PROCUREMENT PLAN FOR FIRST 18 MONTHS OF SLACC I. General 1. Project information Country : India Borrower : Government of India Project Name : Sustainable Livelihoods and Adaptation to Climate Change (SLACC) Project Project I.D. for SLACC : P-132623 Credit No. : Project Implementing Agency (PIA): 1. National Mission Management Unit (NMMU), Ministry of Rural Development, Government of India 2. SMMU Bihar, 3. SMMU MP 2. Bank’s approval Date of the procurement Plan: 31st Oct 2014 3. Date of General Procurement Notice: _______ 4. Period covered by this procurement plan: The procurement period of project covered from 1st Nov 2014 to 30th April 2016 (18 months). II. Procurement Thresholds for Goods, Works and Non-consulting services a. All Goods, Works and Non-consulting services will be procured using the procurement methods described in the procurement methods described in the NRLM procurement manual. The highest levels of value thresholds for various methods applicable to the National, State, and District level Mission Management Units are in the table below: Method as per Comparable The highest levels of value The highest levels of value NRLM Bank thresholds for Goods and Non thresholds for Works Procurement Method Consulting Services manual US$=Rs501 Rs US$=Rs 502 Rs Petty Purchase Direct 100 5,000 NA NA Contracting Local Shopping Shopping 10,000 5,00,000 NA NA Limited Shopping 100,000 50,00,000 200,000 1,00,00,000 Tendering (50 lakhs) (100 lakhs) Open Tendering NCB Goods 3.0 million 15,00,00,000 40 million 200,00,00,000 (15 crores) (200 crores) Force Account Community NA NA 10,000 5,00,000 Force Account ( 5 lakhs) Single Tender Direct As per As per NA NA Contracting conditions conditions Rate Contract Shopping 50,000 25,00,000 NA NA (DGS&D R/C) Equivalent (25 lakhs) 1 Exchange rate is as per the NRLM Procurement Manual May 2012. 2 Exchange rate is as per the NRLM Procurement Manual May 2012. 1|Page b. As high value contracts that require International Competitive Bidding (ICB) are not anticipated by the project, a maximum threshold of a single contract under SLACC reimbursement from the Bank is set as the highest value of the NCB. In the event, the Project requires any single contract valued above $ 3.00 million, using the proceeds from the Bank support, the same shall be discussed with the Bank and the applicability of ICB methods will be decided on a case by case basis. In addition to such contracts, first contract under NCB will be prior reviewed by the Bank and all others will be subjected to post review as per the arrangements detailed in the Procurement Manual of NRLP. Pre-qualification will not be applicable III. Thresholds for Community Procurement of Goods and Works a. All Goods, Works and services will be procured at the community level using the procurement methods described in the procurement methods described in the NRLM procurement manual. The highest levels of value thresholds for various methods applicable to Community Based Organisations are in the table below: Method Goods3 Works4 Rs Rs Petty Purchase 10,000 NA Local Shopping 50,000 NA Limited Tendering 7,50,000 10,00,000 Open Tendering 25,00,000 1,00,00,000 Force Account NA 25,00,000 b. Services Individual Consultants up to a value of INR 1,00,000 per contract following competitive procedures. Institutional Consultants up to a value of INR 10,00,000 per contract following competitive methods of CQS, QBS, FBS, and LCS 4. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines) Paragraph 3.17 of the Bank Guidelines have been incorporated in NRLM Procurement Manual and will also be applicable to SLACC. The NRLM Procurement Manual details the methods and delegated value thresholds applicable at the community level (Chapter 4) and the Procurement planning, Management and Supervision Arrangements at Community Level (Chapter 5) – these will also be applicable to SLACC. 5. Reference to (if any) Project Operational/Procurement Manual: NRLM Procurement Manual has been developed by NMMU, this has been agreed with the Bank, and will also be used guide procurement of goods, works and services in SLACC. 6. Any Other Special Procurement Arrangements: Contracts to be financed under retroactive financing, if agreed. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in NRLM Procurement manual will also be applicable to SLACC. The thresholds for the Banks prior review will be as follows: a. Works : $5 million and above b. Goods : $ 0.5 million and above c. IT and Non-consultancy Services : $ 0.5 million and above 3 The thresholds have been taken as per the NRLM Procurement Manual May 2012 4 The thresholds have been taken as per the NRLM Procurement Manual May 2012. 2|Page 7. Procurement Packages with Methods and Time Schedule Estimated Cost (Rs) recommendation of Specifications, Bid No objection from Evaluation of bids Advertisement for Review by World Bank (Prior/Post) Review by Bank Contract signing Advert finalized Document and Procurement inviting bids Description committee Method of Remarks Contract (Date) S. No. Bank and A Equipment No Equipment costs envisaged for NMMU Sub-total A Nill (Equipment) B Printing and Web Publication No Printing and Publication envisaged in first 18 months Sub-total B Nill (Printing) C Non Consulting Services No Non-Consulting Services envisaged for NMMU Sub-total C (Non- Nill consulting services) Grant Total Nill (A+B+C) 3|Page III. Selection of Consultants 1. Procurement Thresholds for Consulting Services Method Limits in Value US$ Rs (@ 50)5 Individuals SSS Subject to acceptable justifications Individuals Competitive US$ 100,000 50,00,000 QCBS All selection >US$ 300,000 from SLACC shall be prior reviewed by Bank and advertised in Bank’s external web site. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $500,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of the World Bank Consultant Guidelines. 3. Any Other Special Selection Arrangements: None The thresholds for the Banks prior review have been revised as follows: a) Consultancy services by Firms : $200,000 and above b) Consultancy services by Individuals : $100,000 and above c) Direct contracts for Goods and Works : $10,000 and above d) Single source selection of Consultants : $10,000 and above Estimated Timelines ToRs & EoI Notice EoI RfP Issuance Technical Financial Bid Approval Approval for Award of Total Days Budget & EoI Evaluation and Receipt Evaluations Opening and (MoRD & Contracting Contract approval Receipts & RfP of Bids and Combined WB) and (Contract shortlist Approvals Scoring Technical vetting by approvals Negotiations WB) with Preferred Bidder 20 Days 15 Days 30 Days 30-45 Days 30 Days 5 Days 20 Days 15 Days 1 Day 166 to 191 Days Approx. 5.5 - 6.5 months 5 Exchange rate is as per the NRLM Procurement Manual May 2012. 4|Page 4. Consultancy Assignments with Selection Methods and Time Schedule Estimated Cost (Rs) ToR/EoI Letter and Technical Proposal Finalization of EoI Advert finalized;– Issue of RFP after Review by World Bank (Prior/Post) after approval by Negotiations and Contract signing Budget finalized EoI Advert date EoI Submission Evaluation and Proposal to be Proposal with Procurement received and Description Method of approvals Remarks Contract opening (Date) S. No. Bank Date 1 Hiring an Agency as Lead 268,00,000 QCBS Prior 1st Dec 2014 5th Dec Dec Jan 20, March April Technical Support Agency for 2014 20, 2015 20, 2015 15, 2014 2015 SLACC ( for 3 years, inclusive of remuneration of consultant, travel and related costs) 2 Hiring of Young Professionals 36,00,000 ICS Post 1st Dec 2014 1st Jan at NMMU (Quantity = 2, in 2015 Year 1 - 4 @45,000/pm : ( 8 + 24+24+24) 3 NMMU : Hiring of an agency 50,00,000 QCBS Post 1st Dec 2014 5th Dec Dec Jan 20, March April to develop Knowledge 2014 20, 2015 20, 2015 15, 2014 2015 products on Climate change and Adaptation 4 NMMU : Hiring of an agency 15,00,000 LCS Post July 2015 Nov.10 - for MIS development , 2015 Total 369,00,000 5|Page Services GRAND TOTAL (In Rupees) 369,00,000 Approx. US $ (Rate US$1 = Rs 60) 615,000 Goods GRAND TOTAL (In Rupees) Nill Approx. US $ (Rate US$1 = Rs 60) Nill All GRAND TOTAL 369,00,000 Approx. US $ (Rate US$1 = Rs 60) 615,000 6|Page PROCUREMENT India : Sustainable Livelihoods and Adaptation to Climate Change PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-08-08 2019-02-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P132623 GPN Date: Project Name: Sustainable Livelihoods and Adaptation to Climate Change Loan / Credit No: TF / 18700 Executing Agency(ies): Bihar Rural Livelihoods Promotions Society WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-BRLPS-29527-GO-RFQ / Pending Request for Single Stage - One Purchase of Video Cameras - TF / 18700 Post Limited 0.00 Implementati 2017-11-11 2018-01-06 2018-07-05 Quotations Envelope 4 numbers on IN-BRLPS-29529-GO-RFQ / Request for Single Stage - One Purchase of Smartphone TF / 18700 Post Limited 30,657.94 Completed 2017-09-27 2017-11-22 2018-05-21 Quotations Envelope (Mobile) - 130 Numbers IN-BRLPS-29530-GO-RFQ / Pending Request for Single Stage - One Purchase of Office furniture TF / 18700 Post Limited 0.00 Implementati 2017-11-20 2018-01-15 2018-07-14 Quotations Envelope for Climate Adaptation Unit on IN-BRLPS-29535-GO-RFQ / Purchase of Laptops & Request for Single Stage - One TF / 18700 Post Limited 18,339.52 Terminated 2017-10-21 2017-12-16 2018-06-14 related accessories for Quotations Envelope Climate Change- 17 numbers IN-BRLPS-29537-GO-RFQ / Purchase of server with single monitor and remote Pending Request for Single Stage - One sensing & GIS MIS TF / 18700 Post Limited 0.00 Implementati 2017-11-05 2017-12-31 2018-06-29 Quotations Envelope processing workstation with on dual monitor for Climate Change Adaptation Unit IN-BRLPS-29539-GO-RFQ / Pending Purchase of All in One Request for Single Stage - One TF / 18700 Post Limited 0.00 Implementati 2017-10-15 2017-12-10 2018-06-08 Computer for GIS MIS Quotations Envelope on Training IN-BRLPS-29542-GO-RFQ / Printing and supply of Resource materials Pending Request for Single Stage - One Development (Training) of TF / 18700 Post Limited 0.00 Implementati 2018-01-10 2018-03-07 2018-09-03 Quotations Envelope CRPs for Resource Villages on and Expansion Villages : Multiple Procurement IN-BRLPS-63300-GO-RFB / Pending Single Stage - One Purchase of Laptops etc and TF / 18700 Post Request for Bids Open - National 0.00 Implementati 2018-05-25 2018-05-30 2018-07-11 2018-08-10 2018-09-14 2019-03-13 Envelope Pico Projectors on Page 1 IN-BRLPS-103231-GO-RFB / Pending Supply and Installation of Single Stage - One TF / 18700 Post Request for Bids Open - National 0.00 Implementati 2019-02-27 2019-03-04 2019-04-15 2019-05-15 2019-06-19 2019-12-16 Solar Irrigation Set and Envelope on supply of PVC pipelines NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-BRLPS-29523-NC-RFB / Hiring of Agency for providing data based on 20 AWS and 80 Rain Gauge (Installation, Maintenance, Single Stage - One Weather Forecasting and TF / 18700 Prior Request for Bids Open - National 0.00 Canceled 2017-09-22 2017-09-27 2017-11-08 2017-12-08 2018-01-12 2018-07-11 Envelope Collection - end to end solution for Bihar and Madhya Pradesh for 36 months. Being first contract, hence unde prior review. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual WBR 4- SLACC-6-SBCC-CF / Hiring the services of an agency for providing Quality And Cost- Open - TF / 18700 Prior 373,955.45 Signed Comprehensive and Regular Based Selection International Crop Advisory services for SLACC Project. IN-BRLPS-29514-CS-QCBS / Hiring of Agency for conducting Baseline, Mid- Quality And Cost- Under term and Endline Evaluation TF / 18700 Prior Open - National 0.00 2017-09-22 2017-10-13 2017-11-26 2017-12-24 2018-01-23 2018-02-27 2018-04-03 2019-04-03 Based Selection Implementation for Bihar & Madhya Pradesh. Being first contract, hence under Prior Review. IN-BRLPS-29521-CS-QCBS / Quality And Cost- Pending Hiring of Agency for Remote TF / 18700 Post Open - National 0.00 2017-11-01 2017-11-22 2018-01-05 2018-02-02 2018-03-04 2018-04-08 2018-05-13 2019-05-13 Based Selection Implementation Sensing, GIS Application INDIVIDUAL CONSULTANTS Page 2