PROCUREMENT PLAN (Textual Part) Project information: SUDAN EDUCATION COVID-19 RESPONSE Sudan, (SECEP) P174220 Project Implementation agency: Federal Ministry of Education Date of the Procurement Plan: May 2020 Period covered by this Procurement Plan: [May 2020 –Feb 2021] Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in [ Not applicable], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase “and the following conditions”. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not applicable Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Other Relevant Procurement Information. any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. The project will implement procurement of goods that will contribute to project’s objective, through the Alternative Procurement Arrangements (APA) where the recipient is a 3rd party e.g. a UN Agency. To expedite, prioritize 3rd parties with whom the Bank already has APA arrangements to minimize time required for the APA assessments. Agencies with existing APA arrangements include WHO, UNICEF, FAO, UNOPS, WFP, UNDP and ICRC. PROCUREMENT Sudan : Sudan Education COVID-19 Response PLAN General Information Country: Sudan Bank’s Approval Date of the Original Procurement Plan: 2021-05-30 2021-12-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P174220 GPN Date: Project Name: Sudan Education COVID-19 Response Loan / Credit No: TF / B3339 Ministry of Education Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SD-MOE-210623-GO-DIR / Pending Program coordination and Procurement Ready Made TF / B3339 Post Direct Selection Direct 50,000.00 0.00 Implementati 2020-12-25 2020-12-30 2021-02-03 2021-08-02 management Accounting Software for PCU on SD-MOE-210624-GO-RFQ / Pending Program coordination and Request for Single Stage - One Procurement of laptops for TF / B3339 Post Open - National 30,000.00 0.00 Implementati 2020-12-30 2021-02-24 2021-08-23 management Quotations Envelope PCU on SD-MOE-210625-GO-RFQ / Pending Procurement of photocopier Program coordination and Request for Single Stage - One TF / B3339 Post Open - National 32,000.00 0.00 Implementati 2021-01-04 2021-03-01 2021-08-28 for PCU management Quotations Envelope on Office Equipment SD-MOE-210626-GO-UN / Pending Procurement of Vehicles for Program coordination and UN Agencies TF / B3339 Post Direct 120,000.00 0.00 Implementati 2020-12-30 2021-01-04 2021-02-08 2021-08-07 states (four Pick-Up double management (Direct) on cabin) SD-MOE-210627-GO-RFQ / Pending Program coordination and Request for Single Stage - One Procurement of Audiovisuals TF / B3339 Post Open - National 50,000.00 0.00 Implementati 2021-01-20 2021-03-17 2021-09-13 management Quotations Envelope tools for distant learning on Supporting learning SD-MOE-210609-GO-UN / continuity at the basic Pending Procurement of (100,000) Single Stage - Two TF / B3339 education level during the Prior Request for Bids Open - National 2,000,000.00 0.00 Implementati 2021-06-15 2021-06-20 2021-07-04 2021-07-20 2021-09-30 Solar FM/AM/SW portable Envelope COVID-19 pandemic and on radios school system shutdown SD-MOE-210605-GO-RFQ / Supporting safe transition Pending Request for Single Stage - One Provision of 1,760 storage TF / B3339 back to school during Prior Open - National 880,000.00 0.00 Implementati 2021-06-06 2021-07-13 2021-08-09 Quotations Envelope Water tanks to schools recovery on SD-MOE-210604-GO-RFQ / Printing and distribution of Supporting safe transition Pending 117,861.00 Request for Single Stage - One TF / B3339 back to school during Post Open - National 31,295.62 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 assignments booklets for Quotations Envelope recovery on Basic Class 1st, 2nd and 3rd Circles for the Red Sea State. SD-MOE-253799-GO-RFQ / Printing and distribution of 856,857.00 Supporting safe transition Pending Request for Single Stage - One assignments booklet copies TF / B3339 back to school during Post Open - National 232,270.91 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the Gazira State. SD-MOE-253804-GO-RFQ / Printing and distribution of Supporting safe transition Pending 776,733.00 Request for Single Stage - One TF / B3339 back to school during Post Open - National 213,441.29 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 assignments booklets for Quotations Envelope recovery on Basic Class 1st, 2nd and 3rd Circles for the Khartoum State. SD-MOE-253806-GO-RFQ / Printing and distribution of 133,699.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets copes TF / B3339 back to school during Post Open - National 35,924.39 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the Northren State. SD-MOE-253810-GO-RFQ / Printing and distribution of Supporting safe transition Pending 320,183.00 Request for Single Stage - One TF / B3339 back to school during Post Open - National 85,676.89 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 assignments booklets for Quotations Envelope recovery on Basic Class 1st, 2nd and 3rd Circles for the Gadeif State. SD-MOE-253811-GO-RFQ / Printing and distribution of 382,624.00 Supporting safe transition Pending Request for Single Stage - One assignments booklet copies TF / B3339 back to school during Post Open - National 102,616.28 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the White Nile State. SD-MOE-253813-GO-RFQ / Printing and distribution of 135,313.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets copies TF / B3339 back to school during Post Open - National 36,040.80 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the Blue Nile State. Page 1 SD-MOE-253819-GO-RFQ / Printing and distribution of 334,490.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets copies TF / B3339 back to school during Post Open - National 88,787.91 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the South Darfur State. SD-MOE-253821-GO-RFQ / Printing and distribution of 190,936.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets copies TF / B3339 back to school during Post Open - National 50,384.88 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the South Kordofan State. SD-MOE-253823-GO-RFQ / Printing and distribution of 284,464.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets copies TF / B3339 back to school during Post Open - National 75,950.27 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the Sinnar State. SD-MOE-253824-GO-RFQ / Printing and distribution of 117,031.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets for TF / B3339 back to school during Post Open - National 30,693.27 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope Basic Class 1st, 2nd and 3rd recovery on Circles for the East Darfur State. SD-MOE-253826-GO-RFQ / Printing and distribution of 397,763.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets copies TF / B3339 back to school during Post Open - National 106,931.58 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the N. Darfur State. SD-MOE-253827-GO-RFQ / Printing and distribution of 416,091.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets copies TF / B3339 back to school during Post Open - National 109,993.59 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the N.Kordfan State. SD-MOE-253828-GO-RFQ / Printing and distribution of 144,346.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets copies TF / B3339 back to school during Post Open - National 37,761.22 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the West Dardur State. SD-MOE-253829-GO-RFQ / Printing and distribution of 273,610.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets copies TF / B3339 back to school during Post Open - National 71,894.93 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the West Kordofan State. SD-MOE-253830-GO-RFQ / Printing and distribution of Supporting safe transition Pending 221,517.00 Request for Single Stage - One TF / B3339 back to school during Post Open - National 45,706.54 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 assignments booklets for Quotations Envelope recovery on Basic Class 1st, 2nd and 3rd Circles for the Kassala State. SD-MOE-253832-GO-RFQ / Printing and distribution of 233,137.00 Supporting safe transition Pending Request for Single Stage - One assignments booklets copies TF / B3339 back to school during Post Open - National 62,572.37 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the River Nile State. SD-MOE-253834-GO-RFQ / Printing and distribution of assignments of 121,075.00 Supporting safe transition Pending Request for Single Stage - One booklets copies. TF / B3339 back to school during Post Open - National 31,996.32 0.00 Implementati 2021-09-27 2021-10-18 2021-10-31 Quotations Envelope for Basic Class 1st, 2nd and recovery on 3rd Circles for the Central Darfur State. NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Supporting learning SD-MOE-210599-NC-RFP / continuity at the basic Pending Request for Single Stage - Two General broadcasting (COVID- TF / B3339 education level during the Post Limited 400,000.00 0.00 Implementati 2020-12-20 2021-01-12 2021-01-19 2021-01-26 2021-03-17 2022-09-08 Proposals Envelope 19 awareness, WASH) COVID-19 pandemic and on school system shutdown Supporting learning SD-MOE-210603-NC-RFP / continuity at the basic Pending Request for Improving of education TF / B3339 education level during the Post Limited 700,000.00 0.00 Implementati 2021-01-05 2021-02-21 2021-02-21 2021-02-28 2021-04-06 2022-05-05 Proposals quality in Math and reading COVID-19 pandemic and on school system shutdown CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 SD-MOE-210611-CS-CQS / Consultant Program coordination and Pending Hiring of PCU Financial TF / B3339 Post Qualification Open - National 24,000.00 0.00 2020-12-25 2021-01-15 2021-02-28 2021-03-30 2021-05-04 2021-10-31 management Implementation Management Officer Selection Consultant SD-MOE-210618-CS-CQS / Program coordination and Pending TF / B3339 Post Qualification Open - National 36,000.00 0.00 2020-12-25 2021-01-15 2021-02-28 2021-03-30 2021-05-04 2021-10-31 Hiring of PCU M&E Specialist management Implementation Selection Consultant SD-MOE-210619-CS-CQS / Program coordination and Pending TF / B3339 Post Qualification Open - National 36,000.00 0.00 2020-12-25 2021-01-15 2021-02-28 2021-03-30 2021-05-04 2021-10-31 Hiring of PCU Data Specialist management Implementation Selection SD-MOE-210620-CS-CQS / Consultant Program coordination and Pending Hiring of PCU Assistant Data TF / B3339 Post Qualification Open - National 24,000.00 0.00 2020-12-25 2021-01-15 2021-02-28 2021-03-30 2021-05-04 2021-10-31 management Implementation Specialist Selection Consultant SD-MOE-210621-CS-CQS / Program coordination and Pending TF / B3339 Post Qualification Open - National 24,000.00 0.00 2020-12-25 2021-01-15 2021-02-28 2021-03-30 2021-05-04 2021-10-31 Hiring of PCU ICT Officer management Implementation Selection SD-MOE-210622-CS-CQS / Consultant Program coordination and Pending Hiring of PCU communication TF / B3339 Post Qualification Open - National 24,000.00 0.00 2020-12-25 2021-01-15 2021-02-28 2021-03-30 2021-05-04 2021-10-31 management Implementation officer Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3