Punjab Roads & Bridges Development Board
SCF 61-62, Phase-2, S.A.S Nagar (Mohali)
To
Director (F&A),
Government of India,
Ministry of Rural Development,
National Rural Infrastructure Development Agency,
15 NBCC Tower, 5" Floor,
Bhikaji Cara Place,
New Delhi - 110066.
Memo no. Dated: [09/2019
SUBJECT:- AUDIT REPORT ON THE ACCOUNT OF PMGSY PROGRAMME FUNDS AND
ADMINISTRATIVE_ EXPENSES_ FUND FOR THE YEAR 2018-2019 OF
PUNJAB STATE.
The Balance Sheet with required schedules of Programme Fund
Account and Administrative Expenses Fund of PMGSY for the year 2018-
2019 is enclosed herewith for further necessary action at your end.
DA: As above
gk-
Chief Engineer,
PRBDB, Mohali.
Endst. No. bl439 Dated: 2.6/09/2019
Copy of above forwarded to Senior Financial Management
Specialist, SARFM, World Bank, 70, Lodhi Estate, New Delhi - 110003 for
information.
Ch;efE~
PRBDB, Mohali.
ar9
Phone Na.: 0172 5134620/ Fax: 0172 5134640/web site: ww, pp@,g2Yi/ Ema#: g!fie
@rptb.sax.i
F BA SY2018-2019BalanceSeet Lezer doc
NSALA2courts!PG$Y\BSPAG
•
SHA MMI GARG & CO.
SCO 24, UGF,
Chartered Accountants
Surya Shopping Arcade,
National Road, Ghumar Mandi
Ludhian a - 141001
Tele : 0161-4666361
Email: office@sgargco.com
SG/2019-20/48 20.09.2019
MANAGEMENT LETTER ON AUDIT OF PUNJAB BOARDS & BRIDGES
DEVELOPMENT BOARD (PROGRAMME FUND & ADMIN FUND) FOR THE YEAR
319T MARCH 2019
The Chief Engineer
Punjab Road & Bridges Development Board
SCF 61-62, Phase 2, Mohali-160055
Sir,
We have audited the accounts of your PMGSY (Programme Fund & Admin Fund) for
the year ended 31° March 2013 and our observation and suggestions are narrated
below:
A. AREAS COVERED
1. DPIU of Ludhiana
2. DPIU of Ropar
3. DPIU of Nawashaher
4. DPIU of Sirhind
5. DPIU of Sangrur
6. DPIU of Bathinda ( Mansa)
7. DPIU of Bathinda
8. DPIU of Patiala
9. DPIU of Muktsar
10. DPIU of Faridkot
11. DPIU of Moga
12. DPIU of Ferozepur
13. DPIU of Kapurthala
14. DPfU of Jalandhar
15. DPIU of Amritsar
16. DPIU of Gurdaspur
17. DPIU of Pathankot
18. DPIU of Hoshiarpur
19. DPIU of Tarntaran
20. DPIU of Fazilka
21. DPIU of Barnala
B.OBSERVATION ON MAINTENANCE OF RECORDS
During the audit it was observed that cash book of Pathankot division has not been
maintained. We suggest that cash book should be maintained and Nil balance
should be got signed from XEN every month.
C. SUGGESTION
There are Certain entries in cash in chest which we suggest to be written off as
there is no actual cash available against them
Assuring you of our best services at all times.
Thanking you,
Yours Truly
For Shammi Garg & Co.=
Z
Chartered Accounlon
arc.f
Portner
SHAMMI GARG & CO. 5CO 24, UGF,
Chartered Accountants
Surya Shopping Complex,
National Road, Ghumar Mandi
Ludhiana
Tele :+91 1614666361
Email : office@sgargco.com
UDIN : 19095431A.AAABM4526
Independent Auditor' Repor!
REPORT ON THE FINANCIAL STATEMENTS
We have audited the attached consolidated fi nancial statements of the PUNJAB BOARDS &
BRIDGES DEVELOPMENT BOARD, SCF 61-62, PHASE-II, SECTOR-SS, MOHALL, PUNJAB wh ich
comprise the consolidated Balance Sheet as at March 31, 2019, in respect of PRADHAN MANTIRI
GRAM SADAK YOJANA (PROGRAMME FUND), and a summary of sig nificant accounting policies
and other explanatory information.
MANAGEMENT'S RESPONSIBILITY FOR THE FINANCIAL STATEMENTS
The Management isresponsible for the preparation of these fi nancial statements that give a true
and fair view of the fi nancial performance of the Board accordance with
nancial position and fi
the Accounting Standards and in accordance with the accounting principles generally
accepted in India. This responsibility includes the design, implementation and maintenance of
internal control relevant to the preparation and presentatio nancial statements that
n of the fi
giv e a true and fairview and are free from material misstatement, whether due to fraud or error,
AUDITOR' RESPONSIBILITY
Our responsibility is to express an opinion on these financial statements based on our audit, We
conducted our audit in accordance with the Standards on Auditing issued by the Institute of
Chartered Accountants of Indi a. Those Standards require that we comply with ethical
requirements and plan and perform the audit to obtain reasonable assurance about whether
the financial statements are free from material misstatement,
An audi t involves performing procedures to obtain ed audit evidence about the amounts and
sclosures in the financial statements. The procedures selected depend on the auditor's
di
judgment, in cluding the assessment of the risks of mater ial misstatement of the fi nancial
statements, whether due to fraud or error. In making those risk assessments. The auditor considers
internal control relevant to the Board's preparation and fair presentation of the fi nancial
statements in order to design audit procedures that are appropriate in the circumstances, but
not for the purpose of expressing an opinion on the effectiv eness of the Board's internal control.
An audit also in cludes evaluating the appropriateness of accounting polic ies used and the
reasonableness of the accounting estimates made by management, as well as evaluatin g the
overall presentation of the financial statements, We believe that the audit evidence we have
'
I \
'
obtained is sufficient and appropriate to provide a basis for our audit opinion. We report on the
account of the Board, subject to the Notes on Accounts as per schedule-l that;-
a. We have obtained all the in formation and explanation which to the best of our
knowledge and belief were necessary for the purpose of our audit;
b. In our opinio ed by law have been kept by the Board
n, proper books of account as requir
so far as appears from our examination of those books,
c. The Balance Sheet dealt with by this Report are in agreement with the books of account,
OPINION
In our opinion and to the best of our information and according to the explanations given to us,
the aforesaid financial statements giv e the information required by the Act in the manner so
required and giv e a true and fair view in conformity with the accounting principles generally
accepted in India:
(a) In the case of the Balance Sheet, of the state of affairs of the Board as at March 31, 2019
(b) The Transactions of the Board, except as detailed otherwise, elsewhere in the report,
which have come to our notice have been within the delegated powers and budge
approved by the Board.
For Shammi Garg & Co
Chartered Account{-
(Sham ml~"'""'-----"
Partner
(Membership No.: 095431]
(Firm Registration No. : 017212N)
Place: Chandi garh
Date: 20/09/2019
PUNJAB ROADS £ BRIDGES DEVELOPMENT BOARD MOHALL CHANDIGARH
(A) SIGNIFICANT ACCOUNTING POLICIES
1. BASIS OF ACCOUNTING
The Financial Statements are prepared under the historical cost convention as a going
Concern on hybrid system of accounting and in accordance with the Accounting Standard
issued by the Institute of Chartered Accountants of India,
2. FIXED ASSETS
Fixed Assets are stated at cost of constructin ng
g Rural Roads, up-gradation of Roads includi
expenses related to construction and up-gradation of Rural Roads in Punjab.
3. DEPRECIATION
The Board does not charge Depreciationon the Roads Constructed.
4. RECOGINTION OF REVENUE/EXPENDITURE
The Board follows Double Entry system of Accounting.
S. SEGMENT REPORTING
The Board is an apex body of Constructing/Upgradin g of Roads & Bridges and
Constructing/Up-gradation of Rural Roads along with Sign Roads etc., which in context of
AS-17 'Segment Reporting' issued by the ICAI is considered only reporting segment. So
separate reporting isnot necessary.
6. OTHER ACCOUNTING POLICIES
The Board has been formed under Act for development of Roads & Bridges infrastructure in
the state of Punjab, it has been funded by Central Govt. under PM.G.S.Y. as an
autonomous Board and its main objective is construction Main tenance and strengthening of
Rural Roads. According, it is not commercial organiza tion operating for profits, Hence, it
follows generally accepted accounting principles in respect of accounting policies nof
specifically referred to hereinabove as applicable to such organizations,
(B) NOTES TO ACCOUNT
1. Contingent Liabilities not provided for FY 2018-19 : NIL
2. In the opinion of the Management the Current Assets {Including, Stocks, Stores and
Consumables, as valued by the management), Loans & Advances are approximately of
the value stated, if realized in the ordinary course of business,
3. During audit we found that in most of the cases Opening & Closing balances of manual
cash book was different from the balances shown by online cash book,
4. The Board has been set up by Govt. of Punjab, as an apex body for constructin g
upgrading rural roads under, PMGSY scheme in the state of Punjab and by virtue of
ab) of the Income Tax Act, 1961 it is exempt from
provision of a section 10 (23C)(ii
payment of Income tax and therefore, no provision for taxation has been made in the
accounts,
S. Expenses vis--vis Budget; In case of various expenses incurred, all the expenses are
within the budgetary limits and in respect of special items, not covered the Budget
expenditure has been incurred only after obtaining prior approval of the Board.
6. Related Party Disclosures; The Board is an autonomous body set up the Govt, of Punjab
having no individual interest. Therefore, there isNIL disclosure under this head, as required
by the Accounting Standard 22,
7. Deferred Tax Assets/liabilit ies_; The Board is exempted from taxation under the provision
of section 10 (23C)(iab) of the Income Tax Act, 1961, In view of this there is no disclosure
for Deferred Tax Asset/Liabilities as required by Accounting Standard 22.
8. Previous year's fi gures have been regrouped & re-casted wherever considered
necessary.
9. Schedules attached form part and parcel of Balance Sheet of the Board as at
31.03.2019.
For Shammi Garg & Co
Chartered Accounton·t'~
•.2rg
25
Fortner \
(Membership No.:; 09¢·
,
@g
(Firm Registration No. :O. [2NJ
Place: Chandigarh
Date: 20/09/2019
UDIN : 19095431AAA ABM4$26
PMGSY/F-2
PMGSY PROGRAMME FUND
PUNJAB STATE BALANCE SHEET
PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD,MOIHALI
CONSOLIDATED BALANCE SHEET AS AT 31.03.2019
CAPITAL, FUND AND LIABILITIES Schedule CURRENT YEAR PREVIOUS YEAR
Programme. Fund Roriel from GO]
- Funds fro NRRDA (MORD) LI (PMGSY/SCH/F-S2AA) 2$,238,709,500.00 22,857,336,000.00
- Funds fron NRRDA ( NABARD) 4,36$,300,000.00 4,365,300,000.00
29,60-4,009,$500.00 27,222,636,000.00
Programme FE Ressie!
and from,Stat
Funds Received from State Govt. for Cost over Runs $4,303,000.00
Funds Received fro State Share of' PMGSY Fund LI (PMGSY/SCH/F-S2AA) $4,803,000.00
2,464,067,167.00 2,136,747,667.00
Incidental Funds (from interestand other receipts) L2 (PMGSY/SCH/F-$2B) $19,930,855.57
llaneous Income
Misce $12,100,841.47
L2 (PMGSY/SCH/F-S2B) 2,$ 13,843.53 2,$13,843.$3
Deposits Repayable L.3 (PMGSY/SCH/F-S2C) 713,703,342.00 752,418,349.00
li
Current Liabi ties 14 (PMGSY/SCH/F-S2D) 4,203,692.00
Unreconciled Bank Authorizations 7,803,613.00
LS (PMGSY/SCH/F-S4)
TOTAL 33,3 {00 Io
63231, 2£,689.023.31469
Schedule Current Year Previous Year
nanced By
Expenditure oa New Roads (Completed), Fi Al
• MORD (PMGSY/SCH/F-S3A) 1,099,924,165.00 1,099,924,165.00
- World Bank (RRPI)
- World Bank (RRP?) 48,435,117.00 48,435,117.00
• Asian Development Bank
- Others
Expenditure oa New Roads (in Process), Fi
nanced By Al
- MORD (PMGSY/SCH/F-S3A) 14,180,492.00
• World Bank (RRPI) 14,180,492.00
• World Bank; (RRP2)
• AsianDevelopment Bank
• Others
Expenditure oa Upgradation of Existing Roads (Completed),
Fi
nanced By A2
• MORD (PMGSY/SCH/F-$3B) 13,641,230,007.00 13,641,230,007.00
- World Bank (RRPI)
k (RRP2)
- World Ban
10,$57,633,402.00 9,181,336,734.23
·Asian Development Bank
- Others
Expenditure ona Upgradation of Existing Roads (in Process),
Financed By A2
-MORD (PMGSY/SCH/F-$3B) 139,910,783.00 139,910,783.00
• World Bank (RRPI)
• World Bank (RRP2)
155,816,142.00 1,446,1$2,221.77
-Asian Development Bank
· Others
A3
Expenditure oa Sign Boards AJ (PMGSY/ISCH/F-$CC)
10,039,382.00
Expenditure oa UpgradationofPMGSY-II Roads in Plain Areas & Special Areas 10,039,382.00
7,093,348,910.00 4,902,869,181.00
Current Assets A4(PMGSY/SCH/F-SSD) 85,994,45$.00
Stores & Stocks 91,187,447.00
Cash inChest
Bank Balance with Accredited Bank
$,000.00 5,000.00
Automatic Investments with the Accredited Banks
$16,713,545.10 113,752,784.00
Un- reconciled Programme fund trfd to PIUS
TOTAL
336321,±90 io 023,346o
0,689,
SOTES ON ACCO!NT AS PER AN
NEKRE_ATTACHED
COMPILED FROM THE RECORDS & OTHER DOCUMENTS
PROVIDED BY THE VARIOUS DIVISION AND BOARD
NOTE.-AS PER OUR SEPARATE REPORT OF
EVEN DATE ATTACITED
FOR SIHAMMI GARG AND CD
CHARTERED ACCOUN
(FIRM REG. 80. 017
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DATED:- 20092019 (> ' !
M.NO., 095431 'er 4LY
PMGSY/SCH/F-S2A.A
PMGSY PROGRAMME FUN D
SCHEDULES FORMING PART OF BALANCE SHEE T OF SRRDA
(Referred to in Paragraph 15.4.1 of theManual )
Schedule of Programme fund Receiv ed by SRRDA
Balance Sheet as at 31stMarch 2019
For use with the Annual Balance Sheet
.
NAME OF PIU/STATE : PUNJAB ROADS & BRIDGES DEVELOPME NT BOARD
scuyp LE _yQ, LI PROGRAMIE FUNDS) Current Year Previous Year
{l Programme ud received fromMinistry of Rural Development, ((0f
MORD Fad Dtui]
Opemining Balance as per last year's Balance Sheet 22,8$7,336,000.00 20,38 1,797,000.00
Add: Received during the year MORD 2,381,373,500.00 2,47$,$39,000.00
Less: Received daring the year 201$-16 (State)
Closing Balance
. I . I
2$5,238,709,$00.00 22,857,336,000.00
SABA RD Fad Detail
Openining Balance as per last year's Balance Sheet 4,365,300,000.00 4,365,300,000.00
Add: Received during the yearMORD
Closing Balance
al
.
4,365,300,000.00 4,36$,300,000.00
TOTAL (A) 29,60-4,009,500.00 27,222,636,000.00
Dy, Funds Received from State Government to meet cost
orr-runsor its other commitments
Openining Balance as per last year's Balance Sheet $4,803,000.00 ,000,000.00
20
Add: Received during the year 2015-16
Closing Balance
a
3-4,803,000.00
(B) $4,$03,000.00 $4,803,000.00
Ip. Fundy Rgceisyed fro State Share of PM€GSY Fund
Opening Balance as per last year's Balance Sbeet 2,136,747,667.00
Add: Received during the year 2017-18 1,3n,3J2.U1.ool
Add: Received daring the year 2018-19 779,415.000.00
327.319,500.00
Closing Balance (c) 2,464,067,167.00 136,747,667.00]
2,
TOTAL (A) + (B)+ (Cy 122,879,667.00
32
19414,~
PMGSY/SCH/F-S2B
PMGSY PROGRAMME FUND
NAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DEVELOPME
NT BOARD
SCHEDULES FORMING PART OF BALANCE SHEET OF SRRD A
(Referred to in paragraphs 1S.4.1 and 15.4.3 ofManual )
Schedule of Iscidental Funds andMiscellaeous Income
[scypiro_Lg icgpryrt_rusts aspiscEir 8EoS
A icoiE Current Year Previous Year
om Interest and other receipts)
I. Incidental Funds (generated fr
As per Last Balance Sheet $12,100,841.47 506,32 1,083.47
Add: Received During the year 7,830,0 14,10 $,779,758.00
Add/(Less): Adjustment during the Year .
Total (A) $19,930,855.57 $12,100,841.47
2.
Miscellaneous Income
As per Last Balance Sheet 2,$13,843.53 13,843.53
2,$
Add/(Less): Received During the year (Net) . .
Add/(Liess): Adjustment during the Year . .
Total (B) 2,$13,843.53 2,513,843.53
I Total (A+B) $22,444,699.10 514,614,685.00
PMGSY/ISCH/F-$2€
PMGSY PROGRAMME FU ND
SCHEDULES FORMING PART OF BALANCE SHEET AS AT J1STMARCH, 2019
Schedule ofDeposits Repayable
(Referred to in Paragraph 1S.4.1 and 15.4.3 of theManual )
NAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD
[SCHEELE _Qt_ _DEPOsTTs REFAYBL.E
Current Year Previous Year
Contractor & Suppliers Outstanding Arount
As per Last Balance Sheet
752,418,349.00 ,462,777.00
602
Add/(Less) : Received During the year(Net)
Add:(Less) Adjustment (38,715,007.00) 149,955,572.00
I Total (A+SB)
. .
713,70.3,3-42.00 752,418,349.00
PMGSY/SCH/F-52D
PMGSY PROGRAMME FUND
SCHEDULES FORMING PART OF BALANCE SHEET AS AT 31STMARCH, 2019
Schedule of Current Liabilities
(Referred to in Paragraph 1S4.1 and 15.4.3 of theManual )
SAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD
[sCEDIE_SO_Lt CURRENT E.iii TTiF&
Current Year Previous Year
(A) Statutory taxes to be paid
·Income Tax/ Sales to be paid
• Commercial Tax 4,203,692.00 7,803,61.3.00
- Other
. .
. .
(B) Un-paid Bill
(C ) Amount Payable to the State Govt,
. .
I Total
4,203,692.00 7,803,61.3.00
PMGSYISCH/F-SJA
PMGSY PROGRAMME FUND
SC HEDULES FORMING PART OF HALANCE SHEET AS AT J1STMA RCH, 2019
Schedule of Ceas trtioa of Ncw Reads
(Referred to la Paragraph 144.2 and 144.7 ef theManual )
NA ME OF PIUSTATE : PUNJ AB ROADS & BRIDG ES DEVELOPMENT BOARI
[SCHEDULE0.Ai Arum! Iner Calame 2 OuterColar
COsTCTos oF srw oAns
[Seral No [Nares of Reads Iner Calame I (Sub-teal ef tsner Col I] (Sat-oul of tzr Col. 2)
I I I 2 3 4 s
Part Roads funded by the Mils@ry of Rural
Development, (Gast. ef fdia
(i) Cepleted Roads up to the cad of the Last
Year 1,099,924,16$ 00
Expend»tareo New Roads .
Tetal 1,099,92-4,165 00
(u) Completed Durig the Year .
Less. Adjastmmert .
Total Co p\eted Raad 1,099,924,16$ 0 1,099,924,16$.00
Raad us Propress 14,110,49200
Total
14,180,49200 14,110,49200
I I Total for MORD
1,114,10-4,6$67.00
Part 1l Rads faded by the World Bak (RRPI)
(i) Ceaspletnd Reads up to the end ef the Last
Year
Epend@are oa New Roads .
Total .
(i) Cepleted Durlag the Year .
Less. Adjustment .
Total Cepleted Raad .
Raad is Prepress .
Total
.
I I Total for World Hal (RRIPI
.
Part 1II Reads funded by the World Bak (RRP2)
(l) Caple'ted Roads up ta the end of the Last
Year 39,443,143 00
Expend»tare on New Roads .
Tetsl 39,443,14300
(ii) Completed Drisg the Year 1,991,974 00
.
Total "earpiece& Read
41,43$,117 00 41,43$,117 00
Rea! in Progress . . .
.
Total
I I Total fer World Ha (RRP?
48,4JS, 117.60
Part IV Roads faded by the Asian Dev
elopment Hans
(i) Completed Reads up to the ed of the Last
Year .
Expenditure c NcwRods .
Teal .
(#) Completed Durig the Year .
.
Total Cop\eted Roads
.
Read in Progress . .
Tetal
I I
,c' s
'Total fer Asian Deselopnest Hal . ZS.h 3
gystow %' •
oo
o
»
&
. Mar A so
PMGSYSCH/F-S3 B
PMGSY PROGRAM ME FUND
SCHEDULES FORMI NG PART OF BALANCE SHEETAS AT J1ST MARCH, 2019
Schedule ef Coastrctioa ef E±lstig Roads
(Referred to ia Paragraph 14,4.2 ad 144.7 ef theManual )
NAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD
[SCHEDULE SO. A2 Atort Inner Calame2 Outer Column
GRADATION OF FISTING ROADS
[Sera} No [Nares of Rads
Iner Colee I (Sub-total of Maner Col. I (Set-total of Iser Col. 2)
I I I : 3 4 s
Part I Reads funded by the Min istry af Rural
Develop@sea t, Govt. of Lsdia
(i) Completed Roads up to the ed ef the Last
Year
Expend±tareoa Uppradatioe of Roads 13.$591,2$7,$94 00
Total 13,$991,2$7,594 00
(i) Completed Durig the Year
Expenditure os Upgradations ofRoads 49,972,413 00
13,641,230,007 .00 13,641,230,007 00
Total Cepleted 'Reads
Road in Propres 139,910,713 o0 139,910.7183 00 139,910,71500
Expenditure en LUppratatoe of Roads .
Tetal
I I Tetal fer
MORD 13,781,1 40,790.00
Part 1l Read s faded by the Werid Bank, (RRIP I)
(i) Completed Road s sp to the ed of the Last
Year
Epedtare en Uppratatioe of Rads
Total .
(ii) Copleted Durig the Year .
Expend@areoa Uppalate of Roads .
Total Completed Read
Read in Prepress
Expend»tare on Uppatat»oe of Rads
Total
I I Total fer Werld Hank (RRIY . .
Fart III Roads faded by the World Bank (RRP2)
(l) Cope±ed Read s ep to the ed of the Las t
Year
FE; ttare con Upgradationof Roads 9,181,336,734 23
Total 9,181,336,734 23
(u) Cea»pleted Durig the Year .
Expend@are ca Upp±astation ofRoads 1,376,296,667.77
10,$$1,633,40200 10,$$57,633,40200
Total Cepleted Reads
Road in Progress
Expenditure os Upprafatioof Roads 00
1$$,816,142 1$$,116,14200 1$$5,816,14200
Tetal
I I Tetal fer World Haak (RRP2 ) 10,7 13,449,544.00 10,713,449,<44.00
Part IV Roads funded by the Alan Develop@es t Baal
(i) Caple±ed Roads sp to the ed of the Last
Year
Expenditure on Uppradatio ofRoads
Total .
(ii) Cop&eted Durig the Year .
Expenditure ca Upgradation of Roads .
Total Cea#pleted Reads
. .
Raad in Propes
Expenditureoa Upprala±tioaofRoads
. .
I I
Total
Total for Asa Develoaea t Bal . 8rs
.. ~ -~
s
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S
, Ne Marage Accounts
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PMGSY/SCH/F-SJ C
TMGSY PROGRA MME FUN D
SCHEDULES FORMING PART OF BALA NCE SHEET AS ATJ1STMARCIE, 2019
Schedule of Other Espediture o Raads
(Referred to ia Paragraph I44.2 ad 144.7 of theManual )
NA SNT BOARD
ME OF PIUSTATE : PUNJAB ROADS& BRIDGES DESELOPSME
IsCED/LE SO. A I CurrentYear nevus 'Year
OTHER EXPENDITURE COssFCTEDwIt ROADS w s
. .
Expend#are ca Part2tio 0 . .
[ Teta (A) o . .
Expenditureca Spa Boards . 10,039.312 00 10,039 ,34200
Expenditure oa Upgratatio of' PMGSY-II Rads in Pun Areas 7,093,348,910 00 4,902,1-9,181 00
[ fetal (B . 7,103,316$.292 OO 4,91 00
[ Total (A) ± (B) 0 7,103 2 00 4,912,908,$563GO
-
. .
PMGSY/SCH/F-SJ D
PMGSY PROGRAM ME FUND
SCHEDULES FORMI NG PART OF BALA NCE SHEET AS AT JISTMARCH, 2019
Schedule ef Curren t Awets
(Referred to la Paragraph 144.2, 1447,15.4.1 ad 1S.4.3 of theMaual )
NAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD
[SCHEDULE NQ A4 CREST ASSETS Current Year Previous Year
A.) Adv to ace
'oatractor
) Cos dered Safe (Completion date + JMonths is not yet over)
. .
61,611,915 00 67,184,11$00
» Moblrat Advance
- Machinery Advance
i) Cesidered U-Safe (Cop/let.ion date + J Moathsare over) .
A.)Misc. 'Weris A@vace
(a) Against Ceatracter
. .
i) Cosidered Safe (within Completion date + J Moaths)
. .
u) Coasis&ered Us-Safe
.
(b) Against Staff
) Less Than Three Moths . .
) Less Tea SrMoths . .
u) Over SrMoths . .
(e) Ad+aces ta DIR Preparatiea
i) DPR reportsAwaited . .
u) DPR reportsnot chafed in approved prog . .
i ) DPR reportsapproved in prog . .
adjustment inaccount yet to be ma?
e
.
(d) Admiaistrative Espeses approved by NRRDIS/MORD . a
ta be roerf
C) Adaisistrative E±pees Recov erable free the state Gest
i) Outstanding for less than 6 moths
tu) Outstanding formore than 6 months
o
.
. .
D.) Oher items
1) Tnx Decorte! at Source
24,382,540.00 24,003,33200
[ Tetul
ss,994,4$500 91,117,44700
PMGSY/ISCH/F-S4
PMG SY PROGRAMME FUND
SCHEDULES FORMING PART OF HALA NCE SHEET AS AT J1ST MARCIE., 1019
Seled ale of Current Asset
(Referred to ia Paragraph 144.2, 144,7, 1S4.1 amd 1S.4.J of theManual )
NAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DEVELO PMENT BOARD
SCFITE
[ O, 1St'grecoriled Hal Auther±ratios
CurrentYear Previous Year
. .
I Total
. a
PMGSY PROGRAMME FUND f
PUNJAB ROADS S BRIDGES DEVELOPMENT BOARD g
S.R. NAME OF DIVISION SCHEDULE A4 Current Assets As or
NO. 19
31/03/20
Advance to Contractors Current Year Previous Years
1 CONSTRUCTION DIV. NO. 1 LUDHIANA (1,283,400.00)
12.560.75300
2 CONSTRUCTION DIV. ROPAR . .
3 PROVINCIAL DIV-NAWANS HE HAR . .
4 CONSTRUCTION DIV-SIRHIND (200.000.00)
200.00000
s PROVINCIAL DIV. SANGRUR . .
6 PUN.LAB MANDI BOARD-BAT NDA
HI . .
7 CONSTRUCTION DIV NO.1-BATHINDA a
. .
8 PROVINCIAL DIV NO.2 PATALA
00
4442.685
9 CONSTRUCTION DIV-MUKT SAR a
aaA
10 PROVINCIAL DIV-FARIDKOT .
1,972.35800
11 CONSTRUCTION DIV-OGA a
a
12 PROVINCIAL DIV-F EROZEPUR (4,088,800.00)
4,163,652.00
13 CONSTRUCITON DIV NO 2 KAPUR THALA . .
t4 PROVINCIAL DIV-JALANORA R . [$jg {gy
15 CONSTRUCTION DIV NO.1 AMRITSAR . as 845.602.00
16 PUNJAB ANDI BOARD-GURDA SPUR .
17 CONSTRUCTION DIV NO. 1 HOSHARP LUR . le
.
18 OHALI BOARD SRRDA (17,7 10,290.00)
42.092.830.00
19 Patt ankot . .
20 BA RNALA . .
21 TARN 'TARAN . a
22 FAZILKA
.
Total (5,572,200.00) 67,184,115.00
G.Total Advances (Current Previous) A 61,611,915.00
1f TDOS (17,710,290.00) 4 Pr83 a(]
G.Total TDS (Curre nt + Previous) B 24,382,540.00
Total (A·B) I 85,994,455.00
Dot pol y Dorn t7200y Dua8AL 22
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Pradhan Mantri Gram Sadak Yojana
Annexure -I (UC)
UTILIZATION CERTIFICATE FOR THE YEAR2018-2019 (AS ON 31-03-2019)
UNDER PRADHAN MANTRI GRAM SADAK YO.JANA
PROGRAMME FUND
t.Certified that a sum of Rs. 238.14 Cr was received as
Agency: Public Works Department (B and R) /Punjab grants·in-atd from Goverment of India during the year
Mandi Bcard State: Punjab 2018-2019 & a sum of Rs. 32.73 Cr was received as
grants-in-aid from Goverrent of Punjab during the year
A. Unspent balance as on 01-04-2018 Rs. 11.40 Cr 2018-2019 as per details given in the margin, a sum of Rs.
(begining of the financial year 2018-2019) from 11.40 Cr being the unspent balance of previous year 2017
Gevererent of India. -2018 has been brought forward for utilization during the
year 2018-2019, Interest receipt of the Agency during the
B. Grants received during the year 2018-2019 from year 2018-2019 ts Rs. 0.75 Cr, Other miscellaneous receipt
Government of India. of the Agency during the year so far is Rs. 0.00 Cr.
Sr.No. Description Amount (Rs in 2. It is certified that out of a total available fund of Rs.
Crore) 283.02 Cr a sum of Rs. 222.88 Cr only has been utilized
Letter no. J-12031/1/2015- 25.00 by the Punjab Public Works Departm ent (B and R)
RC (FMS 341960) dated /Punjab Mandi Board during the year 2018-2019 for the
23/12/2017 PMGSY-II (Batch purpose for which it was sanctioned.
I) (FY 2017-2018) Rs. 318.73 Out of the amount utilized, as expenditure amounting to
Crore already received Rs. Rs. 227.64 Cr has been incurred.
80,59,26,500/- in 2017-18 Unspent balance as on 31-03-2019 Rs. 51.67 Cr (End of
part payment Rs. 25 Crore the financial year 2018-2019)
Letter No.ROOOT dated
11/05/2018 Voucher no -
RO002
2 Letter no, J-12031/1/2015- 25.00
RC (FMS 341960) dated
23/12/2017 PNGSY-II (Batch
I) (FY 2017-2018) Rs. 318.73
Crore already received Rs.
80,59,26,500/- in 2017-18,
Rs 25 Crore part paymen t
Rs. 25 Crore Letter
No. ROOO2 dated 11/05/2018
Voucher no ·RO0OO3
3 Letter no. J-12031/1/2015- 25.00
RC (FMS 341960) dated
23/12/2017 PMGSY·II (Batch
I) (FY 2017-2018) Rs. 318.73
Crore already received Rs.
80,59,26,500/- in 2017-18,
Rs 25 Crore, Rs 25 Crore
part payment Rs. 25 Crore
Letter No,RO003 dated
11/05/2018 Voucher no ·
ROO00-4
4 Letter no. J-12031/1/2015- 25.00
RC (FMS 341960) dated
23/12/2017 PMGSY-II (Batch
y (FY 2017-2018) Rs. 318.73
Crore already received Rs.
80,59,26,500/- in 2017-18,
Rs 25 Crore, Rs. 25 Crore, Rs
25 Crore part payment Rs.
25 Crore Letter No.ROOO4
dated 11/05/2018 Voucher
no- RO0005
Page t of 4 Generated On : 25/09/2019 08:16 AM 2014 NRRDA, All rights reserved.
Pradhan Mantri Gram Sadak Yojana
10 Letter no, J-12031/1/2015- 24.01
RC (FMS 341960) dated
23/12/2017 PNGSY-II (Batch
I) (FY 2017-2018) Rs. 318.73
Crore already received Rs.
805926500 in 2017-18, Rs
25 Crore, Rs. 25 Crore, Rs 25
Crore, Rs. 25 Crore, Rs.
34,13 Crore Balance
Payment Rs. 1040073500
Letter No,R0012 dated
21/03/2019 Voucher no »
RO02 7
1 NABARD (State Share) Letter 14.30
no. NB(PB)/SPD/69-49/RIDF-
2005-4/146th PSC/2016-17
dt 07/03/2017 Loan
Sanctioned Rs.
1,30,00,00,0007- Public
Works/PWD/PrL. Secy. /CGSN
0321891 dated 02/05/2018
Letter No.RO05 dated
30/07/2018 Voucher no -
R00008
12 NABARD (State Share)Letter 17.88
no. NB(PB)/SPD/69-49/RIDF-
2005-A/146th PSC/2016-17
dt 07/03/2017 Loan
Sanctioned Rs.
1,30,00,00,000/- Public
Works/PWD/Prt. Secy. /CGSN
0323001 dated 06/09/2018
Letter No,ROOO6 dated
25/09/2018 Voucher no »
R00012
13 State Share received 0.55
through FD Letter No
FD/FE4/SR.ASST
2/€CG5NO323439 dated
24/12/2018 against Total
Release in letter Rs.
1 0-45600000Letter No, RO013
dated 21/03/2019 Voucher
no - RO0O28
Total 270.87
14 interest received during the 0.75
year
Grand Total 283.02
Certified that I have satisfied myself that the conditions on which funds were sanctioned have been duly fulfilled /
are being fulfilled and that I have exercised the following checks to see that the money has been actully utilized
for the purpose for which it was sanctioned.
Kinds of checks exercised:
(t) It has been ensured that physical and financial performance under PMGSY has been according to the
requirements as prescribed by the Goverrent of India.
(ii) It has been checked rra ensured that assistance released by the Goverment of India for implementation of the
programme (including fry {rative expenses) has not been diverted and utilized for any item expenditure which
ts not admtmbleas pc~
hiet Engineer 3]Q
P. Roads & Bridges Sev kc&rd
SAS,Nagar, j
Page 3 of 4 Generated On ; 25/09/2019 O8:16 AM 2014 NRRDA, All rights reserved.
UTILIZATION CERTIFICATE FOR THE YEAR 2018-2019 (31/03/2019) UNDER
PRADHAN MANTRI GRAM SADAK YOJANA (PROGRAMME FUNDS)
Agency: Punjab Roads & Bridges Development 1, Certified that a sum of Rs. 238.13 Cr
Board, Mohali. was received as grants-in-aid from
State: Punjab Goverment of India during the year
A. Unspent Balance as on 01/04/2018 2018-2019 & a sum of Rs. 32.73 Cr
(Beginning of the FY): Rs. 11.38 Crore. was received as grants-in-aid from
B. Grants received during the year 2018-2019 Goverment of Punjab during the year
2018-2019 as per details given in the
from Government of India. margin, a sum of Rs. 11.38 Cr being
S.No. Amount the unspent balance of previous year
Letter No. & Date (Rs. in Crote)
2017-2018 has been brought forward
1 25.00
Leer na J-12031/1/2015-RC (FMS for utilization during the year 2018-
2 25.00
341960) dated 23/122017 PGSY-I 2019, Interest receipt of the Agency
3 (Batch I) (FY 2017-2018) Rs 318 7.3 Crore 25.00 during the Year 2018-2019 is Rs. 0.71
4 25.00 Cr (31/03/2019), Other miscellaneous
5 NABARD (State Share) Public 14.30
WortsW/Pet Secy /CGSNO321891 receipt of the Agency during the year
dated CZ05/2018 so far is Rs. NIL Cr.
6 NABARD (State Share) Pubig 17.88
Wors.PW-PrtSecy /CGSANO323001
2. It is certified that a sum of Rs. 231.28
dated 06092018 crore only has been utilized by SRRDA
7 Lezer ng J-12031/1/2015-RC (FMS 34.13
341960)dated 23/122017 PMGSY- Punjab during 2018-20 19 for the
y(FY 2017-20181 Rs. 318.73 Crore
purpose for which it was sanctioned. II
8 24.00
is further certified that the unspent
9 1Lezerno. .-12031/1/2015-RC(FMS 20.00
10 "341960) dated 23/122017 PIGSY- 20.00 balance as on 31103/2019 Rs. 51.67
(Bath I) (FY 2017-2018) Rs. 31873 Crore
11 20.00 crore.
12 20.00
(State Stare) Letter ne FD-FE/SR.ASST
2CGSNO323439 dated 24/022018 Rs
13 1,04,56,00,000/- excess funds Rs, 0.55
55.26,500/- received against Certre Sare
cf Rs 3.18.73.00.000%
Total 270.86
C. Interest received during the year 2018-2019
(31/03/2019) Rs. 0.71 Crore.
0. Other miscellaneous receipts, if any, under
PMGSY: Rs. NIL Crore.
E. Total funds available Rs.282.95 Crore.
3. Certified that I have satisfied myself that the conditions on which funds were sanctioned
have been duly fulfilled I are being fulfilled and that I have exercised the following checks
to see that the money has been actually utilized for the purpose for which it was
sanctioned.
Kinds of checks exercised:
(i) The Agency's statement of accounts for the year 2017-2018 duly audited by the Chartered
Accountant has been received and accepted.
(ii) It has been ensured that physical and financial performance under PMGSY has been
according to the requirements as prescribed by the Government of India.
(iii) It has been checked and ensured that assistance released by the Government of India for
implementation of the programme (including administrative expenses) has not been
diverted and utilized for any purpose or on any item of expenditure which is not admissible
as per the programme guidelines.
.f=
F BANSAL Arouri ef P035Y8$ #3$ Y 0142
221 90¢ Prag Fas 21 -1-2821 9 ¢
SBI
S.C.O. 27-28, Madhya Marg, Sector: 7-C, Chandigarh - 160007.
Bank Certificate as on 31° March, 2019
of Punjab Roads & Bridges Development Board, SCF 61-62 Phase 2,
Mohali (PMGSY Program Funds Account)
Sr. No. Bank Ale No. Balance
1 A/c No. 10506608012 5,000.00
2. Flexi FDR's 55.67.92.669.10
Total (PMGSY Program Funds Accou nt) 55,67,97,669.10
(Rs. Fifty-Five Crore Sixty-Seven Lac Ninety-Seven Thousand Six Hundred
Sixty-Nine & Ten Paisa)
SBI
S.C.O. 27-28, Madhya Marg, Sector: 7-C, Chandigarh - 160007.
Detail of Accounts linked with SBI Ale No. 10506608012
State Bank of India Ale No. 10506608012
Sr. No. Balance as on 31/03/2019
1 SBI 10506608012 5,000.00
2 Flexi FDR 37968924600 2,02,47,114.10
3 Flexi FDR 38346847612 53,65,45,555.00
Total 55,67,97,669.10
(Rs. Fifty-Five Crore Sixty-Seven Lac Ninety-Seven Thousand Six Hundred
Sixty-Nine & Ten Paisa)
BANK RECONCILIATION STATEMENT (PROG) for the month MARCH 2019
Sr. No. Particulars Balances
(a) Balance as per State Cash Book (31/03/2019) 51,67,18,545.10
(b) Cheques issued but not encashed 4,00,79,124.00
(c) Remittances made in the bank but not acknowledged by the bank Nil
(d) Balance as per bank passbook (31/03/2019) 55,67,97,669.10
Online Balance 51,67,18,545.10
Difference 0 00
«wons" 56f5%9
t
Ar
lo»
DE31-03-2019\Bank Recorc#ton Prog J1 .03-2019
F \BANSAL\Accounts of PMGSYorty For NRRDA'BRS PGSY Wons\1 03-2019 RECONCILE0ON FOX R\Prog
BANK RECONCILIATION STATEMENT MARCH 2019 ·ROG)
PREVIOU S CHEQUES NOT CLEARED
Sr.
Date Ch. No. Amount (A) Not Cleared (C) rs Cc Previous Ch.
No. Date
AtNet Cared (E)] Ng,
30/03/2019EPAY PB1S20 48,34,169.00
52 18-1903019 Punjab Mandi Board Fazilka
30I03/2019 EPAY1PBl12/20 34,10,125 00
12 18-1903003 p-an Mandi Board Tar Taran
+rev
(1.00) PFuS Sang/ar 21.08/2018
30/03/20 19 £PAY/PB17/20 10,07,241.00
18-1903005 Provincial Division Sangrut
30/03/20 19 EPAYPBT7/2O 8.19.466.00
1E-1903006 Provincial Division Sangry?
3 29./03/20 19 130803 Punjab Mandi Board Nawanshe har 35.331.00
2 27/03/20 19 905904 Construction D
ivision Moga 2.44,476.00
4 27/03/20 19 905906 Construction Division Moga 1.33.47660
6 28/0320 19 905908 Construction Division Moga 1.26.208 00
6 28/0320 19 906151 Construction Dvision '1 Ludhiana 33,05200
7 28/03/20 19 906152 Construction Division 1 Ludhiana 84,81400
8 28/03/20 19 906153 Construction Division 1 Ludhiana 1,56,670.00
9 28/03/2019 906154 Construction Division 1 Ludhiana 70.6s2o0
10 28/03/2019 906155 Construction Division 1 Ludhiana 7,353 00
11 29/03/2019 906161 Construction D
ivision 1 Ludhiana 66,104.00
12 29/03/2019 906162 Construction Division 1 Ludhiana 1,69,628.00
13 29/03/2019 906163 Construction Division 1 Ludhiana 3,13.340 00
14 29/03/2019 906164 Construction Division 1 Ludhiana 04 0
1,41,3
15 29/03/2019 906165 Construction Division 1 Ludhiana 14,705.00
2 30/03/20 19 904-444 Construction Dvision 2 Kapurth ala 96,997.00
3 30/03/20 19 90-44-45 Construction Division Z Kapurthala 96.997.00
4 30/03/20 19
l
904446 Construction Division 2 Kapur'thala 1,93,994.00
4 29/03/20 19 10057 Punjab Mandi Board Gurdaspur ·255.00 Excess amount cleared in Bani Rs 51,028-
12 28/03/20 19 10065 Purab Mandi Board Gurdaspur 1,38.809.00
28/03/20 19 £PAY. PBS201 43,91,841.00
14
8-1903002 Punab Mandi Board Gurdaspur
, 30/03/20 19 £PAY.PBS201 58,76.366.00
T 81903019 Provincial Division Ferozeput
, 30/03/2019 £PAY/PSS201 1,09,73,398 00
1% 31903020 Provincial Division Ferozeput
19 25/03/2019 906784 Provincial Division Ferozepur 1,18,049.00
20 25/03/2019 906785 Provincial Division Ferozepur 59,025.00
21 25/03/2019 906766 Provincial Division Ferozepur 1,18.050.00
22 25/03/2019 906787 Provincial Division Ferozeput 1,29,511.00
23 25/03/2019 906788 Provincial Division Feroze
pur 64,756.00
24 25/03/2019 906789 Provincial Division Ferozepu! 1,29,512.00
25 25/03/2019 906790 Provincial Division Ferozeput 1,64,048.00
26 25/03/2019 906791 Provincial Division Ferozepur 82,024.00
27 25/03/2019 906792 Provincial Division Ferozepur 1,64,048.00
28 No,
26/03/2019 906793 Provincial Division Ferzepur 39,047.00
29 26/03/2019 90679-4 Provincial Division Ferozepur 19,523.00
30 26/03/2019 906795 Provincial Division Ferozepur 39,048.00
31 28/03/2019 906796 Provincial Division Ferozepur 20,027.00
32 28/03/2019 905797 ProvincialDivision Ferozepur 10,013.00
33 28/03/20 19 906798 Provincial Division Ferozeput 20,028.00
34 28/03/2019 906799 ProvincialDivision Ferozepur 37.930.00
35 28/03/2019 906800 Provincial
. Division Fe
·- e,oz.epur 18,965.00
36 28/03/2019 906801 Provincial Division Ferozepur 3 7,930.00
37 28/03/2019 906802 Provincial Division Ferozeput 38,555.00
F BANSAL Accounts e! PMGSY\
Monthly Fer NRRDA\BRS PMGSY Wen$\31-03-2019 RECONCI A'TION FOLDER\Prog 31-03-2019\Bani Recanalaton Prag 31-03-
1 2019
SHAMMI GARG & CO. SCO 24, UGF,
Chartered Accountants Surya Shopping Complex,
National Road, Ghumar Mandi
Ludhiana
Tele :+91 1614666361
Email : office@sgargco.com
UDIN : 19095431AAAABN6619
Independent Auditor' Report
REPORT ON THE FINANCIAL STATEMENTS
We have audited the attached consolidated fi nancial statements of the PUNJAB BOARDS &
BRIDGES DEVELOPMENT BOARD, SCF 61-62, PHASE-II, SECTOR-S5, MOHALL, PUNJAB which
comprise the consolidated Balance Sheet as at March 31, 2019 and Income & Expenditure of
the Board for the year ended in respect of PRADHAN MANTRI GRAM SADAK YOJANA (ADMIN
FUND), and a summary of significant accounting policies and other explanatory information,
MANAGEMENT'S RESPONSIBILITY FOR THE FINANCIAL STATEMENTS
The Management isresponsi nancial statements that give a true
ble for the preparation of these fi
nanci
and fair view of the fi al position and financial performance of the Board accordance with
the Accounti ng Standards and in accordance with the accounting principles generally
accepted in Indi lity includes the design, implementation and maintenance of
a. This responsibi
internal control relevant to the preparat al statements that
ion and presentation of the financi
give a true and fairview and are free from material misstatement, whether due to fraud or error.
AUDITOR' RESPONSIBILITY
Our responsibility is to express an opinion on these financial statements based on our audit. We
conducted our audit in accordance with the Standards on Auditing issued by the Institute of
Chartered Accountants of India. Those Standards require that we comply with ethical
requirements and plan and perform the audit to obtain reasonable assurance about whether
the financial statements are free from material misstatement,
An audit involves performing procedures to obtained audit evidence about the amounts and
di nancial statements. The procedures selected depend on the auditor's
sclosures in the fi
judgment, including the assessment of the ris ks of mater ial misstatement of the fi nancial
statements, whether due to fraud or error, In making those risk assessments. The auditor considers
internal control relevant to the Board's preparati on and fair presentation of the fi nancial
statements in order to design audit procedures that are appropriate in the circumstances, but
not for the purpose of expressing an opinion on the effectiveness of the Board's internal control.
An audit also in cludes evaluating the appropriateness of accounting policies used and the
reasonableness of the accounting estimates made by management, as well as evaluating the
overall presentation of the financial statements. We believe that the audit evidence we have
obtained is sufficient and appropriate to provide a basis for our audit opinion. We report on the
account of the Board, subject to the Notes on Accounts as per schedule-l that:-
a. We have obtained all the information and explanation whic h to the best of our
knowledge and belief were necessary for the purpose of our audit;
b. In our opinion, proper books of account as requir
ed by law have been kept by the Board
so far as appears from our examination of those books,
c. The Balance Sheet and the Income & Expenditure dealt with by this Report are in
agreement with the books of account,
OPINION
In our opinion and to the best of our information and according to the explanations given to us,
the aforesaid financial statements give the information required by the Act in the manner so
tequired and give a true and fair view in conformity with the accounting principles generally
accepted in India:
(a) In the case of the Balance Sheet, of the state of affairsof the Board as at March 31, 2019
(b) In the case of the income & Expenditure, of the Surplus of the Board for the year ended
on that date; and
n the report,
(c) The Transactions of the Board, except as detailed otherwise. elsewhere i
which have come to our notice have been within the delegated powers and budge
approved by the Board.
For Shammi Garg & Co
Chartered Accountants
(ShcmmlG~
Partner
(Membership No.: 095431]
rm Registration No. : O17212N)
(Fi
Place: Chandi garh
Date: 20/09/2019
•
PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD MOHALI CHANDIGARH
(A) SIGNIFICANT ACCOUNTING POLICIES
1. BASIS OF ACCOUNTING
The Financial Statements are prepared under the historical cost convention as a going
Concern on hybrid system of accounting and in accordance with the Accounting Standard
issued by the Institute of Chartered Accountants of India,
2. FIXED ASSETS
Fixed Assets are stated at cost of constructing Rural Roads. up-gradation of Roads including
expenses related to construction and up-gradation of Rural Roads in Punjab.
3. DEPRECIATION
The Board does not charge Depreciation on the Roads Constructed,
4. RECOGINTION OF REVENUE/EXPENDITURE
The Board follows Double Entry system of Accounting,
S. SEGMENT REPORTING
The Board is an apex body of Constructing/Upgrading of Roads & Bridges and
Constructing/Up-gradati on of Rural Roads along with Sign Roads etc. which in context of
AS-17 'Segment Reporting' issued by the ICAl is considered only reportin g segment. So
separate reporting is not necessary,
6. OTHER ACCOUNTING POLICIES
The Board has been formed under Act for development of Roads & Bridges infrastructure in
the state of Punjab, it has been funded by Central Govt. under P.M.G.S.Y. as an
autonomous Board and its main objectiv e is construction Maintenance and strengthening of
Rural Roads. According, it is not commercial organizati on operating for profits. Hence, it
follows generally accepted accounting principles in respect of accounting policies nof
specifically referred to herein above as applicable to such organizations,
(B) NOTES IQ ACCOUNTS
ngent Liabilities not provided for FY 2018-19 : NIL
1. Conti
2. During audit we found that in most of the cases Opening & Closing balances of manual
cash book was different from the balances shown by onine cash book,
3. In most of the cases it was found the expenses were booked under wrong heads or inter-
heads. All the divisions are using Misc. Office expenses as general head to book different
expenses, i.e. Petrol Expenses, Vehicle Repair, Telephone etc,
I
4, In the opinion of the Management the Current Assets [Including stocks, stores and
consumables, as valued by the management), Loans & Advances are approximately of
zed in the ordinary course of business,
the value stated, if reali
5. The Board has been set up by Govt. of Punjab, as an apex body for constructing
upgrading rural roads, under, PMGSY scheme in the state of Punjab and by virt ue of
provision of a Section 10 {23C)(iab) of the Income tax Act, 1961 it is exempt from
payment of income tax and therefore, no provision for taxation has been made in the
accounts.
6. Expenses vis-g-vis Budget; In case of various expenses incurred, all the expenses are
within the budgetary limits and in respect of special items, not covered the Budget
expenditure has been incurred only after obtaining prior approval of the Board.
7. Related Party Disclosures; The Board is an autonomous body set up by Govt. of Punjab
having no individual interest. Therefore. there is NIL disclosure under this head, as required
by the Accounting Standard 22
8. Deferred Tax Assets Liabilities; The Board isexempted from taxation under the provision of
Section 10 (23CJ(iiab) of the Income Tax Act, 1961.in view of this there is no di
sclosure for
Deferred Tax Asset/Liabilities as required by Accounting Standard 22,
9. Previous year's fi gures have been regrouped & re-casted wherever considered
necessary.
10. Schedules attached form part and parcel of Balance Sheet of the Board as at 31.03.2019
For Shammi Garg & Co
Chartered Accountants,©
'3 [CNN'&a
(Shammi Garg)
Partner
(Membership No.: 095431)
(Firm Registration No. : 017212N]
Place: Chandi garh
Date: 20/09/2019
t DIN : 19095431AAAAHN619
PMGSY ADMINISTRA TIVE FUND
STATE BALANCE SHEET
UNIAB ROADS & BRIDG ES DEVELOPME NT BOARD, MOHALI
(Referred to ia Paragraph 1J.4.3 ef the Account»Masual ef Adalaistrati e Espees Fusd)
CONSOLIDATED BALA NCE SHEET AS AT 31.03.2019
Linea CA[TL_END Sp LIABILITIES Seled ale CUR RENT YEAR PRESTOL'S YEAR
LI (PMGSY/SCH/F-S2A·AD M) 22,657,829S 24,941,4638
2 [State Administrative Expenses Furf LI (PMGSY /SCH/F-$2A -ADM) . .
L2 (PMGSY/SCH/F-S2B-ADM) 339,704 S4 340,635.23
L2 (PMGSY/SCHF-STB-ADAM) 12,050,4724 11,212,960.77
LJ (PMGSY/SCH/F-S2C-ADM)
.
7 [Current liabilities
LA (PMGSY/SCH/F-S2D-ADM) 10,656 00 6 o0
10,6$
TOTAL
7
TS
A,884
Current Year
I Cash inChest with SRRDA
: Cash inChest wth PIUs
$$4,212 00 $$4,212 00
3 k Balance
Bar
14,552,15$ 19 16,361,5188
4 Imprest with Staff
s CurrentAsset AI (PMGSY/ISCH/F-S2E-ADM) 387,403 0 32$,0960
6 Durable Assets A2 (PMGSY/SCH/F-S2F-ADM) 19,264,889 0 19,264 ,$39 0
7 /nrecengile! Bari Authorization
TOTAL,
715.89
SO1ES ON ACCOST AS FER ASS}XLRE ATTACHED
CO MPILED FROM THE RECORDS & OTHER
DOCUMEN TS PROVIDED BY THE VARIOUS
DIVISION AND BOARD
NOTE·AS PER OUR SEPARATEREPORTOF EVEN
DATE ATTACHIED
FOR SHAMSI GARG AND CO
CHARTERED ACCOUNTANTS¥-}-
(FIRM REG. NO. 0172128)
- 2009/20 19
DATED:
PLACE: » CHANDIGA RH CA, SHAMMI GA
PARTNER
N O, 09543 1
SL.
¢
.
CON T AS AT 31.03.20 19
SOLIDATED BALANCE SHEE
sCHEDT$ -1T(Adi@istrathve FY ses Fwd)
"urreat Year Previous Yea n
PART;L CEN STRATIVEEXPENSE
TRAL ADMINI S FLSD
Opening Balance 30 00
$45$772 $41$0444 00
Add Funds Recered frees MORD Pay & Accounts Officers 0 00 26 786 00
Total 5487723000 $487723000
Funds froe GOT .
Deduct as per Iroe & Espediture Aoust
.
Balance of which
a) Asets per Contra
32219400II 29935766 11
b) Fors partof Bark Balance, deposits& Current Asset a .
PART ±J} STATE ADMEN y;p .
Operimg Balance
Add. FundsReceived SO FAR
e
.
.
.
Total . .
Deduct as per Iese A Espeditare A€oua f
Balance of which:
a) Ast»per Contra .
b) Ferrs pert of Harl Balance, depositsl Curert Assets
.
TOTAL
. .
(A) 22£67 s9 24,941,463 19
SC HEDULE -12 SURPLUS snseyDCEIL_ANEOs ISCoMr Current Year Pre leas Yea
Oper=ngBalaze (A)
Add Transf er of surplus from lcore & Expend@ure Account (B)
interest from Bar k ( Board ) .
11,973,733 23 11,136,221 77
Interest froes Harl (Divisions) 76,73923
Ms Recrips (Beard) 76,73900
46,$1954 47,75023
Ms Ripes ('Divisors) 292,84.5 00 292,445 00
Received frees Din XEN .
Delaet Transferred to the SRRDA daring the year (C ) . Q
. Tetal (A) + (B)» . 1} 399.177,9g II
CH LE _ 13 DEPQs[Ts REAyABLE
"arre st Yran Treloar Yea
ious year
Balance as per the Balance Sheet ofthe Prev
Ad! Received Dung the year .
Les Refunded daringthe year .
[Closing Balance . .
Detuh of D-et O, ding for over Three Years
g,
a
Tetal .
• To be ud oly in Annual Balance Sheet .
SELE_> L4 CURRENT LIABILITIES
'arrest Year lets
Pre Yea
Upaid Bills Outstanding
Bills Outstanding for more than SixMoth
s
. .
Numb er of Parties Amount
Statutory Liabilities
. .
Amoart Ref Free Division XEN
.
10 656 00 10 656 0
Tetul
To I
To be used only in Annual Balance
a Sheet
?
,
CONSO LIDATED BALA NCE SHEET AS AT 31.03.2019
• SCHEDULE- A1 CURRENT ASSETS Curr±st Year rev Year
leas
[A.) Misc. Adva nces
i) Considered Safe .
in) Considered U- Safe
in) TDS
.
317,403 00 32$ ,096 00
r) Consultation Fees (Soil 'Testing)
. .
v) Wark Doe by Cotractere
.
. .
vi) Refunded by PRBD
vu) Traraferto DPT .
Total
.
317,403 00 325.096% g
SCHEDULE_> A2 DURABLE ASSETS Current Yea1 Pries Year
ASSETS
DIABLE R
Opening Balance
19,264,$$9 00 1 9,264,3$9.00
Ad Additions daring the Year .
loin» Halate
19,264,889.00 19,264,889.00
HANK BALANCE
DI¥A DE
Carres t Yea Previews Year
Harl Balance 14,1$2,158 19
fL,%4 16,361.518 89
Cest
$$4,21200
Bani Balance
Tetal
. $$4,212.00
.
170.49 16,915.730.89
¢
PMGSY-F-1-(I&E-2)
PMGSY ADMINISTRATIVE EXPENSES FUND
Income & Exependiture Account (SRRDA) for 2018-19
(Referred to ia paragraph 13.4.2 of the Accounts Manual of Administrative Expenses Fund)
Name of SRRDA Pun &Brig+s lab DevelgmetBoard,Rods Mohs
Particular SRRDA Amoat ALL DPR. At Suto (Cel. 2+3)
1
of F
• ta Fett fgm oyt gf trqi
g
2 J
•
Erpeases
[Audit 8 Accounts
Erpese
1,177,834 00 . 1,177.83400
7,852,837.00 2,891,804 .00 10,744,641.00
Telephone Erper&es
450,314.00 399.91800 859 217 tr
Ofie Esper&es
g
1,961,111.00 9251.809. 11 1t.212.920.11
280,010 00 15,644.00 295,654 00
internetExpenses
160.972 00 .
334, 966 00 495 934 00
Corp.uter Mairt,
Fax 8 Postage
. 801,791.00 801.791.00
Otoe Feting
. 44. 809.00 44. 809. 00
. . .
Hire ct Vehicle
Cc» Baiding Rent
. (10,500.00 (10,500 00
. . .
[Worth/ Carleen&e / Meeting / Seminar
3,510,766 0 152,666 00 3,663,432 00
Stator=ary
1,257 .710 00 1,693 9090 2 4951,619.00
kart et Vehicle
Tairing fer SailDetore=t
. (a 970.00 (38 970.00
. 30.000.O0 30 00000
TOTAL Expenses tale to the Balance Sheet 16,651,554.00 15,567,846 .11 32,219,400.11
Part IL State Administrative Fund (tr the State Govt. Expen ses}
(Lust te expenses Account head wise)
TOTAL Expenses taken to the Balance Sheet
16,651,554. 00 15,567,846 .11 32,219,400.11
L Surpluses
ingot?
Income 46,819.54 292. 885 00 339,704 54
lrterest lnaore 11,973,733.23 76,739.23 12,050,472. 46
Total
12,020,552.77 369,624.23 12,390,177.00
Carried to the Surplusesand Reserves i the Balance Sheet) 12,020,552.77 369,624.23 12,390,177.00
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48
Q
UTILIZATION CERTIFICATE FOR THE YEA R 2018-2019 (31/03/2019) UNDER
PRADHAN MANTRI GRA M SADAK YOJANA (ADMINISTR ATIVE FUNDS)
1. Certificated that a sum of Rs. NIL crore
Agency: Punjab Roads & Bridges Development
only was received as grants - in - aid
Board, Mohall.
from Government of India during the
State: Punjab year as per details given on the margin.
A. Unspent Balance as on 01/04/2018 Rs. 1.63 crore being the unspent
{Beginning of the FY): Rs. 1.63 Crore. balance of the previous
year
2017-2018, has been brought forward
B. Grants received during the year 2018-2019
for utilization during the year 2018-
from Government of India.
2019. Interest receipt of the Agency
Amount during the year 2018-2019 (upto
S.No. Letter No. & Date [Rs, in Crore)
1 - 31/03/2019) was Rs. 9.08 crore. Other
2 a a miscellaneous receipts of the Agency
3 ® a ooo
during the year were Rs. NIL crore. (as
. 4
Total NIL per details attached)
c Interest received during the year 2018-2019 2. It is certified that a sum of Rs. 0.23
(31/03/2019) Rs. 0.08 Crore. crore only has been utilized by SRRDA
D. Other miscellaneous receipts, If any, under Punjab during 2018-2019 (31/03/2019)
for the purpose for which it was
PMGSY: Rs. NIL Crore.
sanctioned. It is further certified that the
E Total funds available Rs.1.71 Crore. unspent balance of Rs. 1.48 crore
remaining at the end of the year
(31/03/20 19) will be utilized.
3. Certified that I have satisfied myself that the conditions on which funds were sanctioned have
been duly fulfilled / are being fulfilled and that I have exercised the following checks to see
that the money has been actually utilized for the purpose for which it was sanctioned
Kinds of checks exercised:
(i) The Agency's statement of accounts for the year 2017-2018 duly audited by the Chartered
Accountant has been recei ved and accepted.
(ii) It has been ensured that physical and financial performance under PMGSY has been
according to the requirements as prescribed by the Government of India.
(iii) It has been checked and ensured that assistance released by the Government of India for
implementation of the programme (including administrative expenses) has not been diverted
and utilized for any purpose or on any item of expenditure which Is not admissible as per the
programme guidelines.
%f»
F ASALtort» sf PSYrtvy fer N@#EA MRSPA3$Y wen" cir =33 8 Arr" Agwt #arc rvy o¢
SBI
S.C.O. 27-28, Madhya Marg, Sector: 7-C, Chandigarh - 160007.
Bank Certificate as on 31° March, 2019
of Punjab Roads & Bridges Development Board, SCF 61-62, Phase 2,
Mohalj (PMGSY Administrative Expenses Fund Account)
Sr. No. Bank Ale No. Balance
1 A/c No. 10506608056 1,00,268.00
2. Flexi FDR's 1,47,51,890.89
Total (PMGSY Administrative Expenses Fund Account) 1,48,52,158.89
(Rs. One Crore Forty-Eight Lac Fifty-Two Thousand One Hundred Fifty-
Eight & Eighty-Nine Paisa)
SBI
S.C.O. 27-28, Madhya Marg, Sector: 7-C, Chandigarh - 160007.
Detail of Accounts linked with SBI A/c No. 10506608056
State Bank of India Ale No. 10506608056
Sr. No. Balance as on 31/03/2019
1 SBI 10506608056 1,00.268.00
2 Flexi FDR 31382972583 1,47,51,890.89
Total 1,48,52,158.89
(Rs. One Crore Forty-Eight Lac Fifty-Two Thousand One Hundred Fifty-
Eight & Eighty-Nine Paisa)
g e
BANK RECONCILIATION STATEMENT ADMN FUNDS for MARCH 2019
Sr. No. Particulars Balances
(a) Balance as per State Cash Book (31/03/2019) 1,48,52,158.89
(b) Cheques issued but not encshed
a 0.00
(c) Remittances made in the bank but not acknowledged by the bank Nil
(d) Balance as per bank passbook (31/03/2019) 1,48,52,158 89
Fax Purab Rofr.
8B
s.03,-!
· sRRDA,Punjab
Telephone No. 5134632, 5134620
Fax No. 5134640
e-mail id. office.prbdb@punjab gov.in
Online MARCH 2019 1,48,52,158.89
Difference
F BANSAL&countsof PGSYWont\y For NRRDA\BRS PMGSY Wors) 1 -03-2019 RECONCILA'TIN FOLDER&drn 31-03-20199Aimn Recon\ton 31 03-2019
BANK RECONCILIATION STATEMENT ADMN FUNDS MARCH 7619
Sr. Prewit enth
Date Ch. No. Amou nt (A) Previous Ch.
No. Not Cleared (C) CqatsNot
Cared (E) No.
'
Total . .
G. Total Cheques Not Cleared .
F BANSALAccountsct PMGSY\Monthly Fer NRRDA\BRS PMGSY Waris\31-03-219 RECONCILATION FLDERA@mn31-03-201%dmn Recantation 31-03-2019