EAST AFRICAN COMMUNITY PROCUREMENT PLAN I. General 1. Project Information Country: East African Community Project Name: EAC-Medicine Regulatory Harmonization Project Project ID: P128332 2. Project Implementation Agency: East African Community 3. Date of the Procurement Plan: May 2017 4. Period Covered by this procurement plan: January 2017 – December 2017 II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review Category Open Open Request for (US$ millions) International National Quotation (RfQ) Works ≥5 ≥ 15.0 < 15 ≤ 0.2 Goods, IT, and non- ≥ 1.5 ≥5 <5 ≤ 0.1 consulting services B. Consulting Services Category Prior Review Short List of National Consultants (US$ million) (US$ millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥ 0.5 ≤ 0.3 ≤ 0.3 Individual Consultants ≥ 0.2 NA. NA. [Overall Project Procurement Risk is HIGH] Notes: Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. Advertisement: Consultancy Service for Contracts estimated to cost US$ 300,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in National News Paper(s) of wide circulation and/or Regional News Paper(s) 1 PROCUREMENT Eastern Africa : AFCC2/RI-African Medicines Regulatory Harmonization Project PLAN General Information Country: Eastern Africa Banks Approval Date of the Original Procurement Plan: 2017-05-10 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-05-10 Project ID: P128332 GPN Date: Project Name: AFCC2/RI-African Medicines Regulatory Harmonization Project Loan / Credit No: TF / A2289 Executing Agency(ies): East African Community WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TZ-EAC-14662-GO-RFQ / Institutional Development and Procurement of Computer Strengthening of National Request for Single Stage - One Pending TF / A2289 Post Limited 40,000.00 0.00 2017-05-21 2017-07-16 2018-01-12 Tablets for Monitoring jointly Medicines Regulatory Quotations Envelope Implementation assessed medical products Authorities (NMRAs) Institutional Development and TZ-EAC-14663-GO-RFQ / Server Strengthening of National Request for Single Stage - One Pending TF / A2289 Post Open - National 10,000.00 0.00 2017-05-16 2017-07-25 2017-08-15 rack Medicines Regulatory Quotations Envelope Implementation Authorities (NMRAs) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TZ-EAC-14652-CS-QCBS / Regional Coordination and Pending external audit for EAC MRH TF / A2289 Capacity Building for Medicines Post Least Cost Selection Open - National 8,000.00 0.00 2017-05-09 2017-05-30 2017-07-13 2017-08-10 2017-09-09 2017-10-14 2017-11-18 2018-05-17 Implementation project Regulatory Harmonization INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Institutional Development and TZ-EAC-14644-CS-INDV / Strengthening of National Individual Consultant Pending translation on compendiums in TF / A2289 Post Open 50,000.00 0.00 2017-05-09 2017-05-30 2017-06-20 2017-07-25 2018-01-21 Medicines Regulatory Selection Implementation french for burundi Authorities (NMRAs) Institutional Development and TZ-EAC-14648-CS-INDV / review Strengthening of National Individual Consultant Pending of the national pharmaceutical TF / A2289 Post Open 60,000.00 0.00 2017-05-25 2017-06-29 2017-07-29 2017-09-02 2018-03-01 Medicines Regulatory Selection Implementation laws Authorities (NMRAs) Page 1