Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Less than 15 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 3 million Services) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 (QBS) of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya 2019-10-04 Bank’s Approval Date of the Original Procurement Plan: 2022-11-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000 Nyamira County Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-NYAMIRA COUNTY-15023 Project Coordination and Ma Request for Quota Single Stage - One E Under Imple 2020-09-1 IDA / 59000 Post Limited 25,000.00 0.00 2020-01-18 2020-01-15 2020-03-14 1-CW-RFQ / Renovation of CP nagement tions nvelope mentation 0 CU offices KE-NYAMIRA COUNTY-19581 Supporting Community-Driv Single Stage - One E Pending Imp 2021-11-2 2-CW-RFB / Nyabomite irrigat IDA / 59000 Post Request for Bids Open - National 1,065,352.72 0.00 2020-10-02 2020-10-07 2020-11-18 2020-12-18 2021-01-22 en Development nvelope lementation 0 ion water project KE-NYAMIRA COUNTY-19260 Supporting Community-Driv Single Stage - One E Pending Imp 2021-11-2 8-CW-RFB / Matunwa Dam Re IDA / 59000 Post Request for Bids Open - National 395,129.39 0.00 2020-10-02 2020-10-07 2020-11-18 2020-12-18 2021-01-22 en Development nvelope lementation 0 habilitation and water shed Management KE-NYAMIRA COUNTY-32535 9-CW-RFQ / CONSTRUCTION Strengthening Producer Org Request for Quota Request for Quota Single Stage - One E Pending Imp 2023-04-1 OF BULKING OF HIGH QUALIT IDA / 59000 anizations and Value Chain Post Limited tions (Non Bank-S 120,833.33 0.00 2022-11-20 2023-01-15 tions nvelope lementation 5 Y HAY FOR INCREASED MILD Development PD) PRODUCTIVITY IN NYANSION GO WARD GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-NYAMIRA COUNTY-13853 Supporting County Communi Single Stage - One E IDA / 59000 Post Request for Bids Open - National 500,000.00 4,811.40 Completed 2019-10-10 2019-10-04 2019-10-15 2019-10-04 2019-11-26 2019-10-04 2019-12-26 2019-10-04 2020-01-30 2019-10-04 2020-07-28 2019-10-04 6-GO-RFB / procurement of ty-Led Development nvelope motorcycles KE-NYAMIRA COUNTY-13868 Project Coordination and Ma Request for Quota Single Stage - One E Pending Impl IDA / 59000 Post Open - National 25,000.00 0.00 2019-10-18 2019-12-13 2020-06-10 0-GO-RFQ / purchase of offic nagement tions nvelope ementation e furniture KE-NYAMIRA COUNTY-15319 Project Coordination and Ma Request for Quota Single Stage - One E 1-GO-RFQ / Purchase of Offic IDA / 59000 Post Limited 21,000.00 16,835.79 Completed 2020-03-21 2020-04-03 2020-04-15 2020-04-19 2020-05-19 2020-06-30 nagement tions nvelope e furniture and fittings KE-NYAMIRA COUNTY-16810 Project Coordination and Ma Request for Quota Single Stage - One E 9-GO-RFQ / Purchase of audi IDA / 59000 Post Limited 73,000.00 66,381.75 Completed 2020-04-18 2020-04-29 2020-05-05 2020-05-22 2020-05-19 2020-06-30 nagement tions nvelope o visual teleconferencing sys tem KE-NYAMIRA COUNTY-17480 7-GO-RFQ / purchase of 20 n Project Coordination and Ma Request for Quota Single Stage - One E IDA / 59000 Post Limited 80,000.00 55,350.54 Completed 2020-05-27 2020-05-27 2020-06-15 2020-07-16 2020-06-30 2020-09-16 umber motor cycles one eac nagement tions nvelope h for the twenty wards. KE-NYAMIRA COUNTY-15319 Project Coordination and Ma Request for Quota Single Stage - One E 0-GO-RFQ / Purchase of 5 nu IDA / 59000 Post Limited 7,000.00 0.00 Canceled 2020-03-21 2020-04-09 2020-05-16 2020-06-15 nagement tions nvelope mber of laptops KE-NYAMIRA COUNTY-17481 Project Coordination and Ma Request for Quota Single Stage - One E 7-GO-RFQ / Purchase of 5 nu IDA / 59000 Post Limited 8,000.00 7,367.93 Signed 2020-05-27 2021-01-18 2020-06-14 2021-02-08 2020-06-29 nagement tions nvelope mber laptops for CPCU mem bers KE-NYAMIRA COUNTY-18994 Supporting County Communi Request for Quota Single Stage - One E 7-GO-RFQ / Purchase of cabin IDA / 59000 Post Limited 8,200.00 7,265.99 Completed 2020-09-08 2021-01-18 2020-11-03 2021-02-08 2021-02-01 2021-05-04 ty-Led Development tions nvelope ets for CCDC in the twenty w ards KE-NYAMIRA COUNTY-15318 Supporting Community-Driv Request for Quota Single Stage - One E 9-GO-RFQ / Procurement of S IDA / 59000 Post Limited 50,000.00 46,335.49 Completed 2020-03-21 2021-01-18 2020-05-16 2021-02-08 2020-06-19 2021-05-26 en Development tions nvelope urveying Tools and Equipme nt NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-NYAMIRA COUNTY-17551 Supporting Community-Driv Consultant Qualifi Under Implement 3-CS-CQS / Consultancy servi IDA / 59000 Post Open - National 50,000.00 0.00 2020-06-10 2021-02-10 2020-07-01 2020-08-14 2021-05-05 2020-09-13 2021-06-29 2020-10-11 2022-01-04 en Development cation Selection ation ces for service providers for l ocal vegetables KE-NYAMIRA COUNTY-17551 6-CS-CQS / Consultancy serv Supporting Community-Driv Consultant Qualifi Under Implement IDA / 59000 Post Open - National 50,000.00 0.00 2020-06-10 2021-02-10 2020-07-01 2020-08-14 2020-09-13 2020-10-11 2022-01-04 ices for service providers for en Development cation Selection ation dairy value chain KE-NYAMIRA COUNTY-17551 7-CS-CQS / Consultancy servi Supporting Community-Driv Consultant Qualifi Under Implement IDA / 59000 Post Open - National 50,000.00 0.00 2020-06-10 2021-02-10 2020-07-01 2020-08-14 2020-09-13 2020-10-11 2022-01-04 ces for service providers for en Development cation Selection ation banana value chain Page 1 KE-NYAMIRA COUNTY-17551 8-CS-CQS / Consultancy servi Supporting Community-Driv Consultant Qualifi Under Implement IDA / 59000 Post Open - National 50,000.00 0.00 2020-06-10 2021-02-10 2020-07-01 2020-08-14 2020-09-13 2020-10-11 2022-01-04 ces for service providers for c en Development cation Selection ation hicken value chain INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2