PROCUREMENT PLAN Project information: Lao PDR Enhancing Systematic Land Registration Project Project Implementation agency: Minister of Ministry of Natural Resources and Environment (MoNRE), and the Department of Land (DoL) Date of the Procurement Plan: May 20, 2019 Period covered by this Procurement Plan: 12 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in with the Lao PDR Law on Public Procurement, No. 30/NA November 2, 2017 including the Instruction on Implementation of Law on Public Procurement, No. 0477/NA February 13, 2019, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 2. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. 3. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints and shall disclose the details in all the bidding 1 documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable Other Relevant Procurement Information – none Method and Prior Review Thresholds: Lao Open (USD) Prior Review Threshold (USD mil) Internationa National RFQ Comments l (Shopping) Works 2 mil & above Below 2 mil. Below Recommended to 2 200,000 advertise for > USD 50,000 Goods, IT and 600,000 & Below 600,000 Below Recommended to 1 non-consulting above 100,000 advertise for > USD services 50,000 Consulting Firm 200,000 & Below 200,000 N/A 0.3 above Individual 0.2 consultant 2 PROCUREMENT Lao People's Democratic Republic : Enhancing Systematic Land Registration Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-12-05 2022-02-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P169669 GPN Date: Project Name: Enhancing Systematic Land Registration Project Loan / Credit No: IDA / V2890 Department of Land Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 2. Modernization of Land Request for Single Stage - One B3.7 / 30 Field Motorcyles IDA / V2890 Administration and Service Post Open - National 60,000.00 46,026.68 Signed 2020-07-26 2020-09-20 2020-09-16 2021-03-19 Quotations Envelope Delivery 2. Modernization of Land C1.5 / 5Vehicles (4WD Single Stage - One IDA / V2890 Administration and Service Post Request for Bids Open - National 120,000.00 146,922.63 Signed 2020-02-03 2020-03-04 2020-02-08 2020-03-21 2020-03-17 2020-04-20 2020-05-05 2020-05-25 2020-06-09 2020-11-21 double cab pick-ups) Envelope Delivery B3.5 / Equipment for DoL/PIU 2. Modernization of Land Pending Request for Single Stage - One and service centers (6 sites IDA / V2890 Administration and Service Post Open - National 70,000.00 0.00 Implementati 2021-02-10 2021-04-07 2021-10-04 Quotations Envelope plus Vientiane) Delivery on B3.4 / Furiture for DoL/PIU 2. Modernization of Land Under Request for Single Stage - One and service centers (6 sites IDA / V2890 Administration and Service Post Open - National 70,000.00 0.00 Implementati 2021-01-23 2021-03-20 2021-09-16 Quotations Envelope plus Vientiane) Delivery on 2. Modernization of Land Under B3.1 / Establishment of CORS Single Stage - One IDA / V2890 Administration and Service Prior Request for Bids Open - International 1,800,000.00 0.00 Implementati 2021-02-15 2021-10-19 2021-02-20 2021-12-21 2021-04-03 2022-01-07 2021-05-03 2021-06-07 2021-12-04 networks and control station Envelope Delivery on B3.2.1 / ICT Equipment's: 2. Modernization of Land Under Computers, Computer Single Stage - One IDA / V2890 Administration and Service Post Request for Bids Open - National 100,000.00 0.00 Implementati 2021-02-21 2020-12-18 2021-02-26 2021-04-09 2021-05-09 2021-06-13 2021-12-10 Notebook,Scanners A3, Envelope Delivery on Printers, Photo Copiers 2. Modernization of Land Under Request for Single Stage - One B3.2.4 / Accounting software IDA / V2890 Administration and Service Post Open - National 20,000.00 0.00 Implementati 2021-10-05 2021-11-30 2022-05-29 Quotations Envelope Delivery on 2. Modernization of Land Under B3.2.3 / ICT Equipment: IT Request for Single Stage - One IDA / V2890 Administration and Service Post Open - National 60,000.00 0.00 Implementati 2021-10-05 2021-11-30 2022-05-29 accessories Quotations Envelope Delivery on 2. Modernization of Land Pending B3.2.2 / ICT Equipment: Single Stage - One IDA / V2890 Administration and Service Post Request for Bids Open - National 200,000.00 0.00 Implementati 2022-01-25 2022-01-30 2022-03-13 2022-04-12 2022-05-17 2022-11-13 computers for sat team Envelope Delivery on B3.2 / ICT Equipmements: 2. Modernization of Land Pending Computers, Scanners A0, Single Stage - One IDA / V2890 Administration and Service Post Request for Bids Open - National 220,000.00 0.00 Implementati 2022-01-25 2022-01-30 2022-03-13 2022-04-12 2022-05-17 2022-11-13 Server, Printers, Photo Copiers Envelope Delivery on and Plotters Pending G-2 / 360 Motorbikes for 1. Systematic Registration of Request for Single Stage - One IDA / V2890 Post Open - National 540,000.00 0.00 Implementati 2022-03-05 2022-04-30 2022-10-27 field work Land Use Rights Quotations Envelope on Pending G-6 / 1st Year Land Title 1. Systematic Registration of Request for Single Stage - One IDA / V2890 Post Open - National 100,000.00 0.00 Implementati 2022-03-05 2022-04-30 2022-10-27 Certificates Land Use Rights Quotations Envelope on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual B1.1 / Development of Consultant document management and Under IDA / V2890 4. Project Management Post Qualification Open - National 75,000.00 0.00 2019-12-05 2020-10-07 2019-12-26 2020-10-11 2020-02-08 2020-03-09 2020-04-13 2020-10-10 digital archive strategy and Implementation Selection detailed plan B1.2 / Development of ICT Consultant Under Strategy and Technical Quality IDA / V2890 4. Project Management Post Qualification Open - National 100,000.00 0.00 2019-12-05 2020-11-06 2019-12-26 2020-11-17 2020-02-08 2020-03-09 2020-04-13 2020-10-10 Implementation Review of Lao LandReg Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 Individual C1.3 / National FM 1. Systematic Registration of IDA / V2890 Post Consultant Open 18,000.00 24,000.00 Terminated 2019-11-15 2019-12-10 2020-01-03 2020-04-29 2020-01-24 2020-04-27 2020-02-28 2020-06-05 2020-08-26 Consultant Land Use Rights Selection Individual C1.2 / National Procurement 1. Systematic Registration of IDA / V2890 Post Consultant Open 24,000.00 15,000.00 Signed 2019-11-15 2020-08-27 2020-01-03 2021-04-12 2020-01-24 2021-06-18 2020-02-28 2021-08-11 2020-08-26 Consultant Land Use Rights Selection 2. Modernization of Land Individual A2.1 / Sr. Social Assessment IDA / V2890 Administration and Service Post Consultant Open 55,000.00 0.00 Canceled 2019-12-05 2019-12-09 2020-01-23 2020-02-13 2020-03-19 2020-09-15 Consultant Delivery Selection 2. Modernization of Land Individual A2.2 / Junior Environmental IDA / V2890 Administration and Service Post Consultant Open 12,600.00 0.00 Canceled 2019-12-05 2019-12-11 2020-01-23 2020-02-13 2020-03-19 2020-09-15 Assessment Consultant Delivery Selection A2.2-1 / Junior 2. Modernization of Land Individual Environmental Assessment IDA / V2890 Administration and Service Post Consultant Open 12,600.00 12,600.00 Signed 2020-03-27 2020-01-02 2020-05-15 2020-03-28 2020-06-05 2020-04-21 2020-07-10 2020-05-19 2021-01-06 Consultant Delivery Selection 2. Modernization of Land Individual A2.1-1 / Senior Social IDA / V2890 Administration and Service Post Consultant Open 55,000.00 55,000.00 Signed 2020-03-27 2020-01-15 2020-05-15 2020-03-25 2020-06-05 2020-04-10 2020-07-10 2020-05-19 2021-01-06 Assessment Consultant Delivery Selection B2.1 / Updating Participation 2. Modernization of Land Individual Strategy: Public Awareness Under IDA / V2890 Administration and Service Post Consultant Open 45,000.00 0.00 2021-01-05 2021-01-19 2021-02-23 2021-03-16 2021-04-20 2021-10-17 Raising and Community Implementation Delivery Selection Participation Individual C1.1 / Project Preparation 1. Systematic Registration of IDA / V2890 Post Consultant Open 70,000.00 0.00 Canceled 2019-12-05 2019-12-11 2020-01-23 2020-02-13 2020-03-19 2020-09-15 Advisor Land Use Rights Selection 3. Implementation, Policy and Individual B3.6 / National Land Under IDA / V2890 Legal Framework Post Consultant Open 30,000.00 0.00 2021-02-09 2021-08-11 2021-03-30 2021-04-20 2021-05-25 2021-11-21 Registration Consultant Implementation Development Selection 2. Modernization of Land Individual B1.5 / International IDA / V2890 Administration and Service Post Consultant Direct 12,600.00 13,200.00 Signed 2021-06-09 2021-06-07 2021-06-19 2021-06-07 2021-07-10 2021-06-15 2021-08-14 2021-08-27 2022-02-10 procurement Delivery Selection A1.1 / Land Policy Advisor (Existing rules and regulation 2. Modernization of Land Individual Pending land management in IDA / V2890 Administration and Service Post Consultant Open 10,000.00 0.00 2021-07-05 2021-08-23 2021-09-13 2021-10-18 2022-04-16 Implementation accordance with GoL policies Delivery Selection in to land regulations process) Individual IC-2 / International project Under IDA / V2890 4. Project Management Post Consultant Open 52,000.00 0.00 2021-10-05 2021-09-21 2021-11-23 2021-12-14 2022-01-18 2022-07-17 coordinator Implementation Selection B3.8 / International Individual Under Environmental and Social IDA / V2890 4. Project Management Post Consultant Open 40,000.00 0.00 2021-10-03 2021-09-21 2021-11-21 2021-12-12 2022-01-16 2022-07-15 Implementation Specialist (IESS) Selection B2.2 / National 2. Modernization of Land Individual Under Environmental and Social IDA / V2890 Administration and Service Post Consultant Open 10,000.00 0.00 2021-11-15 2021-09-21 2022-01-03 2022-01-24 2022-02-28 2022-08-27 Implementation Specialist (NESS) Delivery Selection CORS EVALUATION Individual 1. Systematic Registration of Under SPECIALIST / CORS Evaluation IDA / V2890 Post Consultant Open 30,000.00 0.00 2021-12-30 2021-11-30 2022-02-17 2022-03-10 2022-04-14 2022-10-11 Land Use Rights Implementation Specialist Selection Individual 1. Systematic Registration of Under B4.1 / Training Expert IDA / V2890 Post Consultant Open 55,000.00 0.00 2022-01-15 2021-11-15 2022-03-05 2022-03-26 2022-04-30 2022-10-27 Land Use Rights Implementation Selection A2.4 / Environmental Under Assessment consultant (10 IDA / V2890 4. Project Management Post Direct Selection Direct 1,500.00 0.00 2022-02-11 2022-02-11 2022-02-21 2022-04-27 2022-10-24 Implementation day) A2.3 / Sr. Social Assessment Pending IDA / V2890 4. Project Management Post Direct Selection Direct 6,500.00 0.00 2022-02-15 2022-02-25 2022-05-01 2022-10-28 consultant (10 day) Implementation C1.6 / Financial Management Pending IDA / V2890 4. Project Management Post Direct Selection Direct 70,500.00 0.00 2022-02-14 2022-02-24 2022-04-30 2022-10-27 advisor Implementation LA-DOL-203467-CS-INDV 2. Modernization of Land Individual B3.8 / Development of IDA / V2890 Administration and Service Post Consultant Open 30,000.00 0.00 Canceled 2020-12-29 2021-06-08 2021-02-16 2021-11-12 2021-03-09 2021-04-13 2021-10-10 Training and Capacity Building Delivery Selection Plan 2. Modernization of Land Individual LA-DOL-211792-CS-INDV / IDA / V2890 Administration and Service Post Consultant 24,000.00 0.00 Canceled 2020-12-29 2021-05-05 2021-02-16 2022-02-11 2021-03-09 2021-07-15 2021-04-13 2021-10-10 National FM consultant Delivery Selection B2.4 / Training and Capacity Pending IDA / V2890 4. Project Management Post Direct Selection Direct 28,125.00 0.00 2022-02-15 2022-02-25 2022-05-01 2022-10-28 Building Plan Implementation Page 2