PROCUREMENT PLAN Project information: Solomon Islands; Pacific Islands Regional Oceanscape Program– Second Phase for Economic Recovery and Resilience (P177239) - Project Preparation Advance Project Implementation agency: Ministry of Fisheries and Marine Resources (MFMR) Date of the Procurement Plan: 1 November 2021 Period covered by this Procurement Plan: November 2021 – July 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP). Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable Works: is not applicable Interim Procurement Plan An interim plan approved by the World Bank for the period 1 Nov 2021. The Plan is for PMU staff costs and operational costs, and two consultancies, an international safeguards specialist and a short-term financial management specialist. The interim procurement plan has been approved for retroactive financing on November 1st, 2021. PPA Procurement Plan This Procurement Plan is proposed to start as soon as it is approved and funding received by the MFMR for PPA to be managed by the PMU. It is envisaged that all proposed activities would be executed between January 2022 till July 2022. SIG currently is experiencing revenue shortfalls precipitating in cash flow issues. In the event, that cash flow issues affect the funding of activities in the approved interim procurement plan, they will be financed by the PPA funds instead. Reimbursement to SIG will be made only for the activities actually financed by SIG. PMU will ensure that the reference number in both plans for the same activities will be the same. STEP for PPA has not been set up yet, however PMU will keep a numbering system to reflect each activity Direct Selection Rationale and Justification The direct selection method is the preferred procurement method for 6 of the consultancies positions for entirety of the PP period. This method is preferred for the following reasons; experience with PROP and the operating context, specialist technical knowledge and insight of MFMR and its priorities, core skills in project management, excellent performance of work undertaken under PROP I and consistency of approach in continuing work. Procurement Plan for PPA dated 1 November 2021 Cost Procurem Procureme Market Commence Re Implementi Activity Description Estimate ent nt Method approach Procureme f. ng Entity (US$) Category nt PMU Project Coordinator (costed in 1 MFMR 44,484.96 INDV Direct National Post Nov–Dec 21 the interim procurement plan) Design Preparation Consultant - Design Open Internationa 2 preparation work in collaboration with MFMR 40,000 INDV Post April 2022 Competitive l MFMR and other stakeholders PMU Procurement Officer (costed in 3 the approved Interim Procurement MFMR 11,661.26 INDV Direct National Post Nov –Dec 21 Plan) PMU Project Administrative & Financial Assistant (costed in the approved 4 MFMR 23,503.13 INDV Direct National Post Nov-Dec 21 Interim Procurement Plan as PMU Project Assistant) Short-term Financial Management Specialist (costed in the approved 5 MFMR 4,191.75 INDV Direct National Post April 22 Interim Procurement Plan as ST FM Consultant) ESF Safeguards Consultant – development of a social safeguards and environmental framework; training Internationa 6 MFMR staff and stakeholders MFMR 26,000 INDV Direct Post Nov-21 l (costed in the approved Interim Procurement Plan as Environmental and Social Safeguards Consultant) POM Consultant – development of the Open Internationa 7 Project Operations Manual (POM) and MFMR 18,000 INDV Post April 22 Competitive l training the PMU staff on the POM Monitoring and Evaluation Consultant – developing the M&E framework for the Open Internationa 8 Project and training the MFMR staff on MFMR 16,000 INDV Post April 22 Competitive l the framework data collection and reporting Civil Engineering Consultant – engineering quality assurance support Open Internationa 9 MFMR 20,000 INDV Post April 22 and advice for Noro civil works and Competitive l other upcoming civil work Procurement Consultant – procurement advice, training to the PMU and Open 10 MFMR 32,000 INDV National Post April 22 continuous advice and support on Competitive procurement activities. Legal Consultant – conduct legal Internationa 11 assessment on UNCLOS Article 73 MFMR 20,000 INDV Direct Post April 22 l compliance for Solomon Islands Internationa 12 Evaluation of the Observer Program MFMR 15,000 INDV Direct Post April 22 l UXO for Office extension and Auki 13 MFMR 10,000 Firm CQS National Post April 22 Fisheries Office 14 Geotech for Auki Fisheries Office MFMR 20,000 Firm CQS National Post April 22 Open 15 PMU Senior Procurement Officer MFMR 27,578 INDV National Post April 22 Competitive Open 16 PMU Project Accountant MFMR 27,578 INDV National Post April 22 Competition Open 17 PMU Safeguards Officer (time based) MFMR 7,000 INDV National Post April 22 Competition Total 362,997.10 *Forex 1 SBD = 0.1242 USD (15/10/21) Operating Costs* for PPA dated *Not procurable activities Cost Procureme Procuremen Market Commence Ref Implementin Review Activity Description Estimate nt t Method approach Procuremen . g Entity Type (US$) Category t Incremental operating costs for the PMU (fuel, oil, vehicle maintenance, insurance, office rental) 1 (some of the costs specifically rental, MFMR 60,000 Goods RFQ National Post Oct-21 utilities and fuel are costed in the approved Interim Procurement Plan in the amount of US$7,571.43) Cost incurred for training and workshops including with provincial governments and 2 MFMR 60,000 Goods RFQ National Post Oct-21 stakeholders to inform project design – MOFT Executive and PMU Consultations in the development of FADs 3 MFMR 2,340 Goods RFQ National Post Jan-21 regs Total 120,340 PROCUREMENT Solomon Islands : Solomon Islands: Pacific Islands Regional Oceanscape Program - Second Phase for Economic Resilience PLAN General Information Country: Solomon Islands Bank’s Approval Date of the Original Procurement Plan: 2022-04-25 Revised Plan Date(s): (comma delineated, leave blank if 2022-05-05 none) Project ID: P177239 GPN Date: Project Name: Solomon Islands: Pacific Islands Regional Oceanscape Program - Second Phase for Economic Resilience Loan / Credit No: IDA / V4200 Ministry of Fisheries and Marine Resources Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 2 – Strengthenin MFMR - CS14 / Geotech for A Consultant Qualifi Pending Impleme IDA / V4200 g Regional Collaboration and Post Open - National 20,000.00 0.00 2022-04-19 2022-04-29 2022-05-19 2022-05-29 2022-06-13 2022-07-29 uki Fisheries Office cation Selection ntation National Capacity for Coasta l Fisheries MFMR - CS13 / UXO for Offic Component 2 – Strengthenin Consultant Qualifi Pending Impleme e extension and Auki Fisherie IDA / V4200 g Regional Collaboration and Post Open - National 10,000.00 0.00 2022-04-19 2022-05-03 2022-06-02 2022-06-20 2022-07-10 2022-07-29 cation Selection ntation s Office National Capacity for Coasta l Fisheries INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MFMR - CS03 / PMU Project P Component 3 - Project Mana Individual Consult Under Implement IDA / V4200 Post Direct 11,661.26 0.00 2022-04-13 2021-11-19 2022-04-15 2022-04-16 2022-04-18 2022-04-30 rocurement Officer gement ant Selection ation MFMR - CS04 / PMU Administ Component 3 - Project Mana Individual Consult Under Implement IDA / V4200 Post Direct 23,503.13 0.00 2022-04-13 2021-11-17 2022-05-03 2022-05-13 2022-06-02 2022-07-29 rative and Financial Assistant gement ant Selection ation MFMR - CS07 / POM Consulta Component 3 - Project Mana Individual Consult Pending Impleme nt – development of the Proje IDA / V4200 Post Open 18,000.00 0.00 2022-04-14 2022-05-14 2022-05-24 2022-06-13 2022-07-29 gement ant Selection ntation ct Operations Manual (POM) MFMR - CS06 / ESF Safeguar Component 3 - Project Mana Pending Impleme IDA / V4200 Post Direct Selection Direct 26,000.00 0.00 2022-04-14 2022-04-24 2022-05-02 2022-07-29 ds Consultant gement ntation MFMR - CS09 / Civil Engineer Component 1 - Strengthenin Individual Consult Pending Impleme ing Consultant – Noro civil wo IDA / V4200 g Regional Collaboration and Post Open 20,000.00 0.00 2022-04-19 2022-05-18 2022-05-23 2022-06-27 2022-07-29 ant Selection ntation rks National Capacity for Oceani c Fisheries MFMR - CS16 / PMU Project A Component 3 - Project Mana Individual Consult Pending Impleme IDA / V4200 Post Open 27,578.00 0.00 2022-04-19 2022-05-19 2022-05-29 2022-06-18 2022-07-29 ccountant gement ant Selection ntation MFMR - CS15 / PMU Senior P Component 3 - Project Mana Individual Consult Pending Impleme IDA / V4200 Post Open 27,578.00 0.00 2022-04-19 2022-05-19 2022-05-29 2022-06-18 2022-07-29 rocurement Officer gement ant Selection ntation Component 1 - Strengthenin MFMR - CS12 / Evaluation  of Individual Consult Pending Impleme IDA / V4200 g Regional Collaboration and Post Open 15,000.00 0.00 2022-04-19 2022-05-19 2022-05-29 2022-06-10 2022-07-29 the Observer Program ant Selection ntation National Capacity for Oceani c Fisheries MFMR - CS11 / Legal Consult Component 1 - Strengthenin Individual Consult Pending Impleme ant – conduct legal assessme IDA / V4200 g Regional Collaboration and Post Direct 20,000.00 0.00 2022-04-19 2022-05-09 2022-05-19 2022-06-08 2022-07-29 ant Selection ntation nt on UNCLOS Article 73 National Capacity for Oceani c Fisheries MFMR - CS10 / Procurement Component 3 - Project Mana Individual Consult Pending Impleme IDA / V4200 Post Open 32,000.00 0.00 2022-04-19 2022-05-19 2022-05-29 2022-06-08 2022-07-29 Consultant gement ant Selection ntation MFMR - CS08 / Monitoring an Component 3 - Project Mana Individual Consult Pending Impleme IDA / V4200 Post Open 16,000.00 0.00 2022-04-19 2022-05-18 2022-05-23 2022-05-29 2022-07-29 d Evaluation Consultant gement ant Selection ntation MFMR - CS02 / Design Prepa Component 3 - Project Mana Individual Consult Pending Impleme IDA / V4200 Post Open 40,000.00 0.00 2022-04-19 2022-05-09 2022-05-31 2022-07-05 2022-07-29 ration Consultant gement ant Selection ntation MFMR - CS01 / PMU Project Component 3 - Project Mana Individual Consult Pending Impleme IDA / V4200 Post Direct 44,484.96 0.00 2022-04-13 2022-04-19 2022-04-20 2022-04-22 2022-07-29 Coordinator gement ant Selection ntation MFMR - CS05 / Short-term Fi Component 3 - Project Mana Pending Impleme IDA / V4200 Post Direct Selection Direct 4,191.75 0.00 2022-05-02 2022-05-12 2022-05-27 2022-07-29 nancial Management Speciali gement ntation st MFMR - CS17 / Environment Component 3 - Project Mana Individual Consult Pending Impleme al & Social safeguards Officer IDA / V4200 Post Open 7,000.00 0.00 2022-04-19 2022-05-26 2022-06-09 2022-06-29 2022-07-29 gement ant Selection ntation (time based) Page 1