Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Less than 15 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 3 million Services) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 (QBS) of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2019-06-11 2021-11-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000 M Executing Agency(ies): akueni County WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-MAKUENI COUNTY- 110810-CW-RFQ / Project Coordination and Request for Single Stage - One 2019-12- IDA / 59000 Post Limited 25,000.00 22,938.29 Completed 2019-04-28 2019-06-20 2019-06-23 2019-07-19 Renovation and refurbishment Management Quotations Envelope 20 of offices KE-MAKUENI COUNTY- 136850-CW-RFQ / Supporting County Request for Single Stage - One 2020-05- construction of gabions and IDA / 59000 Community-Led Post Limited 42,798.00 39,240.54 Signed 2019-10-08 2019-09-20 2019-12-03 2019-10-31 Quotations Envelope 31 works at gullied hotspot areas Development under SLM interventions KE-MAKUENI COUNTY- 136927-CW-RFQ / Supporting Community- Request for Single Stage - One 2020-05- installation of farm pods for IDA / 59000 Post Limited 120,150.00 107,452.68 Signed 2019-10-08 2019-07-17 2019-12-03 2019-11-06 Driven Development Quotations Envelope 31 VMGs households for SLM interventions KE-MAKUENI COUNTY- Supporting County 137349-CW-RFB / Single Stage - One 2020-08- IDA / 59000 Community-Led Post Request for Bids Open - National 852,650.00 715,157.34 Signed 2019-10-30 2020-01-21 2019-11-04 2019-12-16 2020-02-12 2020-01-15 2020-03-12 2020-02-19 2020-07-07 construction of a dam for SLM Envelope 17 Development intervetions KE-MAKUENI COUNTY- Supporting County Request for Pending 241757-CW-RFQ / Request for Single Stage - One 2022-03- IDA / 59000 Community-Led Post Limited Quotations (Non 64,122.41 0.00 Implementat 2021-07-13 2021-09-07 construction of Kwa Nguni Quotations Envelope 06 Development Bank-SPD) ion sand Dam KE-MAKUENI COUNTY- Supporting County Request for Pending 241760-CW-RFQ / Request for Single Stage - One 2022-03- IDA / 59000 Community-Led Post Limited Quotations (Non 70,000.00 0.00 Implementat 2021-07-13 2021-09-07 construction of kwa Nguni Quotations Envelope 06 Development Bank-SPD) ion farm ponds KE-MAKUENI COUNTY- Supporting County Request for Pending 241761-CW-RFQ / Request for Single Stage - One 2022-03- IDA / 59000 Community-Led Post Limited Quotations (Non 101,300.65 0.00 Implementat 2021-07-17 2021-09-11 Construction of Muangini Quotations Envelope 10 Development Bank-SPD) ion sand dam KE-MAKUENI COUNTY- Supporting County Request for Pending 241763-CW-RFQ / Request for Single Stage - One 2022-03- IDA / 59000 Community-Led Post Limited Quotations (Non 70,000.00 0.00 Implementat 2021-07-17 2021-09-11 construction of farm ponds at Quotations Envelope 10 Development Bank-SPD) ion Muangini catchment area KE-MAKUENI COUNTY- Request for Bids - Supporting County Pending 241770-CW-RFB / Single Stage - One Small Works SPD 2022-04- IDA / 59000 Community-Led Post Request for Bids Open - National 232,751.20 0.00 Implementat 2021-07-12 2021-07-17 2021-08-28 2021-09-27 2021-11-01 construction of Ngosini sand Envelope (1 envelope 30 Development ion dam process) KE-MAKUENI COUNTY- Supporting County Request for Pending 241772-CW-RFQ / Request for Single Stage - One 2022-03- IDA / 59000 Community-Led Post Limited Quotations (Non 70,000.00 0.00 Implementat 2021-07-17 2021-09-11 construction Ngosini farm Quotations Envelope 10 Development Bank-SPD) ion ponds for the VMGs KE-MAKUENI COUNTY- Supporting County Request for Pending 241776-CW-RFQ / Request for Single Stage - One 2022-03- IDA / 59000 Community-Led Post Limited Quotations (Non 119,908.80 0.00 Implementat 2021-07-20 2021-09-14 construction of Mukuyuni Quotations Envelope 13 Development Bank-SPD) ion sand dam KE-MAKUENI COUNTY- Supporting County Request for Pending 241783-CW-RFQ / Request for Single Stage - One 2022-03- IDA / 59000 Community-Led Post Limited Quotations (Non 70,000.00 0.00 Implementat 2021-07-19 2021-09-13 construction of farm ponds at Quotations Envelope 12 Development Bank-SPD) ion Mukuyuni for VMGs KE-MAKUENI COUNTY- Supporting County Request for Pending 241786-CW-RFQ / Request for Single Stage - One 2022-03- IDA / 59000 Community-Led Post Limited Quotations (Non 114,430.58 0.00 Implementat 2021-07-23 2021-09-17 construction of Muuni sand Quotations Envelope 16 Development Bank-SPD) ion dam KE-MAKUENI COUNTY- Supporting County Request for Pending 241788-CW-RFQ / Request for Single Stage - One 2022-03- IDA / 59000 Community-Led Post Limited Quotations (Non 70,000.00 0.00 Implementat 2021-07-24 2021-09-18 construction of Muuni farm Quotations Envelope 17 Development Bank-SPD) ion ponds for the VMGs KE-MAKUENI COUNTY- 241792-CW-RFQ / Supporting County Request for Pending Request for Single Stage - One 2022-03- construction of Mutongu IDA / 59000 Community-Led Post Limited Quotations (Non 63,316.00 0.00 Implementat 2021-07-24 2021-09-18 Quotations Envelope 17 Ndiani sand dam and water Development Bank-SPD) ion shed KE-MAKUENI COUNTY- 241795-CW-RFQ / Supporting County Request for Pending Request for Single Stage - One 2022-03- construction of Mutongu IDA / 59000 Community-Led Post Limited Quotations (Non 70,000.00 0.00 Implementat 2021-07-24 2021-09-18 Quotations Envelope 17 Ndiani farm ponds for the Development Bank-SPD) ion VMGs GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 KE-MAKUENI COUNTY- Supporting County 136833-GO-RFQ / supply and Request for Single Stage - One IDA / 59000 Community-Led Post Limited 21,852.00 20,051.39 Signed 2019-10-08 2019-09-24 2019-12-03 2019-10-23 2020-05-31 delivery of office furniture and Quotations Envelope Development equipment KE-MAKUENI COUNTY- 136868-GO-RFQ / supply of terrace bond stabilization Under Supporting Community- Request for Single Stage - One materials, range land, IDA / 59000 Post Limited 22,606.00 0.00 Implementati 2019-10-07 2019-12-02 2020-05-30 Driven Development Quotations Envelope reseeding and Agroforestry on tree seedlings under SLM interventions KE-MAKUENI COUNTY- 136975-GO-RFQ / supply and Supporting County Request for Single Stage - One delivery of soil testing IDA / 59000 Community-Led Post Limited 59,400.00 50,677.76 Signed 2019-10-23 2020-04-14 2019-12-18 2020-06-08 2020-06-15 Quotations Envelope equipment for SLM Development interventions KE-MAKUENI COUNTY- Under Project Coordination and Request for Single Stage - One 137312-GO-RFQ / supply and IDA / 59000 Post Limited 10,000.00 9,170.11 Implementati 2019-10-19 2020-08-28 2019-12-14 2020-06-11 Management Quotations Envelope delivery of computers on KE-MAKUENI COUNTY- 167915-GO-RFQ / supply and Under Project Coordination and Request for Single Stage - One delivery of 20 (twenty) project IDA / 59000 Post Limited 80,000.00 0.00 Implementati 2020-04-15 2020-06-10 2020-07-10 Management Quotations Envelope motorcycles as per given on specifications KE-MAKUENI COUNTY- 167919-NC-RFQ / supply delivery and Installation of IP Under Project Coordination and Request for Single Stage - One based teleconference system, IDA / 59000 Post Limited 85,000.00 0.00 Implementati 2020-05-09 2020-07-04 2020-12-31 Management Quotations Envelope net work router and network on firewall at the CPCU offices in Wote, Makueni county. KE-MAKUENI COUNTY- 263531-GO-RFQ / supply and Supporting County Pending delivery of 20 (twenty)desk Request for Single Stage - One IDA / 59000 Community-Led Post Limited 44,000.00 0.00 Implementati 2021-11-22 2022-01-17 2022-07-16 tops computers and printers , Quotations Envelope Development on and 20 laptops for sub- county officers NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MAKUENI COUNTY- Under Project Coordination and Request for Single Stage - One 137473-NC-RFQ / installation IDA / 59000 Post Limited 2,250.00 0.00 Implementati 2019-10-20 2020-09-07 2019-12-15 2020-06-12 Management Quotations Envelope of internet connectivity on KE-MAKUENI COUNTY- Supporting County Pending 260100-NC-DIR / excavation Request for Single Stage - One IDA / 59000 Community-Led Post Limited 10,860.00 0.00 Implementati 2021-11-09 2022-01-04 2022-07-03 of farm ponds using hired Quotations Envelope Development on back hoe CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MAKUENI COUNTY- 136913-CS-QCBS / provision of consultancy services forthe Supporting Community- Quality And Cost- four selected value chains i.e IDA / 59000 Prior Open - National 200,000.00 0.00 Canceled 2019-10-01 2019-10-22 2019-12-05 2020-01-02 2020-02-01 2020-03-07 2020-04-11 2021-04-11 Driven Development Based Selection tomato, indigenous chicken, green grams and mango value chains KE-MAKUENI COUNTY- Consultant 172946-CS-CQS / provision Supporting Community- Under IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-05-13 2020-10-06 2020-06-03 2020-07-17 2020-08-16 2020-09-20 2022-03-24 of consultancy services in Driven Development Implementation Selection tomato value chain KE-MAKUENI COUNTY- 172947-CS-CQS / provision Consultant of consultancy services in Supporting Community- Under IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-05-13 2020-10-06 2020-06-03 2020-07-17 2020-08-16 2020-09-20 2022-03-24 service provision in Driven Development Implementation Selection indigenous chicken value chain KE-MAKUENI COUNTY- 172949-CS-CQS / Provision Consultant of consultancy services in Supporting Community- Under IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-05-13 2020-10-06 2020-06-03 2020-07-17 2020-08-16 2020-09-20 2022-03-24 service provision in green Driven Development Implementation Selection grams value chains in Makueni county KE-MAKUENI COUNTY- 172948-CS-CQS / provision Consultant Supporting Community- Under of consultancy services in IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-05-13 2020-10-06 2020-06-03 2020-07-17 2020-08-16 2020-09-20 2022-03-24 Driven Development Implementation service provision in mango Selection value chain in Makueni county INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2