63770 THE PRIVATIZATION COMMISSION REGIONAL COMMUNICATION UNFRUSTRACTURE PROGRAM MALAWI PROJECT (RCIPMW) CREDIT No: MAI 4602 PROJECT No: P111432 REVISION DATE 27 OCTOBER 2010-2012 I. General 1. Project Information • Beneficiary: The Government of the Republic of Malawi • Project Name: Regional Communication Infrastructure Program – Malawi Project(RCIPMW) • Credit No.: Mia 4602 • Project No: P111432 • Project Implementation Agency(PIA): The Privatization Commission 2. Bank Approval Date of the Procurement Plan • Initial / Original: 14 May 2009, Revised October 2009 3. Date of General Procurement Notice: • Original - Notice No: WB 3920 of 17 September 2009 4. Period Covered by this procurement plan • October 2009 – June 2012 II. Goods Works and non-consulting services 1. Prior Review threshold: Procurement decisions subjected to Prior Review by the Bank as stated in Schedule 2, Section 3 of the financing Agreement have been revised for most IDA projects including RCIPMW. The review took into account the capacity of the implementing agencies. The following thresholds are now applicable to RCIPMW. Expenditure Category Procurement Method Prior Review Contract Contract Subject to Value Threshold(US$) Prior Review 1 Works ICB >=3,000,000 All Contracts NCB >=50,000- <3,000,000 None Shopping <50,000 None Direct Contracting >=1000 All Contracts 2.Goods ICB >=500,000 All Contracts NCB >=50,000 <500,000 None Shopping <50,000 None Direct Contracting >=1000 All Contracts 2. Any other Special Procurement Arrangements: Not Applicable 3. Procurement Packages with Methods and Time Schedule GOODS AND NON CONSULTANCY (TELECOM) SERVICES Ref Contract Procurement P–Q Domestic Review By Call for Expected Bids Award Completion No. (Description) Method (yes/No) Preference Bank (Prior / Bids Opening Date Contract of the (yes/no) Post) Contract 1. Provision of regional fiber ICB YES No Prior 01/06/2011 01/09/2011 01/12/2011 As per connectivity Contract 2. Supply of broadband NCB YES No Prior 01/12/2010 01/03/2011 01/05/2011 As per connectivity to targeted Contract Malawian Institutions. The Several tender will also cover the contracts will supply of various ICT be issued equipment and networks to out to the institutions such as different printers, computers, LAN, bidders per fax machines, phones, region scanners, etc 3. Development of a virtual ICB YES NO Prior 01/06/2011 01/09/2011 01/11/2011 As per landing point in Malawi contract Ref Contract Procurement P–Q Domestic Review By Call for Expected Bids Award Completion No. (Description) Method (yes/No) Preference Bank (Prior / Bids Opening Date Contract of the (yes/no) Post) Contract 4. Procurement of Office ICT Shopping No No Post 15/10/2010 15/11/2010 15/12/2010 On Delivery Equipment (Laptops, of Goods Cameras, Video Camera, Projector, Scanner, Photocopier, Printers) 5. Procurement of Shopping No N/A Post 01/03/2011 30/03/2011 30/04/2011 As per Communication and Contract Promotional materials 6. Office Furniture & Fittings Shopping No No Post 01/12/2010 31/12/2010 30/01/2011 On delivery 7. ICT Software upgrades and Shopping No No Post 01/11/2010 30/12/2010 30/01/2011 On delivery Licensing (Projects 2007 License, Windows Server 2008 Operating Systems, Acrobat Professional software, Ms Office 2007) 8. Provision of internet Shopping No No Post 01/02/2011 31/02/2011 30/03/2011 As per bandwidth to the PC Contract /RCIPMW 9. PC/RCIPMW website Shopping No No Post 01/01/2011 31/01/2011 28/02/2011 As per redesigning and Contract development 10. Tender to supply and install Shopping No No Post 01/01/2011 31/01/2011 28/02/2011 On delivery Security Door Access System to the PC / RCIPMW offices Ref Contract Procurement P–Q Domestic Review By Call for Expected Bids Award Completion No. (Description) Method (yes/No) Preference Bank (Prior / Bids Opening Date Contract of the (yes/no) Post) Contract 11. Data and Financial safe Shopping No No Post 01/12/2010 31/12/2010 31/01/2011 On delivery storage items ( External Disk drives, Big fire proof Safe) 12. Computer Server for the PC / Shopping No No Post 01/12/2010 31/12/2010 30/01/2011 On delivery RCIPMW 13. Vehicle for PC NCB No No Post 01/08/2010 15/09/2010 31/10/2010 As per contract 14. Office Refurbishment shopping No No Post 01/08/2011 31/08/2011 31/09/2011 As per contract III Selection of Consultants: 1. Prior Review Threshold: Selection of Consultants decisions subject to Prior Review by Bank as stated in Schedule 2 , Section 3 of the Financing Agreement. The revised schedule are as follows: PROCUREMENT METHODS FOR SELECTION OF CONSULTANTS Expenditure Category Procurement Method Prior Review Contract Contract Subject to value (Threshold) Prior Review US$ 3 Consultants (a) Firms QCBS >=200,000 All Contracts CQS, LCS, QBS, FBS <200,000 First Contact SSS >=1,000 All Contracts (b) Individuals IC >=100,000 All Contracts SSS >=1,000 All Contracts 2. Short List Comprising Entirely of National Consultant: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provision of section 2.7 of the Guidelines on Selection and Employment of Consultants by World Bank Borrowers, May 2004, Revised October 1, 2006. 3. Any Other Special Selection Arrangement: Not Applicable 4. Consultancy Assignment with Selection Methods and Time Schedule: CONSULTANCY ASSISGMENTS Ref Description of Assignment Selection Review Issuance of Finalize Expected Complete Complete Negotiate No. Method by Bank Expression shortlist Proposal Technical Financial and (Prior / of Interest and issue Submission Evaluation Proposal Award Post) RFP Contract 1 Recruitment of Technical IC Prior 15/01/2011 01/03/2011 15/04/2011 30/04/2011 30/05/2011 01/06/2011 Specialist 2 Recruitment of In-house IC Prior 15/02/2010 01/04/2010 15/05/2010 31/05/2010 30/06/2010 01/07/2010 Counterpart Advisor on task order basis to review project deliverables and provide adhoc advice . Ref Description of Assignment Selection Review Issuance of Finalize Expected Complete Complete Negotiate No. Method by Bank Expression shortlist Proposal Technical Financial and (Prior / of Interest and issue Submission Evaluation Proposal Award Post) RFP Contract 3 Recruitment of Transaction QCBS Prior 15/09/2010 01/11/2010 30/01/2011 15/02/2011 30/02/2011 01/03/2011 Advisor to do the following: - Tender design and legal aspects of the International Connectivity to lay fibre optical cable from the coast to Lilongwe. - Draft Contract for network provider and VLP developer - Contract negotiations for network provider and VLP developer 4 Recruitment of Consultant to QCBS Prior 15/08/2010 01/10/2010 15/11/2010 30/11/2010 15/12/2010 01/12/2010 conduct a detailed feasibility study for the regional connectivity component and the virtual landing point. The study will cover all financial, technical, economic and legal elements. Ref Description of Assignment Selection Review Issuance of Finalize Expected Complete Complete Negotiate No. Method by Bank Expression shortlist Proposal Technical Financial and (Prior / of Interest and issue Submission Evaluation Proposal Award Post) RFP Contract 5 Recruitment of consultant: QCBS Prior 15/10/2010 01/12/2010 15/12/2010 30/12/2010 30/01/2011 01/03/2011 1. To draft e-legislation covering such areas as Cybercrime, Digital Signatures, Data Protection etc. 2. To review the outcome of the exercise to formulate new ICT law currently being undertaken by MACRA. 3. To undertake legislation draftsman responsibilities associated with the paragraph 1. and 2. 6 Recruitment of consultant to QCBS Post 15/05/2010 01/07/2011 15/08/2011 30/08/2011 30/09/2011 01/11/2011 independently conduct a security audit of the Government Wide Area Network (GWAN) 7 Recruitment of consultant to draft QCBS Post 15/06/2010 01/08/2010 15/10/2010 30/10/2010 15/12/2010 01/01/2011 new ICT policy for the civil service in Malawi. The policy will cover among several, access, security. In addition the study will include functional and strategic review for DISTMS 8 Recruit a consultant to carry QCBS Post 15/01/2011 01/03/2011 15/05/2011 30/05/2011 30/06/2011 01/08/2011 EIAs, Formulate RAP, Environmental and Resettlement Impact Assessment and Mitigation Ref Description of Assignment Selection Review Issuance of Finalize Expected Complete Complete Negotiate No. Method by Bank Expression shortlist Proposal Technical Financial and (Prior / of Interest and issue Submission Evaluation Proposal Award Post) RFP Contract 9 Recruitment of a consultant to QCBS Post 15/09/2010 01/11/2010 15/01/2011 30/01/2011 30/02/2011 01/04/2011 develop local environmental, health and safety regulations in the telecom sector in Malawi 10 Recruit Communications CQS Post 15/11/2010 01/01/2011 15/03/2011 30/03/2011 30/03/2011 01/04/2011 Consultant firm for RCIPMW/PC 11 Recruit Project Accountant for IC Prior 15/03/2011 01/05/2011 15/06/2011 30/06/2011 30/07/2011 01/08/2011 RCIPMW 12 Recruit Project Monitoring and IC Prior 15/04/2011 01/06/2011 15/07/2011 30/07/2011 30/08/2011 01/09/2011 Evaluation Consultant for the RCIPMW project IV. Implementing Agency Capacity Building Activities No. Expected Outcome / Activity Estimated Start Date Comments Description Duration A COMPONENT ONE: ENABLING ENVIRONMENT 1.1 Capacity Building and Advisory support to Sector Agencies 1 Conducting / holding Cross Border On going Nov 2010 To facilitate international meetings with Tanzania, Kenya, Burundi, connectivity which will require Mozambique on regulatory and other Malawi’s fibre optical cable to project cross border related issues pass through other countries territories. Several meeting will be held throughout the project. 2 Conducting / holding meetings/workshops July – Aug 2011 July 2011 for ICT legislation with stake holders 3 Conducting consultation meetings with Jan – Feb 2011 Jan 2011 selected civil servants in connection with GWAN audit consultancy Expected Outcome / Activity Estimated Start Date Comments Description Duration 4 Holding ICT Civil Service Policy Mar 2011 Mar 2011 consultation and awareness workshops and meetings 5 Knowledge gathering visits (study tours) Dec 2010–Mar Dec 2010 to institutions that have advanced 2011 licensing, regulatory and legislation practices in the region and abroad (by MICE, MACRA PC). 6 Staff training for MACRA Various /On July 2010 going 7 Staff training for MICE / DISTMS Various /On July 2010 going 8 PC Staff attending invited World Bank Various /On August Seminars / Workshops going 2010 8 Staff Training for MoF Various /On July 2010 going 9 Conducting decision makers symposium to On going Nov 2010 Several meetings are to be held facilitate the acceptance and adoption of and some started early this year the draft ICT Policy with the task force members 10 Staff Training for PC Various ongoing July 2010 (July 2010 - June 2011) 1.2 Environmental, Social and Resettlement Activities 1 Consultation meetings for ESMF, RPF and Nov 2011 Nov 2011 Environmental Guidelines Consultancies with stake holders 1.3 Communication Activities for the Project 1 Holding meetings with interested groups Jan 2011 Jan 2011 such as ISPs, NGOs, Civil Society etc B COMPONENT TWO: CONNECTIVITY C COMPONENT THREE: PROJECT MANAGEMENT 1 Training for project Staff Various Ongoing July 2010 (July 2010 June 2011) 2 Project staff Attending World Bank Various / On Jan 2011 Workshops / Seminars going 3 RCIPMW Project Staff Individual Various Dec 2009 Consultancies TOTAL