~!John Kay&Co I [!_$~ GHANA STATISTICS DEVEL OPMENT PROJECT FINANCIAL STATEMENTS 31DECEMBER2015 I I GHANA STATISTICS DEVELOPMENT PROJECT I ANNUAL REPORTS AND FINANCIAL STATE M ENT S INDEX Pag e Project Officials, Bankers, etc 2 I Abbreviations and Acronyms 3 I Project Background In formation 4-7 I I Independent Auditor's Report 8 I Resources and Expendi tures Account 9 I Balance Sheet JO I Sources and Uses of Funds 11 I Notes to the Financial Statements 12-19 I I I 2 I GHANA STATISTICS DEVELOPMENT PROJECT PROJECT OFFICIALS, BANKERS, ETC I PROJECT OFFICIALS Dr. Philomena Nyarko - Government Statistician Mr. BaahWadieh - Deputy Government Statistician Mr. Robert Theophilus Kwarni - Director of Finance Mr. Sylvester Gyamfi - Project Coordinator I Mr. Benjamin Gadzekpo - Project Accountant I PROJECT OFFICE Ghana Statistical Service Ministry of Finance and Econom ic Planning I Ministries Accra I I PROJECT FINANCING AGENT International Development Association Statistics for Results Facility-Catalytic Fund I I AUDITORS John Kay & Co. 7th Floor, Trust Towers Farrar A venue P.O. Box 16088 Accra I BANKERS Bank of Ghana I I I 3 GHANA STATISTICS DEVELOPMENT PROJECT ABBREVIATIONS AND ACRONYMS AW Application for Withdrawal AWPB Annual Work Plan and Budget B&DR Births and Deaths Registry I BRS CB Bank Reconciliation Statement Cash Book CG Communication Group I CMF CRRF DGS Contract Monitoring Form Contract Revision Request Form Deputy Government Statistician OMA Data Management and Analysis Group EISG Economic and Industrial Statistics Group ESS Expenditure Summary Sheet F&AG Finance and Administration Group GSDP Ghana Statistics Development Plan GS Government Statistician GSS Ghana Statistical Service IAS International Accounting Standards IDA International Development Agency IFR Interim Financial Report IPSAS International Public Sector Accounting Standards ITSG Information Technology Services Group LC Letters of Credit MDAs Ministries, Departments and Agencies I MDTF MMDA Moc Multi-donor Trust Fund Metropolitan/Municipal/District Assemblies Ministry of Communication I MoE MESW MoFA Ministry of Education Ministry of Employment and Social Welfare Ministry of Food and Agriculture MoH Ministry of Health MoLNR Ministry of Lands and Natural Resources Mo TI Ministry of Trade and Industries Mo WAC Ministry of Women and Children's Affairs SS National Statistical System PAD Project Appraisal Document PCPG Population Census Program Group PDMG Program Development and Management Group I PFS PRF Project Financial Statements Procurement Request Form R IMO Research, Statistics and Information Management Directorate I SC SCCBG SDSG Special Commitment Statistical Coordination and Capacity Building Group Social and Demographic Statistics Group SOD PG Survey Organization and Data Processing Group SRF-CF Statistics for Results Facility-Catalytic Fund WA Withdrawal Application WB World Bank I I - I 4 I GHANA STATISTICS DEVELOPMENT PROJECT PROJECT BACKGROUND INFORMATION I INTRODUCTION The Ghana Statistics Development Project is a combination of grant fund ing from the Statistics for Results Facility Catalytic Fund (SRF-CF) and International Development Association (lDA) credit in suppon of the implementation of the Ghana Statistics Development Plan (GSDP) - Ghana's National Strategy for the Development of Statistics - approved by the Cabinet in 2009. The Project is expected to run for five (5) years. I The Project, which commenced in July 20 I4, is being implemented by the GSS in association with nine other Ministries, Agencies and Departments (MDAs). The participating MDAs - those included in the I GSDP - are listed below: • Ministry of Food and Agriculture (MoFA) • Ministry of Women and Children's Affairs (Mo WAC) • Ministry of Communication (MoC) • Ministry of Health (Mol-1) I • • • Ministry of Trade and Ind ustries (MoTI) Ministry of Employment and Social Welfare (MESW) Ministry of Education, Science and Sports (MoESS) • Births and Deaths Registry (B&DR) I • Ministry of Land and Natural Resources (MoLNR) The project is organized around three components namely: I (i) (ii) institutional reform and organizational change; capacity enhancement; and I (iii) data production and dissemination. rhe first two components provide the fou ndation fo r the third component. The institutional reform component is part of the Government's plan for the reform of the Ghana Statistical Service. The overall objective of the project is to strengthen the National Statistical System in the production and dissemination of timely and robust statistics relevant for evidence-based policy-making and other uses. I The main beneficiaries of the project outcomes are the users and producers of statistics on Ghana. These include: I i. ii. the Ghana Statistical Service; Government of Ghana Ministries, Depanments, and Agencies (MDA 's; iii. Policy makers and planners; I iv. v. Parliament; Non-state actors; vi. The private sector; vii. The international community, including development partners; and viii. The general public The main project outcome will be improved quality and reliable statistical information for effective policy making, good governance and the design and monitoring of programs and policies. This will be measured by the following indicators: I - I 5 GHANA STATISTICS DEVELOPMENT PROJECT PROJECT BACKGROUND INFORMATION (CONT'D) INTRODUCTION (CONT'D) • User satisfaction with statistical products and services of the NSS (disaggregated by GSS, MDA, products); • Statistical Capacity score of Ghana (WB Statistical Capacity Indicator overall score and disaggregated by the following components: methodology, source data, and periodicity I • and timeliness); Proportion of censuses and surveys implemented by NSS as per the long term census and survey plan (GLSS, MICS, OHS, Labor Force Survey, IBES); and • Time between end of data collection and release of main report for household surveys I (MICS, OHS, GLSS, IBES, and LFS). PROJECT COMPONENTS I A summary of the project components is given below: Component I: lnstitutio11al Reform and Organizational Change I This component is intended to reinforce the Government' s statistical service reform strategy and provide the required support for its implementation. It comprises two sub-components: I a) Retraining and redeployment ofGSS staff; and b) GSS staff buy-out of surplus staff in line with the GSS reform strategy. I The Government will identify from existing staff those with the necessary qualifications to fill posts under the new organogram and those that can be supported through training to get those qualifications. The Government is also looking at opportunities to redeploy remaining staff - either to MDAs statistical units or to the District Assemblies as part of the wider decentralization programme. I A number of GSS staff have been sent to various educational institutions to pursue various programmes as part of the staff retraining and redeployment phase of the Institutional Reform and Organizational Change I component of the Ghana Statistics Development Project. Several in-house training progranunes have also been held to enhance staff capacities in different aspects of the work of the Ghana Statistical Service. The staff buyout programme was completed in July 20 I 5. A total of US$ J, 11 6,309 (Gh¢ 3,531,387) was I paid to fifty-four staff members under the buyout programme as retrenchment package. These staff members are not expected back onto the payroll of the Ghana Statistical Service and are not to be considered for reemployment until after two years from the date of their retrenchment. I A number of GSS staff members considered to be surplus to the requirements of the Ghana Statistical Service have also been redeployed to some MMDA' s. Those within this category who have turned fifty five years and above are being phased-out gradually through normal retirement. It is expected that by the I end of the project, the Ghana Statistical Service strength should not exceed 3 I 8. As at 3 I December 20 I 5 however, the staff strength of the service stood at 41 I. Component 2: E111tancil1g Capacity I This component focuses on enhancing the statistical capacity of the GSS, and the wider NSS, including improving the physical infrastructure and statistical framework to ensure the production of quality I statistics. There are three sub-components: I a) Enhancing capacity of GSS and MDA statistical units; b) Improving the statistical framework; and c) Investing in physical infrastructure and equipment. I I 6 I GHANA STATISTICS DEVELOPMENT PROJECT PROJ ECT BACKGROUND I NFORMATION (CONT' D) PROJ ECT COMPONENTS (CONT ' D) Component 3: Data Production and Dissemination This component will support improvements in data collection, compilation, validation, management analysis and dissemination of data in order to improve the quality, timeliness and use of socio-economic data. It wi 11 focus on both enhancing existing statistics and increasing the range of statistics collected and I how these are communicated and disseminated to users. There are two sub-components: I a) Data development and management; and b) Data/information dissemination, communication and outreach. Component 4: Project Management and Monitoring and Evaluation The component will strengthen and develop the GSS 's institutional capacity for project management, coordination, monitoring and evaluation, including preparation of Project reports, processing of contracts and tender evaluation, coordination of pa1ticipating MDAs, training of staff in project management and implementation support, and related activities on project management and implementation, all through the provision of technical advisory services, training, operating costs and acquisition of goods. The component will also make provision for coordination and monitoring and evaluation of the project. Monitoring is essential to track inputs, outputs and to determine whether the project implementation is on course and also to assess how much is being achieved. Monitoring of implementation of the SRF/lDA activities will be a key output of this sub-component. PROJ ECT PROGRESS, MONITORI NG AND REPORTI NG I PDMG Monitoring and Reporting team is responsible for day to day monitoring of project implementation. They work closely with GSS Directorates and MDAs to ensure project activities are being implemented I according to the agreed work plan and budget. They are expected to flag any implementation concerns to the Head of PDMG and if appropriate to the Technical Committee and/or Steering Committee and to The World Bank through the half-yearly and annual Project Progress Reports. The progress reports provides information on assessment of progress against the work plan and outlines instances where implementation has been slower than planned and the reasons for this. PROJECT ACCOUNTS AND FI NANCI AL STATEM ENTS The project managements are responsible for maintaining and operating the project's designated accounts I and making payments for all contracts and activities under the project. They are also responsible for keeping an up-to-date financial records of all transactions undertaken under the project, maintaining adequate internal controls and safeguarding the assets of the project The project financia l year ends on 31 December each year. The project managements are responsible for the preparation of the financial statements of the project at the year-end. The financial statements comprise I of a Resources and Expenditure Account, a Balance Sheet, a Statement of Sources and Uses of Funds and Notes forming part of the financial statements. The responsibility for auditing these financial statements to ensure that they show a true and fair view rest with the external auditors of the project, John Kay and Co. This responsibility require that the auditors plan and perform the audit to obtain a reasonable assurance about whether the financial statements are free from material misstatements. _............. ----------------~- 7 GHANA STATI STICS DEVE LOPM ENT PROJECT PROJECT BACKGROUND I NFORMATI ON (CONT' D) PROJECT ACCOUNTS AND FI NANCI AL STATEMENTS (CONT'D) I The external auditors are expected to issue an audit opinion on the financial statements and also report on any issue of governance including lapses in internal controls adopted by the project management to ensure that the assets of the project are safeguarded from theft and/or misappropriation. I I I I I I I I 9 GHANA ST AT I STICAL DEVELOPMENT PROJECT RESOURCE AND EXPENDITURE ACCOUNT I FOR THE YEAR ENDED 31 DECEMBER 201 5 SIX M OHT HS 201 5 2014 Note US$ US$ RESOU RCES Advances 2 2,000,000 4,000,000 Replenishment 3 10,264,658 6,020,900 ------------- --------·----- 12,264,658 10,020,900 ------------- -------------- EXPENDITURES Enhancing Capacity 4 4,045,157 7,587, 139 Institutional Reform and Organizational Change 5 1,663,925 174,206 Progranune Management, Monitoring & Evaluation 6 242,97 1 184,596 Data Production and Dissemination 7 6,524,923 336,483 Conversion Difference 9 (25,684) 2,331 -------------- ------------- 12,45 1,292 8,284,755 -------------- ------------- Excess of Resources over Expenditure ( 186,634) 1,736, 145 = === = = = == I I I 10 I GHANA ST ATISTICAL DEVELOPMENT PROJECT BALANCE SHEET AT 31DECEMBER2015 I I Note 2015 US$ SIX MONTHS 2014 US$ ASSETS I Total Investment in Project Cash and Cash Equivalents 10 8 20,736,047 1,549,511 8,284,755 1,736, 145 ------ ------ -- -----------· I 22,285,558 10,020,900 FUNDED BY: I Donor Funds Credits II 12 6,941,053 15,344,505 10,020,900 22,285,558 10,020,900 I I I ~HHH .' GSS REPRESENTATIVE I I I I I I 8 I I J o h n Kay & Co. 7th Floor,. Trust Towers Farrar Avenue, Adabt"aka P. O . Box KA 16088 Airport, Accra Tel: Fax: +233 302 235406 +233 302 238370 +233 302 238371 Email: Jkayal e!'> yahoo.com I NDEPENDENT A UDITOR'S REPORT TO THE G HANA STATIST ICAL SERVICE AND TH E WORLD BANK I ON TH E GH ANA STATISTICS DEV ELOPMENT PROJECT ACCOUNTS We have audited the accompanying financial statements of the Ghana Statistics Development Project, which comprise the balance sheet at 31 December 2015, resources and expenditure account and a statement I of the sources and uses of funds for the year ended 31 December 2015, and the notes to the financial statements, which include a summary of significant accounting policies, as set out on pages 9 to 19. Project Management's Responsibility for the Financial Statements I The project managements are responsible for the preparation and fair presentation of these financial statements in accordance with the guidelines provided by the World Bank, and for such internal controls I as the project managements determine is necessary to enable the preparation of financial statements that are free from material misstatements, whether due to fraud or error. I Auditor 's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with International Standards on Auditing. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance whether the financial statements are free from material misstatement. I An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the I reasonableness of accounting estimates made by the project management, as well as evaluating the overall presentation of the financial statements. I We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion I In our opinion, proper books of account have been kept, and the financial statements which have been prepared therewith, presents fairly, in all material respects, the resources and expenditure account, the balance sheet and the statement of sources and uses of funds for the year ended 31 December 20 15 in j I accordance with the terms of the financing agreements and relevant project appraisal and implementation documents. JOHN ARMSTRONG YAO KLINOGO PRACTICE NO.: ICAG/P/ 1116 I I GNAT URE: .... ~.... ~..~.:........... DATE.......................~;r..l.~l . .2016 for and on behalf of: I JOHN KAY AND CO. CHARTERED ACCO UNTANT S PRACTICE NO.: ICAG/F/2016/ 128 - 11 I GHANA STATISTICAL DEVELOPMENT PROJECT STATEM ENT OF SOURCES AN D USES OF FUNDS I FOR T HE YEA R ENDED 31 DECEMBER 201 5 I 201 5 SI X M ONTHS 2014 US$ US$ SOURCES OF FUNDS Advance 2,000,000 4,000,000 I Replenishments Total cash inflows 10,264,658 --------------- 12,264,658 6,020,900 --- -----------· 10,020,900 I Conversion difference 25,684 -----------· ----- (2,33 1) ................................................ Net cash inflows 12,290,342 10,0 18,569 I USES OF FUN DS ---------------- --------------- Enhancing capacity 4,045, 157 7,587,139 Institutional Reform and Organizational Change 1,663 ,925 174,206 Programme Management, Monitoring &Evaluation 242,971 184,596 I Data Production and Dissemination Total Cash outflows 6,524,923 -------------- 12,476,976 336,483 -------------- 8,282,424 -------------- -·- -----------· Net Decrease ( Increase) in Cash and Cash Equivalents ( 186,634) 1,736,145 Cash and Cash Equivalents at 111 /20 15 1,736, 145 -------------- -------------- 1,549,51 1 1,736, 145 -==-== =- ====== I Analyzed as.follows: Balance at Bank 1,549,51 1 1,736,145 == ===== I 12 G HANA STATISTICS DEVELOPMENT PROJECT NOTES FORMING PART OF TH E FINANCIAL STATEMENTS FOR TH E YEA R ENDE D 31 DECEM BER 201 5 I. BAS IS OF ACCO UNTI NG These financial statements have been prepared under the historical cost convention and in accordance with the World Bank guidelines for the preparation and presentation of Project Accounts. I. I SUMMA RY OF SIGN IFICANT ACCOUNTING POLICIES The fo llowing accounting policies have been applied consistent ly in dealing with items that are considered I material in relation to the project's financial statements: a) Advance Advance represents the initial disbursement made to the project by the International Development Association and Statistics fo r Results Facility Catalytic Fund (SRF-CF) to provide financial resources for the commencement of the project. I Advance is recognized in the financial statement when received and at the amount transferred to the project account. b) Replenishment I Replenishments represents the reimbursement into the projects designated account of amounts spent therefrom in respect of eligible project expenditure and for which an appropriate request for reimbursement has been made. I Replenishments are recognized when transfer of the requested and approved reimbursements are made into the project's designated account. c) Expend it ures on E nhancing Capacity These are expenditures incurred in respect of enhancing the statistical capacity of the GSS, and the wider NSS. including improving the physical infrastructure and statistical framework to ensure the production of I quality statistics. They are recognized in the financial statements when incurred and deemed eligible by the World Bank for replenishment. d) Expend itures on Institutiona l Reform a nd O rganizational C ha nge These are expenditures incurred in respect of reinforcing the statistical service reform strategy and the required support for its implementation. The strategy focused on retraining and redeployment of staff and the buy-out of excess staff. They are recognized in the fi nancial statements when incurred and deemed eligible by the World Bank for replenishment. e) Expenditures on P rogram me Ma nagement, Monitoring a nd Eva luation These are expenditures incurred in respect of strengthening and developing the institutional capacity of the I GSS stafT on statistical project management, coordination, monitoring and evaluation as well as the preparation of project reports. They also include expenditures incurred on the coordination, monitoring and evaluation of the project. I - I 13 I. I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONT' D) e) Expenditures on Programme Management, Monitoring and Evaluation (Cont'd) They are recognized in the financial statements when incurred and deemed eligible by the World Bank for replenishment. f) Expenditures on Data Production and Dissemination These are incurred in respect of the improvement of data collection, compilation, validation, management I analysis and dissemination in order to improve the quality, timeliness and use of socio-economic data. They are recognized in the financial statements when incurred and deemed eligible by the World Bank for replenishment. I g) Foreign exchange I Transactions denominated in other currencies are translated into US$ and recorded at the rates of exchange ruling at the dates or the transactions. Balances denominated in foreign currencies are translated into US$ at the rates of exchange ruling at the I balance sheet date. Differences arising in respect of the translations are charged to the resources and expenditure account. h) Investments Investments are the total eligible expenditures incurred on the project as at the date of reporting. I They are recognized in the balance sheet as assets of the project at the total value ofall eligible expenditures as at the date of reporting. I i) Cash a nd Cash Eq uiva lents These comprise of the balance in the Project Designated US Dollar Account as well as amounts converted I into Ghanaian Cedi for purposes offund ing Ghanaian Cedi denominated expenditures. They are recognized at the amounts confirmed by the Custodian Bank as at the financial reporting date. 2. ADVANCE SIX MONTHS 2015 2014 USS US$ GSS/GSDP/2014/8 2,000,000 GSS/GSDP/2014/1 3,500,000 GSS/GSDP/20 14/2 500,000 I 2,000,000 4,000,000 ====== I I - I 14 3. REPLENISHM ENTS SIX MONTHS 2015 2014 US$ US$ GSS/GSDP/2015/ 1 1,099,828 GSS/GSDP/201513 378,325 I GSS/GSDP/20 15/5 GSS/GSDP/20 15/6 GSS/GSDP/2015/7 702,027 1,580,878 404,056 GSS/GSDP/2015/9 775,938 GSS/GSDP/20 15/4 1,339,653 GSS/GSDP/2015/2 783,370 GSS/GSDP/2015/8 1,404,484 GSS/GSDP/2015/6 1,796,099 GSS/GSDP/2014/3 220,224 GSS/GSDP/20 14/4 1,634,129 I GSS/GSDP/20 14/5 GSS/GSDP/2014/7 --------------- 1,966,574 2,199,973 _______ _______ , 10,264,658 6,020,900 I -======== ====== I 4. ENHANCING CAPACITY SIX MONTHS I 2015 US$ 20 14 US$ Goods and Services 3,224,726 3,700,735 Training and Workshop 818,752 3,886,404 Operational Cost 1,679 I 4,045,157 ======= 7,587,139 ======= 5. INSTITUTIONAL R EFORM AND ORGAN ISATIONAL C HANG E SIX MONTHS 2015 2014 US$ USS Retraining and Redeployment of staff 547,616 174,206 I Sta ff buy-out 1,116.309 1,663,925 174,206 ==== ~---------------------- ...... 15 I 6. PROGRAMME MANAMEMENT, MONITORING AND EVALUATION SI X MONTH S 2015 2014 I USS USS Goods and Services 48,387 25,533 I Training and Workshop Operational Cost 132,799 6 1,785 28,843 130,220 242,971 184,596 I 7. DATA PRODUCTION AND DISSEMINATION SIX MONTHS 20 15 2014 USS US$ Goods and Services 4,212,290 336,483 Training and Workshop 2,3 12,633 I 6,524,923 336,483 ===== 8. CASH AND CASH EQUI VALENTS SI X MONTH S 2015 2014 US$ US$ I Balance at Bank (US$) Balance at Bank ( Held in GH¢) 1,002,786 546,725 1,2 19,896 516,249 I 1,549,511 1,736, 145 9. CONVE RSION DIFFERENCE I Thi s represent conversion difference arising from the conversion of amounts held in Ghanaian Cedi into US Dollar. 10. I NVESTMENT IN PROJECT I AT 1/1/2015 ADDITIONS AT 31 /1/2015 US$ US$ US$ Goods and services 3,726,267 7,485,403 11,2 11,670 Operating cost 28,843 1, 179,773 1,208,6 16 Training and workshop 4,527,314 3,811,800 8,339, 11 4 _,.. ____________ -------------- --------------- I Conversion difference 8,282,424 2,33 1 12,476,976 (25,684) 20,759,400 (23,353) -------------- --·---------- -------- -----· I 8,284,755 ==== 12,451,292 ======= 20,736,047 ====-=== 16 I I. DONOR FUNDS Transfer Date Application Ref Amount Mode of Disb. Fund Source Value Date US$ 26/0112015 GSS/GSDP/2014/8 2,000,000 Advance SRF 28/01/2015 05/0512015 GSS/GSDP/20 15/ I 1,099,828 Reimbursement SRF 14/05/2015 22/07/2015 GSS/GSDP/20 15/3 378,325 Reimbursement SRF 23/07/2015 0310912015 GSS/GSDP/20 1515 702,027 Reimbursement SRF 14/09/2015 0510912015 GSS/GSDP/2015/6 1,580,878 Reimbursement SRF 0711012015 07/09/2015 GSS/GSDP/20 1517 404,057 Reimbursement SRF 16/ 11/2015 1310912015 GSS/GSDP/2015/9 775,938 Reimbursement SRF 08/12/2015 -------------- 6,94 1,053 ======= 12. C REDIT Transfer Date Application Ref Amount Mode of Disb. Fund Source Value Date AT 31 / 12/ 2015 US$ 22/07/2015 GSS/GSDP/2015/2 783,370 Reimbursement IDA 23/07/2015 02/0912015 GSS/GSDP/2015/4 1,339,652 Re imbursement IDA 16109f2015 09109120 15 GSS/GSDP/20 15/8 1,404,484 Reimbursement IDA 8/ 12/2015 I 11/09/2015 GSS/GSDP/20 14/6 1,796,099 Reimbursement IDA 16/ 11/2015 ----------- 5,323,605 ----------- AT 31 / 12 /2014 23/06/20 14 GSS/GSDP/2014/1 3,500,000 Advance IDA 24/06/20 14 I 23/06/2014 02/0912014 02/09/2014 GSS/GSDP/2014/2 GSS/GSDP/2014/3 GSS/GSDP/20 14/4 500,000 220.224 1,634,129 Advance Reimbursement Reimbursement IDA IDA IDA 24/06/2014 02/09/2014 02/09/2014 04/09/2014 GSS/GSDP/20 14/5 1,966,574 Reimbursement IDA 05/09/2014 01 / 12f2014 GSS/GSDP/2014/7 2, 199,973 Reimbursement IDA 0 1/ 12/2014 ------ ----- 10,020,900 -------------- Total 15,344,505 ====== ~~------------------- ... ................_ .- 17 13. BUDG ET AND ACTUAL EXPEN DITURE BY ACTIV ITY WITHIN BUDGET I BUDGET ACTUAL VARIANCE US$ US$ US$ 1. Institutional Reform & Organizational Change a. Training for Re-deployment 908, 145 547,616 360,529 b. Staff Buy-Out 1,730,165 1,116,309 613,856 ------------ ------------ ----------- I Sub-total 2,638,310 - -----------· 1,663,925 -------· ----- 974,385 ----------- 2. Enhancing Capacity a. Training & Capacity building 1,648,753 552,502 1,096,251 b. Improving Statistical Framework 3,086,480 1,252,860 1,833,620 I c. Investing in infrastructure & Equipment Sub-total 4,674,333 ------------ 9,409,566 2,239,795 ------------ 4,045, 157 2,434,538 ------------- 5,364,409 ------------- ----------·-- -------------- I 3. Data Production and Dissemination a. Data Development & Management 9,299,805 6,342,794 2,957,011 b. Dissemination, Communication & Outreach 184,792 182, 129 2,663 I Sub-total ------------ 9,484,597 ------------ 6,524,923 ------------- 2,959,674 ------------ ---------- ------------- I 4 Programme Management, Monitoring& Evaluation a. Institutional capacity building 602,970 242,971 359,999 I Grand Total -------------- 22,135,443 ===='!- ----·------- 12,476,976 ==~== ------------- 9,658,467 == = ==== I I I I I 18 14. TOOL AND EQUIPM ENTS I DATE 26 June 2016 ASSET Air Conditions AMOUNT USS 89,959 AMOUNT US$ 305,700 29 April 2016 Battery 22,432 86,698 06 May 2016 Chairs 1,759 6,800 17 June2016 Refrigerators 5,738 24,000 06 May 2016 Furniture 21,862 84,500 I 24 June 2016 29 April 2016 26 October 2016 Galaxy tabs GPS Laptops 74,190 433,428 249,882 1,678,590 12,390 51,822 I 24 April 2016 0 I October 2016 24 April 2016 Photocopiers Printers Projectors 29,696 24,734 16,222 124,200 93,000 67,850 29 April 2016 Scanners 27,455 114,841 29 April 2016 Software 93,648 361,945 29 April 20 16 Motor Vehicles 1,129,307 4,339,360 ------------- ------------- I 1,982,820 =--== 7,589,188 === I I I I I I ~------------- ....................... c::J c::J c::::J c::J c:J C=1 19 15. TOOLS AND EQU IPMENT DlSTRlB UTION .. - - - .__ - Births & Min of Trade & Food & Deaths Ge nde r, C ho. Min. ofLands Min. ofEmp. Min. of Ministry of Item GSS Industry Agriculture R e gistry & Soc. Pro. & Nat. Res & Lab. Rel. Education Health Total Num N um Num N um Num N um Num Num N um Num Air-Conditioners 70 4 8 I I 5 I 90 Battery 100 100 200 Chairs 2 2 Conference Chairs 100 ~~ r ~ ...,__ --- • ' - 100 t ~ ~ Conference Table GPS 3 50 ·i---- - 250 - . --------+---- - ' + -~ - t -3 300 Laptops Meeting Table 9 I t i - +- - - - +- - f t + .. + 9 1 P hotocopiers • 9 2 - it • I ~ - 2 - 2 t I 1 18 I -- - ~ + Printers 10 12 I I , 10 -- 3 2 40 - - - - -- ~ -~- - 100 I 100 Prog. Caculators - t - - ----- --- - -- - l-- -- -~ -- 4 -- .-... - - Projectors 16 2 I I 1 3 23 I +- Refrige!._ators 23 3 2 2 - 30 + - - 20 --~-- t ~- -~ 80 _1_ ,_§amsung Tablets 60 i • ! ---L Scanners 24 6 I t 2 I 34 • ~ -L- -- - t Sitter Conference Chair 8 8 - - - --t- I r t 160 - Software 50 110 ! Vehicles* 11 -- 3 I . 11 I 2 2 2 1 34 Total Number of Items 546 26 590 19 8 19 9 5 10 1,232 = ===-= * - One GSS salon car allocated to the M inistry of Finance