THE WORLD BANK
IBRD *IDA I WORLD BANKGROUP
Ce r'NQ (, 2015
The Honorable Dr. Winston Jordan
Minister of Finance
Ministry of Finance
Main Street, Kingston
Georgetown
Guyana
Re: Co-operative Republic of Guyana: IDA Credit No. 5753-GY (Additional Financing for
University of Guyana Science and Technology Support Project)
Additional Instructions: Disbursement Letter
Excellency:
I refer to the Financing Agreement between the International Development Association (the
"Association" and Co-operative Republic of Guyana (the "Recipient") for the above-referenced project,
dated Der! "ct (E , 2015. The Agreement provides that the Association may issue additional
instructions regarding the withdrawal of the proceeds of financing IDA-Credit No. 5753-GY ("Financing").
This letter ("Disbursement Letter"), as revised from time to time, constitutes the additional instructions.
The attached World Bank Disbursement Guidelines for Projects, dated May 1, 2006,
("Disbursement Guidelines") (Attachment 1), are an integral part of the Disbursement Letter. The manner
in which the provisions in the Disbursement Guidelines apply to the Financing is specified below. Sections
and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement
Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings
ascribed to them in the Disbursement Guidelines.
I. Disbursement Arran2ements
(i) Disbursement Methods (section 2). The following Disbursement Methods may be used under the
Financing:
* Direct
* Reimbursement
* Designated Account
(ii) Disbursement Deadline Date (subsection 3.7). The Disbursement Deadline Date is four months after
the Closing Date specified in the Financing Agreement. Any changes to this date will be notified by the
Association.
(iii) Disbursement Conditions (subsection 3.8). Please refer to the Disbursement Condition(s) in the
Financing Agreement.
II. Withdrawal of Financing Proceeds
(i) Authorized Signatures (subsection 3.1). An authorized signatory letter in the Form attached
(Attachment 2) should be furnished to the Association at the address indicated below providing the name(s)
and specimen signature(s) of the official(s) authorized to sign Applications:
The World Bank
1818 H Street, N.W.
Washington, DC 20433
Unites States of America
Attention: Sophie Sirtaine, Country Director
Caribbean Country Management Unit
(ii) Applications (subsections 3.2 - 3.3). Please provide completed and signed applications for withdrawal,
together with supporting documents, to the address indicated below:
The World Bank/ Banco Mundial
Setor Comercial Norte,
Quadra 02, Lote A
Edificio Corporate Financial Center
70 Andar
70712-900 Brasilia, D.F.
Brazil
Attention: Loan Department
(iii) Electronic Delivery (subsection 3.4) The Association may permit the Recipient to electronically
deliver to the Association Applications (with supporting documents) through the Association's Client
Connection, web-based portal. The option to deliver Applications to the Association by electronic means
may be effected if: (a) the Recipient has designated in writing, pursuant to the terms of subparagraph (i) of
this Section, its officials who are authorized to sign and deliver Applications and to receive secure
identification credentials ("SIDC") from the Association for the purpose of delivering such Applications
by electronic means; and (b) all such officials designated by the Recipient have registered as users of Client
Connection. If the Association agrees, the Association will provide the Recipient with SIDC for the
designated officials. Following which, the designated officials may deliver Applications electronically by
completing Form 2380, which is accessible through Client Connection
(https://clientconnection.worldbank.org). The Recipient may continue to exercise the option of preparing
and delivering Applications in paper form. The Association reserves the right and may, in its sole
discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient.
(iv) Terms and Conditions of Use ofSIDC to Process Applications. By designating officials to use SIDC
and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized
signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification
Credentials in connection with Use of Electronic Means to Process Applications and Supporting
Documentation ("Terms and Conditions of Use of Secure Identification Credentials") provided in
Attachment 3; and (b) to cause such official to abide by those terms and conditions.
(v) Minimum Value of Applications (subsection 3.5). The Minimum Value of Applications is US$
300,000.
(vi) Advances (sections 5 and 6) to the University of Guyana (same Designated Account of the original
Project).
* Type of Designated Account (subsection 5.3): Pooled.
* Currency of Designated Account (subsection 5.4): United States Dollars.
* Financial Institution at which the Designated Account Will Be Opened (subsection 5.5):
Citibank N.A.
* Ceiling (subsection 6.1): forecast for the subsequent six months as provided in the Quarterly
Interim Financial Report.
III. Reporting on Use of Financinig Proceeds
(i) Supporting Documentation (section 4). Supporting documentation should be provided with each
application for withdrawal as set out below:
* For requests for Reimbursement and for reporting eligible expenditures paid from the
Designated Account:
0 Interim Financial Report in the form attached (Attachment 4).
o List of payments against contracts that are subject to the Banks prior review, in the form
attached (Attachment 5).
* For requests for Direct Payment: Records evidencing eligible expenditures, e.g., copies of
receipts, supplier invoices.
(ii) Frequency of Reporting Eligible Expenditures Paid from the Designated Account (subsection 6.3):
Quarterly.
IV. Other Important Information
For additional information on disbursement arrangements, please refer to the Disbursement
Handbook available on the Association's public website at https://www.worldbank.org and its secure
website "Client Connection" at https://clientconnection.worldbank.org. Print copies are available upon
request.
From the Client Connection website, you will be able to prepare and deliver Applications, monitor
the near real-time status of the Financing, and retrieve related policy, financial, and procurement
information.
If you have any queries in relation to the above, please contact Tatiana de Abreu, Finance Officer
at tdeabreuAworldbank.org using the above reference.
Yours sincerely,
By_ -
Karin Kemper
Acting Director
Caribbean Country Management Unit
Latin America and the Caribbean Region
Attachments
1. World Bank Disbursem t Guidelines for Projects, dated May 1, 2006
2. Form for Authorized Signatures
3. Terms and Conditions of Use ofSecure Identification Credentials in connection with Use of
Electronic Means to Process Applications and Supporting Documentation, dated March 1, 2013
4. Form of Interim Financial Reports
5. Form of Payments Against Contracts Subject to the Bank's Prior Review
Cc with copies: Ministry of Education
26 Brickdam
Georgetown, Guyana
Delma.neddAmoe.gov.gy
University of Guyana
Demerara-Mahaica, Guyana
Jabob.opadeyi(&uog.ed.gy
vlooknauth(agmail.com
FOR OFFICIAL USE ONLY:
DL Prepared by: Tatiana de Abreu, WFALN
Cleared with and cc: Adam Shayne, LEGLE
Hongyu Yang, GEDDR
Attachment 2
Form of Authorized Signatory Letter
[Letterhead]
Ministry of Finance
[Street address]
[DATE]
The World Bank
1818 H Street, N.W.
Washington, D.C. 20433
United States of America
Attention: Sophie Sirtaine, Country Director
Re: Co-operative Republic of Guyana: IDA Credit No. 5753-GY
(Additional Financing for University of Guyana Science and Technology Support Project)
Dear Ms. Sirtaine:
I refer to the Financing Agreement ("Agreement") between the International
Development Association (the "Association") and Co-operative Republic of Guyana (the
"Recipient"), dated , providing the above Financing. For the purposes of Section 2.03 of
the General Conditions as defined in the Agreement, any '[one] of the persons whose
authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign
applications for withdrawal [and applications for a special commitment] under this Financing.
For the purpose of delivering Applications to the Association, 2[each] of the persons
whose authenticated specimen signatures appears below is authorized on behalf of the Recipient,
acting 3[individually] 4[jointly], to deliver Applications, and evidence in support thereof on the
terms and conditions specified by the Association.
5[This confirms that the Recipient is authorizing such persons to accept Secure
Identification Credentials (SIDC) and to deliver the Applications and supporting documents to
Instruction to the Recipient: Stipulate if more than one person needs to sign Applications, and how many or which
positions, and if any thresholds apply. Please delete this footnote infinal letter that is sent to the Association.
2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please
indicate the actual number. Please delete this footnote in final letter that is sent to the Association.
I Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not
applicable, please delete. Please delete this footnote infinal letter that is sent to the Association.
4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this
is not applicable, please delete. Please delete this footnote infinal letter that is sent to the Association.
the Association by electronic means. In full recognition that the Association shall rely upon such
representations and warranties, including without limitation, the representations and warranties
contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use
of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions
of Use of SIDC"), the Recipient represents and warrants to the Association that it will cause such
persons to abide by those terms and conditions.]
This Authorization replaces and supersedes any Authorization currently in the
Association records with respect to this Agreement.
[Name], [position] Specimen Signature:
[Name], [position] Specimen Signature:
[Name], [position] Specimen Signature:
Yours truly,
/ signed /
Minister of Finance
s Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept
Secure Identification Credentials and to deliver Applications by electronic means; if this is not applicable, please
delete the paragraph. Please delete this footnote in final letter that is sent to the Association.
Attachment 3
Terms and Conditions of Use of Secure Identification Credentials
in connection with Use of Electronic Means
to Process Applications
and Supporting Documentation
March 1, 2013
The World Bank (Bank)6 will provide secure identification credentials (SIDC) to permit
the Borrower7 to deliver applications for withdrawal and applications for special commitments
under the Agreement(s) and supporting documentation (such applications and supporting
documentation together referred to in these Terms and Conditions of Use as Applications) to the
Bank electronically, on the terms and conditions of use specified herein.
SIDC can be either: (a) hardware-based (Physical Token), or (b) software-based (Soft
Token). The Bank reserves the right to determine which type of SIDC is most appropriate.
A. Identification of Users.
1. The Borrower will be required to identify in a completed Authorized Signatory Letter
(ASL) duly delivered to and received by the Bank each person who will be authorized to
deliver Applications. The Bank will provide SIDC to each person identified in the ASL
(Signatory), as provided below. The Borrower shall also immediately notify the Bank if a
Signatory is no longer authorized by the Borrower to act as a Signatory.
2. Each Signatory must register as a user on the Bank's Client Connection (CC) website
(https://clientconnection.worldbank.org) prior to receipt of his/her SIDC. Registration on
CC will require that the Signatory establish a CC password (CC Password). The Signatory
shall not reveal his/her CC Password to anyone or store or record the CC Password in
written or other form. Upon registration as a CC user, the Signatory will be assigned a
unique identifying account name.
B. Initialization of SIDC.
1. Prior to initialization of SIDC by a Signatory, the Signatory will acknowledge having read,
understood and agreed to be bound by these Terms and Conditions of Use.
2. Where a Physical Token is to be used, promptly upon receipt of the Physical Token, the
Signatory will access CC using his/her account name and CC Password and register his/her
Physical Token and set a personal identification number (PIN) to be used in connection
with the use of his/her Physical Token, after which the Physical Token will be initialized
6 "Bank" includes IBRD and IDA.
7"Borrower" includes the borrower of an IBRD loan, IDA credit, or Project Preparation Facility advance and the
recipient of a grant.
for use by the Signatory exclusively for purposes of delivering Applications. Where a Soft
Token is to be used, the Signatory will access CC using his/her account name and CC
Password and set a personal identification number (PIN) to be used in connection with the
use of his/her Soft Token, after which the Soft Token will be initialized for use by the
Signatory exclusively for purposes of delivering Applications. Upon initialization of the
SIDC, the Signatory will be a "SIDC User". The Bank will maintain in its database a user
account (Account) for each SIDC User for purposes of managing the SIDC of the SIDC
User. Neither the Borrower nor the SIDC User will have any access to the Account.
3. Prior to first use of the SIDC by the SIDC User, the Borrower shall ensure that the SIDC
User has received training materials provided by the Bank in use of the SIDC.
C. Use of SIDC.
1. Use of the SIDC is strictly limited to use in the delivery of Applications by the SIDC User
in the manner prescribed by the Bank in the Agreement(s) and these Terms and Conditions.
Any other use of the SIDC is prohibited.
2. The Bank assumes no responsibility or liability whatsoever for any misuse of the SIDC by
the SIDC User, other representatives of the Borrower, or third parties.
3. The Borrower undertakes to ensure, and represents and warrants to the Bank (such
representation and warranty being expressly relied upon by the Bank in granting SIDC)
that each SIDC User understands and will abide by, these Terms and Conditions of Use,
including without limitation the following:
4. Security
4.1. The SIDC User shall not reveal his/her PIN to anyone or store or record the PIN in
written or other form.
4.2. The SIDC User shall not allow anyone else to utilize his/her SIDC to deliver an
Application to the Bank.
4.3. The SIDC User shall always logout from CC when not using the system. Failure to
logout properly can create a route into the system that is unprotected.
4.4. If the SIDC User believes a third party has learned his/her PIN or has lost his/her
Physical Token he/she shall immediately notify clientconnection(-worldbank.org.
4.5. The Borrower shall immediately notify the Bank at
clientconnection(@worldbank.org of any lost, stolen or compromised SIDC, and take other
reasonable steps to ensure such SIDC are disabled immediately.
5. Reservation of Right to Disable SIDC
5.1. The Borrower shall reserve the right to revoke the authorization of a SIDC User to
use a SIDC for any reason.
5.2. The Bank reserves the right, in its sole discretion, to temporarily or permanently
disable a SIDC, de-activate a SIDC User's Account or both.
6. Care of Physical Tokens
6.1. Physical Tokens will remain the property of the Bank.
6.2. The Bank will physically deliver a Physical Token to each Signatory designated to
receive one in a manner to be determined by and satisfactory to the Bank.
6.3. Physical Tokens contain delicate and sophisticated instrumentation and therefore
should be handled with due care, and should not be immersed in liquids, exposed to
extreme temperatures, crushed or bent. Also, Physical Tokens should be kept more than
five (5) cm from devices that generate electromagnetic radiation (EMR), such as mobile
phones, phone-enabled PDAs, smart phones and other similar devices. Physical Tokens
should be carried and stored separate from any EMR device. At close range (less than 5
cm), these devices can output high levels of EMR that can interfere with the proper
operation of electronic equipment, including the Physical Token.
6.4. Without derogating from these Terms and Conditions of Use, other technical
instructions on the proper use and care of Physical Tokens are available at
http://www.rsa.com.
7. Replacement
7.1. Lost, damaged, compromised (in terms of 4.5, above) or destroyed Physical Tokens
will be replaced at the expense of the Borrower.
7.2. The Bank reserves the right, in its sole discretion, not to replace any Physical Token
in the case of misuse, or not to reactivate a SIDC User's Account.
Attachment 4
Name of project
Sourmes and Uses of Funds - Amounts in USS'000
FOR THE YEAR ENDING XXX
Current Period CUMMULATIVE FORECAST
RECEIPTS Actual udgeted Variance Actual Budgeted Variance year XXX
Source of Financing SF 1 SF2 SF3 SF 1 SF 2 SF 3 SF 1 SF2 SF 3 SF 1 SF 2 SF 3 SF 1 SF2 SF3 SF 1 SF 2 SF3
Government
World Bank
Designated Account
Direct Payment
Retroactive Financing
Total Receipts (A)
LESS EXPENDITURES
Component 1
Component 2
Component 3
Total Expenditures (B)
RECEIPTS LESS EXPENDITURES
Net Change in Cash (A- B)
Foreign Exchange Adjustment
BANK BALANCES
Opening Cash Balances
Designated Account
Project Account
Total Opening Balance
Closing Cash Balances
Designated Account
Project Account
Total Closing Balance
Name Of project
Cash Forecast - Amounts in US$'000
FOR THE PERIOD ENDING XXX
US$'000
Eligible Expenditures to be financed by the World Bank for the Next 2 PERIODS
Less Direct payments to be made by the World Bank
Eligible Expenditures to be financed by the World Bank from the Designated Accounts
Less:
Current Balance in the Designated Account
Current Balance in the project account
Amount Requested to be Advanced to Designated Account
Split US$'000
Source of Financing 1
Source of Financing 2
Source of Financing 3
Name of project
Use of Funds by Disbursement Categories - Amounts in US$'0000
FOR THE PERIOD ENDING XXX
Disbursement
Categories Current Period CUMMULATIVE
Total
Amount per Allocation
Amount per Client per legal
Actual IFR Connection Difference Comments agreements
1
2
3
DESIGNATED ACCOUNT RECONCILIATION STATEMENT
LOAN/CREDIT/PPF/COFINANCIER NUMBER
ACCOUNT NUMBER WITH (BANK) Source of Financing US$'000
US$'000 SF 1 SF 2 SF 3
1 TOTAL ADVANCED BY WORLD BANK (OR COFINANCIER)
2 LESS: TOTAL AMOUNT DOCUMENTED BY WORLD BANK
3 PRESENT OUTSTANDING AMOUNT ADVANCED TO THE DESIGNATED ACCOUNT (1 - 2)
4 BALANCE OF DESIGNATED ACCOUNT PER ATTACHED BANK STATEMENT AS OF DATE
5 PLUS: TOTAL AMOUNT CLAIM ED IN THIS APPLICATION NO.
6 PLUS: TOTAL AMOUNT WITHDRAWN AND NOT YET CLAIMED
REASON:
7 PLUS: AM OUNTS CLAIM ED IN PREVIOUS APPLICATIONS NOT YET CREDITED AT DATE OF BANK STATEMENTS
APPLICATION NO.
WA # XXX
WA # XX
SUBTOTAL OF PREVIOUS APPLICATIONS NOT YET CREDITED
8 LESS: INTEREST EARNED
9 TOTAL ADVANCE ACCOUNTED FOR (NO. 4 THROUGH NO. 9)
10 DIFFERENCE(3-9)
11 EXPLANATION OF ANY DIFFERENCE SHOWN IN LINE 10
DATE: SIGNATURE:
TITLE:
Attachment 5
WORLD BANK
Payments made in reference of Prior Review Contracts that are included in this application
Contract Number Signing Date of No Amount paid to Amount to be financed by
in Client Provider/Consultant Category of Date of the Currency of Amount of the Objection by Provider/Consultant the Bank of the amount
Connection Ependiture Contract Contract Contract the World during this period paid to Provider/Consultant
Expenitur ConractBank