Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : Development Response to Displacement Impacts Project Phase II Loan Credit No. : IDA 60210 2. Bank’s Approval Date of the Procurement Plan : May 24, 2017 3. Date of General Procurement Notice : May 24, 2017 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National (Goods) – Open < $3 million and > 100,000 Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Less than 15 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Non-consulting Equal to or More than 3 million Services) 1 Method of Procurement Thresholds for Method (US$ equivalent) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million; and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall not be applied in the evaluation of bids in accordance with Annex VI of the Regulations. 4. Reference to Standard Procurement Documents 2 Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: The project largely follows the CDD approach and procurement by the communities will follow Procurement Regulations paragraph 6.52 and Annex XII - Selection Methods paragraph 6.9 and 6.10. The procurement arrangement at community level and oversight mechanism such as citizen engagement and social audit and accountability will be detailed in the Project Operations Manual and in line with ‘Guidance Note for Design and Management of Procurement Responsibilities in Community Driven Development Projects’, dated March 15, 2012. The procurement arrangement shall be simple to enable the communities carry out their own procurement activities with little or no assistance from national/county/sub- county officials. The fiduciary assurance shall come from citizen engagement, disclosure at community level, social audit, and use of women-led procurement committees at community level. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, 3 direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 (QBS) of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations 4 Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. 5 PROCUREMENT Eastern Africa : Development Response to Displacement Impacts Project (DRDIP) in the Horn of Africa PLAN General Information Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2017-10-23 2022-02-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P161067 GPN Date: Project Name: Development Response to Displacement Impacts Project (DRDIP) in the Horn of Africa Loan / Credit No: IDA / D1840 Intergovernmental Authority on Development Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 5 - : Support to IGAD for Expansion of the DJ-IGAD-32379-GO-RFQ / Request for Single Stage - One IDA / D1840 Regional Secretariat on Post Limited 10,000.00 4,722.21 Completed 2017-11-20 2017-11-16 2018-01-15 2018-01-29 2018-07-14 2018-04-19 Procurement of IT Equipment Quotations Envelope Forced Displacement and Mixed Migration Component 5 - : Support to DJ-IGAD-101977-GO-RFQ / IGAD for Expansion of the Request for Single Stage - One Procurement of Office/ IT IDA / D1840 Regional Secretariat on Post Open - National 4,500.00 2,805.01 Signed 2019-04-06 2019-06-01 2018-04-26 2019-07-01 Quotations Envelope Equipment Forced Displacement and Mixed Migration NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 5 - : Support to DJ-IGAD-170696-NC-RFQ / IGAD for Expansion of the Pending Request for Single Stage - One Procurement of Satellite IDA / D1840 Regional Secretariat on Post Limited 3,000.00 0.00 Implementati 2020-06-20 2020-08-15 2020-10-14 Quotations Envelope Imagery Forced Displacement and on Mixed Migration CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DJ-IGAD-42807-CS-CQS / Component 5 - : Support to Capacity and institutional IGAD for Expansion of the Consultant assessment for area based IDA / D1840 Regional Secretariat on Post Qualification Open - International 30,000.00 30,000.00 Signed 2018-01-15 2017-12-21 2018-02-05 2018-03-21 2018-02-15 2018-04-20 2018-03-14 2018-05-25 2018-04-11 2018-11-21 development in areas of Forced Displacement and Selection return and reintegration in Mixed Migration Somalia. DJ-IGAD-170691-CS-CQS / Consultancy to Strengthen the Component 5 - : Support to Communications, Publications IGAD for Expansion of the Consultant Pending and Multi - Media Production IDA / D1840 Regional Secretariat on Post Qualification Open - International 40,000.00 0.00 2020-08-10 2020-08-31 2020-10-14 2020-11-13 2020-12-18 2021-06-16 Implementation for the Durable Solutions Forced Displacement and Selection efforts on Forced Mixed Migration Displacement Challenges DJ-IGAD-170698-CS-CQS / Consultancy for the Component 5 - : Support to Development of a Durable IGAD for Expansion of the Consultant Pending Solutions Database (digital IDA / D1840 Regional Secretariat on Post Qualification Open - International 179,160.00 0.00 2020-08-05 2020-08-26 2020-09-30 2020-10-30 2020-12-04 2021-06-02 Implementation platform/dashboard for Forced Displacement and Selection information management) Mixed Migration including data on IDPs INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 5 - : Support to DJ-IGAD-32388-CS-INDV / IGAD for Expansion of the Individual Consultancy for Capacity IDA / D1840 Regional Secretariat on Post Consultant Open 30,000.00 0.00 Canceled 2017-12-01 2018-01-19 2018-02-09 2018-03-16 2018-09-12 Assessment Forced Displacement and Selection Mixed Migration Component 5 - : Support to IGAD for Expansion of the Individual DJ-IGAD-32394-CS-INDV / IDA / D1840 Regional Secretariat on Prior Consultant Open 84,000.00 0.00 Canceled 2017-10-24 2017-12-12 2018-01-02 2018-02-06 2018-08-05 Recruitment of Project Officer Forced Displacement and Selection Mixed Migration Component 5 - : Support to IGAD for Expansion of the Individual DJ-IGAD-32397-CS-INDV / IDA / D1840 Regional Secretariat on Prior Consultant Open 48,000.00 0.00 Canceled 2017-10-24 2017-12-12 2018-01-02 2018-02-06 2018-08-05 Recruitment of GIS Officer Forced Displacement and Selection Mixed Migration Component 5 - : Support to DJ-IGAD-37173-CS-INDV / IGAD for Expansion of the Individual Renewal of Contract for The IDA / D1840 Regional Secretariat on Prior Consultant Direct 74,576.00 0.00 Canceled 2017-11-17 2017-11-22 2017-11-27 2017-12-05 2017-12-18 2018-01-22 2018-07-21 Senior Programme Forced Displacement and Selection Coordinator - IGAD /DRDIP Mixed Migration Page 1 Component 5 - : Support to DJ-IGAD-37177-CS-INDV / IGAD for Expansion of the Individual Renewal of contract for the IDA / D1840 Regional Secretariat on Prior Consultant Direct 34,748.00 0.00 Canceled 2017-11-17 2017-11-27 2017-12-18 2018-01-22 2018-07-21 Project Accountant - IGAD/ Forced Displacement and Selection DRDIP Mixed Migration Component 5 - : Support to DJ-IGAD-84662-CS-INDV / IGAD for Expansion of the Individual Recruitment of Durable IDA / D1840 Regional Secretariat on Post Consultant Open 84,000.00 84,000.00 Completed 2018-10-31 2018-10-31 2018-11-26 2019-03-08 2018-11-30 2019-03-08 2019-01-04 2019-03-13 2020-01-03 2020-03-24 Solutions Expert Forced Displacement and Selection Mixed Migration Component 5 - : Support to DJ-IGAD-84674-CS-INDV / IGAD for Expansion of the Individual Recruitment of Knowledge IDA / D1840 Regional Secretariat on Post Consultant Open 12,000.00 84,000.00 Terminated 2018-10-31 2018-11-07 2018-11-26 2019-03-01 2018-11-30 2019-03-06 2019-01-04 2019-03-07 2020-01-03 Management/ M&E Officer Forced Displacement and Selection Mixed Migration Component 5 - : Support to DJ-IGAD-101974-CS-CDS / IGAD for Expansion of the Re-engaging /Recruitment of IDA / D1840 Regional Secretariat on Prior Direct Selection Direct 72,000.00 72,000.00 Signed 2019-02-25 2019-02-27 2019-03-07 2019-03-04 2019-03-18 2019-04-01 2020-03-17 GIS Officer Forced Displacement and Mixed Migration Component 5 - : Support to DJ-IGAD-163883-CS-INDV / IGAD for Expansion of the Individual Recruitment of Knowledge IDA / D1840 Regional Secretariat on Post Consultant Open 12,000.00 84,000.00 Signed 2020-03-25 2020-04-01 2020-05-06 2020-11-23 2020-05-20 2020-11-25 2020-06-05 2020-12-01 2021-06-04 Management Expert Forced Displacement and Selection Mixed Migration DJ-IGAD-170687-CS-INDV / Consultancy to Strengthen Component 5 - : Support to existing Monitoring, IGAD for Expansion of the Individual Evaluation and Learning IDA / D1840 Regional Secretariat on Post Consultant Open 20,000.00 20,000.00 Signed 2020-07-01 2020-07-16 2020-08-19 2020-11-23 2020-09-09 2020-12-08 2020-10-14 2020-12-24 2021-01-14 systems that includes Forced Displacement and Selection monitoring, data collection, Mixed Migration data analyses and documentation of reports. DJ-IGAD-170688-CS-INDV / Component 5 - : Support to Consultancy to provide IGAD for Expansion of the Individual Under Technical assistance to IDA / D1840 Regional Secretariat on Post Consultant Open 70,000.00 0.00 2020-07-01 2022-02-05 2020-08-19 2020-09-09 2020-10-14 2021-04-12 Implementation Support Resilience and Forced Displacement and Selection Durable Solutions Directorate Mixed Migration DJ-IGAD-170689-CS-INDV / Component 5 - : Support to Technical assistance to IGAD for Expansion of the Individual support the Durable Solutions IDA / D1840 Regional Secretariat on Post Consultant Open 60,000.00 48,000.00 Signed 2020-06-01 2020-06-22 2020-07-20 2021-01-27 2020-08-03 2021-03-31 2020-09-01 2021-03-31 2021-02-28 Unit (DSU) - MoPIED through a Forced Displacement and Selection consultancy for Program Mixed Migration Management DJ-IGAD-170690-CS-INDV / Component 5 - : Support to Technical assistance to IGAD for Expansion of the Individual support the Durable Solutions IDA / D1840 Regional Secretariat on Post Consultant Open 60,000.00 48,000.00 Signed 2020-06-01 2020-07-16 2020-07-20 2021-02-28 2020-08-03 2021-02-28 2020-09-07 2021-02-28 2021-03-06 Unit (DSU) - MoPIED through Forced Displacement and Selection recruitment of M&E Mixed Migration Coordinator DJ-IGAD-170701-CS-INDV / Component 5 - : Support to Consultancy to Develop IGAD for Expansion of the Individual National Comission for IDA / D1840 Regional Secretariat on Post Consultant Open 45,000.00 32,800.00 Signed 2020-08-03 2020-07-16 2020-09-12 2020-12-23 2020-10-03 2020-12-10 2020-11-07 2020-12-23 2021-04-06 Refugees and IDPs (NCRI ) Forced Displacement and Selection Strategic Plan (2020-2023). Mixed Migration Component 5 - : Support to DJ-IGAD-170702-CS-INDV / IGAD for Expansion of the Individual Consultancy to Develop a IDA / D1840 Regional Secretariat on Post Consultant Open 45,000.00 44,400.00 Signed 2020-06-25 2020-07-16 2020-08-04 2020-11-23 2020-08-18 2020-12-12 2020-09-22 2020-12-12 2021-01-20 Social Cohesion Policy Forced Displacement and Selection Mixed Migration Component 5 - : Support to DJ-IGAD-169283-CS-CDS / IGAD for Expansion of the Individual Pending Recruitment of Consultant for IDA / D1840 Regional Secretariat on Post Consultant Open 20,000.00 0.00 2020-09-15 2020-10-20 2020-11-01 2020-11-25 2021-01-24 Implementation Project Midterm review Forced Displacement and Selection Mixed Migration DJ-IGAD-170697-CS-CDS / Component 5 - : Support to Consultancy to Upgrade and IGAD for Expansion of the expand the Refugee- IDA / D1840 Regional Secretariat on Post Direct Selection Direct 130,000.00 129,410.00 Completed 2020-08-15 2020-11-16 2020-08-25 2021-01-26 2020-10-16 2021-02-24 2021-02-14 2021-10-07 returnees Registration System Forced Displacement and to include IDPs Mixed Migration Component 5 - : Support to DJ-IGAD-204062-CS-INDV / IGAD for Expansion of the Individual Recruitment of Assistant GIS IDA / D1840 Regional Secretariat on Post Consultant Open 24,000.00 24,000.00 Signed 2020-11-18 2020-11-15 2020-12-22 2021-03-17 2020-12-27 2021-03-23 2021-01-01 2021-03-31 2021-12-31 Analyst Forced Displacement and Selection Mixed Migration DJ-IGAD-269596-CS-INDV / Component 5 - : Support to Recruitment of a Replacement IGAD for Expansion of the Individual Pending of Durable Solutions Expert at IDA / D1840 Regional Secretariat on Post Consultant Open 84,000.00 0.00 2022-01-26 2022-02-28 2022-03-07 2022-03-21 2023-01-31 Implementation the Regional Secretariat of Forced Displacement and Selection DRDIP Mixed Migration Page 2