PROCUREMENT PLAN FOR LOCAL DEVELOPMENT FUND (P133620) I. General 1. Project Information Country: Malawi, Borrower –Malawi Government. Project Name: Malawi Social Action Fund 4 Project ID: P133620 2. Project Implementation Agency: Local Development Fund – Technical Support Team 3. Date of the Procurement Plan: June 15, 2017 4. Period Covered by this procurement plan: 18 Months II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ Prior Review millions) Category (US$ Open Open Request for millions) International National Quotation (RfQ) Works ≥ 10 ≥ 7,000,000 < ≤ 1,000,000 1,000,000 Goods, IT, and ≥ < non-consulting ≥2 ≤ 200,000 1,000,000.00 200.000 services B. Consulting Services Category Prior Review Short List of National Consultants (US$ (US$ million) millions) Consulting Engineering and Services Construction Supervision Consultants (Firms) ≥ ≤ 200,000.00 NA 200,000.00 Individual ≥ NA. NA. Consultants 100,000.00 Notes: 1 Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. Advertisement: Consultancy Service for Contracts estimated to cost US$ 300,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in National News Paper(s) of wide circulation and/or Regional News Paper(s). 2 III. Packages for Goods, Works and Non-Consulting Services Sr./ No Contract Description Estimat Review Market Selection Evalu Procuremen Prequ Domes Expect Expecte ed Cost by Approach Method ation t Process: alifica tic ed date d date (US$) Bank (Open- (RFP, RFB, Optio (Single/Mul tion Prefere of bid/ of (Prior/ National/ RFQ, DS ns tiple (Yes/ nce propos Contract Post) Internation etc.) (BAF Stages; No) (Yes/N al Signatur al Limited O, One/Two o) openin e etc.) Rate Envelopes g d etc) Crite ria etc.) Goods Mw –LDF-TST- Procurement of 4 250000 Post Open - RFB One No No 28/08/ 15/09/1 18831-GO.RFB Motor vehicles for .00 National Envelop 17 7 LDF-TST Mw –LDF-TST- Procurement of Colour 178250 Post Limited RFQ One No No 15/8/1 5/09/17 18831-GO.RFQ Plotter for Maps .00 Envelop 7 Production (1),Printers 2, Office Equipment and Furniture , Server and Monitors and Cables, Equipment for Mthandizi and UBR ,GIS Software (30) Mw –LDF-TST- Communication 30334. Post Limited RFQ One No No 15/7/1 30/08/1 18609-GO.RFQ Gadgets for LDF (85) 00 Envelop 7 7 Mw –LDF-TST- Procurement of 130 135625 Post Limited RFQ One No No 4/07/1 12/07/1 18312-GO.RFQ GPS Hand Held .00 Envelop 7 7 Mw –LDF-TST- Road Templates 136082 Post Limited RFQ One No No 10/7/1 25/7/17 18833-GO.RFQ (6650) .00 Envelop 7 3 Sr./ No Contract Description Estimat Review Market Selection Evalu Procuremen Prequ Domes Expect Expecte ed Cost by Approach Method ation t Process: alifica tic ed date d date (US$) Bank (Open- (RFP, RFB, Optio (Single/Mul tion Prefere of bid/ of (Prior/ National/ RFQ, DS ns tiple (Yes/ nce propos Contract Post) Internation etc.) (BAF Stages; No) (Yes/N al Signatur al Limited O, One/Two o) openin e etc.) Rate Envelopes g d etc) Crite ria etc.) Mw –LDF-TST- Procurement of 93194. Post Limited RFQ One No No 10/9/1 30/9/17 18607-GO.RFQ Calendars, Note Books 00 Envelop 7 and Diaries Mw –LDF-TST- Procurement of Hand 156944 Post Limited RFQ One No No 11/10/ 28/10/1 18595-GO.RFQ Road Roller .00 Envelop 17 7 Compactor (15) Mw –LDF-TST- Procurement of IEC 27778. Post Limited RFQ One No No 4/2/18 15/2/18 18603-GO.RFQ Materials (T shirts - 00 Envelop 10000) Mw –LDF-TST- Printing of 500 SEPS 13889. Post Limited RFQ One No No 2017/7 2017/7/ 18836-GO.RFQ and 500 DDPS 00 Envelop /10 25 Works None None None None Non-Consulting Services Mw –LDF-TST- Designing and 17,708. Post Limited RFQ One No No 10/08/ 25/8/17 18606- NC-.RFQ printing of 00 Envelop 17 4 Sr./ No Contract Description Estimat Review Market Selection Evalu Procuremen Prequ Domes Expect Expecte ed Cost by Approach Method ation t Process: alifica tic ed date d date (US$) Bank (Open- (RFP, RFB, Optio (Single/Mul tion Prefere of bid/ of (Prior/ National/ RFQ, DS ns tiple (Yes/ nce propos Contract Post) Internation etc.) (BAF Stages; No) (Yes/N al Signatur al Limited O, One/Two o) openin e etc.) Rate Envelopes g d etc) Crite ria etc.) Environmental and Social Safeguards Leaflets , Posters , Broachers and Manuals IV. Packages for Consulting Services Sr. No Contract Description Estimate Review Market Selection Shortlis Expected date Expected date of d Cost by Bank Approach Method ting of bid/ Contract Signature (US$) (Prior/P (Open- (QCBS, (Yes/ proposal ost) National/ FBBS, LCBS, No) opening Internation QBS, CQS, al Limited DS etc.) etc.) Mw –LDF- Review of the 41667.0 Post Open QCBS Yes 10/10/17 20/11/17 TST-18599- Resettlement Policy 0 National CS-QCBS Framework and Environmental and Social Management Framework. 5 Mw –LDF- Study on Impact of Social 50347.0 Post Open QCBS Yes 5/11/17 18/12/17 TST-18596- Support 0 National CS-QCBS Programmes Mw –LDF- Technical Audit for Social 218750. Post Open QCBS Yes 6/12/17 15/01/18 TST-18839- Cash Transfer in 9 00 National CS-QCBS districts Mw –LDF- Baseline, Mid Line and 96944.0 Post Open QCBS Yes 2018/2/15 2018/3/10 TST-18316- End Line Survey for 0 National CS-QCBS MASAF 4 Mw –LDF- Review of Development 30304.0 Post Open QCBS Yes 2018/4/10 2018/5/5 TST-18356- of Communication 0 National CS-QCBS Strategy for PWP Mw –LDF- Techinical Audit and 120,000 Prior Direct CDS No 2018/07/10 2018/07/15 TST-18843- Beneficiary verification .00 CS-CDS for Dedza and Nkhatabay 6 PROCUREMENT Malawi : Strengthening Safety Nets Systems - MASAF IV PLAN General Information Country: Malawi Bank’s Approval Date of the Original Procurement Plan: 2017-07-12 2020-12-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P133620 GPN Date: Project Name: Strengthening Safety Nets Systems - MASAF IV Loan / Credit No: IDA / 53430, IDA / 59220 Malawi Local Development Fund - Technical Support Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18831-GO- RFB / Procurement of Motor Systems and Capacity Single Stage - One IDA / 53430 Post Request for Bids Open - National 250,000.00 227,173.96 Completed 2017-08-28 2017-08-14 2017-09-07 2017-10-07 2017-08-15 2017-10-17 2017-10-18 2017-11-16 2017-10-27 2018-01-15 2018-03-28 Vehicles Double Cabin with Building Envelope Canopy (4) MW-LDF-TST-18598-GO- RFQ / Procurement of Equipment -Plotter (1), Colour Printers (2) ,Office equipment Under Systems and Capacity Request for Single Stage - One and Furniture , Server IDA / 53430 Post Limited 178,250.78 0.00 Implementati 2017-09-22 2017-10-27 2017-11-26 Building Quotations Envelope Monitors and Cables on ,Equipment for Roll Out of Mthandizi and UBR -Various , GIS Software (30) MW-LDF-TST-18607-GO- RFQ / Procurement of Request for Single Stage - One IDA / 53430 Project Management Post Limited 93,194.00 57,052.33 Completed 2017-09-17 2017-11-02 2017-09-04 2018-01-01 2019-02-25 Calendars , Diaries and Note Quotations Envelope Books for 2018 MW-LDF-TST-18312-GO- Systems and Capacity Request for Single Stage - One RFQ / Procurement of 130 IDA / 53430 Post Limited 135,625.00 130,000.00 Completed 2017-07-20 2017-08-09 2017-08-07 2017-09-06 2017-11-06 Building Quotations Envelope GPS Hand Held MW-LDF-TST-18595-GO- Systems and Capacity Request for Single Stage - One RFQ / Hand Road Roller IDA / 53430 Post Limited 156,944.00 198,000.01 Terminated 2017-07-27 2017-09-03 2017-08-21 2017-10-03 Building Quotations Envelope Compactors (15) MW-LDF-TST-18833-GO- Systems and Capacity Request for Single Stage - One RFQ / Procurement of Road IDA / 53430 Post Limited 136,082.00 90,094.12 Completed 2017-07-28 2017-09-03 2017-08-09 2017-10-08 2017-10-06 Building Quotations Envelope Template (6650) MW-LDF-TST-18836-GO- Systems and Capacity Request for Single Stage - One RFQ / Printing of 500 SEPS IDA / 53430 Post Limited 13,889.00 0.00 Canceled 2018-02-09 2018-03-24 2018-04-23 Building Quotations Envelope and 500 DDPs for Councils MW-LDF-TST-42263-GO- RFQ / Procurement of Request for Single Stage - One IDA / 53430 Productive Safety Nets Post Limited 200,000.00 211,500.00 Signed 2018-01-03 2017-07-20 2018-01-22 2017-10-19 2018-04-22 handheld road compactor Quotations Envelope rollers MW-LDF-TST-81416-GO- RFQ / Procurement of 2019 Request for Single Stage - One IDA / 53430 Project Management Post Limited 66,000.00 68,006.66 Completed 2018-10-10 2018-08-13 2018-10-18 2018-10-12 2018-12-17 2018-12-28 Calendars, Diaries and Quotations Envelope Notebooks MW-LDF-TST-129472-GO- RFQ / Procurement of IEC Request for Single Stage - One IDA / 53430 Productive Safety Nets Post Limited 77,000.00 54,205.36 Completed 2019-11-19 2019-10-07 2020-01-14 2019-11-08 2020-07-12 2020-03-05 materials and Calendars, Quotations Envelope diaries and notebooks MW-LDF-TST-18603-GO- RFQ / Procurement of IEC Request for Single Stage - One IDA / 53430 Project Management Post Limited 27,778.00 0.00 Canceled 2018-02-22 2018-04-06 2018-05-06 Materials for LDF-TST Quotations Envelope Various MW-LDF-TST-18609-GO- RFQ / Procurement of Request for Single Stage - One IDA / 53430 Project Management Post Limited 30,334.00 0.00 Canceled 2018-03-12 2018-04-14 2018-05-14 Communication Gadgets for Quotations Envelope LDF MW-LDF-TST-156619-GO- RFQ / Procurement of ICT Request for Single Stage - One IDA / 53430 Productive Safety Nets Post Limited 87,000.00 102,064.66 Signed 2020-02-17 2020-02-24 2020-03-04 2020-04-23 2020-04-01 2020-07-30 Equipment for Social Cash Quotations Envelope Transfer MW-LDF-TST-162879-GO- RFB / Procurement of ICT Single Stage - One IDA / 59220 Productive Safety Nets Post Request for Bids Open - National 258,000.00 467,258.97 Signed 2020-03-04 2020-04-27 2020-03-09 2020-05-21 2020-03-30 2020-05-27 2020-04-03 2020-06-20 2020-04-20 2020-09-30 2020-05-20 Equipment for NLGFC and Envelope Local Authorities MW-LDF-TST-176200-GO- Under Request for Single Stage - One RFQ / Procurement of IEC IDA / 53430 Project Management Post Limited 44,000.00 0.00 Implementati 2020-08-10 2020-08-10 2020-08-26 2020-09-26 Quotations Envelope Materials on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 MW-LDF-TST-18606-NC- RFQ / Designing and Printing Under Systems and Capacity Request for Single Stage - One of Environmental Leaflets , IDA / 53430 Post Limited 17,708.00 0.00 Implementati 2017-08-15 2017-09-27 2017-10-27 Building Quotations Envelope Posters , Brochers and on Manuals (1000) MW-LDF-TST-127598-NC- DIR / Provision of E-Payment Services to Beneficiary IDA / 59220 Productive Safety Nets Post Direct Selection Direct 15,000.00 14,921.50 Signed 2019-08-30 2019-09-18 2019-08-31 2019-09-27 2019-09-25 2020-08-10 2019-12-14 Households under the Enhanced Public Works Program in Balaka District MW-LDF-TST-175910-NC- DIR / Provision of Electronic Under Payment Services for Malawi IDA / 53430 Productive Safety Nets Post Direct Selection Direct 300,000.00 0.00 Implementati 2020-06-05 2020-05-29 2020-06-09 2020-08-28 2020-06-19 2020-09-20 Social Cash Transfer Program on (SCTP) in response to impacts of COVID-19 MW-LDF-TST-175911-NC- DIR / Provision of Electronic Payment services for Malawi IDA / 53430 Productive Safety Nets Post Direct Selection Direct 300,000.00 0.00 Canceled 2020-06-05 2019-09-18 2020-06-09 2019-04-28 2020-06-19 2020-09-17 National Social Cash Transfer Program (SCTP) in response to impacts of COVID-19 MW-LDF-TST-175911-NC- DIR. / Provision of E-payment Pending Services for Malawi National IDA / 53430 Productive Safety Nets Post Direct Selection Direct 300,000.00 0.00 Implementati 2020-06-05 2020-06-10 2020-12-07 2021-03-31 Social Cash Transfer Program on (SCTP) in response to impacts of COVID-19 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18599-CS- QCBS / Review of the Ressettlment Policy Quality And Cost- IDA / 53430 Productive Safety Nets Post Open - National 41,667.00 0.00 Canceled 2017-10-10 2017-10-17 2017-11-21 2017-12-21 2017-12-31 2018-01-12 2018-01-23 2018-03-24 Framework and Based Selection Environmental and Social Management Framework . MW-LDF-TST-18596-CS- Quality And Cost- QCBS / Study on Impact of IDA / 53430 Productive Safety Nets Post Open - National 50,347.00 0.00 Canceled 2017-10-15 2017-10-22 2017-11-16 2017-12-06 2017-12-16 2018-01-10 2018-02-01 2018-05-02 Based Selection social Support Programmes MW-LDF-TST-18316-CS- Quality And Cost- QCBS / Baseline,Mid Line and IDA / 53430 Project Management Post Open - National 96,944.00 98,816.51 Signed 2018-02-09 2018-01-03 2018-02-16 2018-03-16 2018-02-01 2018-04-13 2018-02-27 2018-04-27 2018-02-27 2018-05-12 2018-02-27 2018-05-29 2018-03-26 2018-08-27 Based Selection End Line survey MW-LDF-TST-18839-CS- QCBS / Technical Audit for Quality And Cost- IDA / 53430 Productive Safety Nets Prior Open - National 218,750.00 194,455.00 Signed 2017-08-10 2017-12-01 2017-08-24 2018-01-10 2017-09-30 2018-04-10 2017-10-02 2017-10-17 2018-04-27 2017-11-06 2018-05-29 2017-11-16 2018-05-29 2018-02-14 ssocial Cash Transfer and Based Selection Beneficiary Verification MW-LDF-TST-41656-CS- QCBS / Study to conduct Systems and Capacity Quality And Cost- IDA / 53430 Post Open - National 35,000.00 0.00 Canceled 2018-01-12 2018-02-02 2018-03-18 2018-04-15 2018-04-20 2018-05-25 2018-06-29 2019-06-29 Impacts of Public Works Building Based Selection Programme under MASAF IV. MW-LDF-TST-96000-CS- QCBS / A technical audit for Quality And Cost- the Social Cash Transfer IDA / 53430 Productive Safety Nets Post Open - International 310,000.00 268,802.75 Signed 2019-01-25 2019-02-02 2019-01-27 2019-04-05 2019-02-21 2019-04-11 2019-04-04 2019-10-10 2019-04-11 2019-10-10 2019-05-02 2019-05-20 2019-05-11 2019-06-03 2019-07-10 Based Selection Program in World Bank Funded Districts MW-LDF-TST-150046-CS- Quality And Cost- QCBS / Masaf IV Endline IDA / 59220 Project Management Post Open - National 74,000.00 99,178.00 Signed 2020-01-03 2020-01-29 2020-02-02 2020-03-09 2020-02-16 2020-04-22 2020-03-17 2020-05-22 2020-03-24 2020-06-17 2020-04-08 2020-08-20 2020-04-23 2020-10-12 2020-07-22 Based Selection Survey MW-LDF-TST-18356-CS- QCBS / Review of Quality And Cost- Development of IDA / 53430 Productive Safety Nets Post Open - National 30,304.00 0.00 Canceled 2018-02-09 2018-02-23 2018-03-10 2018-04-09 2018-04-14 2018-05-07 2018-05-27 2018-06-26 Based Selection Communication Strategy for Public Works MW-LDF-TST-30796-CS- QCBS / Development of a Harmonized Grievance Redress / Case Management Systems and Capacity Quality And Cost- IDA / 53430 Post Open - National 40,000.00 0.00 Canceled 2017-10-15 2017-11-23 2017-11-05 2018-04-04 2017-12-19 2018-01-16 2018-02-15 2018-03-22 2018-04-26 2019-04-26 Mechanism for Social Cash Building Based Selection Transfer and Productive Public Works Program me- Consultancy MW-LDF-TST-156282-CS- QCBS / Consultancy to Conduct a Technical Audit for Quality And Cost- IDA / 53430 Productive Safety Nets Post Open - International 320,000.00 277,032.13 Signed 2020-02-17 2020-02-20 2020-03-09 2020-03-09 2020-03-26 2020-04-22 2020-04-23 2020-05-20 2020-05-03 2020-05-25 2020-05-27 2020-07-13 2020-07-01 2020-08-27 2020-09-29 Social Cash Transfer Based Selection Programme in 11 World Bank funded District in Malawi INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-LDF-TST-18843-CS- CDS / Technical Audit and Beneficiary Verification for IDA / 53430 Productive Safety Nets Prior Direct Selection Direct 120,000.00 79,000.00 Signed 2017-06-22 2017-07-27 2017-08-18 2017-08-01 2017-10-17 Social Cash Transfer in Dedza and Nkhatabay Page 2 MW-LDF-TST-20456-CS- CDS / Social Cash Transfer Systems and Capacity IDA / 53430 Prior Direct Selection Direct 44,000.00 33,150.00 Signed 2017-07-13 2017-08-13 2017-07-26 2017-09-17 2017-11-15 2017-10-17 Modifications with UBR Building Consultancy MW-LDF-TST-41662-CS- Systems and Capacity Under CDS / Review of Proxy Means IDA / 53430 Prior Direct Selection Direct 15,000.00 0.00 2018-01-15 2018-01-16 2018-01-25 2018-01-10 2018-03-31 2018-05-15 Building Implementation Testing for MASAF IV MW-LDF-TST-170407-CS- Individual INDV / Recruitment of a IDA / 53430 Project Management Prior Consultant Open 14,000.00 0.00 Canceled 2020-04-24 2020-05-05 2020-05-18 2020-05-25 2020-05-26 2020-09-30 Procurement Consultant on Selection short term basis MW-LDF-TST-175731-CS- Individual INDV / Recruitment of Under IDA / 59220 Project Management Prior Consultant Limited 14,000.00 0.00 2020-06-05 2020-05-29 2020-06-07 2020-10-05 2020-06-19 2020-06-29 2020-09-29 Procurement Consultant on Implementation Selection short term basis Page 3