The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Somalia Capacity Injection (P149971) AFRICA EAST | Somalia | Governance Global Practice | Recipient Executed Activities | Investment Project Financing | FY 2016 | Seq No: 10 | ARCHIVED on 20-Jul-2021 | ISR46426 | Implementing Agencies: Ministry of Finance, Office of the Prime Minister, Puntland State Government - Office of the President Key Dates Key Project Dates Bank Approval Date: 11-Aug-2015 Effectiveness Date: 13-Oct-2015 Planned Mid Term Review Date: 10-Oct-2017 Actual Mid-Term Review Date: 10-Dec-2017 Original Closing Date: 30-Jun-2020 Revised Closing Date: 31-Dec-2021 pdoTable Project Development Objectives Project Development Objective (from Project Appraisal Document) The project development objective is to strengthen the staffing and institutional capacity of selected line ministries and central agencies to perform core government functions. Has the Project Development Objective been changed since Board Approval of the Project Objective? No Components Table Name Developing Capacity for Key Cross-Cutting Government Functions:(Cost $13.00 M) Strengthening the Policies and Procedures for Civil Service Management:(Cost $12.25 M) Strengthening Policy Management, Coordination and Monitoring Capabilities at the Center of Government:(Cost $6.75 M) Project Management and Coordination:(Cost $6.00 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO Moderately Satisfactory Moderately Satisfactory Overall Implementation Progress (IP) Moderately Satisfactory Moderately Satisfactory Overall Risk Rating Substantial Substantial Implementation Status and Key Decisions The Project continues making Moderately Satisfactory progress towards achieving the Project Development Objective (PDO). Pension Reform: In FGS, the Cabinet has endorsed the pension policy and the draft Bill, and these will be submitted to Parliament for approval. The approval process may be further delayed in the Federal Parliament due to upcoming elections. PSS has amended the Pension Law and pension policy, and will be submitting these to the Cabinet for endorsement during July 2021 and thereafter to Parliament for approval. The 7/20/2021 Page 1 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) processes at the Cabinet and the Parliament need to be accelerated to pay the way for development of regulations, and implementation. The Bank is advising FGS and PSS on preparatory activities to be undertaken ahead of the implementation of the pension policy and the Law. Pay and Grading policy and system: The Pay and Grading TA in FGS is ongoing. However, delays have been experienced due to COVID-19. The Government team is working closely with the consultant to accelerate the conclusion of the TA. The Bank has advised PSS to extend the Pay and Grading TA’s contract to enable them to expand the coverage of job evaluations and revise the financial modeling data that had been analyzed under phase I of the assignment. HRMIS design and implementation: The HRMIS Phase One activities are underway in both FGS and PSS. The TA firms are expected to complete the assessment and prepare the detailed functional and technical requirements for the HRMIS solution. FGS: the Bank’s comments on the System Requirements Specifications (SRS) report and the System Design report have been incorporated, and the revised reports submitted for final review by the Bank. The draft implementation roadmap has also been submitted to the Bank for review. PSS: The Bank has shared review comments on the draft Inception Report which the consultant has revised and is undergoing Bank’s review. The SRS report, the system design report, and the implementation roadmap together with the cost estimates are expected by the Bank in the course of July 2021. The Bank suggested to both FGS and PSS to compare several options for the HRMIS solution, including the cloud hosting, and prepare detailed cost and duration estimates to inform decisions on the solution. A cloud-based HRMIS solution could shorten the development time and reduce the cost of deployment. A technical note summarizing possible cloud-based deployment options has been shared with both FGS and PSS. The Bank has also advised both FGS and PSS to initiate the procurement process of the HRMIS technical assistance (TA) Phase II, to facilitate compliance with the regulations & procedures established by the Civil Service Law and its subsidiary legislation. Phase II will entail the development of HRMIS modules in line with the approved roadmap; quality assurance of modules from development to Live environment; training and change management; post-implementation support and exit; and post-implementation review. HR Policies and Civil service management subsidiary legislation: Following the endorsement of the civil service management administrative regulations and procedures by the Cabinet, the Bank has advised FGS to begin planning their rollout to all the Ministries, Departments and Agencies (MDAs). The Bank has also advised FGS to expedite the enactment of the long outstanding Civil Service Bill in order to make provisions for handling all aspects of civil service management. In PSS, the administrative regulations and procedures have been endorsed by Cabinet and rolled out in the MDAs. Biometric attendance monitoring system. FGS has put in place a biometric attendance monitoring system. To date, not all attendance recording points are functioning due to delays in activation, caused by the COVID-19 pandemic. The Bank has advised PSS to include the assessment of business process requirements and system specifications for the biometric attendance monitoring as part of the ongoing assessment by the HRMIS TA. Reorganization of MDAs: The development of an organizational ordinance providing more clarity on mandates, vision, mission, functions, accountabilities, structures, staff complement and establishment ceilings from the organizational review recommendations has been delayed in FGS due to the pending conclusion of review of the organizational review reports. The Bank has advised FGS to expedite the contract modification of the pay and grading TA to include the review of these reports and development of the Ordinance. PSS has developed an organizational ordinance and has submitted to the Cabinet for endorsement. Capacity Strengthening of the School of Management and Public Administration (SOMPA-FGS): In FGS, the ongoing implementation of this TA has slowed down due to the COVID-19 pandemic. Plans are underway to commence the training of trainers. PSS is in the process of concluding the procurement of TA from the Kenya School of Government to partner with the Institute of Public Administration and Management (IPAM). The Bank has advised both FGS and PSS to ensure that KSG works closely with the Managerial and academic staff of SoMPA and IPAM, respectively, on knowledge and skills transfer. In addition, given the delays caused by the COVID-19 pandemic, FGS, PSS and KSG need to agree on how these TAs can be fully implemented in the remaining time, including through virtual means. Strengthening policy formulation and oversight systems: The TA to support FGS in improving Cabinet processes and developing a Cabinet manual/handbook is underway. In PSS, the development of a Cabinet Management Information System is being concluded and options for hosting the system being discussed. Future of Capacity Injection Mechanism-CIM Staff: FGS: There are ongoing discussions within Government on the transitioning of CIM staff into the mainstream civil service. The Bank has advised FGS to bring together all relevant stakeholders to conclude discussions on the plans for this transition. The Bank has also provided guidance on modalities for achieving the transition. PSS has confirmed that the CIM staff will be transitioned into the mainstream civil service once the pay and grading policy and bill are in place. The Bank has advised PSS and FGS to ensure that the pay and grading TA includes in their deliverables the matching remuneration levels between the current CIM grades and the new pay and grading structure. 7/20/2021 Page 2 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Procurement: The overall procurement performance is “Moderately Satisfactory”. The Bank has advised both FGS and PSS to ensure that all contracts to be signed between the Government and the Consultants/Contractors/Suppliers, should be for those activities that can be finalized before the project closing date. Financial Management: The most recent Financial Management mission was conducted in April 11th to May 24th, 2021. The project is implemented by the Federal Government of Somalia and Puntland State of Somalia; and the mission was through virtual discussions with sampled supporting documentations being scanned and sent to the Bank FM team for review. Due to the travel limitations imposed by covid-19 protocols the team could not visit the project offices in Mogadishu and Garowe to conduct a substantial physical review of documents and other related supporting details. These restrictions have resulted in an increase in FM risk rating but not enough to justify a change of the project ratings, therefore the FM risk rating remains Substantial and the overall FM performance rating for the project (ISR) remains at Moderately Satisfactory. Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance Substantial Substantial Substantial Macroeconomic High High High Sector Strategies and Policies Substantial Substantial Substantial Technical Design of Project or Program Moderate Moderate Moderate Institutional Capacity for Implementation and High Substantial Substantial Sustainability Fiduciary High Substantial Substantial Environment and Social Moderate Moderate Moderate Stakeholders Moderate Moderate Moderate Other High High High Overall High Substantial Substantial Results PDO Indicators by Objectives / Outcomes Strengthen staffing and institutional capacity of selected line ministries and central agencies IN00984800 ►PUNTLAND: Staff appointed to key positions by CIM through approved procedures (disaggregarated by gender and professional categories (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 109.00 105.00 110.00 Date 14-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 7/20/2021 Page 3 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Some staff have resigned. Recruitment to refill the positions is underway. Comments: IN00984801 Disaggregated by Gender (Female) (Percentage, Custom Supplement) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 38.00 36.00 20.00 IN00984802 ►FGS: Proportion of injected staff remaining in service more than 12 months (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 94.00 94.00 70.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984803 ►FGS: Change management plans developed and at least partially implemented (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 10.00 10.00 7.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 Comments: IN00984804 ►PUNTLAND: Proportion of injected staff remaining in service more than 12 months (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 90.00 90.00 70.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984805 ►FGS: Staff appointed to key positions by CIM through approved procedure (disaggregated by gender and professional categories) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 147.00 90.00 210.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 The number is below "end target" value as per agreement between the World Bank and FGS on limiting Comments: the number of CIM staff at a fiscally sustainable level. IN00984806 Disaggregated by Gender (Female) (Percentage, Custom Supplement) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 28.00 28.00 20.00 IN00984807 7/20/2021 Page 4 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) ►FGS: Ministries / agencies with operational HR and FM functions (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 7.00 7.00 7.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 Comments: IN00984808 ►PUNTLAND: Change management plans developed and at least partially implemented (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 9.00 9.00 7.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 Comments: IN00984809 ►PUNTLAND: Ministries / agencies with operational HR and FM functions (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 9.00 9.00 7.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 Intermediate Results Indicators by Components Developing capacity for key cross-cutting Government functions IN00984810 ►FGS: Guidelines for recruitment and performance appraisal developed and approved by Steering Committee (Component 1) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984811 ►PUNTLAND: Guidelines for recruitment and performance appraisal developed and approved by Steering Committee (Component 1) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 7/20/2021 Page 5 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) IN00984812 ►FGS:Proportion of injected staff with salaries compliant with harmonized pay scale (Component 1) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 90.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984813 ►PUNTLAND: Proportion of injected staff with salaries compliant with harmonized pay scale (Component 1) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 90.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984814 ►PUNTLAND: The number of staff who state that they have used the training that they received on the job (Component 1) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 136.00 136.00 80.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984815 ►FGS: The number of staff who have achieved improvements in skill/knowledge compared to a pre-training baseline (measured by test results)-(Component 1) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 150.00 150.00 150.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 (75%) These are annual numbers. Comments: IN00984816 ►FGS: The number of staff who state that they have used the training that they received on the job (Component 1) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 146.00 146.00 120.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 (75%) These are annual numbers. Comments: IN00984817 ►FGS: Percentage of senior staff in supported institutions with job descriptions (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 10.00 100.00 100.00 90.00 7/20/2021 Page 6 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 Job descriptions of the senior staff of the BIs are defined. Comments: IN00984818 ►PUNTLAND: The number of staff who have achieved improvements in skill/knowledge compared to a pre-training baseline (measured by test results)-(Component 1) (Amount(USD), Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 180.00 180.00 100.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 The target exceeded. 80% of staff achieved improvements. Comments: As per the pre and post training reports, 80% of the staff achieved improvements. IN00984819 ►PUNTLAND: Percentage of senior staff in supported institutions with job descriptions (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 10.00 100.00 100.00 90.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 100 % of senior and middle level staff have clear job descriptions Comments: IN00984820 ►PUNTLAND: Civil Service Pay Policy and phased plan for implementation developed and submitted for Cabinet approval-(Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984821 ►FGS: Pension Policy and phased plan for implementation developed and submitted for Cabinet approval (Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No Yes Yes Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984822 ►FGS: Civil Service Pay Policy and phased plan for implementation developed and submitted for Cabinet approval-(Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984823 ►FGS: Civil Servants with complete electronic personal records (participating ministries)- (Component 2) (Percentage, Custom) 7/20/2021 Page 7 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 95.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 New Biometric registration completed Comments: The NCSC manages all the civil service personnel records electronically IN00984824 ►PUNTLAND: Pension Policy and phased plan for implementation developed and submitted for Cabinet approval (Component 2) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 The pension policy and bill were developed and validated. The Bank made additional recommendations and the pension policy and bill are undergoing amendment and will be submitted to the Cabinet for Comments: endorsement and subsequently to the Parliament for approval. IN00984825 ►PUNTLAND: Civil Servants with complete electronic personal records (participating ministries)- (Component 2) (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 100.00 100.00 95.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 100% target exceeded. The human resource head counting had been completed which produced Comments: personnel electronic records for every civil servant. IN00984826 ►FGS: Participants in Executive Leadership Program (disaggregated by gender)- (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 50.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 This program is being rolled into a large training program partnering the Kenya School of Government with Comments: the Somalia National University's School of Management and Public Administration (SOMPA) IN00984827 Disaggregated by Gender (Female) (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 10.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984828 ►PUNTLAND: Development and approval of guidelines by the OOP for policy submissions to the Cabinet (Component 3) (Yes/No, Custom) 7/20/2021 Page 8 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 The policy guidelines have been developed and validated. The cabinet handbook and policy procedures manual have been developed, validated and endorsed by Comments: the Cabinet. IN00984829 ►Annual publishing of aid data by ACU (Component 3) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No Yes Yes Yes Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984830 ►PUNTLAND: Participants in Executive Leadership Program (disaggregated by gender)- (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 50.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 This program is being rolled into a large training program partnering the Kenya School of Government with Comments: the Institute of Public Administration and Management (IPAM). IN00984831 Disaggregated by Gender (Female) (Number, Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 10.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984832 ►FGS: Government priority initiatives for which OPM has received bi-annual progress reports by line ministries and provided feedback (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 35.00 35.00 8.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984833 ►PUNTLAND: Government priority initiatives for which OOP have received bi-annual progress reports by line ministries and provided feedback (Component 3) (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 4.00 4.00 8.00 Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 IN00984834 7/20/2021 Page 9 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) ►FGS: Development and approval of guidelines by the OPM for policy submissions to the Cabinet (Component 3) (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 11-Aug-2015 01-Oct-2020 26-May-2021 31-Dec-2021 Performance-Based Conditions Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P149971 TF-A0415 Effective USD 10.00 10.00 0.00 9.87 0.13 99% P149971 TF-A5472 Effective USD 10.25 10.25 0.00 9.96 0.29 97% P149971 TF-B0692 Effective USD 14.14 14.14 0.00 6.78 7.36 48% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P149971 TF-A0415 Effective 11-Aug-2015 02-Sep-2015 13-Oct-2015 30-Jun-2020 31-Dec-2021 P149971 TF-A5472 Effective 22-Jul-2017 24-Aug-2017 24-Aug-2017 30-Jun-2020 31-Dec-2021 P149971 TF-B0692 Effective 27-Jun-2019 14-Jul-2019 14-Jul-2019 30-Jun-2020 31-Dec-2021 Cumulative Disbursements 7/20/2021 Page 10 of 11 The World Bank Implementation Status & Results Report Somalia Capacity Injection (P149971) PBC Disbursement Achievement Disbursed amount in Disbursement % PBC ID PBC Type Description Coc PBC Amount Status Coc for PBC Restructuring History Level 2 Approved on 25-Jun-2018 ,Level 2 Approved on 17-Jul-2019 ,Level 2 Approved on 10-Nov-2019 Related Project(s) There are no related projects. 7/20/2021 Page 11 of 11