MINISTRY OF HEALTH
EAST AFRICA PUBLIC HEALTH LABORATORY NETWORKING PROJECT-
ADDITIONAL FINANCING
FINANCIAL STATEMENTS FOR THE FINANCIAL YEAR ENDED
30 JUNE 2020
JUNE 2020
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
Table of Contents
List of Tables .............................................................................................................. II
List of Acronyms ........................................................................................................ III
Project Information .................................................................................................... IV
1.0 Introduction .......................................................................................................1
1.1 Project Development Objective (PDO) ..................................................................1
1.2 The project has 3 components ............................................................................1
1.3 The East African Project Sites .............................................................................2
1.4 Management’s Responsibility for the Financial Statements .................................3
2.0 Progress Report and Performance for the Period Ended 30 June 2020 ...................4
2.1 Civil Works Contract Variations ..........................................................................6
2.2 Grand Summary of the Contract Variations extracted from the Supervising
Consultant Report. ...................................................................................................6
2.2.2 Lacor- Gulu Hospital ....................................................................................7
2.2.3 Mulago National Referral Hospital ................................................................7
2.2.4 Arua Regional Referral Hospital ....................................................................8
2.2.5 Mbale Regional Referral Hospital ..................................................................9
2.2.6 Mbarara Regional Referral Hospital ............................................................ 10
3.0 Financial Statements ....................................................................................... 11
3.1 Statement of Income and Expenditure .............................................................. 11
3.2 Designated Account Activity Statement............................................................. 12
3.3 Statement of Fund Balance ..............................................................................13
4.0 Notes to the Financial Statements .......................................................................14
5.0 Annex ..................................................................................................................19
5.1 Bank Reconciliation Statement - Designated Account .......................................19
5.2 Bank Reconciliation Statement - Operational Account ......................................21
5.3 Civil Work Financial Performance .....................................................................23
I
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
List of Tables
Table 1: Showing the summary of proposed variations for the civil works ....................6
Table 2: Contract Variations for Pan Modern Consult Limited......................................6
Table 3: Contract Variations for Lacor Hospital............................................................7
Table 4: Contract Variations for Mulago NRH ..............................................................7
Table 5: Contract Variations for Arua RRH ..................................................................8
Table 6: Contract Variations for Mbale RRH.................................................................9
Table 7: Contract Variations for Mbarara RRH ........................................................... 10
II
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
List of Acronyms
AC/A Assistant Commissioner Accounts
BoU Bank of Uganda
CERC Contingency Emergency Response Component
COVID Corona Virus Disease 2019
CPHL Central Public Health Laboratories
EAPHLNP-AF East African Public Health Laboratories Networking Project Additional
Financing
ECSA-HC East, Central and Southern Africa Health Community
EPR Epidemic Preparedness and Response
EVD Ebola Virus Disease
FMS Financial Management Specialist
FY Financial Year
GBV Gender Based Violence
GoU Government of Uganda
ICT Information Communication Technology
IDA International Development Association
IPSAS International Public Sector Accounting Standards
IRB International Research Board
MoFPED Ministry of Finance, Planning and Economic Development
MoH Ministry of Health
MoU Memorandum of Understanding
NTF National Task Force
OR Operational Research
PDO Project Development Objective
PoE Points of Entry
RRH Regional Referral Hospital
SANAS South African National Accreditation System
ToT Training of Trainers
TWG Technical Working Group
UCI Uganda Cancer Institute
UGX Uganda Shillings
USD United States Dollars
VHF Viral Hemorrhagic Fever
III
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
Project Information
Project Implementer
Ministry of Health
Funding Source
World Bank-IDA
Project Number: IDA Credit No: 56150-UG
Counterpart Fund
Government of the Republic of Uganda
Bankers
Bank of Uganda
P.O. Box 7120
Kampala Road
Account Name: East Africa Public Health Laboratories Networking Project
Account No: 000140088400022
USD Account
Account No: 000140088000073
UShs Account
Auditors
Office of Auditor General
Plot 2/4 Apollo Kaggwa Road
P.O. Box 7083
Kampala – Uganda.
Tel: +254 414 344 340
Email: info@oag.go.ug
IV
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
1.0 Introduction
On February 11, 2016, a Financing Agreement of USD: 15 Million was entered into
between the Republic of Uganda and the International Development Association of the
World Bank for the purpose of providing Additional financing for activities related to the
East Africa Public Health Laboratories Networking Project. It became effective on March
31, 2016 for a period of 4 years to March 30, 2020. The World Bank was requested by
Ministry of Finance, Planning and Economic Development (MoFPED) to extend the
project by one year. The request was granted and the project was extended to 31st of
May 2021.
The Additional Financing consolidates the achievements attained in the first phase and
also facilitates the strengthening of the capacity of the country for Epidemic
Preparedness and Response (EPR) especially to highly infectious pathogens like viral
hemorrhagic fevers. A strong health system enables an efficient and effective system for
EPR and enhances coordination of the epidemic response, disease surveillance,
laboratory diagnosis, case management, infection prevention and control and social
mobilization.
The project will support the strengthening of 7 public health laboratories to improve on
their diagnostic capacity by providing critical laboratory equipment and training of
personnel. The other areas include supporting cancer diagnostics and Anti-Microbial
Resistance. The new sites the project is supporting are Moroto and Fort Portal Regional
Referral Hospital Laboratories. The original sites include National Tuberculosis
Reference laboratory, Mulago National Referral Hospital, St Mary’s Hospital Lacor and
the Arua, Mbale, Mbarara Regional Referral Hospitals.
1.1 Project Development Objective (PDO)
The project aims at establishing a network of efficient, high quality, accessible public
health laboratories for the diagnosis of Tuberculosis and other communicable diseases.
1.2 The project has 3 components
Component 1: Strengthening Regional diagnostic and surveillance capacity.
Component 2: Joint Training and capacity building
Component 3: Joint operational research, knowledge sharing, regional coordination and
program management.
1
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
1.3 The East African Project Sites
2
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
2.0 Progress Report and Performance for the Period Ended 30 June 2020
No. Component/Activity Description Financial %age Physical %age
Performance as Performance as
at 30 June 2020 at 30 June 2020
1.0 Component
1.1 Civil works: Outputs
1.1.1 Construction of VHF The construction was 30% 30%
isolation unit at Mulago awarded to Zhongmei
National RH Engineering Group Ltd at a
contract price Ugx:
8,913,336,496
1.1.2 Construction of MDR The construction was 60% 71%
treatment Centre at awarded to BMK Ltd at a
Moroto RRH contract price Ugx:
942,627,840
1.1.3 Making Entebbe The construction was 60% 59%
Isolation Unit functional awarded to Synergy
Enterprises Limited at a
contract price Ugx:
2,071,737,783
1.1.4 Construction of Mbale , Construction of Mbale 95% 90%
Mbarara , Arua, and Laboratory was awarded to
remodeling Lacor Labs EGISS Engineering
Contractors Ltd at a contract
price Ugx: 1,935,225,818
Construction of Mbarara 90% 67%
Laboratory was awarded to
Muga Services Ltd at a
contract price Ugx:
1,925,992,914
The remodeling of Lacor 100% 52%
Laboratory was awarded to
the in-house engineering team
at a cost price of Ugx:
369,027,298
Construction of Arua 85% 43%
Laboratory was awarded to
Alliance Technical Services
Limited at a contract price
Ugx: 2,168,700,348
1.1.5 Civil works supervising Design review of all sites 88% N/A
consultant and defect completed. Actively
liability period supervising all civil works
sites.
No. Component/Activity Description Progress status as at 30 June 2020
1.2 Surveillance and case management:
1.2.1 Support to mentors to Mentorship provided to lab Quarterly laboratory mentorship done
conduct mentorship of personnel at the 7 satellite to the 8 project sites of; Mbale,
lab personnel in the 7 sites Mbarara, Fort Portal, Arua, Moroto,
satellite sites
4
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
Lacor, Mulago, Histopathology lab and
UCI Lab.
Moroto and Mulago hospital labs
gained SANAS international
accreditation.
1.2.2 Provide support to Hold cross border zonal Carried out regional Ebola Viral
Regional level meetings. Disease (EVD)
surveillance activities
1.2.3 Support National Task Support NTF in Project partly supported the NTF on
epidemic
force on epidemic response EVD & Covid-19 on contact tracing,
response Point of Entry (PoE) screening and
national support supervision
1.3 Procurement of medical equipment, consumables and supplies:
1.3.1 Procurement of Equipment and supplies The Temporally Isolation units were
equipment and supplies procured in last FY used in EVD suspect isolation and
for 5 temporally isolation currently used in Covid-19
units
1.3.2 Procurement of Medical Medical equipment procured Contract signed. Equipment delivered
equipment for VHF awaiting verification
isolation units
1.3.3 Procurement of 2 2 temperature scanners Procured and installed the Thermal
temperature scanners procured Scanners at State House
for State House
1.3.4 Procurement ofCalibration equipment Contract signed
laboratory calibration procured for 7 laboratory
equipment for CPHL maintenance equipment
centers in the country
1.3.5 Procurement of furniture Furniture for Mbale, Mbarara, Contract signed and awaiting delivery
for new labs and Arua, Lacor, Moroto, Mulago of furniture to the sites
isolation centers and Entebbe
2.0 Component 2: Training and capacity building
2.1 Satellite lab mentorship Fort
Lab personnel mentored. All 7Portal assessed is now
training internationally accredited laboratory.
laboratories apply to SANAS
for Passed the 6-month surveillance
International
Accreditation. assessment.
Mbale and Lacor applied for SANAS
assessment for accreditation
3.0 Component 3: Operational research, knowledge sharing and project management
3.1 Operational research Off-shoot operational Five other protocols approved by the
research studies Conducted OR TWG. Four have received IRB
approval and have started data
collection. Three are compiling reports
3.3 Program management Project Staff, contribution to 11 project staff maintained,
and personnel ECSA-HC, support supervisor transferred project contribution to
and project management ECSA-HC and carried out support
supervision.
5
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
2.1 Civil Works Contract Variations
In the course of the design review for Mbarara, Mbale, Arua and Lacor sites, it
necessitated undertaking changes of specifications on a number of items and
also introduction of some extra works in order for the designs to meet the
strength and functional requirements and address the current standards of the
Laboratory.
Table 1: Showing the summary of proposed variations for the civil works
ORIGINAL %
CONTRACT NEW CONTRACT VARIA
No. CONTRACTOR SITE AMOUNT AMOUNT VARIATION TION
1 MUGA SERVICES LTD MBARARA 1,925,992,914 2,718,010,431 792,017,517 41%
EGISS ENGINEERING
2 CONTRACTORS LTD MBALE 1,935,225,818 2,766,984,417 831,758,599 43%
ST MARY'S HOSPITAL
3 LACOR LACOR 369,027,298 456,727,298 87,700,000 24%
ALLIANCE TECHNICAL
4 SERVICES LIMITED ARUA 2,168,700,348 3,028,619,679 859,919,331 40%
ZHONGMEI
ENGINEERING
5 GROUP LTD MULAGO 8,913,336,496 10,206,466,169 1,293,129,673 15%
PAN MODERN
6 CONSULT SUPERVISION 1,207,830,000 1,557,161,000 349,331,000 29%
TOTAL 16,520,112,874 20,733,968,994 4,213,856,120
2.2 Grand Summary of the Contract Variations extracted from the
Supervising Consultant Report.
2.2.1 Pan Modern Consult Limited
Pan Modern Consult Ltd (Consultancy Time Extension Variations) AMOUNT (UGX)
Construction Supervision - Post contract and Defect Liability Monitoring 260,544,000
Reimbursement Expenses 27,000,000
Miscellaneous Expenses 8,500,000
296,044,000
VAT (18%) 53,287,920
Total Lumpsum/ Cost Estimate 349,331,920
As a percentage of the original contract sum 28.9%
Table 2: Contract Variations for Pan Modern Consult Limited
6
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
2.2.2 Lacor- Gulu Hospital
ORIGINAL
CONTRACT CONTRACTOR'S NEGOTIATED
AMOUNT VARIATION AMOUNT
No. DESCRIPTION (UGX) AMOUNT (UGX) (UGX)
1 Change for Specifications
Upgrade of worktop finish to Synthetic
1.1 Marble 37,778,000 129,178,000 81,400,000
Inclusion of earlier Omissions to
2 Complete the Design
Allowance for Connection to Utilities
2.6 (Power, Water and Sewer)
a Power Connection N/A N/A
b Water Connection 6,300,000 6,300,000
c Sewer Connection N/A N/A
TOTAL 135,478,000 87,700,000
As a percentage of the original
contract sum 36.7% 23.8%
Table 3: Contract Variations for Lacor Hospital
2.2.3 Mulago National Referral Hospital
ORIGINAL
CONTRACT CONTRACTOR'S NEGOTIATED
AMOUNT VARIATION AMOUNT
No. DESCRIPTION (UGX) AMOUNT (UGX) (UGX)
1 Retaining Wall 75,746,000 470,433,198 241,723,536
2 Re-routing of Public Sewer Line 62,363,333 46,200,730
3 Roads and Parking 171,128,980 106,719,291
4 Stores and Power House 431,501,748 117,108,136
5 Oxygen Plant Building at Mulago NRH 300,000,000 300,000,000
TOTAL 1,435,427,259 811,751,693
As a percentage of the original contract
sum 19.6% 11.1%
Table 4: Contract Variations for Mulago NRH
7
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
2.2.4 Arua Regional Referral Hospital
Table 5: Contract Variations for Arua RRH
CONTRACTOR'S APPRAISAL NEGOTIATED POSITION
(1) (2) (3) (4) (5)
Bill
DESCRIPTION ORIGINAL DEVIATION REMARKS
No.
CONTRACT APPRAISED DEVIATION NEGOTIATED (UGX)
AMOUNT (UGX) AMOUNT (UGX) (UGX) (2-1) AMOUNT (UGX) (4-1)
1 PRELIMINARIES 49,780,000 49,780,000 - 49,780,000 -
Introduction of basement
2 BUILDING & CIVIL WORKS 1,304,250,340 1,938,435,139 634,184,799 1,424,715,147 120,464,807 and backfilling
Change in quantities and
3 EXTERNAL WORKS 55,566,400 74,064,345 18,497,945 74,064,345 18,497,945 introduction of benches
Change of specification
4 ELECTRICAL WORKS 223,825,600 270,050,400 46,224,800 255,063,200 31,237,600 and additional lighting
5 MECHANICAL WORKS 238,862,500 513,779,950 274,917,450 272,652,500 33,790,000 Extra Plumbing Items
Provision sum for Additional
10,000,000 10,000,000 - 10,000,000
ESHS Outcomes -
Provisional sum for Sexual
Exploitation and Abuse (SEA)/
Gender Based Violence (GBV) 10,000,000 10,000,000 - 10,000,000
awareness and sensitization
training -
6 EXTRA ITEMS 327,861,000 327,861,000 524,754,844 524,754,844
SUB-TOTAL -I 1,892,284,840 3,193,970,834 1,301,685,994 2,621,030,036 728,745,196
7 ADD 5% CONTIGENCY 94,614,242 94,614,242 - 94,614,242 -
SUB-TOTAL -II 1,986,899,082 3,288,585,076 1,301,685,994 2,715,644,278 728,745,196
8 ADD 18% VAT 357,641,835 591,945,314 234,303,479 488,815,970 131,174,135
TOTAL 2,344,540,917 3,880,530,390 1,535,989,473 3,204,460,248 859,919,331
9 DEDUCT 7.5% DISCOUNT 175,840,569
10 GRAND TOTAL 2,168,700,348 3,880,530,390 1,535,989,473 3,204,460,248 859,919,331
11 PERCENTAGE (%) 71% 40%
8
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
2.2.5 Mbale Regional Referral Hospital
Table 6: Contract Variations for Mbale RRH
CONTRACTOR'S APPRAISAL NEGOTIATED POSITION
(1) (2) (3) (4) (5)
Bill
DESCRIPTION REMARKS
No.
ORIGINAL DEVIATION
CONTRACT APPRAISED DEVIATION NEGOTIATED (UGX)
AMOUNT (UGX) AMOUNT (UGX) (UGX) (2-1) AMOUNT (UGX) (4-1)
1 PRELIMINARIES 72,600,000 72,600,000 - 72,600,000 -
Introduction of basement
2 BUILDING & CIVIL WORKS 1,017,991,850 1,359,300,559 341,308,709 1,049,618,830 31,626,980 and backfilling
Introduction of waiting
3 EXTERNAL WORKS 19,483,500 29,483,500 10,000,000 29,483,500 10,000,000 benches
Change of specification and
4 ELECTRICAL WORKS 206,588,500 215,818,000 9,229,500 224,517,145 17,928,645 additional lighting
5 MECHANICAL WORKS 245,261,750 249,275,877 4,014,127 267,223,575 21,961,825 Extra Plumbing Items
6 EXTRA ITEMS 589,913,338 589,913,338 623,362,718 623,362,718
SUB-TOTAL -I 1,561,925,600 2,516,391,274 954,465,674 2,266,805,768 704,880,168
7 ADD 5% CONTIGENCY 78,096,280 78,096,280 - 78,096,280 -
SUB-TOTAL -II 1,640,021,880 2,594,487,554 954,465,674 2,344,902,048 704,880,168
8 ADD 18% VAT 295,203,938 467,007,760 171,803,821 422,082,369 126,878,430
9 GRAND TOTAL 1,935,225,818 3,061,495,314 1,126,269,495 2,766,984,417 831,758,598
10 PERCENTAGE (%) 58% 43%
9
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
2.2.6 Mbarara Regional Referral Hospital
Table 7: Contract Variations for Mbarara RRH
CONTRACTOR'S APPRAISAL NEGOTIATED POSITION
(1) (2) (3) (4) (5)
Bill
DESCRIPTION REMARKS
No.
ORIGINAL DEVIATION
CONTRACT APPRAISED DEVIATION NEGOTIATED (UGX)
AMOUNT (UGX) AMOUNT (UGX) (UGX) (2-1) AMOUNT (UGX) (4-1)
1 PRELIMINARIES 140,990,000 140,990,000 - 140,990,000 -
-
2 BUILDING & CIVIL WORKS 1,194,757,000 1,446,242,094 251,485,094 1,112,423,450 82,333,550
Change in quantities and
3 EXTERNAL WORKS 19,632,000 33,132,000 13,500,000 33,132,000 13,500,000 addition of waiting benches
4 ELECTRICAL WORKS 152,608,000 168,760,000 16,152,000 153,791,000 1,183,000 Additional lighting fittings
5 MECHANICAL WORKS 219,206,000 241,374,000 22,168,000 274,584,000 55,378,000 Extra Plumbing Items
6 EXTRA ITEMS 966,492,564 966,492,564 683,473,836 683,473,836
SUB-TOTAL -I 1,727,193,000 2,996,990,658 1,269,797,658 2,398,394,286 671,201,286
Less: 10% Discount 172,719,300
SUB-TOTAL -II 1,554,473,700 2,996,990,658 1,269,797,658 2,398,394,286 671,201,286
7 ADD 5% CONTIGENCY 77,723,685 77,723,685 - 77,723,685 -
SUB-TOTAL -III 1,632,197,385 3,074,714,343 1,269,797,658 2,476,117,971 671,201,286
8 ADD 18% VAT 293,795,529 553,448,582 228,563,578 445,701,235 120,816,231
9 GRAND TOTAL 1,925,992,914 3,628,162,925 1,498,361,236 2,921,819,206 792,017,517
10 PERCENTAGE(%) 78% 41%
10
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
3.0 Financial Statements
3.1 Statement of Income and Expenditure
EAST AFRICAN PUBLIC HEALTH LABORATORIES NETWORKING PROJECT AF
STATEMENT OF INCOME AND EXPENDITURE
FOR THE PERIOD OF 12 MONTHS ENDED 30 JUNE 2020
Project Actual Cumulative Available
Budget Income/Expenditure Income/Expenditure Balance in
USD:(A) for 12 Months ended for period ended USD (A-C)
30 June 2020 30 June 2020
USD: (B) USD:(C)
RECEIPTS Notes
Balance B/F from prior year 5,491,038.64 -
Remittances from IDA 3(a) - 3,150,000.00 14,695,930.07 -
Other Incomes 3(b) - - -
Total Income for the Year 8,641,038.64 14,695,930.07
Less: EXPENDITURES
Regional Diagnostic and
4 9,930,000 2,940,987.13 6,726,733.78
Surveillance Capacity 3,203,266.22
Training and Capacity
5 1,350,930 638,260.16 1,298,360.68 52,569.32
Building
Joint Operational research,
Knowledge management,
6 3,415,000 956,763.57 2,565,807.84
Project Management & ECSA- 849,192.16
HC
14,695,930 4,536,010.87 10,590,902.30 4,105,027.77
Surplus/(Deficite) of Income
over Expenditure for the 4,105,027.77 4,105,027.77
period
The notes and Accounting policies set out on 14 to 18 forms an integral part of the Receipts and
Expenditure Statement above for the East African Public Health Networking Project for the period
of 12 months ended 30 June 2020. Ministry of Health approved the Statement on 31/07/2020
and signed on its behalf by:
11
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
4.0 Notes to the Financial Statements
1.0 Accounting Entity
Basis of Preparation
1.1 The Fund Accountability Statement has been prepared in accordance with the Cash Basis
IPSAS Financial Reporting under Cash Basis of Accounting and presents the transactions for the
12 months period ended 30 June 2020.
1.2 Reporting Entity
The Fund Accountability Statement is for The East African Public Health Networking Project.
1.3 Payments to Third Parties and Direct Payments
1.4 The Government benefits from goods and services purchased on its behalf by third parties.
The mode of transaction is by Letters of Credit and Direct Transfers from the World Bank.
1.5 Reporting Currency
The Reporting currency is US Dollars and the functional currency is UG Shillings
1.6 Bank Details
Project funds are maintained on a Bank of Uganda EAPHLNP specific account with 2 signatories
that include Head Accounts Department and Permanent Secretary of Ministry of Health.
Bank : Bank of Uganda
Account Title: East African Public Health Laboratory Networking Project
Account No: 000140088400022
Nature of Account: US Dollars
1.7 Original and Approved Budget/ Work Plan
The approved budget was developed on a cash basis of accounting and same classification as
the Fund Accountability Statement for a period of 4 years.
1.8 Cash and cash equivalents
Cash and cash equivalents comprise cash at call on account in BoU.
14
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
2 Cash at Hand & Bank
Amount in USD Amount in USD
as at as at
30 June 2020 30 June 2019
Reconciled Cash Book Balance as at
30 June (Designated Account) 3,010,888.85 4,577,027.24
Reconciled Cash Book Balance as at
30 June ( Operations Account) 1,094,138.92 914,011.40
Advance to Staff
4,105,027.77 5,491,038.64
Note: See Annex 1-Bank Reconciliation Statement for the month of June 2020
3(a) Remitances from IDA
Actual Income Cumulative Available
Received for 12 Income Received Balance in
Project Months ended for period ended USD C=(A-B)
Budget 30 June 2020 30 June 2020
USD:(A) USD: USD:(B)
Approved Loan Amount 15,000,000 15,000,000
Disbursement on 28 Sept
2016 1,767,000.00 13,233,000.00
Disbursement on 05-April-
2017 142,242.02 13,090,757.98
Disbursement on 20-Oct-
2017 613,921.77 12,476,836.21
Disbursement on 24-Oct-
2017 628,026.28 11,848,809.93
Disbursement on 12-June-
2018 554,740.00 11,294,069.93
Disbursement on 27-Aug-
2018 1,190,000.00 10,104,069.93
Disbursement on 21-Feb-
2019 1,430,000.00 8,674,069.93
Disbursement on 04-April-
2019 3,400,000.00 5,274,069.93
Disbursement on 10-June-
2019 1,820,000.00 3,454,069.93
Disbursement on 14-Oct-
2019 3,150,000.00 3,150,000.00 304,069.93
3,150,000.00 14,695,930.07
15
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
4.0 Regional Diagnostic and Surveillance Capacity
Cumulative
Current Year Expenditure for Available
Expenditure ended the Period ended Balance as at
Project Budget 30 June 2020 30 June 2020 30 June 2020
USD: (A) USD: (B) USD: (C) USD: (A-C)
4.1 Civil Works 5,750,000 1,865,172 2,764,602
2,985,398
4.2 Surveillance & Case Management 2,330,000 657,965 2,288,621 41,379
Procument of Medical Equipment, Consumebles and Other
4.3 1,850,000 417,851 1,673,511 176,489
Medical Supplies
9,930,000 2,940,987 6,726,734 3,203,266
4.1 Civil Works
Cumulative
Current Year Expenditure for Available
Expenditure ended the Period ended Balance as at
Project Budget 30 June 2020 30 June 2020 30 June 2020
USD: (A) USD: (B) USD: (C) USD: (A-C)
Construction of a VHF Islotaion Unit at Mulago National
4.1.1 2,100,000 594,383 594,383 1,505,617
Referral Hospital & Staff Houses
Remodelling & Equiping MDR TB treatment center at Moroto
4.1.2 200,000 160,855 160,855 39,145
RRH
4.1.3 Making the Entebbe VHF Isolation Unit functional 420,000 284,717 284,717 135,283
Refurbish laboratories 4 SAttellite sites (Arua, Mbale, Lacor
4.1.4 2,000,000 410,196 1,007,364 992,636
and Mbarara)
Works related to the operationalisation of the National TB
4.1.5 200,000 86,672 132,424 67,576
Reference Lab
4.1.6 Procurement of Medical Equipment and Supplies for NTRL 300,000 86,698 122,215 177,785
Civil Works Supervising Consultant & Defect Liability Period for
4.1.7 500,000 241,651 441,474 58,526
NTRL
4.1.8 Environmental and Social Impact Assessment (ESIA) 30,000 - 21,170 8,830
5,750,000 1,865,172 2,764,602 2,985,398
16
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
4.2 Surveillance & Case Management
Cumulative
Current Year Expenditure for Available
Expenditure ended the Period ended Balance as at
Project Budget 30 June 2020 30 June 2020 30 June 2020
USD: (A) USD: (B) USD: (C) USD: (A-C)
Annual rolling funds to support rapid response to VHF
4.2.1 900,000 193,641 899,821 179
outbreak
Provide support to Mentors to carry out mentorship of
4.2.2 400,000 170,168 399,446 554
laboratory personnel
4.2.3 Provide support for the regional level surveillance activities 250,000 115,374 248,098 1,902
Support the Coordination and planning functions of the
4.2.4 150,000 65,487 111,317 38,683
National Task Force for Epiemic Preparedness and Response
Provide technical and logistical support for surveillance and
4.2.5 630,000 113,295 629,939 61
epidemic response to 112 disrticts
2,330,000 657,965 2,288,621 41,379
4.3 Procument of Medical Equipment, Consumebles and Other Medical Supplies
Cumulative
Current Year Expenditure for Available
Expenditure ended the Period ended Balance as at
Project Budget 30 June 2020 30 June 2020 30 June 2020
USD: (A) USD: (B) USD: (C) USD: (A-C)
Procurement of Equipmemts & Supplies for setting up 5
4.3.1 290,000 43,222 281,978 8,022
regional level temporary isolation units for VHF cases
Procurement of 4 Double Cabin pick up Motor Vehicles to
4.3.2 370,000 206,261 368,426 1,574
support project Coordination
Procurement of laboratory equipments for Moroto and Fort
4.3.3 410,000 - 281,636 128,364
Portal RRH
4.3.4 Procurement of Medical Equipments for VHF Isolation Unit 260,000 - 255,653 4,347
Procurement of VHF case management and infection prevention
4.3.5 100,000 91,097 91,097 8,903
& control supplies
Procurement of IT equipments for the newly refurbished
4.3.6 90,000 - 74,821 15,179
laboratories at Moroto and Fort Portal RRH
Procurement of 3 Temperature Scanners for Entebbe
4.3.7 210,000 77,271 204,619 5,381
International Airport
Procurement of 2 Ambulance for Entebbe VHF Isolation Unit &
4.3.8 120,000 - 115,282 4,718
Mulago VHF Isolation Unit
1,850,000 417,851 1,673,511 176,489
17
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
5.0 Training and Capacity Building
Cumulative
Current Year Expenditure for Available
Expenditure ended the Period ended Balance as at
Project Budget 30 June 2020 30 June 2020 30 June 2020
USD: (A) USD: (B) USD: (C) USD: (A-C)
5.1 Training on health workers on different aspects 430,930 273,923 425,175 5,755
5.2 Training of Trainers 200,000 85,570 181,087 18,913
5.3 Satellite Laboratory Mentorship 720,000 278,767 692,099 27,901
1,350,930 638,260 1,298,361 52,569
6.0 Joint Operational research, Knowledge management, Project Management and ECSA-HC
Cumulative
Current Year Expenditure for Available
Expenditure ended the Period ended Balance as at
Project Budget 30 June 2020 30 June 2020 30 June 2020
USD: (A) USD: (B) USD: (C) USD: (A-C)
6.1 Operational research on VHF 1,000,000 394,816 394,816 605,184
6.2 Knowledge sharing at scientific conferences 200,000 84,861 159,287 40,713
6.3 ECSA Contribution (Annal contribution to ECSA-HC) 375,000 102,535 352,535 22,465
6.4 Project office operational costs 150,000 22,308 97,247 52,753
6.5 Programme coordination 200,000 64,781 109,208 90,792
6.6 Programme management and personnel 1,490,000 287,463 1,452,715 37,285
3,415,000 956,764 2,565,808 849,192
18
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
20
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
22
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
5.3 Civil Work Financial Performance
EAST AFRICAN PUBLIC HEALTH LABORATORIES NETWORKING PROJECT (EAPHLNP)
CONTRACTOR: MUGA SERVICES LTD
CONTRACT NUMBER: MoH-EAPHLNP/Wrks/2017-18/00008/1
CONSTRUCTION OF SATELLITE LABORATORIES AT MBARARA REGIONAL REFERRAL HOSPITAL
CONTRACT DURATION: 18 CALENDAR MONTHS
CONTRACT SUM: UGX 1,925,992,914
Date Details Amount UGX Amount USD Balance UGX
Contract Amount 1,925,992,914
11-Sep-18 20% Advance Payment 385,198,583 106,152 1,540,794,331
14-Mar-19 Interim Certificate No.1 232,544,450 63,706 1,308,249,881
19-Jun-19 Interim Certificate No.2 307,811,259 81,751 1,000,438,622
13-Nov-19 Interim Certificate No.3 127,611,289 34,711 872,827,333
13-Feb-20 Interim Certificate No.4 116,179,368 31,602 756,647,965
22-Jun-20 Interim Certificate No.5 111,551,379 30,343 645,096,586
Total 1,280,896,328 348,265 172,273
EAST AFRICAN PUBLIC HEALTH LABORATORIES NETWORKING PROJECT (EAPHLNP)
CONTRACTOR: EGISS ENGINEERING CONTRACTORS LTD
CONTRACT NUMBER: MoH-EAPHLNP/Wrks/2017-18/00008/2
Construction of Satellite Laboratories at Mbale Regional Referral Hospital
CONTRACT DURATION: 18 CALENDAR MONTHS
CONTRACT SUM: UGX 1,935,225,818
Date Details Amount UGX Amount USD Balance UGX
Contract Amount 1,935,225,818
11-Sep-18 20% Advance Payment 387,045,164 106,661 1,548,180,654
27-Jun-19 Interim Certificate No.1 331,503,210 88,043 1,216,677,444
13-Nov-19 Interim Certificate No.2 302,250,365 80,274 914,427,079
18-Feb-20 Interim Certificate No.3 398,968,985 108,522 515,458,094
4-Jun-20 Interim Certificate No.4 326,440,645 88,794 189,017,449
1,746,208,369 472,294 50,741
23
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
EAST AFRICAN PUBLIC HEALTH LABORATORIES NETWORKING PROJECT (EAPHLNP)
CONTRACTOR: ST MARY'S HOSPITAL LACOR
CONTRACT NUMBER: MoH-EAPHLNP/Wrks/2017-18/000046
Remodelling of Satellite Laboratories at St Mary's Hospital Lacor
CONTRACT DURATION: 12 CALENDAR MONTHS
CONTRACT SUM: UGX 369,027,298
Date Details Amount UGX Amount USD Balance UGX
Contract Amount 369,027,298
27-May-19 20% Advance Payment 190,861,246 51,422 178,166,052
Total 190,861,246 51,422 48,315
EAST AFRICAN PUBLIC HEALTH LABORATORIES NETWORKING PROJECT (EAPHLNP)
CONTRACTOR: ALLIANCE TECHNICAL SERVICES LIMITED
CONTRACT NUMBER: MoH-EAPHLNP/Wrks/2017-18/000039
Construction of Satellite Laboratories at Arua Regional Referral Hospital
CONTRACT DURATION: 18 CALENDAR MONTHS
CONTRACT SUM: UGX 2,168,700,348
Date Details Amount UGX Amount USD Balance UGX
Contract Amount 2,168,700,348
13-Jun-19 20% Advance Payment 433,740,069 115,196 1,734,960,279
18-Feb-20 Interim Certificate No.1 488,354,571 132,836 1,246,605,708
Total 922,094,640 248,032 338,103
EAST AFRICAN PUBLIC HEALTH LABORATORIES NETWORKING PROJECT (EAPHLNP)
CONTRACTOR: BMK
CONTRACT NUMBER: MOH/EAPHLNP/Wrks/2018-19/00118 Lot 1
Remodelling of MDR TB Ward at Moroto Regional Referral Hospital
CONTRACT DURATION: 18 CALENDAR MONTHS
CONTRACT SUM: UGX 942,627,840
Date Details Amount UGX Amount USD Balance UGX
Contract Amount 942,627,840
25-Oct-19 20% Advance Payment 188,525,568 50,070 754,102,272
18-Feb-20 Interim Certificate No.1 248,866,956 67,693 505,235,316
25-Jun-20 Interim Certificate No.2 233,892,896 63,033 271,342,420
Total 671,285,420 180,796 73,204
24
Year 4 of the Project
East Africa Public Health Laboratories Networking Project
Financial Statements for the Year ended 30 June 2020
EAST AFRICAN PUBLIC HEALTH LABORATORIES NETWORKING PROJECT (EAPHLNP)
CONTRACTOR: SYNERGY ENTERPRISES LIMITED
CONTRACT NUMBER: MOH/EAPHLNP/Wrks/2018-19/00118 lot 2
Remodelling of MDR TB Ward at Entebbe
CONTRACT DURATION: 18 CALENDAR MONTHS
CONTRACT SUM: UGX 2,071,737,783
Date Details Amount UGX Amount USD Balance UGX
Contract Amount 2,071,737,783
12-Sep-19 20% Advance Payment 351,141,997 93,259 1,720,595,786
18-Feb-20 Interim Certificate No.1 383,545,867 104,327 1,337,049,919
11-Jun-20 Interim Certificate No.2 399,455,288 108,655 937,594,631
21-Jun-20 Interim Certificate No.2 topup 90,226,637 24,542 847,367,994
Total 1,224,369,789 330,783 228,217
EAST AFRICAN PUBLIC HEALTH LABORATORIES NETWORKING PROJECT (EAPHLNP)
CONTRACTOR: ZHONGMEI ENGINEERING GROUP LTD
CONTRACT NUMBER: MOH/EAPHLNP/WORKS/2018-19/00118(a)
CONSTRUCTION OF ISOLATION CENTRE AT MULAGO NRH LOT 3
CONTRACT DURATION: 12 CALENDAR MONTHS
CONTRACT SUM: UGX 8,913,336,496
Date Details Amount UGX Amount USD Balance UGX
Contract Amount 8,913,336,496
20-Dec-19 20% Advance Payment 1,782,667,299 484,897 7,130,669,197
24-Jun-20 Interim Certificate No.1 802,230,915 216,474 6,328,438,282
Total 2,584,898,214 701,371 1,698,629
EAST AFRICAN PUBLIC HEALTH LABORATORIES NETWORKING PROJECT (EAPHLNP)
CONTRACTOR: PAN MODERN CONSULT
CONTRACT NUMBER: MOH/EAPHLNP/SVCS/2017-18/00241
CONSTRUCTION SUPERVISION
CONTRACT DURATION: 18 CALENDAR MONTHS
CONTRACT SUM: UGX 1,207,830,300
Date Details Amount UGX Amount USD Balance UGX
Contract Amount 1,207,830,000
9-Nov-19 Interim Certificate No.1 303,767,400 80,677 904,062,600
3-Dec-19 Interim Certificate No.2 326,980,360 88,941 577,082,240
24-Jun-20 Interim Certificate No.3 428,694,000 115,531 148,388,240
Total 1,059,441,760 285,149 41,291
25
Year 4 of the Project