Page 1 1 43388 PUBLIC SECTOR CAPACITY BUILDING PROJECT (PSCBP) Procurement Plan I. GENERAL 1. Project information : Country: Rwanda Borrower: Government of Rwanda Project Name: Public Sector Capacity Building Project (PSCBP) Credit No: 3955-RW Project Implementing Agency (PIA): HIDA (Human Resource and Institutional Capacity Development Agency) 2. Bank’s approval Date of the procurement Plan: Original: 30, March 2005; 3. Date of General Procurement Notice : June 30 th 2005 4. Period covered by this procurement plan : January 2008 to December 2008 II. GOODS AND WORKS AND NON-CONSULTING SERVICES 1. Prior Review Threshold : Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement and as specified in the Development Credit Agreement are as follows: 2. A Program Operations Manual (POM), which included a Procurement Management Manual (PMM) as one of the annexes, was approved by the IDA as one of the conditions of effectiveness. The PMM spells out the national and World Bank guidelines and detailed procedures for the procurement of goods and works as well as services. 3. Procurement Packages for goods and works with Methods and Time Schedule are described in Table 1 . III. SELECTION OF CONSULTANTS 1. Prior Review Threshold : Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants and as specified in the Development Credit Agreement as follows: Page 2 2 2 . Short list of consultants for services, estimated to cost less than $100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Consultancy Assignments with Selection Methods and Time Schedule are described in Table 2. IV. IMPLEMENTING AGENCY CAPACITY BUILDING ACTIVITIES WITH TIME SCHEDULE Page 3 3 T A B L E 1 : G o o d s a n d W o r k s N o n - C o n s u l t a n t s S e r v i c e s C o n t r a c t D e s c r i p t i o n * P r o c u r e m e n t M e t h o d P r e q u a l i f i c a t i o n D o m e s t i c p r e f e r e n c e P r i o r o r P o s t R e v i e w B i d O p e n i n g O b s e r v a t i o n s N C S 1 p r o d u c t i o n o f H I D A ' s N e w s l e t t e r p e r q u a r t e r , H I D A a t g l a n c e a n d b r o c h u r e s a n d o t h e r d o c u m e n t s t o p r i n t N C B Y e s N o p o s t 2 4 / 0 4 / 0 8 N C S 2 S u p p l y f o r p r o m o t i o n a l m a t e r i a l s f o r H I D A f o r 2 0 0 9 N C B N o N o p o s t 1 6 / 0 7 / 0 8 N C S 3 S u p p l y o f o f f i c e e q u i p m e n t , o f f i c e s t a t i o n e r y a n d f u r n i t u r e f o r H I D A ( i n c l u d e t h e I n f o r m a t i o n R e s o u r c e C e n t r e ) N C B Y e s N o p o s t 2 4 / 0 4 / 0 8 N C S 4 M a i n t a n c e o f o f f i c e e q u i p m e n t N C B Y e s N o p o s t 2 4 / 0 3 / 0 8 N C S 5 M a i n t a n c e o f v e h i c l e s N C B Y e s N o p o s t 2 4 / 0 3 / 0 8 T O T A L W O R K S T E N D E R S C o n t r a c t D e s c r i p t i o n * P r o c u r e m e n t M e t h o d P r e q u a l i f i c a t i o n D o m e s t i c p r e f e r e n c e P r i o r o r P o s t R e v i e w B i d O p e n i n g O b s e r v a t i o n s W 1 E x t e n s i o n o f R I A M o f f i c e b l o c k s N C B N o N o P r i o r 2 0 / 0 5 / 0 8 Page 4 4 T A B L E 2 : C O N S U L T A N T S S E R V I C E S D e s c r i p t i o n o f A s s i g n m e n t S e l e c t i o n M e t h o d R e v i e w b y B a n k E x p e c t e d P r o p o s a l s S u b m i s s i o n C o m m e n t s C O M P O N E N T I : C O O R D I N A T I O N O F T H E M S C B P C 1 C o n s u l t a n c y s e r v i c e s t o r e c r u i t 1 3 n e w H I D A s t a f f m e m b e r s Q C B S p o s t 9 / 7 / 0 8 C 2 C o n s u l t a n c y s e r v i c e s t o u p d a t e H I D A w e b s i t e a n d t r a i n s e l e c t e d H I D A s t a f f o n b a s i c w e b s i t e d e v e l o p m e n t a n d c o n t e n t m a n a g e m e n t I C p o s t 1 9 / 0 4 / 0 8 C 3 R e c r u i t m e n t o f a c o n s u l t a n t t o p r o d u c e t h e m a t i c d o c u m e n t a r i e s t o b e b r o a d c a s t p e r q u a r t e r o n t h e N a t i o n a l T e l e v i s i o n I C p o s t 1 9 / 0 4 / 0 8 C 4 R e c r u i t m e n t o f a c o n s u l t a n t t o p r o d u c e t h e m a t i c d o c u m e n t a r i e s t o b e a i r e d p e r q u a r t e r o n t h r e e s e l e c t e d r a d i o s t a t i o n s I C p o s t 1 9 / 0 4 / 0 8 C 5 r e c r u i t m e n t o f a n i n t e r n a t i o n a l c o a c h f o r s t r e n g t h e n t h e c a p a c i t y o f t h e p r o c u r e m e n t i n p a r t n e r i n s t i t u t i o n s f o r o n e y e a r I C p r i o r 3 / 4 / 0 8 C 6 C o n s u l t a n c y s e r v i c e f o r p r e p a r e a t w o y e a r s p r o c u r e m e n t p l a n i n M D A ’ s Q B S p r i o r 3 0 / 0 6 / 0 8 C 7 C o n s u l t a n c y s e r v i c e s t o t r a n s l a t e H I D A d o c u m e n t s I C p o s t 1 9 / 0 4 / 0 8 C 8 C o n s u l t a n c y s e r v i c e s t o e s t a b l i s h a p a y r o l l s y s t e m f o r H I D A I C p o s t 1 9 / 0 4 / 0 8 C 9 T e c h n i c a l A s s i s t a n t t o f a c i l i t a t e t h e p r e p a r a t i o n o f t h e 2 0 0 8 N a t i o n a l S t a t e o f c a p a c i t y b u i l d i n g I C p o s t 1 5 / 0 7 / 0 8 Page 5 5 C 1 0 T e c h n i c a l A s s i s t a n c e t o s u p p o r t t h e e s t a b l i s h m e n t o f a n I n f o r m a t i o n R e s o u r c e C e n t r e ( I R C ) f o r d o c u m e n t a t i o n , a r c h i v i n g a n d r e f e r e n c e r e a d i n g m a t e r i a l o n c a p a c i t y b u i l d i n g I C p o s t 3 0 / 0 7 / 0 8 T O T A L C O M P O N E N T I C O M P O N E N T I I : S T R A T E G I C H U M A N R E S O U R C E D E V E L O P M E N T C 1 1 C o n s u l t a n c y s e r v i c e s t o s u p p o r t M I F O T R A t o d e v e l o p a t r a n s p a r e n t r e m u n e r a t i o n p o l i c y w i t h a r e g u l a r l y u p d a t e i n c e n t i v e p a c k a g e a g r e e d w i t h t h e s t a k e h o l d e r s Q C B S p o s t 1 4 / 0 8 / 0 8 C 1 2 R e c r u i t m e n t o f t w o s u p p o r t c o n s u l t a n t s f o r t h e H R D U n i t Q B S p r i o r 3 0 / 0 6 / 0 8 C 1 3 R e c r u i t m e n t o f T A i n H R D f o r s u p p o r t a c t i v i t i e s a t b e n e f i c i a r y i n s t i t u t i o n s . I C p r i o r 1 8 / 0 4 / 0 8 C 1 4 R e c r u i t m e n t o f a l o c a l c o n s u l t a n t t o s u p p o r t H I D A i n t h e s u p e r v i s i o n o f t h e c o n s u l t a n c y f i r m t o f i n a l i z e t h e d e v e l o p m e n t o f a N a t i o n a l S k i l l s D e v e l o p m e n t P o l i c y I C p o s t 1 9 / 0 4 / 0 8 C 1 5 R e c r u i t m e n t o f a C o n s u l t a n t t o c a r r y o u t t r a i n i n g n e e d s a s s e s s m e n t o f H R p e r s o n n e l a n d s u p p o r t e s t a b l i s h m e n t o f t h e g r o u p I C p r i o r 1 9 / 0 4 / 0 8 C 1 6 C o n s u l t a n c y s e r v i c e s t o s u p p o r t R I A M i n t h e e s t a b l i s h m e n t o f p a r t n e r s h i p / t w i n n i n g a r r a n g e m e n t s w i t h i n t e r n a t i o n a l l y r e p u t a b l e t r a i n i n g i n s t i t u t i o n s Q B S p r i o r 3 0 / 0 6 / 0 8 C 1 7 C o n s u l t a n c y s e r v i c e s t o s u p p o r t N U R t o c a r r y o u t a t r a c e r s t u d y a i m e d a t v a l i d a t i n g t h e r e l e v a n c e o f t h e t r a i n i n g i n r e l a t i o n t o t h e m a r k e t l a b o r d e m a n d s . I C p o s t 1 9 / 0 4 / 0 8 C 1 8 R e c r u i t m e n t o f a n i n t e r n a t i o n a l c o n s u l t a n t t o p r o v i d e t e c h n i c a l s u p p o r t t o p r e p a r e a R e s o u r c e M o b i l i z a t i o n S t r a t e g y o f t h e N a t i o n a l U n i v e r s i t y o f R w a n d a ( N U R ) a n d a R e s o u r c e M o b i l i z a t i o n C o n f e r e n c e ( D o n o r s C o n f e r e n c e ) . I C p o s t 1 9 / 0 4 / 0 8 C 1 9 c o n s u l t a n c y s e r v i c e s t o s u p p o r t N U R t o c a r r y o u t a p r o c u r e m e n t a u d i t a n d s t o c k c o n t r o l Q B S p o s t 1 7 / 0 4 / 0 8 Page 6 6 C 2 0 C o n s u l t a n c y s e r v i c e s t o s u p p o r t S F B t o i n s t a l l a M a n a g e m e n t I n f o r m a t i o n S y s t e m f o r i m p r o v e d i n f o r m a t i o n a n d c o m m u n i c a t i o n I C p o s t 1 9 / 0 4 / 0 8 C 2 1 C o n s u l t a n c y s e r v i c e s t o s u p p o r t e s t a b l i s h m e n t o f a P r o c u r e m e n t T r a i n i n g C e n t e r a t S F B I C p r i o r 1 9 / 0 4 / 0 8 C 2 2 R e c r u i t m e n t o f a c o n s u l t a n t f o r t w i n n i n g a r r a n g e m e n t b e t w e e n a l o c a l a n d a n i n t e r n a t i o n a l s p e c i a l i z e d i n s t i t u t i o n f o r d e v e l o p m e n t o f a c u r r i c u l u m . I C p r i o r 1 9 / 0 4 / 0 8 C 2 3 C o n s u l t a n c y s e r v i c e s t o t r a i n a c c o u n t a n t s i n A C C A Q B S p r i o r 3 0 / 0 6 / 0 8 C 2 4 T w i n n i n g a r r a n g e m e n t b e t w e e n a l o c a l a n d a n i n t e r n a t i o n a l s p e c i a l i z e d I n s t i t u t i o n f o r d e v e l o p m e n t o f a C u r r i c u l u m i n P r o c u r e m e n t Q B S p r i o r 3 0 / 0 6 / 0 8 T O T A L C O M P O N E N T I I C O M P O N E N T I I I : C R O S S C U T T I N G P U B L I C S E C T O R R E F O R M S C 2 5 T e c h n i c a l A s s i s t a n c e t o s u p p o r t t h e B u d g e t U n i t t o d e v e l o p a n d i m p l e m e n t c a p a c i t y b u i l d i n g p l a n f o r t h e B u d g e t O f f i c e i n M I N E C O F I N , M i n i s t r i e s a n d d i s t r i c t s f o r e f f e c t i v e b u d g e t p r e p a r a t i o n , b u d g e t m o n i t o r i n g a n d e v a l u a t i o n , a n d f o r s t r e n g t h e n i n g M T E F i n a l l B u d g e t A g e n c i e s I C p r i o r 6 / 5 / 0 8 C 2 6 T e c h n i c a l a s s i s t a n c e t o d e v e l o p a n d i m p l e m e n t c a p a c i t y b u i l d i n g p l a n f o r t h e I G F R U n i t f o r m a n a g i n g a n d m o n i t o r i n g t r a n s f e r s t o d i s t r i c t s , p r o v i n c e s , a n d m o n i t o r r e s o u r c e s u t i l i z a t i o n b y d i s t r i c t s l e v e l I C p r i o r 6 / 5 / 0 8 C 2 7 T e c h n i c a l A s s i s t a n c e t o s u p p o r t o f f i c e o f t h e G o v e r n m e n t c h i e f I n t e r n a l A u d i t o r t o p r o v i d e q u a l i t y a s s u r a n c e o n t h e d e v e l o p e d i n t e r n a l a u d i t c h a r t e r a n d m a n u a l s , a n d a s s i s t w i t h t h e e s t a b l i s h m e n t o f a u d i t c o m m i t t e e s a s w e l l a s p r o v i d e t e c h n i c a l t r a i n i n g i n d i f f e r e n t i n t e r n a l a u d i t a r e a s . I C p r i o r 6 / 5 / 0 8 Page 7 7 C 2 8 C o n s u l t a n c y s e r v i c e s t o s u p p o r t M I F O T R A t o d e v e l o p S e r v i c e D e l i v e r y D i r e c t o r i e s f o r G o v e r n m e n t s e r v i c e s d e l i v e r y Q C B S p o s t 1 4 / 0 8 / 0 8 C 2 9 C o n s u l t a n c y s e r v i c e s t o r e v i e w t h e l e g a l f r a m e w o r k d e f i n i n g d e c i s i o n m a k i n g p o w e r s a t d i f f e r e n t l e v e l s a c r o s s v a r i o u s l a y e r s o f g o v e r n m e n t Q C B S p o s t 0 6 / 1 0 / 0 8 C 3 0 T e c h n i c a l A s s i s t a n c e t o c o a c h p l a n n i n g o f f i c e r s a n d o t h e r s r e l e v a n t s t a f f o f t h e P S R G m i n i s t r i e s i n t h e r a p i d i m p l e m e n t a t i o n o f s e t r e s u l t s I C p r i o r C 3 1 C o n s u l t a n c y t o s u p p o r t M I F O T R A t o s t r e n g t h e n m e c h a n i s m s t o c o o r d i n a t e a n d h a r m o n i z e p u b l i c s e c t o r r e f o r m s i n l i n e w i t h e x i s t i n g a n d r e v i s e d p o l i c i e s I C p r i o r 7 / 4 / 0 8 C 3 2 C o n s u l t a n c y s e r v i c e s t o r e v i e w f o r m u l a a n d d e s i g n g u i d e l i n e s f o r t h e F i s c a l T r a n s f e r s f r o m M I N E C O F I N t o d i s t r i c t s I C p r i o r 1 9 / 0 5 / 0 8 C 3 3 C o n s u l t a n c y s e r v i c e s t o c o n d u c t a n a s s e s s m e n t o f H I D A ’ s M & E n e e d s a n d r e p o r t i n g t o - d a t e Q C B S p o s t 1 9 / 0 5 / 0 8 C 3 4 C o n s u l t a n c y s e r v i c e s t o c o n d u c t t h e K A P s u r v e y Q C B S p o s t 1 9 / 0 5 / 0 8 C 3 5 C 3 6 C o n s u l t a n c y s e r v i c e s t o s u p p o r t M I N E C O F I N t o e s t a b l i s h a n a t i o n a l M & E s y s t e m f o r M i n i s t r i e s Q B S p r i o r 3 0 / 0 6 / 0 8 C 3 7 r e c r u i t m e n t o f a C o o r d i n a t o r o f A C C A t r a i n i n g p r o g r a m I C p r i o r 1 9 / 0 4 / 0 8 C 3 8 R e c r u i t m e n t o f a n I n t e r n a t i o n a l c o n s u l t a n t t o p r o v i d e q u a l i t y a s s u r a n c e s e r v i c e s o n t h e I F M I S – S M A R T G O V P u b l i c B o o k s m o d u l e . I C p r i o r 7 / 4 / 0 8 C 3 9 T e c h n i c a l A s s i s t a n c e t o s u p p o r t M I N E C O F I N i n t h e i m p l e m e n t a t i o n o f P F M r e f o r m s I C p r i o r 7 / 4 / 0 8 Page 8 8 C 4 0 r e c r u i t m e n t o f 3 c o a c h e s t o a s s i s t b u d g e t a g e n c i e s t o b e t t e r i n t e g r a t e t h e n e w s r e g u l a t i o n s a n d p r o c e d u r e s i n t o t h e i r d a y - t o d a y o p e r a t i o n s I C p r i o r 7 / 4 / 0 8 C 4 1 r e c r u i t m e n t o f a n i n d i v i d u a l c o n s u l t a n t t o d o c u m e n t s t a n d a r d b u d g e t i n g p r o c e d u r e s a n d p r o c e s s e s f o r t h e N a t i o n a l B u d g e t U n i t o f M I N E C O F I N I C p o s t 7 / 4 / 0 8 C 4 2 c o n s u l t a n c y s e r v i c e s t o c a r r y - o u t n e e d s a s s e s s m e n t o f t h e R w a n d a m e t e o r o l o g i c a l s e r v i c e , d e v e l o p t h e s u b - s e c t o r p o l i c y a n d s t r a t e g y a n d p r e p a r e a f i v e y e a r s s t r a t e g i c p l a n Q B S p r i o r 3 0 / 0 6 / 0 8 C 4 3 R e c r u i t m e n t o f a f i r m t o h a n d h o l d G o v e r n m e n t a c c o u n t a n t s i n t h e p r e p a r a t i o n o f 2 0 0 8 P u b l i c F i n a n c i a l S t a t e m e n t s f r o m t h e b u d g e t a g e n c y l e v e l t o c o n s o l i d a t i o n l e v e l Q B S p r i o r 3 0 / 0 6 / 0 8 C 4 4 c o n s u l t a n c y s e r v i c e t o e s t a b l i s h a m o n i t o r i n g i n f o r m a t i o n s y s t e m t o m o n i t o r c o n t r a c t m a n a g e m e n t a n d i m p l e m e n t a t i o n o f t h e p r o c u r e m e n t p l a n b y t h e p r o c u r i n g e n t i t i e s Q B S p r i o r 3 0 / 0 6 / 0 8 C 4 5 C o n s u l t a n c y s e r v i c e s t o s e t u p o f a s y s t e m t o k e e p d o c u m e n t s a n d r e c o r d s I C p o s t 3 0 / 0 6 / 0 8 C 4 6 R e c r u i t m e n t o f a P u b l i c S e c t o r R e f o r m A d v i s o r t o p r o v i d e t e c h n i c a l a d v i c e a n d s u p p o r t t o o n g o i n g p u b l i c s e c t o r r e f o r m s l e d b y M I F O T R A I C p r i o r 2 4 / 0 3 / 0 8 C 4 7 C o n s u l t a n c y s e r v i c e s f o r d e v e l o p i n g s t r a t e g i c p l a n s f o r 1 2 m i n i s t r i e s I C p r i o r 1 9 / 0 5 / 0 8 C 4 8 C o n s u l t a n c y s e r v i c e s t o d e v e l o p a w e b s i t e f o r t h e P F M r e f o r m s I C p o s t 1 5 / 0 6 / 0 8 T O T A L C O M P O N E N T I I I C O M P O N E N T I V : E N H A N C I N G A G E N C Y P E R F O R M A N C E C 4 9 R e c r u i t m e n t o f a n I n t e r n a t i o n a l C o n s u l t a n t t o s u p p o r t H I D A t o d e s i g n a n A g e n c y P e r f o r m a n c e F u n d P l a n a n d a c c e s s c r i t e r i a I C p r i o r 1 5 / 0 7 / 0 8 C 5 0 C o n s u l t a n c y s e r v i c e s t o i m p l e m e n t a T r a i n i n g P r o g r a m d b t h P l i t Q B S p r i o r 3 1 / 0 1 / 0 8 Page 9 9 p r e p a r e d b y t h e P a r l i a m e n t . C 5 1 r e c r u i t m e n t o f a c o n s u l t a n t t o d e v e l o p t h e c o m m u n i c a t i o n s t r a t e g y I C p r i o r 1 8 / 0 2 / 0 8 C 5 2 R e c r u i t m e n t o f a n I n t e r n a t i o n a l C o n s u l t a n t t o d e s i g n a s t r a t e g i c p l a n , a c t i o n p l a n a n d b u d g e t f o r R G A C I C p o s t 2 0 / 0 4 / 0 8 T O T A L C O M P O N E N T I V C O M P O N E N T V : I N F O R M A T I O N A N D C O M M U N I C A T I O N T E C H N O L O G Y C 5 4 R e c r u i t m e n t o f a l o c a l c o n s u l t a n t t o s u p p o r t a n d s t r e n g t h e n R I T A a n d H I D A i n t h e s u p e r v i s i o n o f t h e t r a i n i n g , t r a i n i n g p r o v i d e r s a n d o t h e r a c t i v i t y s u p p o r t e d a n d f u n d e d b y H I D A . I C p r i o r 1 9 / 0 4 / 0 8 C 5 5 r e c r u i t m e n t o f a f i r m t o p r o d u c e i n f o r m a t i o n p a c k a g e s a c c o r d i n g t o t h e d i s s e m i n a t i o n p l a n p r o d u c e d b y R I T A C Q S p o s t 2 5 / 8 / 0 8 C 5 6 R e c r u i t t h e s e c o n d b a t c h o f I C T i n t e r n s ( c o m p l e t e r e c r u i t m e n t c y c l e a c t i o n s ) I C p o s t 7 / 4 / 0 8 C 5 7 r e c r u i t m e n t o f a l o c a l c o n s u l t a n t t o s u p p o r t R I T A i n t h e d e v e l o p m e n t o f t h e i r c a p a c i t y b u i l d i n g p l a n I C p o s t 7 / 4 / 0 8 C 5 8 C o n s u l t a n c y s e r v i c e s t o s u p p o r t R I T A t o c o n d u c t a n i n v e n t o r y s t u d y t o i d e n t i f y t h e l e v e l o f I T i n f r a s t r u c t u r e a n d m a i n t e n a n c e a c r o s s c e n t r a l g o v e r n m e n t I C p o s t 1 5 / 0 7 / 0 8 T O T A L C O M P O N E N T V T O T A L C O M P O N E N T I - V Page 10 10