PROCUREMENT PLAN Project information: Vietnam – Improved Land Governance Project (P154387) Project Implementation agency: CPMU established by General Department of Land Administration (GDLA) and 33 PPMUs established at Provincial Department of Natural resources and Environment in 33 project provinces Date of the procurement Plan: June 3, 2016, updated May 2018 Period covered by this procurement plan: (January 2018 – December 2019) A. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. B. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. 1. Open Competitive Procurement: When the Recipient uses its own national open competitive procurement arrangements as set forth in (a) Article 20 on Open Bidding of the Recipient’s Law on Procurement No. 43/2013/QH13 dated November 26, 2013 and related provisions necessary to effect the same; and (b) the Recipient’s Decree No. 63/2014/ND-CP dated June 26, 2014 Guiding Implementation of the Law on the Procurement (collectively, “National Procurement Laws”), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. (i) No domestic preference over foreign bidders shall be granted to national bidders in bid evaluation, nor shall foreign bidders be asked or required to form joint ventures with or be subcontractors to national bidders in order to submit a bid. (ii) The model bidding documents (harmonized model bidding documents) agreed with the Association shall be used. (iii) No bid shall be eliminated from detailed evaluation on the basis of minor, non-substantive deviations. The evaluation of bidder’s qualifications shall be conducted separately subsequent to the technical and commercial evaluation of the bid. (iv) A bidder shall neither be required nor permitted, as a condition for award, to undertake obligations not specified in the bidding documents or otherwise to modify the bid as originally submitted. (v) No bid shall be rejected on the basis of a comparison with the employer’s estimate and budget ceiling. (vi) The Recipient shall implement an effective mechanism allowing bidders to complaint and have their complaints handled in a timely manner. The complaints mechanism shall allow the submission of anonymous complaints. 2. National Procurement Arrangements Other Than National Open Competitive Procurement: Not applicable. C. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for provision of hosting services and bandwidth, including but may not limited to leasing services and equipment for (i) Database server (middle-ware tier and Application tier) and location for database server (data tier), (ii) management service of Data center, and (iii) Bandwith for MPLIS as identified in the PPSD and to be reflected in Procurement Plan tables. D. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable E. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works): Not Applicable F. Other Relevant Procurement Information: (i) Application of paragraph 3.23.b) under Section III. Governance on Eligibility of the Procurement Regulations would allow eligible state- owned entities equal participation with the private sector for contracting specialized technical services for cadastral database development. This would apply only to those State-Owned Enterprises (SOEs) and Public Service Units (PSUs) that clearly meet the eligibility criteria stated in that paragraph. (ii) Participation of Public Service Units (PSUs): State entities under direct supervision by the respective provincial DONRE are allowed to be directly contracted, for services which can only be performed by these units - as force accounts. Paragraphs 6.54 and 6.55 (e) of the Procurement Regulations allow these PSUs be assigned in form of Force Account to perform tasks in accordance with the steps explained in the Unit Price and the relevant cost norms prescribed for technical assignment. These items account for about 30% of the total budget of each package. (iii) Method of contractor selection for procurement of the peripherals equipment for LROs will follow the framework agreement approach. The CPMU will set up framework agreements (with unified technical requirements, pricing method, etc.) as guidance at national level and PPMUs will conduct the call-off process at provincial or inter-provincial level. PROCUREMENT Vietnam : Vietnam: Project for Improved Land Governance and Databases (VILG) PLAN General Information Country: Vietnam 2019-11-11 Bank’s Approval Date of the Original Procurement Plan: 2022-12-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P154387 GPN Date: 2018-05-31 Project Name: Vietnam: Project for Improved Land Governance and Databases (VILG) Loan / Credit No: IDA / 58870 Lao Cai Provincial Project Management Unit for VILG Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VILG-G-LCA-1 / Automated q Strengthening Quality of Lan Request for Quota Single Stage - One E ueuing system and customer IDA / 58870 Post Open - National 52,000.00 0.00 Canceled 2021-11-04 2021-11-17 2021-12-31 d Service Delivery tions nvelope service quality assessment Establishment and Develop VILG-G-LCA-2 / Equipment fo Request for Quota Single Stage - One E IDA / 58870 ment of the Multi-Purpose La Post Open - National 198,000.00 0.00 Canceled 2021-11-04 2021-11-17 2021-12-31 r provincial MPLIS tions nvelope nd Information System and L and Database VILG-G-LCA-01 / Automatic q Strengthening Quality of Lan Request for Quota Single Stage - One E ueuing system and customer IDA / 58870 Post Limited 52,000.00 51,772.40 Signed 2021-11-27 2021-11-08 2021-12-08 2021-12-03 2021-12-31 d Service Delivery tions nvelope service quality assessment Establishment and Develop VILG-G-LCA-02 / Equipment f Request for Quota Single Stage - One E IDA / 58870 ment of the Multi-Purpose La Post Limited 197,000.00 0.00 Canceled 2021-11-27 2021-12-08 2021-12-31 or provincial MPLIS tions nvelope nd Information System and L and Database Establishment and Develop VILG-G-LCA-FRA.04 / Equipm Request for Quota Single Stage - One E Pending Impl IDA / 58870 ment of the Multi-Purpose La Post Limited 222,000.00 0.00 2022-07-24 2022-08-16 2022-11-04 ent for provincial MPLIS tions nvelope ementation nd Information System and L and Database VILG-G-LCA-3 / Automatic qu Strengthening Quality of Lan Request for Quota Single Stage - One E Pending Impl euing system and customer s IDA / 58870 Post Limited 8,630.00 0.00 2022-12-29 2023-01-28 2023-04-18 d Service Delivery tions nvelope ementation ervice quality assessment NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VILG-LCA-FA-01 / Developme Establishment and Develop nt land database for Van Ban ment of the Multi-Purpose La IDA / 58870 Post Force Account Direct 230,000.00 229,239.62 Signed 2019-11-08 2019-12-03 2019-11-13 2020-06-22 2019-12-05 2019-12-02 2021-05-28 and Bac Ha district (work per nd Information System and L formed by LRO) and Database VILG-LCA-TS-2 / Building lan Establishment and Develop d database in Muong Khuong ment of the Multi-Purpose La Single Stage - One E IDA / 58870 Post Request for Bids Open - National 1,003,000.00 1,005,461.77 Signed 2020-08-25 2020-09-03 2020-08-30 2020-09-29 2020-10-17 2020-10-29 2020-10-23 2020-12-03 2020-11-19 2022-01-27 district and Si Ma Cai district. nd Information System and L nvelope This package does not have l and Database ots. VILG-LCA-FA-2 / Building lan Establishment and Develop d database in Muong Khuong IDA / 58870 ment of the Multi-Purpose La Post Force Account Direct 288,300.00 263,350.84 Signed 2020-08-25 2020-09-21 2020-08-30 2020-09-21 2020-10-04 2020-09-25 2021-11-28 district and Si Ma Cai district nd Information System and L and Database VILG-LCA-TS-3 / Building lan d database in Bat Xat district Establishment and Develop , Sa Pa town and Lao Cai city. ment of the Multi-Purpose La Single Stage - One E Lot 1 for Bat Xat district with IDA / 58870 Post Request for Bids Open - National 1,419,000.00 1,197,339.23 Signed 2020-08-28 2020-09-22 2020-09-02 2020-10-02 2020-11-05 2020-11-01 2020-11-16 2020-12-06 2020-12-28 2022-01-30 nd Information System and L nvelope 462,000 USD, Lot 2 for Sa Pa and Database town with 540,000 USD, Lot 3 for Lao Cai city with 417,00 0 USD. VILG-LCA-FA-3 / Building lan Establishment and Develop d database in Bat Xat district IDA / 58870 ment of the Multi-Purpose La Post Force Account Direct 455,600.00 459,071.47 Signed 2020-08-28 2020-09-21 2020-09-02 2020-09-21 2020-10-07 2020-09-25 2021-12-01 , Sa Pa town and Lao Cai city nd Information System and L (Work by LRO). and Database VILG-LCA-TS-01 / Developme nt of Land Database for Van Ban District, and Bac Ha Dist Establishment and Develop rict, Lao Cai Province (Lot 1: ment of the Multi-Purpose La Single Stage - One E IDA / 58870 Post Request for Bids Open - National 640,000.00 599,800.01 Signed 2019-11-08 2019-12-11 2019-11-13 2019-12-13 2019-12-15 2019-12-20 2019-12-18 2020-01-04 2019-12-27 2021-06-27 Development of Land Databa nd Information System and L nvelope se for Van Ban District, Lao C and Database ai Province; Lot 2: Developm ent of Land Database for Bac Ha District, Lao Cai Province) . VILG-LCA-TS-4 / Develop lan Establishment and Develop Single Stage - One E d database in Bao Yen distric IDA / 58870 ment of the Multi-Purpose La Post Request for Bids Open - National 547,000.00 547,217.41 Signed 2021-08-16 2021-08-21 2021-08-21 2021-09-20 2021-09-22 2021-09-30 2021-09-29 2021-10-10 2021-10-20 2022-10-05 nvelope t nd Information System and L and Database VILG-LCA-FA-4 / Develop lan Establishment and Develop d database in Bao Yen distric IDA / 58870 ment of the Multi-Purpose La Post Direct Selection Direct 150,000.00 152,659.54 Signed 2021-08-14 2021-10-19 2021-08-19 2021-10-19 2021-08-31 2021-10-19 2022-08-26 t (work by LRO) nd Information System and L and Database VILG-LCA-TS-5 / Develop lan Establishment and Develop Single Stage - One E d database in Bao Thang dist IDA / 58870 ment of the Multi-Purpose La Post Request for Bids Open - National 480,000.00 484,736.90 Signed 2021-10-25 2021-11-14 2021-10-30 2021-11-29 2021-12-14 2021-12-09 2021-12-20 2021-12-29 2021-12-28 2022-12-24 nvelope rict nd Information System and L and Database VILG-LCA-FA-5 / Developing l Establishment and Develop Pending Impl and database in Bao Thang d IDA / 58870 ment of the Multi-Purpose La Post Direct Selection Direct 123,000.00 0.00 2022-02-14 2022-02-19 2022-03-03 2023-02-26 ementation istrict (work by LRO) nd Information System and L and Database CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2