PROCUREMENT PLAN INDONESIA DISASTER RISK FINANCE POOLING FUND PROJECT (INDORISK PROJECT) General 1. Project Information Country : Indonesia Borrower : Republic of Indonesia Project Name P173249 : Indonesia Disaster Risk Finance Pooling Fund (Indorisk Project) Loan/ Credit No. : Fiscal Implementing Agencies : Policy Agency, Ministry of Finance 2. Bank’s approval Date of the procurement Plan: December 7, 2020 3. Date of General Procurement Notice: to be filled in once GPN is published 4. Period covered by this procurement plan: Effectiveness – Loan Closing 5. Exchange Rate: only for planning purposes, 1 US Dollar: IDR 14,600.00 Preamble All Procurements under the Project shall be carried out in accordance with the World Bank’s Procurement Regulations for IPF Borrowers of July 2016, revised November 2017 and August 2018, and the provisions of the Procurement Plan and Project Operations Manual and shall take precedence over any national procurement regulations.. In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market all contracts to be procured through Open National Competitive procurement will follow the GoI’s procurement regulation (Perpres 16/2018) subject to the conditions spelled out under the National Procurement Procedures section below. In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Procurement prior review thresholds and selection method threshold: The identified procurement risk under this Project is ‘substantial’ after mitigation measures. Accordingly, all contracts listed in the Procurement Plan Table at or above the thresholds set out in below are subject to the Bank’s procurement prior review. All other contracts are subject to post-review. The prior 1 review threshold has considered and applied for the emergency response. The following selection method threshold shall govern for procurement of goods, works, non-consulting services and consulting services. Procurement Approved Selection Type of Procurement Prior Review Method Threshold Threshold Works (including turnkey, supply & installation of plant and equipment, and PPP) International Open ≥ US$ 25 million ≥ US$ 10 million National Open at or above US$ 200k and ≥ US$ 10 million less than US$ 25 million Request for Quotation < US$ 200k N/A Direct Selection Subject to conditions as ≥ US$ 10 million per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Goods and information technology International Open ≥ US$ 2 million ≥ US$ 2 million National Open at or above US$ 100k and ≥ US$ 2 million less than US$ 2 million Request for Quotation < US$ 100k N/A Direct Selection Subject to conditions as ≥ US$ 2 million per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Non-Consulting Services International Open ≥ US$ 10 million ≥ US$ 2 million National Open at or above US$ 100k and ≥ US$ 2 million less than US$ 20 million Request for Quotation < US$ 100k N/A Direct Selection Subject to conditions as ≥ US$ 2 million per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Consultants: firms International Open (Firms) - ≥ US$ 400k ≥ US$ 1 million QCBS, QBS, LCS, FBS and CQS National Open (Firms) - < US$ 400k - QCBS, QBS, LCS, FBS and CQS Direct Selection Subject to conditions as ≥ US$ 1 million per paragraph 7.13, 7.14 and 7.15 of the Procurement Regulations Consultants: individuals 2 Procurement Approved Selection Type of Procurement Prior Review Method Threshold Threshold Competitive Selection All ≥ US$ 300k or as stated in the procurement plan Direct Selection Subject to conditions as ≥ US$ 300k per paragraph 7.39 of the Procurement Regulations The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Procedures conditions: In accordance with paragraph 5.3 of the Procurement Regulations, the procedures applicable to the procurement of goods, works, non-consulting services and consulting services under contracts awarded on the basis of National Open Competitive Procurement shall be those of the Tender/Seleksi methods as set forth in the Borrower’s Presidential Regulation No. 16/2018 dated March 16, 2018 provided that such arrangements continue to meet requirements of the paragraph 5.4 of the Procurement Regulations and the following conditions: 1. The procurement is open to eligible firms from any country. There shall not any restriction to the bidders’ participation including mandatory requirement to form in joint venture; 2. Any gaps between National Procurement Procedures and the Bank’s Procurement Regulations will be addressed and incorporated in the harmonized bidding documents acceptable by the Bank. Use of National e-Procurement System (SPSE): Unless informed otherwise by the Bank in writing, SPSE e-procurement system may be used only for procurement of goods, works and non-consultant services under Request for Bids through National Open Competitive method, applying the harmonized model bidding documents for National Open Competitive bidding agreed by the Bank. For selection of consultant services through QCBS method, only the modified SPSE (termed by LKPP as SPSE-“ICB”) may be used applying the Bank’s standard Request for Proposal document. Since at the present time LKPP has not yet developed the modified SPSE for procurement of goods, works and non-consultant services under International Open Competitive method, nor for selection of consultants under QBS, CQS, LCS, FBS and individual consultant selection methods, therefore procurement of all contract packages under these methods shall be carried out through non-electronic process with manual issuance of invitation for bids and receipt of bids, until such time that the modified SPSE has been completed by LKPP and assessed by the Bank to be acceptable. If the Bank determines the modified SPSE to be acceptable for use under the above- mentioned remaining procurement methods, the Bank will confirm through the Bank’s written no objection to LKPP and will also notify in writing to project implementing agencies. 3 Use of National e-Catalogue System: Based on the Bank’s assessment of the national e-catalogue, the Bank allows the Project Implementing Units (PIUs) under World Bank financed projects to use the national e-catalogue for procurement of small value of goods in lieu of the Request for Quotations method specified in the World Bank’s Procurement Regulations for IPF Borrowers within the parameters as below: a) For Goods (other than medicines) with estimated cost not more than USD 15,000 equivalent per contract. PIUs may use the national e-catalogue for procuring such items of goods within the above-specified threshold, if such goods are required under the project and specified in the Procurement Plan approved by the Bank. b) Goods (other than medicines) with estimated cost greater than USD 15,000 but less than USD 100,000 equivalent per contract. PIUs may use the national e- catalogue for procuring such items of goods if such goods are required under the project subject to fulfilling the following additional procedural requirement as below: PIU shall carry out a secondary procurement process through mini competition, by comparing the prices of similar goods offered by at least three different suppliers which available in the national e-catalogue and then selecting the Supplier with the lowest evaluated price on the basis of “as delivered" price at final destination (i.e., including inland transportation, insurance, applicable taxes and any other incidental charges for the delivery of the required quantity of goods at final destination). Other Relevant Procurement Information. - Project Operations Manual (POM) shall set out the operating procedures for procurement and contract implementation matters under the Project written in Bahasa, which shall be consistent with the procedures and rules specified under the Bank’s Procurement Regulations. In case of any difference of interpretation between the POM and the Bank’s Procurement Regulations, the later shall prevail; - Advance procurement may be applied under the project especially for main consulting services. The Procurement Plan table below are only for the first 18 months of implementation. The Procurement Plan is a living document and can be revised if there are any changes during the implementation of the project. Table 1. Procurement of Works, Goods, and Non-Consulting Services 1 2 3 4 5 6 7 8 9 Procurem Pre- Review Re Expecte Est. ent qualific Evaluati by f d Bid Comme Contract Cost Approach/ ation on Bank No Opening nts (USD) Selection (Yes/N Method (Prior/ . Date Method o) Post) Category Goods Procurement of IT Request Lowest 1 equipment for 90,081 for No Evaluat Post Jan’22 All SIMAN Quotation ed Cost 4 1 2 3 4 5 6 7 8 9 Procurem Pre- Review Re Expecte Est. ent qualific Evaluati by f d Bid Comme Contract Cost Approach/ ation on Bank No Opening nts (USD) Selection (Yes/N Method (Prior/ . Date Method o) Post) Procurement of IT Request Lowest equipment for 2 124,885 for No Evaluat Post July’21 All IndoRISK project Quotation ed Cost management Table 2. Procurement of Consulting Services 1 2 3 4 5 6 7 Expecte d Procurement Review Proposa Ref Description of Est. Cost Approach/ by Bank ls Comments No. Assignment (USD) Selection (Prior/ Submiss Method Post) ion Date Consulting Firm for Design of an End-to-end National Open/ August 1. Data damage reporting 144,600 Post CQS ‘21 and claims management system Consulting Firm for Development of an End- International 2. to-end Data damage 653,457 Post Jan’22 Open/ QCBS reporting and claims management system International August 3. E&S Consulting Firm 929,753 Post Open/ QCBS ‘21 Individual Program Management Consultant/ August 4. 15,980 Post Advisor Competitive ‘21 Selection National Open/ 5. Risk finance consultant 65,532 Post Jan’22 CQS Individual Consultant/ 6. Program Coordinator 65,532 Post Jan’22 Competitive Selection Individual Monitoring and 7. 65,532 Consultant/ Post Jan’22 Evaluation Specialist Competitive Individual IT Consultant(s) (for Consultant/ March’2 8. 131,696 Post SIMAN) Competitive 2 Selection Implementing Agency Capacity Building Activities with Time Schedule In this section the agreed Capacity Building Activities are listed with time schedule: 5 Expected outcome / Estimate Estimated Start Commen No. Activity Description d Cost Duration Date ts 1 Bank’s Procurement 3 days Jan ‘21 Regulations 2 Systemic Tracking Exchange 0.5 day Jan ‘21 in Procurement (STEP) NOTE: - Regardless whether the package is subject to prior or post review, all TORs of consulting services both firm and individual shall be reviewed by the Bank. For procurement of goods, works and non- consulting services, the scope of work, technical specifications, environmental and social safeguard documents, cost estimates shall also be prior reviewed by the Bank. 6 PROCUREMENT Indonesia : Indonesia Disaster Risk Finance & Insurance PLAN General Information Country: Indonesia Bank’s Approval Date of the Original Procurement Plan: 2021-11-18 2021-11-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173249 GPN Date: Project Name: Indonesia Disaster Risk Finance & Insurance Loan / Credit No: IBRD / 91970 Fiscal Policy Agency, Ministry of Finance of the Republic of Indonesia Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-MOF-262831-GO-RFB / Pending Procurement of IT equipment Establishing and Single Stage - One IBRD / 91970 Post Request for Bids Open - National 129,749.00 0.00 Implementati 2021-11-15 2021-11-20 2021-12-11 2021-12-13 2021-12-17 2021-12-31 for IndoRISK and PFB project operationalizing the PFB Envelope on management. NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-MOF-235446-CS-QCBS / Consultant Firm for Establishing and Quality And Cost- Pending Development of IBRD / 91970 Post Open - International 929,753.00 0.00 2021-12-01 2021-12-15 2022-01-12 2022-01-19 2022-02-02 2022-02-23 2022-03-07 2024-03-06 operationalizing the PFB Based Selection Implementation Environmental and Social Management System ID-MOF-244279-CS-CQS / Strengthening PFB capacity Consultant Firm for Design of Consultant and systems to effectively Pending Decision Support System for IBRD / 91970 Post Qualification Open - National 144,600.00 0.00 2021-12-01 2021-12-02 2021-12-30 2022-01-13 2022-02-20 2022-04-21 support risk financing and Implementation Disaster Risk Financing in Selection disaster response Indonesia INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening PFB capacity ID-MOF-233900-CS-INDV / Individual and systems to effectively Pending Project Management Advisor IBRD / 91970 Post Consultant Limited 3,219.00 0.00 2021-11-12 2021-11-17 2021-11-22 2021-12-01 2021-12-31 support risk financing and Implementation for Pooling Fund Bencana Selection disaster response Page 1