Dam Operational Improvement and Safety Project Phase 2 (DOISP 2) LOAN NO. P 8711 Procurement Plan Version No.: 1 Date: July 16, 2018 I. General Information 1. Project information: a. Country: Indonesia b. Recipient: Ministry of Finance (MOF) c. Project Name: Dam Operational Improvement and Safety Project Phase 2 d. Project Implementing Agency (PIA): (i) Directorate General of Water Resources – Ministry of Public Works and Housing 2. Bank’s No Objection Date of the Procurement Plan: a. Version 1: June 5, 2017 b. Version 2: November 10, 2017 c. Version 3: July 5, 2018 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: January 1, 2017 to December 31, 2018 II. Types of Contract, Bank’s Review Requirements and Applied Methods A. Works, Goods and Non-consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procuremen Ref. Bank’s Review Procurement Method t Method No. Requirement Threshold 1. International Competitive ≥ $2,000,000 Each contract equal Bidding (Goods/IT System) to or above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post 2. International Competitive ≥ review. Each contract equal Bidding (Non-consulting $10,000,000 to or above Services) $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post 3. National Competitive < $2,000,000 Each contract equal review. Bidding (Goods/IT System) to or above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts 4. National Competitive < subject Each to post contract equal Bidding (Non-consulting review. $10,000,000 to or above Services) $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts 5. Shopping (Goods/IT System) < $ 100,000 No priorto subject post (only review review. post review). 6. Shopping (Small Works and < $ 200,000 No prior review (only Non-consulting Services) post review). 7. Direct Contracting (Small No Each contract equal Works, Goods and Non- procurement to or above consulting Services) method $1,500,000 threshold. equivalent shall be Subject to subject to Bank’s prior review. All justification other contracts for Direct subject to post Contracting review. as per para. Justification for 3.6 of the proposed use of Procurement Direct Contracting Guidelines method in any contract, regardless of value, shall be sent for the Bank’s 1. Pre-qualification: Not applicable. prior approval as part of the procurement plan. 2. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable. 3. Reference to (if any) Project Operational/Procurement Manual: Not Applicable 4. Any Other Special Procurement Arrangements: (i) PIU may use its own forms of contract for goods/non-consulting services procured under shopping method, which have been reviewed and found acceptable by the Bank; (ii) The Bank may review technical aspects of procurement documents and other non-procurement matters (technical specifications, environmental documents, cost estimate, etc.) related to the procurement activity in questioned, if needed. 5. Summary of the Procurement Packages planned after project effectiveness (including those that are subject to retroactive financing and advance procurement) 1 2 3 4 5 6 7 Ref. Descriptio Estimate Package Domestic Revie Comments No. n d s Preferen w Cost ce by (US$ (yes/no) Bank million) (Prior / Post) 1. Summary 2,222,22 1 No Prior of the ICB 2 (Goods/IT Systems) 2. Summary 3,310,80 9 No Post of the NCB 6 (Goods/IT Systems) 3. Summary [to be [to be No Post of the NCB updated, updated, (Non- if any] if any] consulting Services) 4. Summary 18,108,5 11 No Post of the NCB 26 (Works) 5. Summary 391,111 8 No Post of the Shopping (Goods) 6. Summary [to be [to be No Post of the updated, updated, Shopping if any] if any] (Non- consulting Services) 1 2 3 4 5 6 7 Ref. Descriptio Estimate Package Domestic Revie Comments No. n d s Preferen w Cost ce by (US$ (yes/no) Bank million) (Prior / Post) 7. Summary 481,481 3 No Post of the Shopping (Small Works) 8. Summary [to be [to be No Post of the updated , updated Direct if any] , if any] Contractin g (Goods/IT systems, Non- Consulting Services and Small Works) B. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to prior review by Bank as stated in Appendix 1 to the Guidelines for Selection and Employment of Consultants: Ref. Selection Selection Method Bank’s Prior Review No. Method Threshold Requirement 1. QCBS (Firms) Applied to all Each contract equal to estimated value. No or above $500,000 threshold. equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. (Prior review from technical perspective of only the draft TOR and 2. CQS (Firms) Only for estimated draft No cost prior estimate). review (only contract value < $ post review). 300,000 as per paragraph 3.7 of the Consultant Guidelines. Ref. Selection Selection Method Bank’s Prior Review No. Method Threshold Requirement 3. Single Source No selection method Each contract equal to Selection of threshold. Subject to or above $500,000 Firms justification for Singe equivalent shall be Source Selection of subject to Bank’s prior firms as per para. 3.9 review. All other and 3.10 of the contracts subject to Consultant Guidelines. post review. (Prior review from technical perspective of only the draft TOR, Justification for use of Single Source Selection method and draft cost estimate, shall be sent for the Bank’s prior 4. Competitive No threshold. approval No of the as part(only prior review Selection of procurement post plan). review), unless Individual contract is equal to or Consultants above $200,000. (comparison of at least 3 CVs) (Prior review from technical perspective of only the draft TOR and 5. Single Source No Threshold. draft No cost prior estimate). review (only Selection of post review), unless Individual Subject to justification contract is equal to or Consultants for single source of above $200,000. individuals as per para. 5.4 of the Consultant (Prior review from Guidelines technical perspective of only the draft TOR, Justification for use of Single Source Selection method together with CV of the recommended candidate and draft cost estimate, shall be sent for the Bank’s prior approval as part of the consultants:plan). 2. Shortlist comprising entirely of national procurement Short list of consultants for services (firms), estimated to cost less than $ 400,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Consultants may be hired under Indefinite Delivery Contract (IDCs) or Price Agreement as per paragraph 4.5 of the Consultant Guidelines. 4. Summary of Consultancy Assignments with Selection Methods and Time Schedule after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Descriptio Type of Estimate Package Revie Comment No. n of Assignmen d s/Positio w s Assignme ts Cost ns by nts (US$ Bank million) (Prior / Post) 1. Summary (Time- 18,335,7 18 Prior of number Based/Lum 77 and of psump) Post contracts that will be let under QCBS 2. Summary (Time- 5,813,77 43 Post of number Based 8 of /Lump- contracts Sum) that will be let under other methods (QBS, FBS, LCS and CQS) 3. Summary (Time- 67,407 6 Post of number Based of /Lump- individual Sum) consultant contracts that will be let under competitiv e selection 4. Summary (Time- [to be [to be Post of number Based updated, updated, of /Lump- if any] if any] individual Sum) consultant contracts that will be let under single- source selection PROCUREMENT Indonesia : Dam Operational Improvement and Safety PLAN General Information Country: Indonesia Bank’s Approval Date of the Original Procurement Plan: 2019-06-24 2021-01-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P096532 GPN Date: Project Name: Dam Operational Improvement and Safety Loan / Credit No: COFN / C1460 Balai Wilayah Sungai Sumatera I Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned SMT-CW-1 / Contruction of Dam Operational Pending Single Stage - One 2018-08- Security fence of Rajui Dam COFN / C1460 Improvement and Safety Post Request for Bids Open - National 222,222.00 0.00 Implementat 2017-10-31 2017-11-05 2017-12-17 2018-01-16 2018-02-20 Envelope 19 Area Works and Studies ion SMT - CW - 2 / Construction Dam Operational Pending Single Stage - One 2020-04- of Safety and Supporting COFN / C1460 Improvement and Safety Post Request for Bids Open - National 333,333.00 0.00 Implementat 2019-06-27 2019-07-02 2019-08-13 2019-09-12 2019-10-17 Envelope 14 Facilities of Keuliling Dam Works and Studies ion SMT-CW-4 / Remedial Works and Sediment Control Dam Operational Pending Single Stage - One 2021-02- Structures in BWS Sumatera I COFN / C1460 Improvement and Safety Post Request for Bids Open - National 4,500,000.00 0.00 Implementat 2020-05-01 2020-05-06 2020-06-17 2020-07-17 2020-08-21 Envelope 17 (Keuliling, Leubok, and Sianjo- Works and Studies ion anjo Dams) SMT-CW-5 / Remedials Dam Operational Pending Works for Dams in BWS Single Stage - One 2022-01- COFN / C1460 Improvement and Safety Post Request for Bids Open - National 2,666,666.67 0.00 Implementat 2021-03-26 2021-03-31 2021-05-12 2021-06-11 2021-07-16 Sumatera I (Keuliling, Leubok, Envelope 12 Works and Studies ion and Sianjo-anjo Dams) SMT-CW-6 / Sediment Pending Reservoir Sedimentation Single Stage - One 2022-03- Control Construction in BWS COFN / C1460 Post Request for Bids Open - National 933,333.33 0.00 Implementat 2021-06-01 2021-06-06 2021-07-18 2021-08-17 2021-09-21 Mitigation Envelope 20 Sumatera I ion SMT - CW - 3 / Improvement Pending Dam Safety Institutional Single Stage - One 2020-04- of Dam Monitoring Unit (DMU) COFN / C1460 Post Request for Bids Open - National 333,333.33 0.00 Implementat 2019-06-24 2019-06-29 2019-08-10 2019-09-09 2019-10-14 Improvement Envelope 11 in BWS Sumatera I ion GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SMT-GD-1 / Provision of Dam Operational Pending Boat and It's Equipment for Request for Single Stage - One COFN / C1460 Improvement and Safety Post Open - National 37,037.00 0.00 Implementati 2019-01-07 2019-03-04 2019-08-31 Management Activities of Quotations Envelope Works and Studies on Keuliling Dam and Reservoir SMT-GD-2 / Repair and Replacement the Dam Safety Dam Operational Pending Request for Single Stage - One Instrumentation of Keuliling, COFN / C1460 Improvement and Safety Post Open - National 88,889.00 0.00 Implementati 2019-01-07 2019-03-04 2019-08-31 Quotations Envelope Sianjo-anjo, Leubok and Rajui Works and Studies on Dams SMT-GD-3 / Provision of Pending DMU Work Facilities at Dam Safety Institutional Request for Single Stage - One COFN / C1460 Post Open - National 37,037.00 0.00 Implementati 2019-01-07 2019-03-04 2019-08-31 Keuliling, Sianjo-Anjo, Leubok Improvement Quotations Envelope on and Rajui Dams SMT-GD-4 / Provision of Dam Operational Pending Monitoring and Data Request for Single Stage - One COFN / C1460 Improvement and Safety Post Open - National 40,741.00 0.00 Implementati 2019-01-07 2019-03-04 2019-08-31 Processing Equipment for Quotations Envelope Works and Studies on Dams SMT-GD-5 / Provision of Dam Operational Pending Single Stage - One BDSF of Rajui, Leubok, Sianjo COFN / C1460 Improvement and Safety Post Request for Bids Open - National 333,333.33 0.00 Implementati 2020-04-24 2020-04-29 2020-06-10 2020-07-10 2020-08-14 2021-02-10 Envelope Anjo Dams Works and Studies on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SMT-CS-1A / Preparation of Dam Operational Consultant DED for Dam Structure and Pending COFN / C1460 Improvement and Safety Post Qualification Open - National 74,074.00 0.00 2017-10-19 2017-11-02 2017-12-14 2018-01-03 2018-02-22 2018-10-20 Slope Safety Construction on Implementation Works and Studies Selection Keuliling Dam SMT-CS-2 / Sedimentation Dam Operational Consultant Pending Survey and Study on Keuliling COFN / C1460 Improvement and Safety Post Qualification Open - National 88,889.00 0.00 2017-10-19 2017-11-02 2017-12-14 2018-01-03 2018-01-19 2018-09-16 Implementation Dam Works and Studies Selection SMT-CS-3 / DED for DMU Consultant (Dam Management Unit) Dam Safety Institutional Pending COFN / C1460 Post Qualification Open - National 59,259.00 0.00 2017-10-19 2017-11-09 2017-12-23 2018-01-22 2018-02-26 2018-08-25 Building Construction at BWS Improvement Implementation Selection Sumatera I Page 1 SMT-CS-4 / Supervition for Dam Operational Consultant Pending Conatruction of Security fence COFN / C1460 Improvement and Safety Post Qualification Open - National 7,407.00 0.00 2017-10-19 2017-11-09 2017-12-23 2018-01-22 2018-02-26 2018-08-25 Implementation of Rajui Dam Area Works and Studies Selection SMT-CS-5 / Preparation and Dam Operational Legalization of Operation Quality And Cost- Pending COFN / C1460 Improvement and Safety Post Open - International 370,370.00 0.00 2019-01-02 2019-01-23 2019-03-08 2019-04-05 2019-05-05 2019-06-09 2019-07-14 2020-07-13 Permit of Sianjo-anjo, Leubok Based Selection Implementation Works and Studies and Rajui Dams SMT - CS - 6 / EIA Study of Road and Connecting Bridge Dam Operational and Supervision of Quality And Cost- Pending COFN / C1460 Improvement and Safety Post Open - National 77,778.00 0.00 2019-06-14 2019-07-05 2019-08-18 2019-09-15 2019-10-15 2019-11-19 2019-12-24 2020-03-25 Construction of Safety and Based Selection Implementation Works and Studies Supporting Facilities of Keuliling Dam SMT-CS-9 / Supervision of Remedial Works and Sediment Dam Operational Quality And Cost- Pending Control Structures in BWS COFN / C1460 Improvement and Safety Post Open - National 225,000.00 0.00 2020-05-01 2020-05-22 2020-07-05 2020-08-02 2020-09-01 2020-10-06 2020-11-10 2021-11-10 Based Selection Implementation Sumatera I (Keuliling, Leubok, Works and Studies and Sianjo-anjo Dams) SMT-CS-8 / DED Sediment Reservoir Sedimentation Quality And Cost- Pending Control Building of Keuliling COFN / C1460 Post Open - National 73,333.33 0.00 2019-12-30 2020-01-20 2020-03-04 2020-04-01 2020-05-01 2020-06-05 2020-07-10 2021-07-10 Mitigation Based Selection Implementation Dam SMT-CS-10 / Supervision of Remedials Works for Dams in Dam Operational Quality And Cost- Pending BWS Sumatera I (Keuliling, COFN / C1460 Improvement and Safety Post Open - National 163,333.33 0.00 2021-03-17 2021-03-31 2021-05-14 2021-06-11 2021-07-11 2021-08-15 2021-09-19 2022-09-19 Based Selection Implementation Leubok, and Sianjo-anjo Works and Studies Dams) SMT-CS-11 / Supervision of Sediment Control Reservoir Sedimentation Quality And Cost- Pending COFN / C1460 Post Open - National 61,666.67 0.00 2021-06-01 2021-06-15 2021-07-29 2021-08-26 2021-09-25 2021-10-30 2021-12-04 2022-12-04 Construction in BWS Sumatera Mitigation Based Selection Implementation I SMT - CS - 7 / Supervision of Improvement of Dam Dam Safety Institutional Quality And Cost- Pending COFN / C1460 Post Open - National 33,333.33 0.00 2019-06-24 2019-07-15 2019-08-28 2019-09-25 2019-10-25 2019-11-29 2020-01-03 2021-01-02 Monitoring Unit (DMU) in BWS Improvement Based Selection Implementation Sumatera I INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2