1 MADAGASCAR ROAD SECTOR SUSTAINABILITY PROJECT (P176811 & P178924) NEGOTIATIONS VERSION August 2022 Official Use 2 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Madagascar ( the “Recipient” ) is implementing the Road Sector Sustainability Project (RSSP) (the “Project”) with the involvement of the following Ministries / organizations / entities, including but not limited to: the RSSP PIU within the Madagascar Road Agency (AR) in charge of the implementation of the entire Project; and the Connectivity for rural livelihood improvement project, Project Implementation Unit (or PACT PIU) in charge of the implementation of the CERC Component; JIRAMA (National Company water and electricity provider) and MADARAIL (Northern railways network operator company), according their attributed tasks during the implementation of CERC Component; supported by the Ministry of Public Works (MTP), the Ministry of Economy and Finance (MEF), “Fonds Routier” (Road Fund) (RF) and the Project Technical Committee (PTC) and the abovementioned Ministries as set out in the Financing Agreement. The International Development Association (hereinafter “the Association”) has agreed to provide the original financing (P176811) and the additional financing (P178924) for the project, as set out in the referred agreements. This ESCP supersedes previous versions of the ESCP adopted for the Project and shall apply both to the original and the additional financing for Project referred to above. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement(s). 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the Project Implementing Entity (PIU) and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient. The Recipient shall promptly disclose the updated ESCP. Official Use 3 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES MONITORING AND REPORTING A REGULAR REPORTING Prepare and submit to the Association regular monitoring reports Quarterly reports from the start of the Responsible entity on the state of compliance with the actions set out in the ESCP and Project beginning six months after the • RSSP PIU for the entire Project and particularly in relation to the implementation of (i) the Effective Date and to be maintained • PACT PIU for the CERC (Subcomponents environmental, social, health and safety (ESHS) performance of throughout the implementation. 3.1 &3.2) the Project, (ii) the implementation of the Stakeholder Engagement Plan (SEP), (iii) implementation of the Labor Responsible Persons / Authorities: Management Procedures (LMP), (iv) the Grievance Mechanism • RSSP Project Coordinator (GM) and (v) the implementation of the GBV Action Plan. • PACT Project Coordinator, • Project E&S specialists from relevant implementation agencies • Project GBV Specialist from relevant implementation agencies B INCIDENTS AND ACCIDENTS Promptly inform the Association of any incident or accident Notify the Association within 48 hours of Responsible Entities related to or affecting the Project that has or is likely to have a becoming aware of the incident or accident. • RSSP PIU for the entire Project and serious impact on impacted communities, the public, or workers, • PACT PIU for the CERC (Subcomponents including, but not limited to, any allegations of gender-based Submit an incident report within a time 3.1 &3.2) violence and/or sexual exploitation, abuse and harassment frame acceptable to the Association, as (GBV/SEA-HS), project-related work-related accidents or requested. Persons/Responsible Authorities: fatalities, worker strikes, and social unrest. • RSSP Project Coordinator • PACT Project Coordinator Prepare a report on the incident or accident and propose measures • Project E&S specialists from relevant to prevent its recurrence in the future. Provide sufficient details implementation agencies about the incident or accident, indicating immediate measures • Project GBV specialist from relevant taken or planned to be taken to address it, and any information implementation agencies provided by any contractor or supervising entity, as appropriate. C CONTRACTORS’ MONTHLY REPORTS Official Use 4 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES Require monthly monitoring reports from contractors and service Contractor Monthly reports submitted to the Responsible Entities providers concerning Environmental, Social, Health and Safety Association upon request • RSSP PIU for the entire Project and (ESHS) and occupational health and safety (OHS) at work as • PACT PIU for the CERC (Subcomponents specified in bidding documents and contracts for construction 3.1 &3.2) works and services. Persons/Responsible Authorities: At the Association's request, submit the monthly monitoring • RSSP Project Coordinator for the entire reports to the Association. Project • PACT Project Coordinator for the CERC • Project E&S specialists from relevant implementation agencies • Project GBV Specialist from relevant implementation agencies ESS 1 : ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Establish and maintain a PIU for all project and a specific PIU for The environment specialist, the social Responsible Entities CERC Component with qualified staff and resources to manage specialist, and the GBV/SEA-SH specialist • RSSP PIU for the entire Project and the environmental and social risks of the Project, including those within the RSSP PIU and within PACT PIU • PACT PIU for the CERC (Subcomponents related to SEA/SH. including an environmental specialist, a social are already in place ; the PACT PIU will be 3.1 &3.2) specialist, and GBV/SEA-SH specialist. They shall ensure the reinforced notably by an environmental application of the provisions made in this document and in all specialist and, a social specialist to Persons/Responsible Authorities: safeguard documents prepared within the framework of the implement CERC activities no later than two • RSSP Project Coordinator Project. (2) months after the effective date of the AF. • PACT Project Coordinator, Related The organizational structure to support responsible from relevant implementation effective environmental and social risk agencies management shall be maintained during the implementation of the Project. 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT Official Use 5 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES The Project has an Environmental and Social Management An updated version of the ESMF (including Responsible Entities Framework (ESMF) that was disclosed on May 26, 2021. The CERC activities) was disclosed on June 19, • RSSP PIU for the entire Project and Recipient has updated this ESMF to include assessment and 2022. • PACT PIU for the CERC (Subcomponents mitigation measures for CERC activities that was disclosed on Any further updates to the ESMF shall be 3.1 &3.2) June 19, 2022. The updated ESMF will be thereafter implemented submitted to the Association for approval in a manner acceptable to the Association. prior to implementation. Once approved, the Persons/Responsible Authorities: ESMF shall be implemented throughout the • National Project Coordinator implementation of the Project. • Project E&S specialists from relevant implementation agencies • GBV specialist 1.3 MANAGEMENT TOOLS AND INSTRUMENTS Responsible Entities (a) Review and proceed to the environmental and social screening The ESIAs/ESMPs shall be acceptable to • RSSP PIU for the entire Project and of any proposed civil works in accordance with the updated ESMF the Association prior to the launch of the • PACT PIU for the CERC (Subcomponents (including CERC) prepared for the Project, and subsequently tender procedure including E&S clauses for 3.1 &3.2) prepare, consult upon, approve, adopt, disclose and thereafter the relevant activities and for CERC implement ESIAs / Environmental and Social Management Plans activities. Persons/Responsible Authorities: (ESMPs) for each proposed sub-project (screening, Approved ESIAs/ESMPs shall be executed • RSSP Project Coordinator ESIAs/ESMPs, …), including for CERC activities, in a manner throughout Project implementation. • Project E&S specialists from relevant acceptable to the Association. implementation agencies • GBV specialist (b) Implement the Project Operations Manual (Project Operations Compliance with approved Project Responsible Entities Manual for parent project plus approved CERC Manual) including Operations Manual on May 18, 2022, shall • RSSP PIU for the entire Project and a section “related to Environment and Social Standards” and that be insured throughout Project • PACT PIU for the CERC (Subcomponents refers to the CERC activities. implementation 3.1 &3.2) Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • GBV specialist 1.4 MANAGEMENT OF CONTRACTORS Official Use 6 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES (a) Incorporate relevant aspects of the ESCP, including relevant During the preparation of ToR and Responsible Entities environmental and social documents, SEA/SH prevention and procurement documents. • RSSP PIU for the entire Project and response requirements and labor management procedures into the Supervise contractors throughout the • PACT PIU for the CERC (Subcomponents Environmental, Social, Health and Safety (ESHS) specifications of execution of the Project (including the 3.1 &3.2) the bidding documents provided to contractors. Then ensure that CERC activities). contractors comply with the ESHS specifications in their Persons/Responsible Authorities: respective contracts, including for CERC activities. • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • GBV specialist (b) Develop, submit for approval and implement of the following Prior to the start of the civil works by the Responsible Entities procedures applicable to contractors, subcontractors and the Contractor. Once C-ESMPs approved, the • RSSP PIU for the entire Project and engineer: C-ESMPs prepared by the Contractor company, Hygiene instruments shall be implemented • PACT PIU for the CERC – Health – Safety and Environment Plan (HSE Plan), Emergency throughout Project implementation. (Subcomponents 3.1 &3.2) Preparedness and Response Plan, Environmental and social clauses, Supervise main contractors, suppliers and • Contractors Codes of conduct, Grievance Resolution Mechanism, Social their sub-contractors throughout Project commitments on child labor as well as measures outlined in the implementation.” Persons/Responsible Authorities: GBV/SEA-SH Action Plan. • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • GBV specialist Official Use 7 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES 1.5 CONTINGENT EMERGENCY RESPONSE Responsible Entities In the event of an emergency which leads to activation of the a) The adoption of the CERC manual and • RSSP PIU for the entire Project and Contingent Emergency Response of the Project: updated ESMF to account for CERC • PACT PIU for the CERC a) Ensure that the CERC Manual as specified the legal agreement activities, as relevant in form and substance (Subcomponents 3.1 &3.2) includes a description of the ESHS assessment and management acceptable to the Association is a withdrawal • Contractors arrangements as developed into ESMF, in accordance with the condition for the CERC Component. ESSs. Persons/Responsible Authorities: b) Adopt any environmental and social (E&S) instruments which b) Adopt any required E&S instrument and • RSSP Project Coordinator may be required for activities under CERC component as described include it as part of the respective bidding • Project E&S specialists from relevant into ESMF, of the Project, in accordance with the CERC Manual process, if applicable, and in any case, before implementation agencies and the ESMF (with consideration of CERC activities) and the the carrying out of the relevant Project • GBV specialist ESSs, and thereafter implement the measures and actions required activities for which the E&S instrument is under said E&S instruments, within the timeframes specified in said required. Implement the E&S instruments in E&S instruments. accordance with their terms, throughout Project’s CERC implementation. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES (a) The Labor Management Procedures (LMP) of the Project has Updated LMP to account for CERC activities Responsible Entities been disclosed on October 21, 2021, including, inter alia, provisions will be applied throughout the • RSSP PIU for the entire Project and on working conditions, management of workers relationships, implementation period of the Project. • PACT PIU for the CERC occupational health and safety (including personal protective Any subsequent updates to the LMP will be (Subcomponents 3.1 &3.2) equipment, and emergency preparedness and response), code of submitted to the Association for approval • Contractors conduct (including relating to SEA and SH), forced labor, child before implementation. Once approved, the labor, grievance arrangements for Project workers, and applicable LMP is to be implemented throughout Project Persons/Responsible Authorities: requirements for contractors, subcontractors, and supervising firms. implementation. • RSSP Project Coordinator Updated LMP to include CERC activities has been disclosed on • Project E&S specialists from relevant June 19, 2022. implementation agencies Update as necessary and adopt, and thereafter implement the LMP • GBV specialist in a manner acceptable to the Association. Official Use 8 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES (b) Ensure the signing of contracts, including the Codes of Conduct, Prior to engaging any Project workers Responsible Entities with all Project Workers (Direct workers, contracted workers, • RSSP PIU for the entire Project and primary supply workers, etc) in accordance with the LMP • PACT PIU for the CERC guidelines. (Subcomponents 3.1 &3.2) • Contractors and subcontractors Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • GBV specialist • Contractor and Subcontractors EHS Officers (c) Ensure the signing of contracts and Codes of Conduct by Prior to engaging any Contractors workers. Responsible Entities: contractors, in accordance with LMP guidelines. • RSSP PIU for the entire Project and • PACT PIU for the CERC (Subcomponents 3.1 &3.2) • Contractors and subcontractors Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • Project GBV Specialist • Company and subcontractors EHS Officers 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Official Use 9 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES Establish, operationalize and maintain a Grievance Mechanism Grievance mechanism shall be operational Responsible Entities (GM) for matters related to work or employment under the Project, prior to the recruitment of any Project • RSSP PIU for the entire Project and as described in the LMP and in accordance with ESS 2, for the PIUs workers and to be maintained and • PACT PIU for the CERC (Subcomponents contractors and subcontractors. The GRM should include a separate implemented throughout the project 3.1 &3.2) channel to handle GBV/SEA/SH complaints. implementation period • Contractor and sub-contractors Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • GBV Specialist • Contractor and sub-contractor EHS Officers 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES (a) As necessary, integrate appropriate Occupational Health and Subsequent versions of the Project Responsible Entities Safety (OHS) measures into the Project Operations Manual, and in Operations Manual (including the version • RSSP PIU for the entire Project and all contracts signed with contractors and other service providers, that governs CERC component) shall be • PACT PIU for the CERC (Subcomponents including those signed by workers in the Project Implementation submitted to the Association for approval 3.1 &3.2) Unit. prior to implementation. Once approved, the • Contractor and sub-contractors (b) Develop measures for the management of risks associated with Manual is to be implemented throughout the securing construction sites. implementation period of the Project. Persons/Responsible Authorities: (c) Develop/update the section on emergency response • RSSP Project Coordinator management in the Project Operations Manual, and ensure that • Project E&S specialists from relevant Project contractors and/or subcontractors prepare and implement implementation agencies an Emergency Preparedness and Response Plan • Project GBV Specialist • Contractors and sub-contractors EHS Officers • Firms in charge of supervision Official Use 10 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES (d) Develop, adopt and implement specific provisions relating to At the start of activities and throughout the Responsible Entities health measures regarding Covid -19 for Project workers, and period of implementation of the Project. • RSSP PIU for the entire Project and include these measures in the ESIAs/ESMPs and other E&S • PACT PIU for the CERC (Subcomponents instruments, in a satisfactory manner to the Association. 3.1 &3.2) • Contractor and sub-contractors Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • Project GBV Specialist • Contractors and sub-contractors EHS Officers • Firms in charge of supervision ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 RATIONAL MANAGEMENT OF NATURAL RESOURCES Prepare, consult upon, clear, adopt, disclose, and thereafter Same timeline as the preparation, clearance, Responsible Entities implement specific ESMPs incorporating specific measures for the disclosure and implementation of ESMPs • RSSP PIU for the entire Project and rational management of natural resources (including water • PACT PIU for the CERC (Subcomponents resources), in accordance with the measures described in the 3.1 &3.2) ESMF. as well as management of pollution for the entire Project. • Contractors Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • GBV specialist • Company and subcontractors EHS Officers • Firm in charge of Supervision 3.2 WASTE AND HAZARDOUS MANAGEMENT PLAN Official Use 11 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES Take appropriate mitigation measures to minimize the impact of Responsible Entities the Project on the environment and natural resources in Prior to the start of the civil works • RSSP PIU for the entire Project and accordance with ESS 3, such as the implementation of a Waste • PACT PIU for the CERC (Subcomponents Management Plan for civil works (used parts, soiled rags, other), 3.1 &3.2) hazardous waste (used lubricants, paints, solvents, empty • Contractors container, etc) and any other waste that could potentially harm the environment and local population (used facial mask). Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • Contractors and subcontractors HSE Officers • Firm in charge of Supervision 3.3 POLLUTION PREVENTION AND MANAGEMENT Prepare, consult upon, clear, adopt and thereafter implement As soon as the environmental and social Responsible Entities specific ESMPs incorporating specific pollution prevention and assessment of an activity identifies a • RSSP PIU for the entire Project and management measures in accordance with the measures described significant pollution risk. • PACT PIU for the CERC (Subcomponents in the ESMF for activities with a high pollution risk. All ESMPs 3.1 &3.2) shall be approved by the Association and disseminated at the • Contractors national level and on the Association's website. Clearance of the ESMPs shall be a prerequisite for the start of all civil works. Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • Contractors and subcontractors EHS Officers • Firm in charge of Supervision ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Official Use 12 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES Prepare, disclose, consult upon, adopt and thereafter implement Prior to the start of the civil works by the Responsible Entities measures and actions to assess and manage the risks associated Contractor. Once approved, the instruments • RSSP PIU for the entire Project and with machine and truck traffic during national road shall be implemented throughout Project • PACT PIU for the CERC (Subcomponents maintenance/rehabilitation works and include these measures in implementation. 3.1 &3.2) the ESMPs to be developed and applied in a manner satisfactory to • Construction contractors the Association. • Control / supervision contractor Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • Contractors and subcontractors EHS Officers • Firm in charge of Supervision 4.2 COMMUNITY HEALTH AND SAFETY (a) Develop, adopt, and implement measures and actions to assess At the start of activities and throughout the Responsible Entities and manage the potential risks and impacts of Project activities on implementation of the Project. • RSSP PIU for the entire Project and local populations including Project worker behavior, labor influx, • PACT PIU for the CERC (Subcomponents risks of Sexual Exploitation and Abuse and Sexual Harassment 3.1 &3.2) (SEA/SH), risks of transmission of communicable diseases, and • Construction contractors include these measures in the ESIAs/ESMPs to be developed • Control / supervision contractor under the ESMF, in a manner satisfactory to the Association. Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • GBV specialist • Contractors and subcontractors EHS Officers • Firm in charge of Supervision Official Use 13 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES (b) Develop, adopt, and implement specific provisions for To be prepared before the start of activities Responsible Entities pandemic health measures such as Covid-19 for local populations and compliance monitored throughout the • RSSP PIU for the entire Project and regarding Project labor influx, in compliance with the World Bank implementation of the Project as long as risk • PACT PIU for the CERC (Subcomponents Group’s Environment, Health, and Safety Guidelines, and include of Covid-19 persists. 3.1 &3.2) these measures in the ESMPs to be developed and implemented in • Construction contractors a satisfactory manner • Control / supervision contractor Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • GBV specialist • Contractors and subcontractors EHS Officers • Firm in charge of Supervision 4.3 GENDER-BASED VIOLENCE, EXPLOITATION AND SEXUAL ABUSE RISKS (a) The project has developed a GBV/SEA-SH Action Plan for the (a) GBV/SEA-SH Action Plan to be Responsible Entities entire project as part as the ESMF. Adopt and implement the implemented and maintained throughout the • RSSP PIU for the entire Project and GBV/SEA-SH Action Plan in accordance with Bank guidelines and implementation of the project. • PACT PIU for the CERC (Subcomponents national legislation on GBV. The current GBV/SEA-SH Action Any updates to the GBV/SEA-SH Action 3.1 &3.2) Plan will operate according to the approved CERC-ESMF. Plan shall be submitted to the Association • Construction contractor for approval prior to implementation. Once • Control / supervision contractor approved, the GBV/SEA-SH Action Plan shall be implemented throughout the project Persons/Responsible Authorities: (including CERC) implementation. • National Project Coordinator (b) Ensure that all contractual and procurement documents (ToR, (b) Before the preparation of the • Project E&S specialists from relevant bidding documents, workers' contracts) include the Codes of procurement documents implementation agencies Conduct and provisions for the prevention and fight against • GBV specialist GBV/SEA-SH. • Contractors and subcontractors Officers (c) Ensure the implementation of adequate support for project- (c) GBV/SEA-SH system support shall be in • Firm in charge of supervision related GBV/SEA-SH survivors in line with WB and national place prior the installation of any firm in the requirements, and international good practices sub-project area. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 RESETTLEMENT POLICY FRAMEWORK Official Use 14 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES Adopt, and thereafter implement a Resettlement Framework (RF) The RF for the project was disclosed on Responsible entity: in accordance with the provisions of ESS 5, and in a manner October 20, 2021. It shall be applied and RSSP Project Implementation Unit acceptable to the Association. maintained throughout the implementation of the Project. Responsible Persons / Authorities: Any subsequent proposed updates to the RF, • RSSP National Project Coordinator shall be submitted to the Association for • RSSP Project E&S safeguard specialists validation before implementation. Once • Resettlement officer approved, the updated RF is to be implemented throughout Project implementation. 5.2 RESETTLEMENT PLANS (a) Prepare, consult upon, clear, adopt, disclose, and thereafter (a) Once the preliminary environmental and Responsible entity: implement Resettlement Plans (RP) as required, in accordance social screening of any subproject indicates RSSP PIU with the requirements of the Resettlement Framework (RF), the need for land acquisition or the disruption itself established in accordance with applicable national of an income source. Responsible Persons / Authorities: provisions and the provisions of ESS 5, in a manner acceptable All updated RPs shall be approved by the • RSSP National Coordinator to the Association Association and disclosed locally on both the • RSSP Project E&S safeguard specialists Association and Project websites. The • Resettlement Officer implementation of the RPs and completion of any land acquisition shall be a prerequisite for the start of all works. (b) Develop separate monitoring reports on the implementation of (b) Reports shall be sent to the Association Responsible entity: any RPs. These reports shall be submitted to the Association for before the closing of the considered RP Project Implementation Unit approval before the start of the works. Responsible Persons / Authorities: • National Project Coordinator • Project E&S safeguard specialists • Resettlement Officer 5.3 GRIEVANCE MECHANISM Official Use 15 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES A project Grievance Mechanism (GM) has been developed for the Prior to commencement of resettlement Responsible entity: project, as described in the ESMF/RF/SEP. The recipient must activities and before the start of civil works. Project Implementation Unit ensure that this GM is adapted to the scope, cultural preferences, and location of any resettlement activities. If the Project GM cannot Responsible Persons / Authorities: be adapted to the needs of a resettlement activity, a dedicated GM • Project E&S safeguard specialists for the resettlement activity will be developed. • National Project Coordinator ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 RISKS AND IMPACTS ON NATURAL OR CRITICAL HABITATS Prepare, consult upon, clear, adopt and disclose, specific ESMPs in Submit for the Association’s prior approval Responsible Entities accordance with the measures described in the ESMF for substantial prior to civil works in or near the site that may • RSSP PIU for the entire Project and risk activities to avoid and/or minimize potential impacts from affect natural or critical habitats. • PACT PIU for the CERC (Subcomponents Project activities that will be conducted in the vicinity of these Once validated, the ESMP shall be 3.1 &3.2) habitat types. These ESMPs shall be developed in accordance with implemented throughout Project • Construction contractors the provisions of ESS 6, in a manner acceptable to the Association. implementation. • Control / supervision contractor Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • Contractors and subcontractors EHS Officers • Firm in charge of Supervision 6.2 BIODIVERSITY RISKS AND IMPACTS Official Use 16 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES Prepare, consult upon, clear, adopt and disclose, specific ESMPs in Submit for the Association’s prior approval Responsible Entities accordance with the measures described in the ESMF for prior to civil works , including those related • RSSP PIU for the entire Project and Substantial Risk Subprojects, to avoid and/or minimize potential to CERC activities, in or near the site that • PACT PIU for the CERC (Subcomponents impacts of Project activities, including CERC activities, on endemic may affect biodiversity Once approved, the 3.1 &3.2) and threatened biodiversity (including wildlife). These ESMPs shall ESMP thus established will be applied • Construction contractors be developed in accordance with the provisions of ESS 6, in a throughout the implementation of the project • Control / supervision contractor manner acceptable to the Association. activity. Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • Contractors and subcontractors EHS Officers • Firm in charge of Supervision ESS 7: INDIGENOUS PERSONSS / TRADITIONAL LOCAL COMMUNITIES OF HISTORICALLY DISADVANTAGED SUB-SAHARAN AFRICA NOT RELEVANT ESS 8: CULTURAL HERITAGE 8.1 CULTURAL HERITAGE RISKS AND IMPACTS Adopt and implement, if necessary, a Cultural Heritage Document to be developed not later than 10 Responsible entities: Management Plan, in accordance with the guidelines of subproject months after the Effective date of the RSSP Project Implementation Unit ESIAs/ESMPs prepared for the Project to avoid and/or mitigate the additional Financing Agreement and to be potential impacts on cultural heritage of the concerned areas, and approved by the local population before the Responsible Persons / Authorities: consistent with ESS8. Association's clearance. • National Project Coordinator • RSSP Project E&S safeguard specialists 8.2 CHANCE FIND PROCEDURE Official Use 17 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES (a) Describe and apply the “chance-find” procedures in the ESMF Prior to the start of maintenance / Responsible Entities throughout the duration of project activities in accordance with rehabilitation activities. • RSSP PIU for the entire Project and ESS8 and national legislation. • PACT PIU for the CERC (Subcomponents (b) Ensure that “chance-find” clauses, as defined in the project Procedures applicable throughout the 3.1 &3.2) ESMF, are included in all works contracts, even in cases where the implementation of the work, including CERC • Construction contractors probability of discovery is low. activities, and continuously until the end of • Control / supervision contractor project. Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • Contractors and subcontractors EHS Officers • Firm in charge of Supervision ESS 9: FINANCIAL INTERMEDIARIES NOT RELEVANT ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN (SEP) PREPARATION AND IMPLEMENTATION The Stakeholder Engagement Plan (SEP) for the Project, consistent Updated SEP to account for CERC activities Responsible Entities with ESS10, has been disclosed on May 26, 2021, including will be applied and maintained throughout • RSSP PIU for the entire Project and measures to, inter alia, provide stakeholders with timely, relevant, the implementation of the project. • PACT PIU for the CERC (Subcomponents understandable and accessible information, and consult with them Any subsequent updates to this SEP shall be 3.1 &3.2) in a culturally appropriate manner free of manipulation, submitted to the Association for validation interference, coercion, discrimination and intimidation. Updated before implementation. Once validated, the Persons/Responsible Authorities: SEP to include CERC activities has been disclosed on June 19, SEP is to be implemented throughout project • RSSP Project Coordinator 2022. implementation. • Project Social specialists from relevant Update as necessary and adopt, and thereafter implement the SEP implementation agencies in a manner acceptable to the Association. 10.2 PROJECT GRIEVANCE MECHANISM Official Use 18 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES The Project GM was developed under the SEP. This GM shall GM in the updated SEP shall be applied and Responsible Entities have the capacity to handle SEA/SH allegations. Updated SEP maintained throughout the implementation • RSSP PIU for the entire Project and with GM to include CERC activities was disclosed on June 19, of the project, including CERC activities. • PACT PIU for the CERC (Subcomponents 2022. As needed, the GM is to be updated 3.1 &3.2) Implement the (GM) as described in the Stakeholder Engagement periodically: any update of the GM must be Plan (SEP) submitted to the Association for approval Persons/Responsible Authorities: prior to implementation. Once approved, • National Project Coordinator ensure operationalization and monitoring • Project E&S specialists from relevant throughout the implementation of the implementation agencies Project, including CERC activities. • GBV specialist CAPACITY SUPPORT (TRAINING) CS1 THEMES WITHIN THE FRAMEWORK OF WORKERS' CAPACITY BUILDING Organize and train direct Project workers, Contracted workers to Before the start of civil works including those Responsible Entities increase their understanding of the potential risks and impacts related to CERC activities and, as needed, • RSSP PIU for the entire Project and associated with Project activities, including CERC activities, and during the implementation of the Project in • PACT PIU for the CERC (Subcomponents their roles and responsibilities in assessing and managing those accordance with a Capacity building Plan 3.1 &3.2) risks and impacts. developed by the Project implementation For direct workers (including PIU), training will cover the Unit Persons/Responsible Authorities: following topics (non-exhaustive list): • National Project Coordinator • ESF, OHS and World Bank Group EHS Guidelines • Project E&S specialists from relevant • Stakeholder mobilization implementation agencies • Health and safety of workers and communities • GBV specialist • GBV and SEA/SH risk mitigation • Emergency preparedness and response • Training on inclusion of vulnerable and disadvantaged groups in the consultation process • Grievance mechanism • Implementation, monitoring and reporting of LMP • Sensitization, awareness and prevention of sexually transmitted infections such as HIV/AIDS. • GBV including SEA-HS and child protection • Barrier measures against the spread of Covid-19 • Implementation of RF and Resettlement Plan Official Use 19 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITIES / AUTHORITIES CS2 THEMES IN THE FRAMEWORK OF CAPACITY BUILDING OF WORK AND ENGINEERING COMPANIES (non-exhaustive list) For contracted workers, training will include (but not be limited to): Before the start of civil works, including Responsible Entities • Introduction to the ESF, ESS and World Bank Group EHS those related to the CERC, as soon as the • RSSP PIU for the entire Project and Guidelines contractor is notified • PACT PIU for the CERC (Subcomponents • Implementation of ESIAs/ESMPs, including: 3.1 &3.2) o Health and safety of workers and communities • Construction contractors o GBV awareness, control and prevention • Control / supervision contractor o Emergency preparedness and response o Complaints management mechanism Persons/Responsible Authorities: o Implementation, monitoring and reporting of LMP • RSSP Project Coordinator o Sensitization, awareness and prevention of sexually • Project E&S specialists from relevant transmitted infections: HIV/AIDS ... implementation agencies o Sensitization on measures against the spread and • GBV specialist control of Covid-19 • Contractors and subcontractors EHS Officers • Additional point for MADARAIL: Operation and • Firm in charge of supervision maintenance of services that may be subject to contractual activities for community workers under CERC activities. CS3 THEMES FOR OTHER STAKEHOLDERS (non-exhaustive list) • Training For drivers: responsible driving During the implementation of the Project’s Responsible Entities • Training for citizens around the road works: Sensitization, activities, including CERC activities, in • RSSP (PIU) awareness and prevention of GBV/SEA-SH, sexually accordance with a Capacity building Plan • PACT (PIU) for the CERC transmitted infections, and measures to limit the spread and developed by the Project implementation (Subcomponents 3.1 &3.2) improve control of Covid-19 Unit • Construction contractors • Grievance mechanism • Control / supervision contractor Persons/Responsible Authorities: • RSSP Project Coordinator • Project E&S specialists from relevant implementation agencies • GBV specialist • Contractors and subcontractors EHS Officers • Firm in charge of supervision Official Use