Sample Procurement Plan
I. General
1. Bank’s approval Date of the procurement Plan 23rd September,
2018
2. Date of General Procurement Notice: ……………… 2018
3. Period covered by this procurement plan: Six months from 1st July
2018 to 31st December, 2018
II. Goods and Works and non-consulting services.
1. Prior Review Threshold: Procurement Decisions subject to Prior
Review by the Bank as stated in Appendix 1 to the Guidelines for
Procurement:
Procurement Method Prior Review Comments
Threshold
US$
1. ICB and LIB (Goods & Non- Above US$ No ICB Level
Consultant Services) 2,000,000 Contracts
2. NCB (Goods & Non-Consultant - No NCB Level
Services) Contracts.
3. Shopping (Goods & Non-Consultant - All Contracts
Services) subject to Post
Review
4. ICB (Works) - The PAD silent on
5. NCB (Works) - works Contracts for
6. Shopping (Works) - the OMST
2. Prequalification. Not applicable
3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of
the Guidelines:
4. Reference to (if any) Project Operational/Procurement Manual: Not
applicable
5. Any Other Special Procurement Arrangements: Not applicable
6. Summary of the Procurement Packages planned during the first 06 months
after project effectiveness
2 3 4 5 6 7
Description Estimat Packag Domesti Review
ed es c by Bank Comments
Cost Prefere (Prior /
US$ nce Post)
million (yes/no)
Summary of No No No Post Not planned NCBs for
the NCB the first 6 months
(Goods)
Summary of 364,73 15 No Post Going on
the Shopping 5.00
(Goods)
Summary of No No No Post Not planned for the
the NCB first 6 months
(Non-
Consultant
Services)
Summary of No NO No Post
the Shopping
(Non-
Consultant
Services)
III. Selection of Consultants
1. Prior Review Threshold:
Selection Method Prior Review Comments
Threshold
1. Competitive Methods (Firms)
Advertise Internationally Above US$ 1,000,000
Advertise locally -
CQS - All Contracts
SSS - subject to Post
2. Individual Consultants -IC & SSS - Review
2. Short list comprising entirely of national consultants: Selection
based on the CQS to cost less than US$ 300,000 in accordance with the
provisions of paragraph 3.7 of the Guideline.
3. Any Other Special Selection Arrangements: Selection of Individual
Consultants will be in paragraph 5.2 and 5.3 of the Guideline.
4. Consultancy Assignments with Selection Methods and Time
Schedule
1 2 3 4 5 6
Ref Description of Estimate Packages Review Comments
. Assignment d by Bank
No. Cost (Prior /
US$ Post)
million
Firms: 162,790. 01 POST Though within the
Summary of 00 CQS Threshold,
scope is complex
QCBS & innovative
Firms: CQS 151,162. 02 POST
79
Firms: SSS 58,140.0 01
0
IC- 34,883.7 01 POST
Competitively 2
IC-SSS 14,534.8 01
8
PROCUREMENT
Sri Lanka : Accelerating Higher Education Expansion and Development Operation
PLAN
General Information
Country: Sri Lanka Bank’s Approval Date of the Original Procurement Plan: 2018-11-05
2022-04-18
Revised Plan Date(s): (comma delineated, leave blank if none)
Project ID: P159995 GPN Date: 2020-07-28
Project Name: Accelerating Higher Education Expansion and Development Operation
Loan / Credit No: IBRD / 87430
M
Executing Agency(ies): inistry of Higher Education and Cultural Affairs
WORKS
Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report
Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract
Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract
No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion
(US$) (US$) Justification for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned
GOODS
Activity Reference No. / Draft Bidding Bid Evaluation Report
Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission /
Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion
No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes
Justification for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
LK-MOHCA-82044-GO-RFQ
Program Operations and
/ Supply & installation of Request for Single Stage - One
IBRD / 87430 Technical Support Post Limited 9,300.00 8,410.10 Completed 2018-10-21 2018-07-01 2018-12-16 2018-10-16 2019-06-14 2018-11-01
Photocopy Machines (Colour- Quotations Envelope
Component
2 ITEMS & 2 Black & White)
LK-MOHCA-82092-GO-RFQ
/ Supply & installation of
Printers (2 units of Heavy Program Operations and
Request for Single Stage - One
Duty Monochromatic, 2 IBRD / 87430 Technical Support Post Limited 4,000.00 2,545.71 Completed 2018-10-21 2018-11-14 2018-07-16 2018-11-28 2018-10-02
Quotations Envelope
Colour Printers, 3 Component
Monochromatic -
AHEAD/OMST/GOODs/NS/03)
LK-MOHCA-82110-GO-RFQ
/ Supply & installation of
Multimedia Projectors -
AHEAD/OMST/GOODs/NS/04)
a. 02 nos. of Short/Ultra Program Operations and
Request for Single Stage - One
Short throw, Native Resolution IBRD / 87430 Technical Support Post Limited 4,700.00 2,531.65 Completed 2018-11-01 2018-12-01 2018-12-19 2018-12-15 2019-02-12
Quotations Envelope
= 1920 x 1080 Component
b. 01 no. of Portable
Multimedia Projector with
Native Resolution = 1920 x
1080
LK-MOHCA-82125-GO-RFQ Program Operations and
Request for Single Stage - One
/ Supply & installation of IBRD / 87430 Technical Support Post Limited 585.00 374.35 Completed 2018-10-23 2018-11-27 2018-07-16 2018-12-11 2018-09-17
Quotations Envelope
Television Screen Component
LK-MOHCA-82643-GO-RFQ
/ Camtasia Software -
Program Operations and
AHEAD/OMST/GOODs/NS/09 Request for Single Stage - One
IBRD / 87430 Technical Support Post Limited 300.00 273.71 Completed 2018-10-20 2018-10-25 2018-06-28 2018-10-26 2018-07-10
Camtasia Studio single user Quotations Envelope
Component
license (Personal &
Professional Edition)
LK-MOHCA-82658-GO-RFQ
Program Operations and
/ Fax Machine purchased for Request for Single Stage - One
IBRD / 87430 Technical Support Post Limited 200.00 174.87 Completed 2018-10-23 2018-11-23 2018-08-20 2018-11-30 2018-09-13
the OMST - Quotations Envelope
Component
AHEAD/OMST/GOODs/11(i)
LK-MOHCA-82661-GO-RFQ Program Operations and
Request for Single Stage - One
/ Pen Drives and Hard Drives IBRD / 87430 Technical Support Post Limited 900.00 346.85 Completed 2018-10-25 2018-11-22 2018-09-04 2018-12-22 2018-09-27
Quotations Envelope
- AHEAD/OMST/GOODs/11(ii) Component
LK-MOHCA-82664-GO-RFQ
/ Laptop Computers -
AHEAD/OMST/GOODs/11(iii)
(Processor-Intel Core i5 8th Program Operations and
Request for Single Stage - One
generation, System Memory - IBRD / 87430 Technical Support Post Limited 2,500.00 2,358.92 Completed 2018-10-19 2018-10-01 2018-11-06 2018-11-05 2018-11-13 2018-12-13
Quotations Envelope
8 GB Ram, Hard Disk - 1 TB Component
HDD, Display - 14.3" - 15.6"
with Windows 10, 3 yrs. com.
warranty)
LK-MOHCA-82667-GO-RFQ
/ Supply and Installation of
Air Conditioner for the
Internal Audit Office -
Program Operations and
AHEAD/OMST/GOODs/11(iv) Request for Single Stage - One
IBRD / 87430 Technical Support Post Limited 1,200.00 732.41 Completed 2018-10-23 2018-11-20 2018-11-08 2018-11-27 2018-12-12
(wall Mounted, Split Inverter Quotations Envelope
Component
Type, 24,000 BTU with 5 yrs.
warranty for the Compressor
and one year warranty for the
Air Conditioner)
Program Operations and
LK-MOHCA-82707-GO-RFQ Request for Single Stage - One
IBRD / 87430 Technical Support Post Limited 175.00 101.93 Completed 2018-11-06 2019-03-25 2018-12-11 2019-04-25 2018-12-25 2019-05-03
/ Digital Camera Quotations Envelope
Component
LK-MOHCA-82711-GO-RFQ Program Operations and
Request for Single Stage - One
/ Conference Table with IBRD / 87430 Technical Support Post Limited 9,000.00 10,881.00 Completed 2018-11-12 2018-12-03 2018-12-24 2019-01-09 2019-01-23 2019-03-01
Quotations Envelope
Chairs Component
LK-MOHCA-82086-GO-RFQ
/ Supply & installation of Program Operations and
Request for Single Stage - One
Desktop Computers, Laptops IBRD / 87430 Technical Support Post Limited 35,000.00 38,728.87 Completed 2018-10-21 2018-12-16 2018-07-16 2019-06-14 2018-11-01
Quotations Envelope
with docking stations & UPSs ( Component
AHEAD/OMST/GOODs/NS/01)
LK-MOHCA-82677-GO-RFQ Program Operations and
Request for Single Stage - One
/ Supply & installation of IBRD / 87430 Technical Support Post Limited 875.00 0.00 Canceled 2018-10-23 2018-11-27 2018-12-11
Quotations Envelope
Public Addressing System Component
LK-MOHCA-82709-GO-RFQ Program Operations and
Request for Single Stage - One
/ Supply and Installation of IBRD / 87430 Technical Support Post Limited 6,000.00 0.00 Canceled 2018-11-12 2018-12-24 2019-01-23
Quotations Envelope
Intercom System for the OMST Component
Page 1
LK-MOHCA-100400-GO-RFQ Program Operations and
Request for Single Stage - One
/ 02Nos of black and white IBRD / 87430 Technical Support Post Limited 386.00 0.00 Canceled 2019-03-06 2019-05-08 2019-06-07
Quotations Envelope
printers Component
LK-MOHCA-100402-GO-RFQ Program Operations and
Request for Single Stage - One
/ 04 Nos of Steel cupboards IBRD / 87430 Technical Support Post Limited 663.00 350.11 Completed 2019-03-06 2019-03-06 2019-05-01 2019-04-08 2019-05-31 2019-04-09
Quotations Envelope
(for OMST use) Component
LK-MOHCA-100410-GO-RFQ Program Operations and
Request for Single Stage - One
/ Software to develop IBRD / 87430 Technical Support Post Limited 11,033.80 1,824.21 Completed 2019-03-20 2019-04-04 2019-05-15 2019-07-22 2019-06-29 2020-07-21
Quotations Envelope
automated accounting system Component
LK-MOHCA-100406-GO-RFQ Program Operations and
Request for Single Stage - One
/ 01 No of GPS (MAP R 64 SC) IBRD / 87430 Technical Support Post Limited 420.00 0.00 Canceled 2019-03-13 2019-05-08 2019-06-07
Quotations Envelope
for OMST use Component
LK-MOHCA-127013-GO-DIR
/ Procurement of non-patent
literature databases and
IBRD / 87430 Program Component Post Direct Selection Direct 67,000.00 23,740.00 Signed 2019-08-13 2019-07-22 2019-08-27 2019-09-20 2019-09-20 2019-11-08 2022-09-19
commercial patent databases
for Research, Innovation and
Commercialization of AHEAD
LK-MOHCA-211689-GO-DIR
Program Operations and
/ Procurement of an
IBRD / 87430 Technical Support Post Direct Selection Direct 11,500.00 11,500.00 Completed 2020-12-30 2020-11-28 2020-12-30 2020-12-01 2020-12-31 2021-01-31 2020-12-31 2021-02-08
additional access of a
Component
commercial patent database.
LK-MOHCA-82688-GO-RFB /
Program Operations and
Procurement of Vehicles Single Stage - One
IBRD / 87430 Technical Support Post Request for Bids Open - National 290,000.00 0.00 Canceled 2018-11-15 2018-11-29 2018-12-20 2019-01-03 2019-02-07 2019-06-07
a. 4 Cars in 1500 CC Envelope
Component
b. 1 Van in 12 seats
NON CONSULTING SERVICES
Activity Reference No. / Draft Bidding Bid Evaluation Report
Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission /
Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion
No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes
Justification for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
LK-MOHCA-284011-NC-RFQ
/ Site Coordinator for Program Operations and Under
Request for Single Stage - One
construction of anatomy IBRD / 87430 Technical Support Post Limited 4,300.00 0.00 Implementati 2022-03-17 2022-03-23 2022-03-31 2023-03-31
Quotations Envelope
building, University of Sri Component on
Jayewardenepura
LK-MOHCA-286766-NC-RFQ
/ Technical Assistant (Finance) Program Operations and Under
Request for Single Stage - One
– Operations Technical IBRD / 87430 Technical Support Post Limited 4,100.00 0.00 Implementati 2022-03-30 2022-03-30 2022-04-18 2023-07-04
Quotations Envelope
Secretariat (OTS), University of Component on
Ruhuna (RUH)
LK-MOHCA-290417-NC-RFQ
/ Technical Assistant Program Operations and Pending
Request for Single Stage - One
(Procurement), Operations IBRD / 87430 Technical Support Post Limited 3,500.00 0.00 Implementati 2022-04-19 2022-04-29 2023-06-30
Quotations Envelope
Technical Secretariat (OTS), Component on
University of Kelaniya (UOK)
CONSULTING FIRMS
Activity Reference No. / Combined Evaluation
Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of
Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion
No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal
Negotiated Contract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
LK-MOHCA-83252-CS-CQS / Program Operations and Consultant
Baseline Beneficiary IBRD / 87430 Technical Support Post Qualification Open - National 52,325.58 32,815.42 Signed 2018-11-15 2019-10-02 2018-11-29 2019-10-17 2019-01-10 2019-12-02 2019-01-24 2020-01-13 2019-02-14 2020-02-10 2019-07-14
Satisfaction Survey Component Selection
LK-MOHCA-85097-CS-QCBS
/ "Consultancy services to
identify and protect
potentially valuable
Program Operations and
intellectual property Quality And Cost-
IBRD / 87430 Technical Support Post Open - International 162,790.00 0.00 Canceled 2018-11-07 2019-09-16 2018-11-21 2018-12-16 2018-12-19 2019-09-18 2019-01-30 2019-10-31 2019-02-13 2019-12-06 2019-02-27 2019-03-20 2022-03-19
arising from research Based Selection
Component
conducted by universities and
higher education institutions
under AHEAD operation in
different jurisdictions"
LK-MOHCA-82459-CS-CQS /
Consultancy services on
Program Operations and Consultant
Automated Accountancy
IBRD / 87430 Technical Support Post Qualification Limited 98,837.21 0.00 Canceled 2018-10-25 2018-11-08 2018-12-08 2019-01-12 2019-10-09
System for World Bank
Component Selection
Financial Activities of the
OMST.
LK-MOHCA-100418-CS-CQS
Program Operations and Consultant
/ Consultancy services on
IBRD / 87430 Technical Support Post Qualification Open - National 11,033.00 0.00 Canceled 2019-02-27 2019-03-13 2019-04-10 2019-04-17 2019-05-22 2019-08-20
develop a website for
Component Selection
knowledge hub
LK-MOHCA-109560-CS-CQS
/ Consultancy services to file
a Patent Cooperation Treaty
(PCT) application and enter Consultant
the national phase protection IBRD / 87430 Program Component Post Qualification Open - National 4,000.00 5,367.83 Completed 2019-04-23 2019-03-27 2019-05-01 2019-05-15 2019-04-09 2019-05-22 2019-05-22 2019-06-05 2019-05-30 2022-06-04 2021-04-05
where relevant for an Selection
invention arising from fields
of Physics, ICT & Technology a
project
LK-MOHCA-134648-CS-CQS
/ Consultancy services to file
a Patent Cooperation Treaty
(PCT) application and enter Consultant
the national phase protection IBRD / 87430 Program Component Post Qualification Open - National 4,000.00 5,296.96 Completed 2019-09-17 2019-07-28 2019-09-17 2019-09-24 2019-10-02 2019-10-15 2019-11-08 2019-11-19 2019-12-09 2020-11-13 2021-04-01
for fields of Polymer Science, Selection
Chemistry, Physics &
Technology based on an
Invention -UBL -USJP
Page 2
LK-MOHCA-152545-CS-
QCBS / Consultancy services
to identify and protect
potentially valuable
Program Operations and
intellectual property Quality And Cost-
IBRD / 87430 Technical Support Post Open - National 162,790.00 179,577.08 Signed 2020-01-06 2020-01-06 2020-01-27 2020-03-11 2020-03-06 2020-04-08 2020-06-01 2020-05-08 2020-06-29 2020-06-12 2020-07-14 2020-07-17 2021-04-21 2021-07-17
arising from research Based Selection
Component
conducted by universities and
higher education institutions
under AHEAD operation in
different jurisdictions
LK-MOHCA-182799-CS-CQS
/ Consultancy services to
carry out freedom to operate
searches on suitable
technologies ready for
Program Operations and Consultant
commercialization Under
IBRD / 87430 Technical Support Post Qualification Open - National 16,000.00 0.00 2020-07-29 2022-01-21 2020-08-19 2022-01-21 2020-10-02 2020-11-01 2020-12-06 2022-12-06
developed by universities and Implementation
Component Selection
higher education institutions
under Accelerating Higher
Education Expansion and
Development (AHEAD)
operation
LK-MOHCA-222276-CS-CQS
/ Consultancy to Develop a
Program Operations and Consultant
Learning Platform and
IBRD / 87430 Technical Support Post Qualification Open - International 100,000.00 0.00 Canceled 2021-03-02 2021-03-17 2021-04-16 2021-04-23 2021-05-07 2022-05-02
Learning App to Support the
Component Selection
Employment Prospects of
Undergraduates
LK-MOHCA-256573-CS-CQS
/ The development of a
learning website with an app
Program Operations and Consultant
including features for social Under
IBRD / 87430 Technical Support Post Qualification Open - International 25,000.00 0.00 2021-10-06 2021-12-02 2021-10-25 2022-01-21 2021-11-08 2021-11-11 2021-11-18 2022-11-13
and collaborative learning and Implementation
Component Selection
a mentoring platform. The
development of content for
the above.
INDIVIDUAL CONSULTANTS
Activity Reference No. / Invitation to
Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated
Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion
No. Amount (US$) (US$) Contract
Consultant
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
LK-MOHCA-82467-CS-INDV Program Operations and Individual
/ Consultant for Technical IBRD / 87430 Technical Support Post Consultant Limited 34,883.72 0.00 Canceled 2018-12-17 2018-12-22 2019-01-12 2019-02-16 2020-02-16
Assistance to SLIATE/ ATIs Component Selection
LK-MOHCA-83264-CS-INDV
/ Individual Foreign
Program Operations and Individual
Consultants for Development
IBRD / 87430 Technical Support Post Consultant Limited 14,534.88 0.00 Canceled 2018-12-06 2018-12-11 2019-01-01 2019-02-05 2019-08-04
of Ranking methodology for
Component Selection
Sri Lankan universities and
non - state HEI's
LK-MOHCA-83257-CS-CDS /
Program Operations and
Consultancy Services for
IBRD / 87430 Technical Support Post Direct Selection Direct 58,140.00 0.00 Canceled 2018-11-15 2018-11-25 2019-01-29 2019-07-28
Prepration of Third Party
Component
Verification Reports
LK-MOHCA-254152-CS-
INDV / Hiring of a Program Operations and Individual
Procurement Consultant for IBRD / 87430 Technical Support Prior Consultant Direct 15,000.00 14,928.67 Signed 2021-09-20 2021-09-28 2021-09-30 2021-09-20 2021-10-21 2021-09-30 2021-11-25 2021-09-21 2022-05-24
Project Activities of AHEAD Component Selection
Operation
LK-MOHCA-262353-CS-
INDV / Strengthening the Program Operations and Individual
Quality Assurance systems of IBRD / 87430 Technical Support Post Consultant Direct 6,720.00 6,637.03 Signed 2021-11-09 2021-11-01 2021-11-11 2021-11-01 2021-11-12 2021-11-12 2021-11-14 2021-11-12 2022-05-13
the Non-State Higher Component Selection
Education Sector in Sri Lanka
LK-MOHCA-267272-CS-
Program Operations and Individual
INDV / Hiring of a Consultant
IBRD / 87430 Technical Support Post Consultant Limited 15,000.00 14,841.60 Signed 2021-12-07 2021-12-07 2021-12-12 2021-12-10 2021-12-22 2021-12-11 2022-01-17 2021-12-13 2023-01-12
for Implementation,
Component Selection
Monitoring and Evaluation
LK-MOHCA-279753-CS-
INDV / Individual Consultancy
Program Operations and Individual
to provide expertise for the Under
IBRD / 87430 Technical Support Post Consultant Open 40,000.00 0.00 2022-02-18 2022-02-24 2022-03-14 2022-03-15 2022-03-15 2023-06-30
improvement of English Implementation
Component Selection
language skills activities
under the AHEAD Operation
LK-MOHCA-278004-CS-CDS
Program Operations and
/ Enriching English Language Pending
IBRD / 87430 Technical Support Post Direct Selection Direct 154,600.00 0.00 2022-02-09 2022-02-16 2022-02-22 2023-06-30
Skills Enhancement (ELSE) Implementation
Component
Development Projects (DPs)
LK-MOHCA-283564-CS-CDS
/ Improving the research,
development & innovation
culture at University by Program Operations and
Pending
providing funds to conduct IBRD / 87430 Technical Support Post Direct Selection Direct 203,300.00 0.00 2022-03-11 2022-03-13 2022-03-16 2023-06-26
Implementation
research, and Component
commercialization of research
by creating an enabling
environment at Universities
LK-MOHCA-284411-CS-CDS
/ Consultant for Enhancing
Learning, Teaching, and
Assessment (ELTA) to improve
Program Operations and
the academic and socio- Pending
IBRD / 87430 Technical Support Post Direct Selection Direct 132,085.00 0.00 2022-03-15 2022-03-17 2022-03-20 2023-06-30
emotional skills of Implementation
Component
undergraduates to enable a
maximum number of
graduates to obtain
employment
Page 3
LK-MOHCA-287937-CS-
INDV / Senior Academic Program Operations and Individual
Pending
Expert - Management, IBRD / 87430 Technical Support Post Consultant Open 107,096.00 0.00 2022-04-01 2022-05-20 2022-06-10 2022-07-15 2023-06-30
Implementation
Monitoring, and Human Component Selection
Resources Development
Page 4