THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT INDEPENDENT STATE OF PAPUA NEW GUINEA Papua New Guinea COVID-19 Emergency Response Project (P173834) [Version for Negotiations] ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) April 2, 2020 1|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Independent State of Papua New Guinea (hereinafter PNG or the Recipient) will implement the Papua New Guinea COVID-19 Emergency Response Project (the Project), with the involvement of the National Department of Health (NDOH). NDOH will lead and collaborate with other relevant governmental agencies/departments/units at the national, provincial and local levels on Project implementation as may be necessary. The International Development Association (hereinafter the Association) has agreed to provide financing for the Project. 2. The Recipient will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. The Recipient is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by the Ministry, department, agency or unit referenced in 1. above. 4. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Association by the Recipient as required by the ESCP and the conditions of the legal agreement, and the Association will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 5. As agreed by the Association and the Recipient, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Recipient, through NDOH, will agree to the changes with the Association and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Association and NDOH. NDOH will promptly disclose the updated ESCP. 6. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Recipient shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts. 2|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING: Six-monthly throughout Project National Department of Health Prepare and submit to the Association regular monitoring reports on the implementation. environmental, social, health and safety (ESHS) performance of the Project, including but not limited to, the implementation of the ESCP, status of preparation and implementation of E&S documents required under the ESCP, stakeholder engagement activities and grievances log, Labor Management Procedures, contractor’s ESHS implementation (when required for the improvement of physical facilities/equipping the existing facilities), ESHS incidents, functioning of the grievance mechanism(s). B INCIDENTS AND ACCIDENTS Minor incidents will be reflected in the National Department of Health Promptly notify the Association of any incident or accident related to the Project six-monthly reports to the Association, which has, or is likely to have, a significant adverse effect on the environment, the major issues will be flagged to the affected communities, the public or workers. Provide sufficient detail regarding Association immediately. the incident or accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and A report would be provided to the supervising entity, as appropriate. Subsequently, as per the Association’s request, Association, as requested. prepare a report on the incident or accident and propose any measures to prevent its recurrence. These activities are outlined in the Project’s Grievance Redress Mechanism. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE: A local Environmental, Social and Health National Department of Health The National Department of Health shall maintain a Project Coordination Unit and Safety and Community Engagement (PCU) with qualified staff and resources to support management of ESHS risks and Specialist (full-time) shall be impacts of the Project including a full-time, local Environmental, Social and Health recruited/appointed within 1 month and Safety and Community Engagement Specialist. after the effective date of the Financing Agreement for the Project (Effective An international part-time Environmental, Social and Health and Safety Specialist Date) and maintained throughout Project shall be retained on an as-required basis. implementation. The PCU will also contract United Nations Operation for Project Services (UNOPS) Part time international Environmental, and UNICEF to support Project activities. The PCU shall ensure that these Social and Health and Safety Specialist organizations follow the Project’s ESMF and comply to all relevant ESSs. shall be recruited/appointed and retained on an as-required basis. PCU shall be maintained throughout Project implementation. 3|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT/MANAGEMENT PLANS AND a. ESMF to be prepared, disclosed and National Department of Health INSTRUMENTS/ CONTRACTORS adopted no later than 30 days after a. Assess the environmental and social risks and impacts of proposed Project the Effective Date and prior to activities, in accordance with the Environmental and Social Management commencement of relevant Project Framework (ESMF) to be prepared, disclosed and adopted for the Project. This activities. Assessments to be ESMF will include measures to ensure that individuals or groups who, because conducted prior to the carrying out of of their particular circumstances, may be disadvantaged or vulnerable, have the relevant Project activities. access to the development benefits resulting from the Project. b. Before the carrying out of the b. Prepare, disclose, adopt, and implement any environmental and social relevant Project activities, and management plans or other instruments required for the respective Project thereafter throughout the carrying activities based on the assessment process, in accordance with the ESSs, the out of such activities. ESMF, the EHSGs, and other relevant Good International Industry Practice (GIIP) including the WHO guidelines on Risk Communication and Community c. Before launching the procurement Engagement, Migrant camps and camp-like settings; Guidance for schools, process for the relevant Project workplaces & institutions; Reduction of transmission from animals to humans; activities, and thereafter throughout Infection protection and control/WASH; and National Laboratories, all in a the carrying out of such activities. manner acceptable to the Association. d. CERC provisions included in the ESMF c. Incorporate the relevant aspects of this ESCP, including, inter alia, any prepared within 30 days after the environmental and social management plans or other instruments, ESS2 Effective Date. Addendum, if needed, requirements, and any other required ESHS measures, into the ESHS prepared within 30 days of CERC specifications of the procurement documents and contracts with contractors activation. and supervising firms. Thereafter ensure that the contractors and supervising firms comply with the ESHS specifications of their respective contracts. d. Include in the ESMF provisions for environmental and social risk management for the Contingent Emergency Response Component (CERC) should it be activated during project implementation. If the ESMF measures of the Project do not fit the type of activities and their environmental and social risks of the CERC, an Addendum to the ESMF would be prepared to address CERC- activities risks. 4|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.3 EXCLUSIONS: These exclusions shall be applied as part National Department of Health The following type of activities shall not be eligible for financing under the of the screening process conducted Project: under action 1.2.a. above • Activities that may cause long term, permanent and/or irreversible (e.g. loss of major natural habitat) adverse impacts; • Activities that have high probability of causing serious adverse effects to human health and/or the environment not related treatment of COVID- 19 cases; • Activities that may have significant adverse social impacts and may give rise to significant social conflict; • Activities that may affect lands or rights of indigenous people or other vulnerable minorities; • Activities that may involve permanent resettlement or land acquisition or adverse impacts on cultural heritage; and • Other excluded activities set out in the ESMF of the Project. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT: The Project shall be carried out in accordance with the applicable requirements Labor Management Procedures shall be National Department of Health of ESS2, in a manner acceptable to the Association, including through, inter alia, prepared, disclosed and adopted as part implementing adequate occupational health and safety measures (including of the ESMF, no later than 30 days after emergency preparedness and response measures), setting out grievance the Effective Date and before the arrangements for Project workers, and incorporating labor requirements into the carrying out of the relevant Project ESHS specifications of the procurement documents and contracts with activities. contractors and supervising firms. These requirements will be outlined in the ESMF and Labor Management Procedures. All measures specified in this action 2.1 shall be implemented throughout the Project implementation period. 2.2 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES The IPC&WMP will be prepared, National Department of Health Adopt, implement and update the Occupational Health and Safety (OHS) disclosed and adopted as part of the measures in line with the ESMF, LMP, Infection Prevention & Waste ESMF, no later than 30 days after the Management Plan (IPC&WMP) and WHO guidelines on COVID-19 in a manner Effective Date and before the carrying acceptable to the Association. out of the relevant Project activities. All measures specified in this action 2.2 shall be implemented throughout the Project implementation period. 5|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 2.3 WORKER CODE OF CONDUCT Throughout Project implementation. National Department of Health Ensure that all health workers adhere to the WHO Code of Ethics and Professional conduct. Provisions to prevent Sexual Exploitation and Abuse/Sexual Harassment (SEA/SH) shall be included in the Code of Conduct (CoC) for PCU’s staff and for contracted workers in line with relevant national laws and legislation and adopted and applied under the Project. 2.4 GRIEVANCE MECHANISM FOR PROJECT WORKERS Adopt, implement and update the National Department of Health Establish, maintain, and operate a grievance redress mechanism for project Grievance Redress Mechanism workers, as described in the Labor Management Procedures (LMP) and throughout Project Implementation. consistent with ESS2, with focal points to address these grievances e established within NDOH. 2.5 CHILD LABOR AND MINIMUM AGE Throughout Project implementation. National Department of Health Prohibit child labor (any person under the age of 18) due to the hazardous work situation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 Relevant aspects of this standard shall be considered, as needed, under action 1.2 above, including, inter alia, measures to manage health care wastes and other types of hazardous and non-hazardous wastes. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 Relevant aspects of this standard shall be considered, as needed, under action 1.2 above including, inter alia, measures to: minimize the potential for community exposure to communicable diseases; ensure that individuals or groups who, because of their particular circumstances, may be disadvantaged or vulnerable, have access to the development benefits resulting from the Project; manage the risks of the use of security personnel; manage the risks of labor influx; and prevent and respond to sexual exploitation and abuse, and sexual harassment. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 Relevant aspects of this standard shall be considered, as needed, under action 1.2 above, including screening checklists and due diligence to confirm site land and asset ownership/access arrangements. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES Not relevant ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 6|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) FOR THE PAPUA NEW GUINEA COVID-19 EMERGENCY RESPONSE PROJECT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 7.1 INDIGENOUS PEOPLES: Relevant aspects of this standard shall be considered, as needed, under action Update, disclose and adopt the National Department of Health 1.2 above. Without limitation to the foregoing, the Recipient shall update, preliminary SEP no later than 30 days disclose, adopt and implement the preliminary SEP to promote the inclusion of after the Effective Date and implement Indigenous Peoples (IPs) in a manner consistent with ESS7 and acceptable to the the SEP throughout the Project Association to make sure that IPs are fully consulted in a culturally-appropriated implementation period. manner about and have opportunities to benefit from the Project activities in a manner acceptable to the Association. ESS 8: CULTURAL HERITAGE Relevant aspects of this standard shall be considered, as needed, under action 1.2 above. ESS 9: FINANCIAL INTERMEDIARIES Not relevant ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN: Update, disclose, and adopt the National Department of Health Update, disclose, adopt and implement the preliminary Stakeholder preliminary SEP no later than 30 days Engagement Plan (SEP) consistent with ESS10, in a manner acceptable to the after the Effective Date, and implement Association. the SEP throughout the Project implementation period. 10.2 GRIEVANCE MECHANISM: Adopt the GRM for the Project within 30 National Department of Health Accessible grievance arrangements shall be made publicly available to receive days of the Effective Date, and and facilitate resolution of concerns and grievances in relation to the Project, implement and update the GRM and all consistent with ESS10, in a manner acceptable to the Association. Without requirements under this action 10.2 limitation to the foregoing, the Recipient shall adopt, implement and update the throughout the Project implementation Grievance Redress Mechanism (GRM) included in the Project’s Stakeholder period. Engagement Plan throughout Project implementation. CAPACITY SUPPORT (TRAINING) CS1 National Department of Health and other relevant implementing support staff Within two months of the Effective Date National Department of Health responsible for the Project to receive training on the Project’s ESF instruments, and as new Project team members join CoC and provisions to prevent SEA/SH, the relevant requirements of the ESMF, the Project throughout implementation. LMP, SEP, IPC&WMP and WHO guidelines on COVID19, and the roles and responsibilities of different key agencies in the ESF implementation. CS2 Contractors to receive training on the relevant aspects of the Project ESF Prior to work commencing, throughout National Department of Health instruments and relevant ESHS requirements. Project implementation. 7|Page