Procurement Plan for the final Quarter of the Year 2012 updated 6th January, 2013 Country/Borrower : Government of Sri Lanka Project Name : Second Community Development and Implementing Agency : Ministry of Economic Development GPN # and Date Published: Original Plan Approved Date (at Appraisal/Negotiations) Mod : Item e of Est. Cost Actual Cost Biddi LKR. USD LKR. Se.no Description Number ng* ( Mn.) (Mn.) ( Mn.) USD (Mn.) 1 Goods 14.33 0.11 2.68 0.02 2 Non consultancy Service 57.80 0.44 9.52 0.08 3 Consultancy Service 10.17 0.08 17.57 0.15 4 Works - - - - Total 82.30 0.63 29.76 0.26 PROCUREMENT PLAN - GOODS - 2012 Final Quarter 2012 Country/Borrower :Government of Sri Lanka Project Name :Second Community Development and Livelihood Improvement Project Credit/Grant #: Implementing Agency : Ministry of Econnomic Development 1US$=LKR 130.00 as at 17 GPN # and Date Published: Original Plan Approved Date (at Appraisal/Negotiations) : April 30 2009 Update as of : * For post review, fill in columns 1 to 8, 11 & 12, 14 to 17, and 19 to 22 ** Indicate extensions/modifications etc. Package No. GDII/Goods/2012 Submit DBD with IFB for Bank's N/O Publish IFB in National newspapers Publish contract award notice in Name of Contractor/ nationality Deadline for submission of bids Submit signed contract copy to UNDB & National newspapers Expenditure incurred to date Prior/ Post Review by Bank* Submit BER for Bank's N/O Estimated Cost Method of Procurement Completion of contract and UNDB / IFQ Issued Signing of contract (Million) Quantity (Number) / IFQ Finalized (31/03/2012) Description Stage Bank Amount LKR USD Date Currency (LKR) (Mn.) (Mn.) (Mn.) LKR 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 18 20 21 Print and Supply Official Documents PS Operational Manuals NS 200 0.50 0.004 Post Planned 1-Nov-12 15-Nov-12 30-Nov-12 20-Dec-12 Books of accounts for PS & Vos NS 0.78 0.006 Post Planned - - - - - - - - - - - - 01 338,374.40 Graphitec Pvt Ltd. Actual 5-Sep-12 14-Sep-12 N/A 1-Oct-12 441,896.00 0.78 Karunaratna & Sons 25-Oct-12 pvt ltd. Printing of micro Finance NS 1.00 0.008 Planned 5-Nov-12 6-Nov-12 20-Nov-12 30-Nov-12 20-Dec-12 Documents Actual 29-Nov-12 12-Dec-12 14-Dec-12 535,034.00 Karunaratna & Sons, Graphicare, CP Printers Other Printing -New Year Cards NS 0.20 0.002 Planned Actual 29,120.00 Graphicare Communication materials-Car NS 0.10 0.001 Post Planned - - - - - - - - - - - - Stereo Setup with speakers Actual 10-Nov-12 18-10-2012 N/A 19-Oct-12 17,100.00 0.58 Petco Lanka Car Audio 22-Oct-12 Pvt Ltd. 02 Vehicles, Tyres and Tubes Tyres and Tubes NS 24 0.50 0.004 Post Planned Actual 23-Oct-12 26-Oct-12 30-Oct-12 116,239.00 STC (G) Corp. Package No. GDII/Goods/2012 Submit DBD with IFB for Bank's N/O Publish IFB in National newspapers Publish contract award notice in Name of Contractor/ nationality Deadline for submission of bids Submit signed contract copy to UNDB & National newspapers Expenditure incurred to date Prior/ Post Review by Bank* Submit BER for Bank's N/O Estimated Cost Method of Procurement Completion of contract and UNDB / IFQ Issued Signing of contract (Million) Quantity (Number) / IFQ Finalized (31/03/2012) Description Stage Bank Amount Tyres and Tubes LKR USD Date Currency (LKR) (Mn.) (Mn.) (Mn.) LKR Actual 22-Nov-12 22-Nov-12 30-Nov-12 3-Dec-12 39,872.00 0.16 STC (G) Corp. 03 Office Stationery Papers, Toner catridgers, Lap Top NS 0.50 0.004 Post Planned Computer Batteries, Pens, Pencils, etc.) Lap Top Computer Batteries NS 4-Oct-12 9,750.00 Techno Forms Pvt Ltd. NS 30-Oct-12 19,500.00 Techno Forms Pvt Ltd. Direct Actual - - 7-Nov-12 19,500.00 Techno Forms Pvt Ltd. 9-Nov-12 Direct Actual 12-Dec-12 29,250.00 Techno Forms Pvt Ltd. Direct Actual 20-Dec-12 19,500.00 Techno Forms Pvt Ltd. 0.10 Rexine Certificate Covers NS 2000 Post Actual 20-Nov-12 22-Nov-12 23-Nov-12 376,992.00 0.38 Saveco Printing & packaging (Pvt) ltd. Toner Cartridges-Lexmark Direct 11 Post Actual 19-Nov-12 28-Nov-12 30-Nov-12 113,850.00 E260A11P EWIS Peripherals (Pvt) Toner Cartridges-Lexmark Direct 3 Post Actual 19-Nov-12 28-Nov-12 30-Nov-12 28,500.00 Ltd. 34217HR Toner Cartridges-HP 1200 Direct 1 Post Actual 19-Nov-12 28-Nov-12 30-Nov-12 10,750.00 0.15 Toner Cartridges-HP 1300 Direct 2 Post Actual 19-Nov-12 28-Nov-12 30-Nov-12 24,300.00 Metropolitan Office Toner Cartridges-HP 1320 Direct 3 Post Actual 19-Nov-12 28-Nov-12 30-Nov-12 35,850.00 (Pvt) ltd. Toner Cartridges-Canon 3300 LBP Direct 1 Post Actual 19-Nov-12 28-Nov-12 30-Nov-12 9,200.00 Fax Cartidge for Brother MFC Direct 1 Post Actual 19-Nov-12 28-Nov-12 30-Nov-12 4,144.00 Office Network 3360 C 0.07 (Pvt)ltd. Papers, Pens, Pencils, file covers NS Post Actual 17-Dec-12 39,108.00 Spinny,Narah,Pilot etc. Stationers. File Covers & other items for VO NS Post Actual 20-Dec-12 15,275.00 Spinny Trading Co. registration 0.05 04 Other items Package No. GDII/Goods/2012 Submit DBD with IFB for Bank's N/O Publish IFB in National newspapers Publish contract award notice in Name of Contractor/ nationality Deadline for submission of bids Submit signed contract copy to UNDB & National newspapers Expenditure incurred to date Prior/ Post Review by Bank* Submit BER for Bank's N/O Estimated Cost Method of Procurement Completion of contract and UNDB / IFQ Issued Signing of contract (Million) Quantity (Number) / IFQ Finalized (31/03/2012) Description Stage Bank Amount LKR USD Date Currency (LKR) (Mn.) (Mn.) (Mn.) LKR Jackets for Nuwara Eliya Project NS 216 0.35 0.003 Post Planned 27-Sep-12 4-Oct-12 12-Oct-12 30-Oct-12 Staff- Actual 27-Oct-12 4-Oct-12 25-Oct-12 387,072.00 0.39 Rainwear Apperels Pvt Ltd of Bandarawela. Office Bags for Project Staff NS 2500 10.00 0.077 Post Planned 24-Oct-12 7-Nov-12 15-Nov-12 15-Dec-12 CFL Bulbs and electrical items NS 0.10 0.001 Post Planned 8-Oct-12 23-Oct-12 25-Oct-12 1-Nov-12 Actual 11-Oct-12 23-Oct-12 N/A 30-Oct-12 17,200.00 STC (G) Corp. 12-Nov-12 Actual 11-Oct-12 23-Oct-12 N/A 30-Oct-12 4,104.00 0.02 DIMO Ltd 21-Nov-12 Other miscelenious items NS 0.20 0.002 Post Planned GIS Software NS - 0.40 0.003 Post Planned 24-Oct-12 7-Nov-12 15-Nov-12 30-Nov-12 14.33 0.11 26.81 2.68 Total ` Credit/Grant #: 1US$=LKR 130.00 as at 17 Oct. 2012 Status/Remarks** 22 Total allocation for the qtr. Orders completed Order completed Order completed Estimated for 6 gov. vehicles @ 4 tyres. 04/Yokohama tyres for JO-9554 - Monaragala DPMU Status/Remarks** 04/Yokohama tyres for 19-6908 - PMU Order completed Order completed Order completed Order completed Order completed Order completed Toner Cartidges directly purchased from the equipment suppliers/agents 3 Months requirement for the 1st Qtr. 2013. Status/Remarks** Order completed Orders completed PROCUREMENT PLAN - 2012 - NON-CONSULTANCY SERVICES Final Quarter Country/Borrower : Government of Sri Lanka Project Name : Second Community Development and Livelihood Improvement Project Credit/Grant #: Implementing Agency : Ministry of Econnomic Development GPN # and Date Published: Original Plan Approved Date (at Appraisal/Negotiations) : April 30, 2009 Update as of : 9/25/2012 * For post review, fill in columns 1 to 7, 10 & 11, 13 to 16, and 18 to 21 ** Indicate extensions/modifications etc. Publish contract award notice in Signing of contract Deadline for submission of bids Submit DBD with IFB for Bank's Submit signed contract copy to UNDB & National newspapers newspapers and UNDB/Issue Expenditure incurred to date Package No. GDII/NCS/2012 Prior/post review by Bank* Submit BER for Bank's N/O Method of Procurement Completion of contract Publish IFB in National Name & Nationality of Estimated Cost (Million) Status/Remarks (31/03/2012) Description contractor Serial No. LKR USD Date Currency- Rs. Value- Stage Bank N/O IFQ Rs.Mn. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 1 Hiring of Vehicles for the year 2012/2013- NCB 8.40 0.06 Prior Planned 1 PPC decided to 1 13-Jan-12 20-Jan-12 10-Feb-12 17-Feb-12 25-Feb-12 31-Mar-13 Head Office award contract Planned 2 15-May-12 30-May-13 only for the HO & Planned 3 2-May-12 15-May-12 15-Jun-12 30-Jun-12 15-Aug-12 30-Aug-13 district requirement to Planned Actual 7-May-12 6/24/2012 15-Aug-12 28-Sep-12 15-Nov-12 8280000 8.28 Rajagiriya Tours 30-Nov-13 be recalled 7/11/2012 ( Rs. 34.50 per & Travels 7/29/2012 km x 2500kms per month x 8 vehicles x 12 months ) Hiring of Vehicles-Badulla District NCB 10.00 0.08 Prior Hiring of Vehicles-N'Eliya District NCB 4.00 0.03 Prior Hiring of Vehicles-Polonnaruwa District NCB 7.50 0.06 Prior NCB 4.00 0.03 Prior Carried Forward Hiring of Vehicles-Monaragala District (PP 2013) Hiring of Vehicles-Hambanthota District NCB 6.00 0.05 Prior Hiring of Vehicles-Rathnapura District NCB 8.50 0.07 Prior Hiring of Vehicles-Kegalle District NCB 7.50 0.06 Prior 2 Improvement of Server Capacity NS 0.20 0.002 Post Planned N/A 1-Nov-12 14-Nov-12 I Dec 2012 Lanka I Dec 2013 Communication Actual 29-Nov-12 12-Dec-12 1-Jan-13 Services (Pvt) 31-Dec-13 ltd Improvement of Server 3 Web Maintanance 0.10 0.001 Post Planned N/A I Dec 2013 Capacity & E- mail server E-mail Server -2012/2013 completed by 4 NCB 0.90 0.007 Post Planned N/A 28-Oct-12 18-Nov-12 N/A 1-Dec-12 1-Dec-13 single service provider Publish contract award notice in Signing of contract Deadline for submission of bids Submit DBD with IFB for Bank's Submit signed contract copy to UNDB & National newspapers newspapers and UNDB/Issue Expenditure incurred to date Package No. GDII/NCS/2012 Prior/post review by Bank* Submit BER for Bank's N/O Method of Procurement Completion of contract Publish IFB in National Name & Nationality of Estimated Cost (Million) Improvement Status/Remarks (31/03/2012) of Server Description contractor Capacity & E- Serial No. mail server LKR USD Date Currency- Rs. Value- Stage E-mail Server -2012/2013 Bank completed by N/O IFQ Rs.Mn. single service Lanka provider Communication NS Post Actual N/A 29-Nov-12 12-Dec-12 N/A 1-Jan-13 992,000 31-Dec-13 Services (Pvt) ltd Sunday Publication of EOI for External Audit- 5 Direct Post Actual N/A 26-Oct-12 26-Oct-12 N/A 26-Oct-12 92,736 0.09 ANCL 28-Oct-12 Observer is the 2012 (SO on 10/28/2012). highly Publication of EOI for ENV Audit (SO on circulated news Direct Post Actual N/A 8-Nov-12 8-Nov-12 N/A 8-Nov-12 82,432 0.08 ANCL 18-Nov-12 11/18/2012) paper in SL 5 Publication of two advertisements in "Silumina" & "Mawbhima" on H.E. ANCL & Ceylon Highly presidents' Padavi Prapthiya Direct Post Actual N/A 14-Nov-12 14-Nov-12 N/A 14-Nov-12 1,064,000 1.06 News Papers 18-Dec-12 circulated news Pvt Ltd. papers in SL Total 57.80 0.44 9.52 PROCUREMENT PLAN- 2012 - CONSULTANCY SERVICES Final Quarter - 2012 Country/Borrower :Government of Sri Lanka Project Name :Second Community Development and Livelihood Improvement Project Implementing Agency : - Ministry of Econnomic Development GPN # and Date Published: Original Plan Approved Date (at Appraisal/Negotiations) : April 30, 2009 Update as of : * For post review, fill in columns 1 to 8, 10, 12 & 13, 15, 17 to 20, and 22 to 25 ** Indicate extensions/modifications etc. Submit CER & initialed draft Signing of Contract/ Signing Prior/post review by Bank* Deadline for submission of Submit TER for Bank's N/O Submit shortlist and draft Estimated Cost (Million) Issue RFP to shortlisted negotiated contract for Lumpsum/Time Based Publish Notice for EOI of Amendment to the RFP No.GDII/CS/2012 Method of Selection Opening of financial RFP for Bank's N/O original Contract Description Bank's N/O USD (Mn.) proposals proposals Serial no. Stage firms LKR USD Value Date LkR (Mn) (Mn.) (Mn.) 1 23 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Consultancy Firms LS 2.00 0.02 Prior Planned 1 7-Oct-12 17-Oct-12 30-Oct-12 21-Nov-12 30-Nov-12 12-Dec-12 17-Dec-12 18-Dec-12 1 External Audit -2012 LC Planned 2 28-Nov-12 7-Jan-13 15-Jan-13 5-Feb-13 11-Feb-13 18-Feb-13 21-Feb-13 28-Feb-13 Actual 28-Nov-12 7-Jan-13 LS 5.00 0.04 Post Planned 7-Oct-12 15-Oct-12 12-Nov-12 20-Nov-12 28-Nov-12 Environment Compliance Audit 2 QCBS and Training Actual 11-Nov-12 LS 0.00 0.00 Post Planned Consultation services from ICTAD for 3 conduct Construction related training SSS program for technical Staff Actual 1.676 4 Consultation services from AFS for LS 0.30 0.00 Post Planned 0.30 training on Public Procurement for SSS Project Staff (3days) Actual 0.30 Consultants -Individual 5 Hiring of staff CQS LS 1.20 0.01 Post Planned 13.8 Serial no. RFP No.GDII/CS/2012 7 Description Total Finance matters Hiring of Agriculture Specialist Hiring of Leagal Advisor for Micro 6 Hiring of Environmental Specialist Method of Selection SSS SSS Lumpsum/Time Based LS TB Estimated Cost (Million) LKR (Mn) 10.17 0.18 1.49 1.49 USD (Mn.) USD 0.08 (Mn.) Carried Forward Prior/post review by Bank* 0.00 Post 0.01 Post Stage Actual Actual Planned Planned Publish Notice for EOI Submit shortlist and draft RFP for Bank's N/O Issue RFP to shortlisted firms Deadline for submission of proposals Submit TER for Bank's N/O Opening of financial proposals Submit CER & initialed draft negotiated contract for Bank's N/O Date 20-Dec-12 15-Dec-12 1-Nov-12 15-Nov-12 Signing of Contract/ Signing of Amendment to the LkR original Contract (Mn.) Value 17.57 0.45 1.49 Credit/Grant #: Submit signed contract copy Publish Contract Award in Name/nationality of the Contract Completion Remarks UNDB & National newspapers consultant to Bank 20 21 22 23 26 16-Dec-13 Est. cost increased to LKR. 2mn per yr. since last contract value is LKR.1.69 per yr. We couldn’t implement the contract according to the planned dates due to delay of getting Min. approval and 30-Jun-13 finalization of sortlist 20-Dec-12 31-03-2013 We couldn’t implement the contract according to the planned dates due to delay of getting Min. approval and finalization of sortlist Leading national training institute of Institute of Construction Training And construction industry. MOU already signed Development & two programs conducted yet @ total cost of Rs.1,676 mn One of the leading gov. training institute Academy of Financial Studies, Ministry of conducts progams by industry experts at Finance & Planning reasonable rates Submit signed contract copy Publish Contract Award in Name/nationality of the Contract Completion Remarks UNDB & National newspapers consultant to Bank 31-Oct-13 Prof. N. T. S. Wijesekara thro. Uni- Rates revised according to the Uni-Con. Consultancy of Uni. Of Moratuwa. 14-Nov-13 Charges 14.06.2013 K.E.karunathilaka Extended the contract further six months