PASO Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan 21 November 2016 2. Date of General Procurement Notice: 26 July 2011 3. Period covered by this procurement plan: October 2016 – June 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments Works (including turnkey, US$2,000,000 Contracts at or above the supply & installation of plant thresholds are subject to the and equipment, and PPP) Bank’s procurement prior review. Goods, information US$500,000 Contracts at or above the technology and non- thresholds are subject to the consulting services Bank’s procurement prior review. 2. Prequalification. Not applicable 3. Reference to (if any) Project Operational/Procurement Manual: PAIP Program Operations Manual V4, 16 December 2016. 4. Any Other Special Procurement Arrangements: not applicable 5. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preference by Bank US$ (yes/no) (Prior / Post) PASO Procurement of 400,000 Packages No Prior Procured for /SSS/ Goods on Direct together Cooks and P- Contracting basis - with Niue - Direct A06.1 VSAT Supply of Vanuatu contracting Hardware (Phase 2) PASO Procurement of non- Packages No Post Procured for /SHP consulting services - together Cooks and W/P- VSAT Installation of 175,000 with Niue March 28, 2017 A06.4 Hardware (Phase 2) Vanuatu III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Comments Threshold Consultants: firms USD$500,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. Consultants: individuals USD$300,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. 2. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. Description Estimate Packages Domestic Review Comments No. d Preference by Bank Cost (yes/no) (Prior / US$ Post) PASO Procurement of 275,000 Packages No Prior Procured for /CF/P- Consulting Services - together with Cooks and A06.2 VSAT Management Vanuatu Niue on Contract & Design of QCBS basis Specifications (Phase 2) PASO Procurement of 40,000 No Post /IC/P- individual consulting A08.2 services of Project Manager March 28, 2017 PROCUREMENT Pacific Islands : Pacific Aviation Safety Office Reform PLAN General Information Country: Pacific Islands Bank’s Approval Date of the Original Procurement Plan: 2016-08-11 2020-11-12 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P145057 GPN Date: Project Name: Pacific Aviation Safety Office Reform Loan / Credit No: IDA / H8830, TF / A3687, IDA / D3190 Executing Agency(ies): Technical and Fiduciary Services Unit WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned P A06 4 / VSAT Component A: Transitional Request for Single Stage - One Installation of Hardware IDA / H8830 Post Limited 175,000.00 178,556.63 Completed 2018-01-14 2018-08-07 2018-03-11 2018-12-31 2018-06-08 Management and Support Quotations Envelope (Phase 2) GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 1 / VSAT Supply of Component A: Transitional Hardware IDA / H8830 Post Direct Selection Direct 400,000.00 242,061.19 Completed 2017-09-01 2017-09-06 2018-05-21 2017-10-11 2018-11-01 2018-02-08 2019-11-18 Management and Support (Phase 2) PASO/RFQ/P-C03-1-2-3 / IT upgrade - Supply and installation of server, Component C: Quality Request for Single Stage - One Laptop/Dektop, screens IDA / H8830 Post Limited 90,000.00 42,479.77 Completed 2019-05-06 2019-04-08 2019-07-11 2019-06-28 2020-01-07 2019-09-02 Management Quotations Envelope refresh for PASO staff, PBX switchboard and digital handset PASO/RFQ/P-C03-3 / IT Component C: Quality Request for Single Stage - One IDA / H8830 Post Limited 10,000.00 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 upgrade - Microsoft Licences Management Quotations Envelope PASO/RFQ/P-C03-1 / IT Component C: Quality Request for Single Stage - One Upgrade - Supply and IDA / H8830 Post Limited 30,000.00 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 Management Quotations Envelope Installation of Server PASO/RFQ/P-C03-2 / IT upgrade - Laptop/Desktop, Component C: Quality Request for Single Stage - One IDA / H8830 Post Limited 30,000.00 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 Screens Refresh for PASO Management Quotations Envelope Staff PASO/RFB/P-C03-4 / PASO Component C: Quality Request for Single Stage - One IT upgrade - Financial IDA / H8830 Post Limited 10,000.00 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 Management Quotations Envelope System Upgrade PASO/RFB/P-C04-1 / Component C: Quality Open - Single Stage - Two Information Technology IDA / H8830 Prior Request for Bids 650,000.00 0.00 Canceled 2019-12-30 2020-01-20 2020-03-31 2020-06-25 2020-07-30 2021-01-26 Management International Envelope Platform NON CONSULTING SERVICES Page 1 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P/C04/3 / PASO Workflow Component C: Quality Open - Single Stage - One IDA / D3190 Post Request for Bids 220,000.00 0.00 Canceled 2020-02-03 2020-03-16 2020-02-08 2020-03-17 2020-03-21 2020-04-20 2020-05-25 2020-11-21 Solution Management International Envelope CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 2 / VSAT Management Contract & Component A: Transitional Quality And Cost- Open - IDA / H8830 Post 275,000.00 209,868.51 Completed 2017-03-03 2017-03-24 2017-04-17 2017-06-01 2017-06-02 2017-07-06 2017-07-20 2017-08-02 2017-09-07 2017-08-11 2017-10-12 2017-12-08 2018-10-12 2020-11-02 Design of Specifications Management and Support Based Selection International (Phase 2) PASO/LCS/P/A04 / Financial Component A: Transitional Least Cost Open - TF / A3687 Post 10,000.00 0.00 Canceled 2018-02-15 2018-03-01 2018-03-06 2018-04-03 2018-04-18 2018-04-30 2018-05-17 2019-08-09 Audits Management and Support Selection International PASO/LCS/P-A04 / Annual Component A: Transitional Least Cost Open - IDA / H8830 Post 50,000.00 0.00 Canceled 2018-08-17 2018-08-15 2018-09-28 2018-08-30 2018-11-11 2018-12-09 2019-01-08 2019-02-12 2019-03-19 2019-09-15 Financial Audits Management and Support Selection International PASO/QCBS/P-D04-2 / Component D: Safety Quality And Cost- Open - RPAS Regional Awareness IDA / H8830 Equipment and Post 450,000.00 418,262.00 Signed 2019-02-11 2019-02-11 2019-03-04 2019-02-21 2019-04-17 2019-04-15 2019-05-15 2019-06-20 2019-06-14 2019-06-25 2019-07-19 2019-07-17 2019-08-23 2019-08-06 2020-08-22 Based Selection International Campaign Infrastructure PASO/CQS/A11.3 / STRATEGIC PLANNING Consultant Component A: Transitional Open - Pending ADVISORY SERVICES IDA / H8830 Post Qualification 110,000.00 0.00 2020-11-15 2020-12-06 2021-01-19 2021-02-18 2021-03-25 2021-09-21 Management and Support International Implementation FOR PASO REFORM Selection PROJECT INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PASO/IC/P-A02.2 / LEGAL Individual Component A: Transitional SPECIALIST FOR PASO IDA / H8830 Prior Consultant Open 142,000.00 133,694.00 Completed 2015-02-19 2015-02-19 2016-08-01 Management and Support PROJECT Selection Individual P A082 / PASO Project Component A: Transitional IDA / H8830 Post Consultant Open 40,000.00 0.00 Canceled 2016-09-06 2016-09-29 2016-10-02 2016-10-10 2016-10-28 2018-10-29 and Finance Officer Management and Support Selection Individual P A08 2A / PASO Project Component A: Transitional IDA / H8830 Post Consultant Open 40,000.00 35,752.68 Completed 2017-03-07 2017-04-10 2017-04-25 2017-05-16 2017-05-18 2017-06-20 2017-05-23 2017-12-17 2018-10-31 Manager Management and Support Selection Individual PASO/ICS/P-C02 / PASOnet Component C: Quality IDA / H8830 Post Consultant Open 45,000.00 53,902.00 Completed 2017-04-24 2017-06-12 2017-07-11 2017-07-03 2017-07-27 2017-08-07 2017-07-27 2018-02-03 2018-03-15 IT Strategy Project Management Selection PASO/ICS/P/A02/3 / Individual Component A: Transitional Government & Airline TF / A3687 Post Consultant Open 40,000.00 0.00 Canceled 2018-03-15 2018-04-23 2018-06-01 2018-06-21 2019-12-13 Management and Support Engagement Selection Individual PASO/ICS/P/A02/4 / Legal Component A: Transitional TF / A3687 Post Consultant Open 40,000.00 0.00 Canceled 2018-03-15 2018-04-23 2018-06-01 2018-06-21 2019-06-17 and Remittance Review Management and Support Selection Page 2 PASO/IC/P/A08/3 / PASO Individual Component A: Transitional Under REFORM PROJECT IDA / D3190 Post Consultant Open 123,620.00 278,400.00 2018-06-18 2018-06-22 2018-07-11 2018-07-18 2018-08-06 2018-07-25 2018-08-20 2019-04-25 Management and Support Implementation MANAGER Selection PASO/ICS/P-A11-1 / Individual Implementation of new Component A: Transitional IDA / H8830 Post Consultant Open 50,000.00 0.00 Canceled 2018-08-21 2018-09-10 2018-11-04 2018-12-04 2019-02-02 2019-08-01 funding modality - Legal Management and Support Selection Adviser PASO/ICS/P-A11-2 / Individual Implementation of new Component A: Transitional IDA / H8830 Post Consultant Open 50,000.00 0.00 Canceled 2019-02-07 2019-04-04 2019-04-15 2019-04-30 2020-01-25 funding modality - Financial Management and Support Selection Modelling Individual PASO/ICS/P-C04-2 / IT Component C: Quality IDA / H8830 Post Consultant Open 175,000.00 0.00 Canceled 2018-08-31 2018-09-06 2018-10-19 2018-11-09 2018-12-14 2019-06-12 Advisor Management Selection PASO/DS/P-A04 / Annual Component A: Transitional IDA / H8830 Post Direct Selection Direct 15,000.00 0.00 Canceled 2019-02-15 2019-02-26 2019-02-25 2019-03-27 2022-03-11 Financial Audits Management and Support PASO/ICS/P-A02-1-1 / Individual Component A: Transitional Marketing and IDA / H8830 Post Consultant Open 40,000.00 31,195.34 Signed 2019-02-07 2019-03-11 2019-04-04 2019-06-25 2019-04-15 2019-06-21 2019-04-24 2019-06-28 2019-07-23 Management and Support Communications Support Selection PASO/IND/P-A11-1 / Individual Implementation of new Component A: Transitional IDA / H8830 Post Consultant Open 50,000.00 47,400.00 Completed 2019-02-04 2019-03-04 2019-04-13 2019-06-20 2019-04-15 2019-06-20 2019-04-30 2019-06-26 2019-09-27 2020-02-29 funding modality - Legal Management and Support Selection adviser Component B: Establishment Individual PASO/ICS/P-B01-2 / IDA / H8830 of a Pool of Regional Post Consultant Open 180,000.00 186,000.00 Completed 2019-02-04 2019-02-19 2019-04-06 2019-05-01 2019-04-27 2019-05-07 2019-04-30 2019-05-02 2019-10-26 2020-09-28 Regulatory Advisor Aviation Inspectors Selection Individual PASO/ICS/P-C04-2 / Component C: Quality IDA / H8830 Post Consultant Open 70,000.00 70,000.00 Completed 2019-04-25 2019-02-19 2019-06-28 2019-05-16 2019-07-08 2019-05-16 2019-07-31 2019-05-30 2020-01-27 2020-03-31 PASOnet Project Manager Management Selection Component B: Establishment Individual PASO/ICS/P-B07 / USOAP IDA / H8830 of a Pool of Regional Post Consultant Open 180,000.00 122,350.00 Signed 2019-02-15 2019-06-20 2019-04-22 2019-08-07 2019-04-22 2019-08-07 2019-05-03 2019-08-07 2019-10-30 and State Letters Advisor Aviation Inspectors Selection Individual P/A12 / PAIP Program Component A: Transitional IDA / D3190 Post Consultant Direct 12,200.00 11,409.42 Signed 2019-12-14 2020-01-23 2019-12-21 2020-01-31 2019-12-24 2020-01-30 2019-12-31 2020-02-01 2020-12-31 Manager Management and Support Selection Individual P/A13 / PAIP Finance Component A: Transitional IDA / D3190 Post Consultant Direct 5,080.00 5,197.20 Signed 2019-12-14 2020-01-23 2019-12-21 2020-01-31 2019-12-24 2020-01-31 2019-12-31 2020-02-01 2020-12-31 Manager Management and Support Selection Individual P/A14 / Procurement Component A: Transitional IDA / D3190 Post Consultant Direct 11,635.00 24,556.00 Signed 2019-12-14 2020-01-23 2019-12-21 2020-01-31 2019-12-24 2020-01-31 2019-12-31 2020-02-01 2020-12-31 Specialist Management and Support Selection Individual P/A15 / Economist & Component A: Transitional IDA / D3190 Post Consultant Open 10,000.00 20,752.16 Signed 2020-01-05 2020-03-19 2020-02-09 2020-04-19 2020-03-01 2020-04-19 2020-03-16 2020-04-24 2020-12-31 Financial Specialist Management and Support Selection Individual Component A: Transitional P/A16 / Aviation Specialist IDA / D3190 Post Consultant Open 24,000.00 46,964.75 Signed 2020-01-05 2020-03-20 2020-03-01 2020-04-16 2020-03-06 2020-04-16 2020-03-16 2020-04-24 2020-12-31 Management and Support Selection Individual P/C04/4 / PASO Scoping Component C: Quality IDA / H8830 Post Consultant Open 30,000.00 0.00 Canceled 2020-02-01 2020-04-05 2020-04-15 2020-05-08 2020-11-04 Study Management Selection Page 3 Component D: Safety Individual P-A17 / PASO IT IDA / H8830 Equipment and Post Consultant Open 87,568.00 75,000.00 Signed 2020-04-30 2020-05-08 2020-06-18 2020-07-29 2020-07-09 2020-07-29 2020-08-13 2020-07-31 2021-02-09 ADVISOR Infrastructure Selection Individual PASO/INDV/A08.5 / PASO Component A: Transitional Pending IDA / H8830 Post Consultant Open 90,000.00 0.00 2020-11-15 2021-01-03 2021-01-24 2021-02-28 2021-08-27 Project Manager Management and Support Implementation Selection Individual PASO/INDV/A18 / PASO Component A: Transitional Pending IDA / H8830 Post Consultant Open 25,000.00 0.00 2020-11-15 2021-01-03 2021-01-24 2021-02-28 2021-08-27 Communications Adviser Management and Support Implementation Selection Page 4