selection
Central Asia- South Asia
Transmission Line (CASA-
1000) Project
MRRD/CASA-CSP/CS/03 / Consultant
3. Project Implementation Open -
Renewable Energy Case TF / 17012 Post Qualification 100,000.00 0.00 Canceled 2019-05-30 2019-06-20 2019-08-03 2019-09-02 2019-10-07 2020-04-04
Support (US$ 3.2 million). International
Study Selection
MRRD/CASA-CSP/CS/1 / 3. Project Implementation Quality And Cost- Open -
TF / 17012 Prior 1,500,000.00 0.00 Canceled 2019-06-02 2019-06-23 2019-08-06 2019-09-03 2019-10-03 2019-11-07 2019-12-12 2020-12-11
Third party monitoring Support (US$ 3.2 million). Based Selection International
MRRD/CASA-CSP/CS/13 / Consultant
3. Project Implementation Open - Pending
Renewable Energy Case TF / 17012 Post Qualification 100,000.00 0.00 2020-12-20 2021-01-10 2021-02-23 2021-03-25 2021-04-29 2021-10-26
Support (US$ 3.2 million). International Implementation
Study Selection
INDIVIDUAL CONSULTANTS
Activity Reference No. / Invitation to
Loan / Credit Market Contract Type Estimated Actual Draft Negotiated
Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion
No. Approach Amount (US$) Amount (US$) Contract
Consultant
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
MRRD/CASA-CSP/CS/06 /
Individual
International Individual 3. Project Implementation
TF / 17012 Post Consultant Open 180,000.00 0.00 Under Review 2019-10-20 2019-12-08 2019-12-29 2020-02-02 2020-07-31
Energy Consultant for Support (US$ 3.2 million).
Selection
MRRD/CCAP
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