GOVERNANCE TO ENABLE SERVICE DELIVERY IN MALAWI
PROJECT PREPARATION ADVANCE (PPA)
PROCUREMENT PLAN
I. General
1. Project Information
Country: Malawi
Project Name: Governance to Enable Service Delivery in Malawi
Project ID: P164961
2. Project Implementation Agency: National Local Government Finance
Committee (NLGFC)
3. Date of the Procurement Plan: February 1, 2019
4. Period Covered by this procurement plan:
II. Preamble
In accordance with paragraph 5.9 of the “World Bank Procurement Regulations
for IPF Borrowers” (July 2016 revised November 2017 and August 2018)
(“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges
in Procurement (STEP) system will be used to prepare, clear and update
Procurement Plans and conduct all procurement transactions for the Project.
This textual part along with the Procurement Plan tables in STEP
constitute the Procurement Plan for the Project. The following
conditions apply to all procurement activities in the Procurement Plan. The
other elements of the Procurement Plan as required under paragraph 4.4 of
the Procurement Regulations as set forth in STEP.
III. Bank’s Standard Procurement Documents:
The Bank’s Standard Procurement Documents shall be used for all contracts
subject to international competitive procurement and those contracts as
specified in the Procurement Plan tables in STEP.
IV. National Procurement Arrangements: In accordance with paragraph 5.3
of the Procurement Regulations, when approaching the national market (as
specified in the Procurement Plan tables in STEP), the country’s own
procurement procedures may be used.
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When the Borrower uses its own national open competitive procurement
arrangements as set forth in The Public Procurement and Disposal of Assets
Act, 2017 and its subsidiary instruments namely: The Public Procurement
Regulations, 2004, Desk Instructions (2005), Standard bidding Documents and
Circulars for the Public Procurement and Disposal of Assets (PPDA) Authority
such arrangements shall be subject to paragraph 5.4 of the Procurement
Regulations under the following conditions:
o Provision of “set-asides” contracts for small enterprises shall not be applied.
o Criteria such as environmental aspect, extent of local content, technology
transfer, and managerial, scientific & operational skills development shall not
be used in the evaluation of bids unless specifically agreed by the Bank on
case to case basis.
o Procurement Documents include provisions, intended to adequately mitigate
against environmental, social (including sexual exploitation and abuse and
gender-based violence), health and safety (“ESHS”) risks and impacts
When other national procurement arrangements other than national
open competitive procurement arrangements are applied by the Borrower,
such arrangements shall be subject to paragraph 5.5 of the Procurement
Regulations.
In accordance with paragraph 5.4(c) and 5.5 of the Procurement
Regulations, the request for bids/request for proposals/request for
quotations document shall require that Bidders/Proposers submitting
Bids/Proposals/quotations present a signed acceptance at the time of
bidding, to be incorporated in any resulting contracts, confirming
application of, and compliance with, the Bank’s Anti-Corruption
Guidelines, including without limitation the Bank’s right to sanction
and the Bank’s inspection and audit rights. The form of the Letter of
Acceptance is attached in Appendix 1.
V. Prequalification: N/A
VI. Leased Assets as specified under paragraph 5.10 of the Procurement
Regulations: Not Applicable.
VII. Procurement of Second Hand Goods as specified under paragraph 5.11 of
the Procurement Regulations: Not Applicable.
VIII. Domestic preference as specified under paragraph 5.51 of the Procurement
Regulations (Goods and Works).
(a) Goods: N/A
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(b) Works: N/A
Domestic preference is not applicable for National Open Competitive
Procurement
IX. Other Relevant Procurement Information
Provide any other relevant procurement information such as procedures for
CDD components, Procurement in Situations of Urgent Need of Assistance or
Capacity Constraints etc.--NONE
X. Procurement Prior Review Thresholds (US$ millions): The overall
Project procurement Risk is Substantial. The project being a non-
emergency project, there would be generally prior reviews of cases
unless specifically indicated in the Procurement Plan as a special
measure.
Post Review: All contracts not subject to prior review shall
be subject to post review.
XI. Procurement Prior Review Thresholds Based on Substantial Risk
Rating (US$ millions)
Type of Procurement Threshold
(Million USD)
Works (including turnkey, supply & installation of plant 5
and equipment, and PPP)
Goods, information technology and non-consulting 1.5
services
Consultants: firms 0.5
Consultants: Individuals 0.2
XII. Thresholds for procurement approaches and methods
3
Works Goods, IT and Non- Shortlist of
Consulting Services National
Consultants
Open Open Request Open Open Request Consultin Engineering
Internation Nation for Internation National for g Services &
al al Quotatio al Quotation Construction
n < < Supervision
≧ < ≧ ≦
≦ ≦
7 7 0.2 1 1 0.1 0.2 0.3
4
PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULES
A. GOODS
B. CONSULTANCY SERVICES
Sr. No Contract Description Est. Cost Review by Market Selecti Evaluati Shortlisti Expected Expected
(US$) Bank Approach on on ng date of date of
(Prior/ Method Options (Yes/ No) proposal Contract
Post) opening Signature
1 Design of Performance Based Grant,
270,000.
assessment and associated Systems and Prior Direct CDS Yes Feb 2019 Mar 2019
00
Procedures for Local Authorities
5
SUMMARY
NO CATEGORY OF VALUE (US$)
PROCUREMENT
A Goods
B Works
C Consultancy
D Non-Consultancy
TOTAL
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Appendix 1
Letter of Acceptance of the World Bank’s Anti-Corruption Guidelines
and Sanctions Framework
Date:
Invitation of Bids/Proposals No.__________
To:
___________________________________________________________________________
We, along with our sub-contractors, sub-consultants, service providers,
suppliers, agents (whether declared or not) consultants and personnel,
acknowledge and agree to abide by the World Bank’s policy regarding Fraud
and Corruption (corrupt, fraudulent, collusive, coercive, and obstructive
practices), as set out and defined in the World Bank’s Anti-Corruption
Guidelines1 in connection with the procurement and execution of the contract
(in case of award), including any amendments thereto.
We declare and warrant that we, along our sub-contractors, sub-consultants,
service providers, suppliers, agents (whether declared or not), consultants
and personnel, , are not subject to, and are not controlled by any entity or
individual that is subject to, a temporary suspension, early temporary
suspension, or debarment imposed by a member of the World Bank Group,
including, inter alia, a cross-debarment imposed by the World Bank Group as
agreed with other international financial institutions (including multilateral
development banks), or through the application of a World Bank Group finding
of non-responsibility on the basis of Fraud and Corruption in connection with
World Bank Group corporate procurement. Further, we are not ineligible under
the laws or official regulations of [Insert name of Employer as per bidding
document] or pursuant to a decision of the United Nations Security Council.
We confirm our understanding of the consequences of not complying with the
World Bank’s Anti-Corruption Guidelines, which may include the following:
a. rejection of our Proposal/Bid for award of contract;
b. in the case of award, termination of the contract, without prejudice to any
other remedy for breach of contract; and
c. sanctions, pursuant to the Bank’s Anti-corruption Guidelines and in
accordance with its prevailing sanctions policies and procedures as set
forth in the Bank’s Sanctions Framework. This may include a public
declaration of ineligibility, either indefinitely or for a stated period of time,
1Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by
International Bank for Reconstruction and Development Loans and the International
Development Agency Credits and Grants, dated October 15, 2006, and revised in January
2011 and July 2016, as they may be revised from time to time.
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(i) to be awarded or otherwise benefit from a Bank-financed contract,
financially or in any other manner;2 (ii) to be a nominated3 sub-contractor,
consultant, manufacturer or supplier, or service provider of an otherwise
eligible firm being awarded a Bank-financed contract; and (iii) to receive
the proceeds of any loan made by the Bank or otherwise to participate
further in the preparation or implementation of any Bank-financed project.
We understand that we may be declared ineligible as set out above upon:
a. completion of World Bank Group sanctions proceedings according to its
prevailing sanctions procedures;
b. cross-debarment as agreed with other international financial institutions
(including multilateral development banks);
c. the application of a World Bank Group finding of non-responsibility on the
basis of Fraud and Corruption in connection with World Bank Group
corporate procurement; or
d. temporary suspension or early temporary suspension in connection with an
ongoing World Bank Group sanctions proceeding.
For avoidance of doubt, the foregoing effects of ineligibility do not extend to a
sanctioned firm’s or individual’s execution of its ongoing Bank-financed
contracts (or its ongoing sub-agreements under such contracts) that are not
the subject of a material modification, as determined by the Bank.
We shall permit, and shall cause our sub-contractors, sub-consultants, agents
(whether declared or not), personnel, consultants, service providers or
suppliers, to permit the Bank to inspect4 all accounts, records, and other
2 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall
include, without limitation, (i) applying for pre-qualification, expressing interest in a
consultancy, and bidding, either directly or as a nominated sub-contractor, nominated
consultant, nominated manufacturer or supplier, or nominated service provider, in respect of
such contract, and (ii) entering into an addendum or amendment introducing a material
modification to any existing contract.
3 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or
nominated service provider (different names are used depending on the particular bidding
document) is one which has been: (i) included by the bidder in its pre-qualification application
or bid because it brings specific and critical experience and know-how that allow the bidder
to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
4 Inspections in this context are usually investigative (i.e., forensic) in nature: they involve
fact-finding activities undertaken by the Bank or persons appointed by the Bank to address
specific matters related to investigations/audits, such as evaluating the veracity of an
allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such
activity includes but is not limited to accessing and examining a firm's or individual's financial
records and information, and making copies thereof as relevant; accessing and examining any
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documents relating to the procurement process and/or contract execution (in
the case of award), and to have them audited by auditors appointed by the
Bank.
We agree to preserve all accounts, records, and other documents (whether in
hard copy or electronic format) related to the procurement and execution of
the contract.
Name of the Bidder/Consultant:
Name of the person duly authorized to sign the Bid/Proposal on behalf of the
Bidder/Consultant:
Title of the person signing the Letter:
other documents, data, and information (whether in hard copy or electronic format) deemed
relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff
and other relevant individuals; performing physical inspections and site visits; and obtaining
third-party verification of information.
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PROCUREMENT
Malawi : Malawi Governance to Enable Service Delivery Project
PLAN
General Information
Country: Malawi 2022-05-30
Bank’s Approval Date of the Original Procurement Plan:
2022-05-30
Revised Plan Date(s): (comma delineated, leave blank if none)
Project ID: P164961 GPN Date:
Project Name: Malawi Governance to Enable Service Delivery Project
Loan / Credit No: IDA / D5980
Mwanza District Council
Executing Agency(ies):
WORKS
Activity Reference No. / Estimated Actual Am Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet
Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract
o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion
S$) ) for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned
MNDC/W/GESD/H-CB/10/202 Request for Quota
Performance-Based Financin Request for Quota Single Stage - One E Pending Imp 2022-02-2
1-22/202 / Completion of Fu IDA / D5980 Post Open - National tions (Non Bank-S 14,396.00 0.00 2021-10-28 2021-11-24
g for Service Delivery tions nvelope lementation 7
mbi Class Shade PD)
Request for Quota
MNDC/W/GESD/ZO/10/2021- Performance-Based Financin Request for Quota Single Stage - One E Pending Imp 2022-02-2
IDA / D5980 Post Open - National tions (Non Bank-S 4,537.00 0.00 2021-10-28 2021-11-24
22/205 / Maintenance of Zipa g for Service Delivery tions nvelope lementation 7
PD)
tso Offices
MNDC/W/GESD/MLCB/10/202 Request for Quota
Performance-Based Financin Request for Quota Single Stage - One E Pending Imp 2022-02-2
1-22/203 / Construction of M IDA / D5980 Post Open - National tions (Non Bank-S 14,396.00 0.00 2021-10-28 2021-11-24
g for Service Delivery tions nvelope lementation 7
anjenje Class Block PD)
MNDC/C/W/GESD/UMODZI C Request for Quota
Performance-Based Financin Request for Quota Single Stage - One E Pending Imp 2022-02-2
BCC/10/2021-22/204 / Constr IDA / D5980 Post Open - National tions (Non Bank-S 12,368.00 0.00 2021-10-28 2021-11-24
g for Service Delivery tions nvelope lementation 7
uction of Umodzi CBCC PD)
MNDC/W/GESD/MCC/10/202 Request for Quota
Performance-Based Financin Request for Quota Single Stage - One E Pending Imp 2022-02-2
1-22/206 / Maintenance of co IDA / D5980 Post Open - National tions (Non Bank-S 5,925.00 0.00 2021-10-28 2021-11-24
g for Service Delivery tions nvelope lementation 7
uncil chamber PD)
MNDC/C/W/GESD/CLASS BLO Request for Quota
Performance-Based Financin Request for Quota Single Stage - One E Pending Imp 2022-01-2
CK/10/2021-22/207 / Comple IDA / D5980 Post Open - National tions (Non Bank-S 5,256.00 0.00 2021-10-28 2021-11-24
g for Service Delivery tions nvelope lementation 8
tion of Futsa Class Block PD)
MNDC/W/GESD/M-CBCC/10/2 Request for Quota
Performance-Based Financin Request for Quota Single Stage - One E Pending Imp 2022-02-2
021-22/201 / Construction of IDA / D5980 Post Open - National tions (Non Bank-S 12,368.00 0.00 2021-10-28 2021-11-24
g for Service Delivery tions nvelope lementation 7
Mpeni CB/CC PD)
MNDC/W/GESD/ZO/10/2021- Request for Quota
Performance-Based Financin Request for Quota Single Stage - One E Pending Imp 2022-04-0
22/208 / Maintenance of Zipa IDA / D5980 Post Open - National tions (Non Bank-S 923.00 0.00 2022-03-23 2022-03-27
g for Service Delivery tions nvelope lementation 3
tso Offices(Sewer System) PD)
GOODS
Activity Reference No. / Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission /
Description Component Review Type Method and Recommendation Signed Contract Contract Completion
o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes
for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
NON CONSULTING SERVICES
Activity Reference No. / Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission /
Description Component Review Type Method and Recommendation Signed Contract Contract Completion
o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes
for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
CONSULTING FIRMS
Activity Reference No. / Combined Evaluation
Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic
Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion
o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal
otiated Contract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
INDIVIDUAL CONSULTANTS
Activity Reference No. /
Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont
Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion
o. h unt (US$) (US$) d/Selected Consultant ract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
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