Regional Emergency Solar Power Intervention (P179267) Consolidated ENVIRONMENTAL and SOCIAL COMMITMENT PLANS (ESCPs) • Chad • Liberia • Sierra Leone • Togo • West Africa Power Pool Draft for Negotiation 17 November 2022 The Republic of Chad Ministry of Hydrocarbons and Energy / Société Nationale d’Electricité (SNE) Regional Emergency Solar Power Intervention (P179267) ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) Draft 14 November 2022 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Chad (the Recipient) will implement the Regional Emergency Solar Power Intervention Project (P179267) (the Project), with the involvement of the Ministry of Hydrocarbons and Energy (MHE) and the Société Nationale d’Electricité (SNE) as Project Implementing Unit (PIU), and with the involvement of the following Ministries: the Ministry of Economy, Development Planning, and International Cooperation; Ministry of Land Affairs, Housing Development, and Urban Planning; Ministry of Environment, Fisheries, and Sustainable Development; and Ministry of Women, Family, and Child Protection. The International Development Association (hereinafter the Association) has agreed to provide financing for the Project, has agreed to provide financing for the Project, as set out in the referred agreement(s). 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement(s). 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the Project Implementing Entity, and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient, Directeur Général of SNE. The Recipient shall promptly disclose the updated ESCP. 2|Page MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Every trimester, starting not later than 90 days after the Effective Date. SNE Project Implementation Unit (PIU) Prepare and submit to the Association regular monitoring reports on the environmental, social, health and safety (ESHS) performance of the Submit quarterly reports to the Association Project, including but not limited to the implementation of the ESCP, throughout Project implementation, status of preparation and implementation of E&S instruments required commencing 90 days after the Effective under the ESCP, stakeholder engagement activities, and functioning of Date. Submit each report to the the grievance mechanism(s). Association no later than 14 days after the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the Association no later than 48 PIU Promptly notify the Association of any incident or accident related to hours after learning of the incident or the Project which has, or is likely to have, a significant adverse effect on accident, and within 24 hours in case of a the environment, the affected communities, the public or workers, fatality or SEA/SH. including, inter alia, cases of sexual exploitation and abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or multiple Provide subsequent report to the injury. Provide sufficient detail regarding the scope, severity, and Association within a timeframe acceptable possible causes of the incident or accident, indicating immediate to the Association. measures taken or that are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS MONTHLY REPORTS Submit the monthly reports to the Require contractors and supervising firms to provide monthly Association. Contractors monitoring reports on ESHS performance in accordance with the metrics specified in the respective bidding documents and contracts and PIU fn submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 3|Page MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.1 ORGANIZATIONAL STRUCTURE The existing PIU will appoint one (1) PIU Establish and maintain a project implementing unit (PIU) with qualified environmental specialist, one (1) social staff and resources to support management of ESHS risks and impacts specialist, and 1 SEA/SH specialist from the of the Project. Existing SNE PIU of the Cameroon-Chad Interconnection current PIU who will be in place within 30 Project (CCPIP) (P168185) Project shall oversee managing E&S risks. In days of Effective Date. addition to the existing environmental and social specialists, the SNE PIU shall recruit additional staff to strengthen its capacity, namely an In addition, the PIU shall hire additional Occupational Health and Safety (OHS) specialist, and a GBV specialist, all one (1) international OHS and one (1) GBV with experience and qualifications acceptable to the Association. specialist no later than 60 days of Effective Date. This structure shall be maintained throughout project implementation. 1.2 MANAGEMENT TOOLS AND INSTRUMENTS PIU a. Prepare, consultant, disclose and implement Environmental a. Adopt the ESIAs and ESMPs prior and Social Impact Assessments (ESIAs), and corresponding to launch of the bidding process Environmental and Social Management Plans (ESMPs) for for such activities, and thereafter infrastructure/works for which the ESIA/ESMP is required, implement the ESIA and ESMP consistent with the relevant ESSs. One or more ESIAs/ESMPs throughout Project will be prepared as required. implementation. The ESIA/ESMPs shall be prepared based on TORs b. Cause contractors to adopt and implement Contractor cleared by the Association. Environmental and Social Management Plan (C-ESMP). c. Secure relevant environmental and social permits for all new b. Adopt the contractor ESMP prior construction under the Project. to the carrying out of subproject that requires the adoption of such C- ESMP. Once adopted, implement the respective C-ESMP throughout Project implementation c. Secure relevant environmental and social permits prior to initiation of civil works. 4|Page MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of procurement PIU documents and respective contracts. Incorporate the relevant aspects of the ESCP, including, inter alia, the Contractors relevant E&S instruments, the Labor Management Procedures, and code Supervise contractors throughout Project of conduct, into the ESHS specifications of the procurement documents implementation. and contracts with contractors and supervising firms. Thereafter ensure that the contractors and supervising firms comply and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.5 TECHNICAL ASSISTANCE Throughout Project implementation. PIU Ensure that the consultancies, studies (including feasibility studies, if applicable), capacity building, training, and any other technical assistance activities under the Project, including, inter alia, the environmental and social instruments to be supported under the TA are carried out in accordance with terms of reference acceptable to the Association, that are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES The LMP shall be prepared no later than 60 PIU Adopt and implement the Labor Management Procedures (LMP) for the days after project effectiveness and before Project, including, inter alia, provisions on working conditions, any start of activities. management of workers relationships, occupational health and safety (including personal protective equipment, and emergency preparedness Adopt the LMP no later than 60 days after and response), code of conduct (including relating to SEA and SH), the Effective Date, and thereafter forced labor, child labor, grievance arrangements for Project workers, implement the LMP throughout Project and applicable requirements for contractors, subcontractors, and implementation. supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Grievance mechanism for project workers PIU Establish, maintain, and operate a grievance mechanism for Project shall be operational prior to engaging workers, as described in the LMP and consistent with ESS2. Project workers and maintained throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 5|Page MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 3.1 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND Adopt the WMP as part of the ESIA/ESMP PIU MANAGEMENT: under section 1.2, and thereafter Contractors Adopt and implement a Waste Management Plan (WMP), to manage implement the WMP throughout Project hazardous and non-hazardous wastes, consistent with ESS3. implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND Same timeframe as for the adoption and MANAGEMENT implementation of the ESMP. Incorporate resource efficiency and pollution prevention and management measures in the ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: Same timeframe as for the preparation and PIU Incorporate measures to manage traffic and road safety risks as implementation of the ESMPs. Contractors required in the ESMP to be prepared under action 1.2 above. 4.2 COMMUNITY HEALTH AND SAFETY: Same timeframe as for the preparation and PIU Assess and manage specific risks and impacts to the community arising implementation of the ESMPs. Contractors from Project activities including any areas of risks that may require emphasis, e.g., behavior of Project workers, risks of labor influx, response to emergency situations, and include mitigation measures in the ESMPs to be prepared in accordance with the ESMF. 4.3 GBV AND SEA/SH RISKS: Same timeframe for adoption and PIU Adopt and implement a SEA/SH Prevention and Response Action Plan as implementation as the ESIA/ESMP under Contractors part of the ESMP, to assess and manage the risks of SEA and SH. Section 1.2 4.4 SECURITY RISK MANAGEMENT AND INVOLVEMENT OF SECURITY Prior to engaging security personnel and PIU PERSONNEL: thereafter implemented throughout Contractors Assess and implement measures to manage the security risks of the Project implementation. Project, including the risks of engaging security personnel to safeguard project workers, sites, assets, and activities, in the Security Management Plan as needed, and in the ESMP, guided by the principles of proportionality and GIIP, and by applicable law, in relation to hiring, rules of conduct, training, equipping, and monitoring of such personnel. 6|Page ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 RESETTLEMENT ACTION PLAN: PIU Consult upon, approve, disclose and Contractors Prepare, consult upon, disclose, and implement resettlement action implement the RAPs prior to the plans (RAP) for each activity which requires a RAP under the Project and commencement of any project activity that is consistent with ESS5. One or more RAPs will be prepared as required. might involve land acquisition and involuntary resettlement, in line with TORs approved by the Association. 5.2 GRIEVANCE MECHANISM The GM that is prepared for the SEP (that PIU The grievance mechanism (GM) to address resettlement related shall integrate resettlement issues) shall Contractors complaints should be described in the RAPs and SEP. be operational prior to commencement of resettlement activities and shall be operational no later than 90 days after Effective Date, the same timeframe as action 10.2. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS Same timeframe for adoption and implementation as ESIAs/ESMPs under PIU Relevant biodiversity risks and impacts shall be assessed during the Section 1.2 and thereafter throughout Contractors preparation of the site-specific ESIAs, including the need whether Project implementation. to include a biodiversity management plan in the ESIAs/ESMPs. If needed, based on the result of such assessment, prepare, consult, adopt, disclose, and implement biodiversity management plans as per the ESIAs and ESMPs. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Not applicable ESS 8: CULTURAL HERITAGE 8.1 CULTURAL HERITAGE RISKS AND IMPACTS PIU Assess cultural heritage risks as part of the ESIA/ESMP, in accordance Same timeframe for adoption and with the guidelines of the ESIA prepared for the Project, and consistent implementation as the ESIAs/ESMPs with ESS8. 7|Page 8.2 CHANCE FINDS: Same timeframe for adoption and PIU Prepare, adopt, and implement the chance finds procedure described in implementation as the ESIA under Section Contractors the ESIA developed for the Project. 1.2. Provisions on chance finds shall be included in all contracts even where the likelihood of chance finds is very low. ESS 9: FINANCIAL INTERMEDIARIES Not applicable ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN Adopt a draft SEP prior to Appraisal. PIU Adopt and implement a Stakeholder Engagement Plan (SEP) for the Update the SEP no later than 60 days after Contractors Project, consistent with ESS10, which shall include measures to, inter Project Effective Date and thereafter alia, provide stakeholders with timely, relevant, understandable and implement the SEP throughout Project accessible information, and consult with them in a culturally implementation.] appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.2 PROJECT GRIEVANCE MECHANISM: Grievance mechanism shall be established PIU Establish, publicize, maintain, and operate an accessible grievance and operational Prior to starting activities Contractors mechanism, to receive and facilitate resolution of concerns and and maintained throughout Project grievances in relation to the Project, promptly and effectively, in a implementation. transparent manner that is culturally appropriate and readily accessible to all Project-affected parties, at no cost and without retribution, Establish the grievance mechanism no later including concerns and grievances filed anonymously, in a manner than 90 days after Effective Date, and consistent with ESS10. thereafter maintain and operate the mechanism throughout Project The grievance mechanism shall be equipped to receive, register, and implementation. facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. . CAPACITY SUPPORT (TRAINING) 8|Page RC1 ESS 5: land acquisition, restrictions of land use, and involuntary Before the start of Project activities and resettlement, census and consultation periodically throughout Project Contents of the ESCP implementation Staff of PIU RC2 Environmental and social management module, design and Before the start of Project activities and Regional technical service departments, implementation of the module by integrating at least the following periodically throughout Project PIU staff, local NGOs, technical experts aspects: implementation - Selection process and environmental and social classification of sub- projects - Good knowledge of the procedures for organizing and carrying out ESIAs, - Environmental policies, procedures, ESSs and relevant legislation in Chad - knowledge of the process for monitoring the implementation of ESIAs and RAPs RC3 Occupational health and safety module: Before the start of Project activities and Departmental technical services, PIU staff, - Personal protective equipment periodically local associations - Risk management in the workplace - Prevention of occupational accidents - Health and safety rules - Solid and liquid waste management - Preparation and response to emergency situations RC4 Employment and working conditions module: Before the start of Project activities and Departmental technical services, PIU staff, - Terms and conditions of employment in application of ESS2 periodically local associations - Codes of conduct for suppliers / service providers and subcontractors - Workers' organizations - Rules relating to the prohibition of SEA / SH and the penalties incurred in the event of violation of code of conduct for suppliers, service providers and sub-contractors - Rules on child labor and minimum age of employment for children 9|Page RC5 Module on the Grievance Mechanism and Stakeholder Engagement: Before the start of Project activities and Administrative authorities, departmental - Registration and processing procedure periodically technical services, PIU staff, E&S experts, - Complaint resolution procedure, including SEA/SH complaint local associations, civil society, NGOs procedures - Referral protocol for the care of GBV survivors and survivor-centered approach. - Documentation and handling of complaints - Use of the procedure by the various stakeholders RC 6 SEA/SH Risk Management and Mitigation Module: Before the start of Project activities and Departmental technical services, PIU staff, - Awareness and measures to prevent and mitigate the risks of SEA/SH periodically local associations - Themes, activities and target audiences will be defined in the SEA/SH prevention and response action plan RC 8 Module Managing security risks Before the start of Project activities and Affected populations, women, PIU social periodically specialists, local associations, civil society, Module on managing solid and liquid waste NGOs 10 | P a g e REPUBLIC OF LIBERIA Liberia Electricity Corporation REGIONAL EMERGENCY SOLAR POWER INTERVENTION (RESPITE) PROJECT (P179267) Draft ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 17 November 2022 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Liberia (the Recipient) shall implement the Regional Emergency Solar Power Intervention (RESPITE) Project (the Project), with the involvement of the Ministry of Finance and Development Planning (MFDP) through the Liberia Electricity Corporation (LEC) as implementing agency. The International Development Association (the Association) has agreed to provide financing for the Project. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement 3. Without limitation to the foregoing, the ESCP sets out material measures and actions that the Recipient shall carry out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring, and reporting arrangements, and grievance management. This ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instrument may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP shall be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the LEC and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient through the Chief Executive Officer of the LEC. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Prepare and submit to the Association regular monitoring reports on the environmental, Submit quarterly reports to the PIU social, health and safety (ESHS) performance of the Project, including but not limited to Association throughout Project RCU the implementation of the ESCP, status of preparation and implementation of E&S implementation, commencing after documents required under the ESCP, corrective and preventive measures taken or the Effective Date. Submit each report required to be taken to address such conditions, stakeholder engagement activities, to the Association no later than 14 functioning of the grievance mechanisms. days after the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the Association no later than 48 PIU hours after learning of the incident or RCU Promptly notify the Association of any incident or accident related to the Project which accident, and not later than24 hours in has, or is likely to have, a significant adverse effect on the environment, the affected case of a fatality or SEA/SH. communities, the public or workers, including but not limited to incidents involving fatalities or serious bodily harm and incidents such as fire injuries, physical violence, Subsequent incident report submitted Sexual Exploitation and Abuse and Sexual Harassment (SEA/SH), construction accident, within a timeframe acceptable to the communicable diseases, and infections. Association. Provide sufficient detail regarding the scope, severity, and possible causes of the incident or accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, as per the Association’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS Submit the monthly reports to the PIU Require contractors and supervising firms to provide monthly monitoring reports, Association upon request as annexes including on ESHS performance in accordance with the metrics specified in the to the reports to be submitted under respective bidding documents and contracts and submit such reports to the Association action A above. upon request. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 1.1 ORGANIZATIONAL STRUCTURE 1. Establish and maintain a PIU PIU consisting of an environmental and 1. The existing implementation arrangements of the Liberia Electricity Sector social specialist as set out in the RCU Strengthening and Access Project (P173416) shall be maintained to support Financing Agreement not later than management of ESHS risks and impacts of the Project in Liberia. The Project 30 days after the Effective Date. Implementation Unit (PIU) shall consist of qualified staff and resources to support Recruit a biodiversity consultant, a management of ESHS risks and impacts of the Project including the existing social consultant with experience in environmental specialist, a social specialist whose TORs and qualifications will be resettlement and a GBV specialist cleared by the Association. The PIU shall also hire a biodiversity consultant, a not later than 60 days after the social consultant with experience in resettlement, and a gender-based violence Effective Date, and thereafter retain (GBV) specialist to ensure adequate risk identification, management and said staff throughout Project reporting consistent with the reporting requirements in this ESCP, all under terms implementation. The terms of of reference and qualifications satisfactory to the Association. This structure shall reference for all these positions and be maintained throughout Project implementation. qualifications shall be approved by the Association. 2. Establish and maintain a Regional Coordination Unit (RCU) with qualified staff 2. Establish and maintain a RCU as set and resources to support management of ESHS risks and impacts of the Project. out in the Financing Agreement not The RCU shall consist of an environmental specialist, a social specialist, and GBV later than the Effective Date. consultant to ensure adequate risk identification, management and reporting Recruit the environmental consistent with the reporting requirements in this ESCP, all under terms of specialist, social specialist and GBV reference and qualifications satisfactory to the Association. This structure shall consultant not later than 60 days be maintained throughout Project implementation after the Effective Date, and thereafter retain said staff throughout Project implementation. 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS a. Prepare, disclose, consult upon, PIU and adopt the E&S Audit and RCU a. Conduct an E&S audit on legacy issues, including but not limited to outstanding Action Plan prior to the start of implementation of the Resettlement Action Plan (RAP)/Livelihood Restoration Plan Project activities, incorporate the (LRP), and assess biodiversity management stemming from the 2014-2017 dam E&S Audit Action Plan into the rehabilitation works, through a consultative process, prepare appropriate corrective final versions of the ESIA/ESMPs of actions/mitigation measures and thereafter implement agreed actions/measures, all the Mt Coffee HPP and solar PV, consistent with ESSs and in a manner satisfactory to the Association. This E&S audit and thereafter implement the and corrective actions/mitigation measures shall be included into the final version Action Plan throughout Project the Environmental and Social Impact Assessment (ESIA), and corresponding implementation. The E&S Audit Environmental and Social Management Plan (ESMP) for both the Mt Coffee HPP and shall be prepared based on TORs Solar PV activities. cleared by the Association. Mt Coffee HPP b. Prepare, disclose, consult upon, b. Prepare, disclose, consult upon, adopt and thereafter implement an Environmental and adopt the draft ESIA and ESMP and Social Impact Assessment (ESIA), and corresponding Environmental and Social prior to launch of bidding and the Management Plan (ESMP) (including E&S Audit Action Plan and BMP) for final ESIA/ESMP (including the E&S infrastructure/works at the Mt Coffee HPP site for which the ESIA/ESMP is required, Audit Action Plan and BMP), and consistent with the relevant ESSs. RAP (as applicable), prior to disbursement under Component c. Cause contractors to adopt and implement Contractor Environmental and Social 2A, and thereafter implement the Management Plan (C-ESMP) updated and approved ESIA/ESMP throughout Project implementation. c. Cause contractors to adopt the C- ESMP prior to the carrying out of subproject that requires the adoption of such C- ESMP. Once adopted, cause contractors to implement the respective C-ESMP throughout Project implementation 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Solar PV d. Prepare, disclose, consult upon, and adopt the draft ESIA/ESMP d. Prepare, disclose, consult upon, adopt and implement an Environmental and Social prior to launch of bidding process Impact Assessment (ESIA), and corresponding Environmental and Social and the final ESIA/ESMP (including Management Plan (ESMP) for infrastructure/works at the Solar PV site for which the the E&S Audit Action Plan and ESIA/ESMP is required, consistent with the relevant ESSs. BMP), and RAP (as applicable) prior to disbursement under e. Cause contractors to adopt and implement Contractor Environmental and Social Component 1(A) . The E&S Audit Management Plan (C-ESMP) shall be prepared based on TORs cleared by the Association. e. Cause contractors to adopt the C-ESMP prior to the carrying out of subproject that requires the adoption of such C- ESMP. Once adopted, cause contractors to implement the respective C-ESMP throughout Project implementation c. The Terms and Reference for the ESIAs/ESMPs and the E&S Audit shall be submitted to the Association and approved prior to the commencement of the studies. 1.3 MANAGEMENT OF CONTRACTORS PIU As part of the preparation of Incorporate relevant aspects of the ESCP, including, inter alia, the relevant E&S procurement documents and instruments, the Labor Management Procedures, and code of conduct and respective contracts. Supervise SEA/SH Action Plan, into the ESHS specifications of the procurement documents and contractors throughout Project contracts with contractors and supervising firms. Thereafter ensure that the contractors implementation and supervising firms comply and cause subcontractors to comply with the ESHS specifications of their respective contracts.: 1.4 TECHNICAL ASSISTANCE Throughout Project Implementation PIU RCU 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Ensure that the consultancies, studies (including feasibility studies, E&S audits, Emergency Preparedness Plan, Dam Safety Assessments), capacity building, training, and any other technical assistance activities under the Project inter alia, ESIA, ESMP, RAP, SEP, SEA/SH Action Plan are carried out in accordance with terms of reference acceptable to the Association, that are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Labor Management Procedures shall The Recipient shall adopt and implement the Labor Management Procedures (LMP) as be jointly prepared by the PIU and RCU PIU part of the ESIA/ESMP, including, inter alia, provisions on working conditions, including not later than 30 days of the Effective RCU at labor basecamps, management of workers relationships, occupational health and Date and submitted to the Association safety (including personal protective equipment, and emergency preparedness and for approval, disclosed, and adopted response), code of conduct (including relating to SEA and SH), forced labor, child labor, before recruitment of Project workers, grievance arrangements for Project workers, and applicable requirements for and thereafter implemented contractors, subcontractors, and supervising firms. throughout Project implementation. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Project workers’ grievance mechanism PIU shall be established and operational RCU Establish, maintain, and operate a grievance mechanism for Project workers, as prior to engaging Project workers and Contractors described in the LMP and consistent with ESS2 for both the PIU and RCU. thereafter maintained and operated throughout Project implementation and shall be accessible to all project workers. 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES PIU LMP containing OHS measures to be RCU The LMP shall identify and assess occupational health and safety (OHS) risks to project prepared as part of ESIA/ESMP. staff and consultants and propose specific measures to mitigate impacts. OHS measures shall be implemented throughout Project period. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Adopt the WMP as part of the ESIA/ESMP under section 1.2, and PIU Incorporate and implement a Waste Management Plan (WMP) and measures in the ESMP thereafter implement the WMP Contractors to be prepared under action 1.2 above.to manage hazardous and non-hazardous wastes, throughout Project implementation. consistent with ESS3. 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption and implementation of the ESMP. PIU Incorporate resource efficiency and pollution prevention and management measures in Contractors the ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Incorporate measures to manage traffic and road safety risks as required in the ESMP to Same timeframe as for the adoption PIU be prepared under action 1.2 above and implementation of the ESMP Contractors 4.2 COMMUNITY HEALTH AND SAFETY Same timeframe as for the adoption Assess and manage specific risks and impacts to the community arising from Project and implementation of the ESMPs. PIU activities including behavior of Project workers, response to emergency situations, and Contractors include mitigation measures in the ESMPs to be prepared to be prepared under action 1.2 4.3 SEA AND SH RISKS Adopt and implement a SEA/SH Prevention and Response Action Plan as part of project Same timeframe for the adoption of PIU ESIA/ESMPs to assess and manage the risks of SEA and SH. The TOR shall be reviewed by the project ESIA/ESMPs and thereafter RCU the Association for clearance. implement the SEA/SH Prevention and Contractors Response Action Plan throughout Contractors shall adopt the project SEA/SH Action Plan as part of Contractor ESMP and Project implementation. shall implement the provisions. 4.4 SECURITY MANAGEMENT Prior to engaging security personnel PIU Assess and implement measures as part of the ESIA/ESMP to manage the security risks and thereafter implemented Contractors of the Project, including the risks of engaging security personnel to safeguard project throughout Project implementation workers, sites, assets, and activities, guided by the principles of proportionality and GIIP, and by applicable law, in relation to hiring, rules of conduct, training, equipping, and monitoring of such personnel. 4.5 DAM SAFETY (FOR ANNEX 1, PARA. 2. ESS4) PIU Develop and implement measures and action to assess and manage safety, specific risks, impacts on affected communities, including measures to address the needs of vulnerable and disadvantaged persons of the Mt. Coffee Dam, its appurtenant structures, the catchment area, the area surrounding the reservoir, and downstream 8|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY areas, as relevant, all consistent with ESS4 and in a manner satisfactory to the i. c.) Prepare, disclose, consult Association. Provisions for dam safety: upon and adopt a (i) preliminary EPP not later than six (6) months i. Review and update of the dam safety plans, including after the Effective Date, and (ii) a a. Instrumentation (monitoring) plan finalized Emergency b. O&M plan Preparedness Plan for Mt. Coffee c. Emergency preparedness plan (EPP) in line with the requirements ii. Implementation and operationalization of the EPP, including purchase and under section 1.4, prior to installation of a warning system to alert affected downstream population, that initiation of project activities and includes considerations for affected vulnerable and disadvantaged persons prior to disbursement under iii. Implementation of instrumentation and O&M plans activities under Component 2A. iv. Assess needs for and implement Training and capacity-building of the team involved in Dam surveillance and O&M activities v. Maintain adequate dam safety management capacity and resources, including i.a, i.b., ii and iii to be undertaken for O&M activities not later than two years after the vi. Implement periodic detailed dam safety inspections and reviews by an Effective Date" independent dam safety specialist vii. Conduct regular communication and consultation about dam safety measures (iv) to be undertaken and with affected people, including vulnerable and disadvantaged groups/person implemented throughout Project throughout the project lifecycle. Implementation The TOR for the EPP shall be cleared by the Association, as per section 1.4, and shall (v) to be undertaken on an annual include considerations for the consultation and consideration of the needs of vulnerable basis as of the first year of Project affected persons and groups. Effective Date (vi) Implement intermediate (yearly) and comprehensive (5- yearly) dam safety inspections and reviews throughout project implementation (vii) Implement regular stakeholder engagement measures as per the SEP throughout the project lifecycle ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT [ 9|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 5.1 RESETTLEMENT PLANS Prepare, disclose, consult upon, adopt PIU and implement the respective RAPs for Contractors Mt Coffee HPP the two project sites, including Prepare, disclose, consult upon, adopt, and implement resettlement plan (RAP) for each ensuring that before taking possession activity under the project (including legacy issues identified in the E&S Audit) for which of the land and related assets, full the screening indicates the need for such RAPs and consistent with ESS5. compensation has been provided and displaced people have been resettled Solar PV and moving allowances have been Prepare, disclose, consult upon, adopt, and implement resettlement plan (RAP) for each provided. activity under the project (including legacy issues identified in the E&S Audit) for which the screening indicates the need for such RAPs and consistent with ESS 5. If warranted, this RAP shall cover at least the PV installation site, underground connection to the substation at the HPP plant and any legacy issues identified in the E&S Audit. 5.3 GRIEVANCE MECHANISM The GM shall be operational prior to The grievance mechanism (GM) to address project including resettlement related commencement of resettlement PIU complaints should be described in the RAPs and SEP. activities and shall be operational no Contractors later than 60 days after Effective Date, the same timeframe as action 10.2. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES . 6.1 BIODIVERSITY RISKS AND IMPACTS Prepare, disclose, consult upon, and Prepare, disclose, consult upon and adopt and implement a Biodiversity Management adopt a Biodiversity Management Plan PIU Plan (BMP) as part of the ESMP for both the Mt Coffee HPP and Solar PV projects in (BMP) prior to disbursement for both accordance with the guidelines of the ESIA that is currently being prepared for the Mt Coffee HPP and solar PV, and Project, and consistent with ESS6. thereafter implement the BMP throughout Project implementation. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 Currently not relevant. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS Describe the chance find procedures in PIU Describe and implement the Chance Finds procedures to be described in the ESIA/ESMP the project ESIA/ESMP. Implement the developed for the Project chance find procedures throughout Project implementation. 10 | P a g e ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 8.2 CULTURAL HERITAGE MANAGEMENT PLAN PIU 1. Avoid impacts on cultural heritage, such as sites where tombs known to be located on 1. Prepare, consult upon, disclose and the solar site; however, if this is unavoidable and as required under the site specific adopt the CHMP to start any site work ESIAs for the Solar PV or MCHPP sites, adopt and implement a Cultural Heritage the require the preparation of such Management Plan (CHMP) for as part of the site specific ESMP, in accordance with the plan, and thereafter implement the guidelines of the ESIA prepared for the activity, and consistent with ESS8 and in CHMP throughout Project accordance with national legislation. implementation. 2. Adopt and implement mitigation measures to manage cultural heritage as per site- 2. Sametime as for the preparation of specific ESMP and in accordance with the relevant ESIA, consistent with ESS8. the ESIA/ESMPs ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant as the project does not involve the use of FIs. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Prepare, disclose, consult upon, adopt and implement a Stakeholder Engagement Plan Prepare, disclose, consult upon, and PIU (SEP) for the Project, consistent with ESS10, which shall include measures to, inter alia, adopt the draft SEP prior to project RCU provide stakeholders with timely, relevant, understandable and accessible information, appraisal and the PIU and RCU shall and consult with them in a culturally appropriate manner, which is free of manipulation, update and redisclose the SEP not later interference, coercion, discrimination and intimidation. than 60 of Project Effective Date and thereafter implement throughout The RCU shall update the SEP to reflect relevant stakeholders, engagement plan and Project implementation. incorporation of the GM proportional to risk for activities related to the RCU. 10.2 PROJECT GRIEVANCE MECHANISM The PIU and RCU shall establish the 1. Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent preliminary grievance mechanism) no PIU with ESS10, which shall include measures to, inter alia, provide stakeholders with later than 30 days after Effective Date, RCU timely, relevant, understandable and accessible information, and consult with them update this preliminary GM to in a culturally appropriate manner, which is free of manipulation, interference, adequately cover all grievance coercion, discrimination and intimidation. The GM shall also include a process for procedures not later than 90 days after handling SEA/SH incidents as per the SEA/SH Prevention and Response Action Plan Effective Date, and thereafter maintain with a GBV service referral pathway. and operate the mechanism throughout Project implementation. 11 | P a g e ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – RESPITE Project (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 2. The RCU shall adapt and operational the GM proportional to risk for activities related to the RCU. CAPACITY SUPPORT CS1 Training to be provided to the relevant target groups such as Implementing Partners, PIU staff, stakeholders, contractors, sub-contractors, consultants, project workers and Quarterly and as needed throughout PIU communities include but not limited to: project implementation RCU • Stakeholder mapping and engagement • E&S requirements (impacts and mitigation measures) for sub-projects • Subproject Environmental and Social screening • Emergency prevention and preparedness and response arrangements to emergency situations • Occupational Health and Safety • Community health and safety. • Project GM • GBV/SEA/SH awareness, prevention, reporting and management protocols, including Codes of Conduct • Social inclusion • Labor influx and Management Procedure • Security management • Contractor management • Documentation and reporting • Additional trainings that will be identified during implementation CS2 Conduct training for Project workers on occupational health and safety including on Quarterly and as needed throughout PIU emergency prevention and preparedness and response arrangements to emergency project implementation RCU situations. Contractors 12 | P a g e Republic of Sierra Leone Ministry of Energy REGIONAL EMERGENCY SOLAR POWER INTERVENTION (RESPITE) PROJECT Draft ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 13 November 2022 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Sierra Leone (the Recipient) will implement the Regional Emergency Solar Power Intervention (RESPITE) Project, with the involvement of the Ministry of Energy (MOE) and the Electricity Distribution and Supply Authority (EDSA). The International Development Association (the Association) has agreed to provide financing for the Project. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the World Bank. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the Ministry of Energy (MOE) and Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Minister of the Ministry of Energy (MOE). The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Prepare and submit to the Association regular monitoring reports on the environmental, Submit quarterly reports to the Implementation Unit (PIU) social, health and safety (ESHS) performance of the Project, including but not limited to Association throughout Project the implementation of the ESCP, status of preparation and implementation of E&S implementation, commencing after the documents required under the ESCP, corrective and preventive measures taken or Effective Date. Submit each report to required to be taken to address such conditions, stakeholder engagement activities, the Association no later than 14 days functioning of the grievance mechanism, Environment and Social Management Plan, after the end of each reporting period. Labor Management Procedure, Sexual Exploitation and Abuse and Sexual Harassment Action Plan. B INCIDENTS AND ACCIDENTS PIU Promptly notify the Association of any incident or accident related to the Project which Notify the Association no later than 48 has, or is likely to have, a significant adverse effect on the environment, the affected hours after learning of the incident or communities, the public or workers, including but not limited to incidents involving accident, and within 24 hours in case of fatalities or serious bodily harm and incidents such as fire injuries, physical violence, a fatality or SEA/SH. Sexual Exploitation and Abuse and Sexual Harassment (SEA/SH), construction accident, communicable diseases, and infections. Provide sufficient detail regarding the scope, Provide subsequent report to the severity, and possible causes of the incident or accident, indicating immediate measures Association within a timeframe taken or that are planned to be taken to address it, and any information provided by any acceptable to the Association. contractor and/or supervising firm, as appropriate. Subsequently, as per the Association’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. C CONTRACTORS MONTHLY REPORTS ‘ Require contractors and supervising firms to provide monthly monitoring reports, Submit monthly reports to the PIU including on ESHS performance in accordance with the metrics specified in the Association upon request as annexes to respective bidding documents and contracts and submit such reports to the Association the reports to be submitted under Contractors upon request. action A above. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Establish and maintain a PIU as set out PIU The existing implementation arrangements of the Enhancing Sierra Leone Energy Access in the legal agreement. Appoint the Project (ESLEAP) (P171059) and Sierra Leone Energy Sector Utility Reform Project (ESURP) Environmental Specialist, Social (P120304) will be maintained for RESPITE Project in Sierra Leone. The PIU will include the Specialist and Citizen Engagement existing Environmental Specialist and Social Specialist (with a gender background), whose Specialist, no later than 30 days after TORs and qualifications will be cleared by the Association. The PIU will also engage the Effective Date and hire the assistance of the Citizen Engagement Specialist in the Ministry of Energy to support environmental/OHS consultant and project implementation activities related to stakeholder engagement. social consultant within 60 days after Effective Date, and thereafter maintain The PIU shall also be supported by an experienced one environment consultant and these positions throughout Project social consultant and one OHS consultant, GBV specialist to assist in project implementation. implementation whose TORs and qualifications will be cleared by the Association. . 1.2 MANAGEMENT TOOLS AND INSTRUMENTS Newton Solar PV Newton Solar PV PIU a. Prepare an environmental and social (E&S) due diligence screening for the a. Prepare an E&S due diligence Contractors/subcontractors existing Newton site, including substation, transmission and distribution lines, screening prior to the finalization of , prior to the preparation of ESF instruments and project activities in line with TORs the ESIA/ESMP for the Newton site. approved by the association. b. Adopt the ESIA and ESMP prior to b. Update and implement the Environmental and Social Impact Assessment (ESIA)/ launch of bidding at the Newton and corresponding Environmental and Social Management Plan (ESMP) that was site and thereafter implement the prepared in 2019 for the Newton Site and include the recommendations and/or ESIA and ESMP throughout Project risks identified of the due diligence screening for infrastructure/works consistent implementation with the relevant ESSs. A single ESIA will cover expansion of the existing solar c. Adopt the contractor ESMP prior to facility and battery storage, expansion of associated substation, connection to the carrying out of subproject that Waterloo substation and to Bumbuna transmission line requires the adoption of such C- ESMP. Once adopted, implement c. Cause contractors to adopt and implement Contractor Environmental and Social the respective C-ESMP throughout Management Plan (C-ESMP) Project implementation d. Secure relevant environmental and social permits for all new construction under d. Secure relevant the Project. environmental and social permits prior to initiation of civil works. 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Lungi Solar PV Lungi Solar PV e. Consult upon, prepare, and disclose e. Prepare an Environmental and Social Impact Assessment (ESIA) and the ESIA and ESMP for Lungi Solar corresponding Environmental and Social Management Plan (ESMP) for PV prior to launch of bidding and infrastructure/works at the Lungi site for which an ESIA/ESMP is required, thereafter implement the ESIA and consistent with the relevant ESSs (which are expected to include the solar plant, ESMP throughout Project a storage system and the connection to the existing substation). The ESIA/ESMP implementation shall be consulted upon, approved and disclosed prior to the start of project activities, and in line with approved TORs by the Association. f. Adopt the contractor ESMP prior to the carrying out of subproject that f. Cause contractors to adopt and implement Contractor Environmental and Social requires the adoption of such C- Management Plan (C-ESMP) ESMP. Once adopted, implement the respective C-ESMP throughout g. Secure relevant environmental and social permits for all new construction under Project implementation the Project. g. Secure relevant environmental and social permits prior to initiation of civil works. Distribution and transmission Distribution and transmission h. Prepare an Environmental and Social Impact Assessment (ESIA) and corresponding Environmental and Social Management Plan (ESMP) for h. Consult upon, prepare, and disclose infrastructure/works for the 33kv distribution line, 11 kv distribution line, the ESIA and ESMP, in line with substation upgrade for which an ESIA/ESMP is required, consistent with the approved TORs by the Association relevant ESSs. The ESIA/ESMP shall be consulted upon, approved and disclosed for the DL, prior to initiation of prior to the start of project activities, and in line with approved TORs by the construction activities, and Association. thereafter implement the ESIA and ESMP throughout Project i. Cause contractors to adopt and implement Contractor Environmental and Social implementation Management Plan (C-ESMP) i. Adopt the contractor ESMP prior to the carrying out of subproject that j. Secure relevant environmental and social permits for all new construction under requires the adoption of such C- the Project. ESMP. Once adopted, implement the respective C-ESMP throughout Project implementation 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY j. Secure relevant environmental and social permits prior to initiation of civil works. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PIU Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant E&S procurement documents and respective Contractors instruments, the Labor Management Procedures, code of conduct and contracts. Supervise contractors SEA/SH Mitigation and Action Plan, into the ESHS specifications of the procurement throughout Project implementation documents and contracts with contractors and supervising firms. Thereafter ensure that the contractors and supervising firms comply and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Ensure that the consultancies, studies (including feasibility studies), capacity building, Throughout Project implementation. PIU training, and any other technical assistance activities under the Project including the technical feasibility study of Solar Park and interconnector is carried out in accordance with terms of reference acceptable to the Association, that are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Adopt and implement the Labor Management Procedures (LMP) as part of the Labor Management Procedures will be PIU ESIA/ESMP, including, inter alia, provisions on working conditions, management of part of ESIA/ESMP that will be prepared workers relationships, occupational health and safety (including personal protective and submitted to the Association for equipment, and emergency preparedness and response), code of conduct (including approval before recruitment of project relating to SEA and SH), forced labor, child labor, grievance arrangements for Project workers. Thereafter, apply these workers, and applicable requirements for contractors, subcontractors, and supervising Procedures throughout Project firms. implementation. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Grievance mechanism to be operational PIU Develop and maintain a Project GRM which shall be available to Project workers, including prior to recruitment of workers and Contractors PIT and HSSE staff, as described in the LMP and consistent with ESS2. This shall be implemented throughout Project approved by the PIT and the Association. implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 3.1 WASTE MANAGEMENT PLAN: Incorporate measures to manage hazardous, non-hazardous and electronic wastes as part Same timeframe for the adoption of PIU of project ESMP, consistent with ESS3. project ESMP and thereafter implement the WM measures throughout Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT: Same timeframe as for the adoption PIU Incorporate resource efficiency and pollution prevention and management measures to and implementation of the ESMP be adopted under the ESIA/ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: Same timeframe as for the adoption PIU Incorporate measures to manage traffic and road safety risks as required in the and implementation Contractors ESIAs/ESMPs to be developed under action 1.2 above. 4.2 COMMUNITY HEALTH AND SAFETY: PIU Same timeframe as for the adoption Contractors Assess and manage specific risks and impacts to the community arising from Project and implementation of the ESMPs. activities including, inter alia behavior of Project workers, risks of labor influx, response to emergency situations (e.g., a fire response or natural disaster), exposure to the COVID-19 disease, accidents and pollution, sexual exploitation and abuse, sexual harassment, and include mitigation measures in the ESMPs to be prepared under action 1.2. 4.3 SEA AND SH RISKS: Adopt and implement a SEA/SH Prevention and Response Action Plan as part of project Same timeframe for the adoption of the PIU ESIA/ESMP to assess and manage the risks of SEA and SH. The project shall hire a service project ESIA/ESMPs and thereafter provider to assist in preparation of the SEA/SH Action plan as well as the prevention and implement the SEA/SH Prevention and response efforts. Contractors shall adopt the project SEA/SH Prevention and Response Response Action Plan throughout Action Plan as part of Contractor ESMP and shall implement the provisions. Project implementation. A service provider will be hired within three months of Effective Date and prior to the start of project activities. 4.4 SECURITY MANAGEMENT: Prior to engaging security personnel PIU and thereafter implemented throughout Project implementation 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Assess and implement measures to manage the security risks of the project, including the risks of engaging security personnel to safeguard project workers, sites, assets, and activities. Such measures shall be reflected in the ESMP guided by the principles of proportionality and GIIP, and by applicable law, in relation to hiring, rules of conduct, training, equipping, and monitoring of such personnel. 4.5 INVOLVEMENT OF THE MILITARY No military personnel are proposed to be engaged in any aspects of the project activities. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 RESETTLEMENT PLANS: Prepare, consult upon, adopt and implement the respective RAPs, PIU Newton Solar PV including ensuring that before taking Contractors Prepare, adopt, and implement one or more Resettlement Plans (RAP) to cover potential possession of acquired land and related resettlement risk from the expansion of Newton PP, expansion of associated substation, assets, full compensation has been new mounted solar PV plus storage, connection to Waterloo substation for which the provided and, as applicable, displaced screening indicates the need for such RAPs and consistent with ESS 5. people have been resettled and moving allowances have been provided. Lungi Solar PV Prepare, adopt, and implement one or more RAPs to cover potential resettlement risk from the new solar PP, storage system, and connection to existing substation for which the screening indicates the need for such RAPs and consistent with ESS 5. Distribution and transmission Prepare, adopt, and implement one or more resettlement plans to cover potential resettlement risk from the upgrade of substation, installation of 33kv distribution line, and installation of 11kv distribution line. 5.3 GRIEVANCE MECHANISM The GM shall be operational prior to PIU The grievance mechanism (GM) to address project including resettlement related commencement of resettlement complaints shall be described in the RAPs and SEP. activities and shall be operational no later than 60 days after Effective Date, the same timeframe as action 10.2. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS: Screen sub-projects for biodiversity risks and impacts. Where significant biodiversity risk is observed from the screening, the project shall adopt and implement a Biodiversity PIU 8|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Screen and Adopt the BMP as part of Management Plan (BMP) as part of the ESMP in accordance with the guidelines of the ESIA that shall be prepared for the Project, and consistent with ESS6. project ESIA/ESMP prior to initiation of any sub-project that may affect biodiversity, and thereafter implement the BMP throughout Project implementation. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES (IPSSAHUTLCs) This standard not currently relevant. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS Adopt and implement the chance find PIU Adopt and implement the chance finds procedures, as part of the ESIA consistent with procedures in the project ESIA/ESMP. ESS8. Implement the chance finds procedures throughout Project implementation. ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Adopt the draft SEP prior to project PIU appraisal and thereafter implement Adopt and implement a draft Stakeholder Engagement Plan (SEP) for the Project, throughout Project implementation. consistent with ESS10, which shall include measures to, inter alia, provide stakeholders with timely, relevant, understandable and accessible information, and consult with them Update the SEP within 60 days of in a culturally appropriate manner, which is free of manipulation, interference, coercion, Effective Date. discrimination and intimidation. 10.2 PROJECT GRIEVANCE MECHANISM: Establish the grievance mechanism PIU within 60 days of Project Effective Date and thereafter maintain and operate the mechanism throughout Project implementation. 9|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Establish, publicize, maintain, and operate an accessible grievance mechanism, to receive and facilitate resolution of concerns and grievances in relation to the Project, promptly and effectively, in a transparent manner that is culturally appropriate and readily accessible to all Project-affected parties, at no cost and without retribution, including concerns and grievances filed anonymously, in a manner consistent with ESS10. The GM will incorporate digital platforms for grievance recording, tracking and reporting. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor- centered manner. CAPACITY SUPPORT CS1 The following types of training will be provided to the relevant target groups, such as PIU Quarterly and as needed throughout PIU staff, stakeholder community, project workers, consultants, contractors, sub-contractors: project implementation Contractors • Stakeholder mapping and engagement • Specific aspects of environmental and social assessment • Emergency preparedness and response • Occupational Health and Safety • Community health and safety • Project GM • SEA/SH awareness, prevention, reporting and management protocols • Social inclusion • Labor influx and Management Procedure • Contractor management ▪ Additional trainings that will be identified during implementation CS2 Conduct training for Project workers on occupational health and safety including on Quarterly and as needed throughout PIU emergency prevention and preparedness and response arrangements to emergency project implementation Contractors situations. 10 | P a g e Republic of Togo Ministry of Energy and Mines Togolese Agency of Rural Electrification and Renewables Energies (AT2ER) REGIONAL SOLAR ENERGY EMERGENCY RESPONSE PROGRAM (RESPITE) P179267 Draft ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 14 November 2022 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Togo (the Recipient) will implement the Regional Solar Energy Emergency Response Program (RESPITE) Project (the Project), with the involvement of the Ministry of Energy and Mines, through the Project Implementation Unit (PIU) in the Togolese Agency for Rural Electrification and Renewable Energies (AT2ER), as set out in Financing Agreement. The International Development Association (Association), has agreed to provide financing for the Project, as set out in the referred agreement(s). 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement(s). 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the PIU and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient, through the Minister of Energy and Mines. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Solar Energy Emergency Response Program (RESPITE) (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Every trimester, starting not later than Project Implementation Unit 90 days after the Effective Date. within AT2ER (hereinafter Prepare and submit to the Association regular monitoring reports on the environmental, “PIU”) social, health and safety (ESHS) performance of the Project, including but not limited to Submit quarterly reports to the the implementation of the ESCP, status of preparation and implementation of E&S Association throughout Project instruments required under the ESCP, stakeholder engagement activities, and implementation, commencing 90 days functioning of the grievance mechanism(s). after the Effective Date. Submit each report to the Association no later than 14 days after the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the Association no later than 48 PIU Promptly notify the Association of any incident or accident related to the Project which hours after learning of the incident or has, or is likely to have, a significant adverse effect on the environment, the affected accident, and within 24 hours in case of communities, the public or workers, including, inter alia, cases of sexual exploitation and a fatality and SEA/SH incident. abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or multiple injury [specify other examples of incidents and accidents, as appropriate for the Provide subsequent report to the type of operation]. Provide sufficient detail regarding the scope, severity, and possible Association within a timeframe causes of the incident or accident, indicating immediate measures taken or that are acceptable to the Association. planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS MONTHLY REPORTS Submit the monthly reports to the Require contractors and supervising firms to provide monthly monitoring reports on Association. Contractors ESHS performance in accordance with the metrics specified in the respective bidding PIU documents and contracts and submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Solar Energy Emergency Response Program (RESPITE) (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 1.1 ORGANIZATIONAL STRUCTURE Establish and maintain a PIU as set out PIU in the legal agreement. Hire the environmental, social specialist, and Establish and maintain a PIU with qualified staff and resources to support management GBV Consultant within 60 days of of ESHS risks and impacts of the Project including an environmental specialist, a social project Effective Date, and thereafter specialist with experience in GBV programing, and a GBV consultant to help develop and maintain these positions throughout implement measures to prevent and respond to risks of SEA/SH. Project implementation. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS PIU 1. In line with TORs cleared by the Solar PV Association, consult upon, prepare, 1. Adopt and implement an Environmental and Social Impact Assessment (ESIA), adopt and disclose the ESIAs/ESMPs, and corresponding Environmental and Social Management Plan (ESMP) and prior to the launch of the bidding Resettlement Action Plan (RAP) for infrastructure/works for which the process, and thereafter implement ESIA/ESMP is required for multiple sites consistent with the relevant ESSs. the ESIAs/ESMPs throughout Project Sexual Exploitation and Abuse and Sexual Harassment Mitigation and Response implementation. Action Plan shall be adopted as annexes to the ESIA/ESMP. The Terms of Reference for these studies shall be submitted to the Association for clearance. 2. Adopt the contractor ESMP prior to carrying out of subproject that 2. Cause contractors to adopt and implement Contractor Environmental and Social requires the adoption of such C- Management Plan (C-ESMP) ESMP. Once adopted, implement the respective C-ESMP throughout 3. Conduct an E&S screening for the solar park site based on a TOR cleared by the Project implementation Association to assess, among other things, no pending legacy and land claim issues, through a consultative process prepare appropriate corrective 3. Preparation of an E&S site screening actions/mitigation measures and thereafter implement agreed prior to the start of activities in line actions/measures as part of the ESIA/ESMP. with TORs cleared by the Association. Distribution 4. In line with TORs cleared by the 4. Adopt and implement an Environmental and Social Management Framework Association, prepare, consult upon, (ESMF) and a Resettlement Policy Framework (RPF) for all foreseen sub-projects approve and implement an related to distribution , consistent with the relevant ESSs. Environmental and Social Management Framework (ESMF) 5. Conduct E&S screenings for all distribution and transmission activities to and a Resettlement Policy determine what instruments will need to be developed. This will likely include Framework (RPF) for all foreseen sub-projects related to distribution 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Solar Energy Emergency Response Program (RESPITE) (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY multiple Environmental and Social Impact Assessments (ESIAs), Resettlement no later than 90 days after Project Action Plans (RAPs) and Environmental and Social management Plans (ESMPs). Effective Date and before disbursement on the distribution component. 5. Adopt the ESIAs, RAPs and ESMPs relating to distribution prior to the launch of the bidding process, and thereafter implement the RAP before the start of works, the ESIA and ESMP throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PIU procurement documents and respective Contractors Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant E&S contracts. instruments, the Labor Management Procedures, and code of conduct, into the ESHS specifications of the procurement documents and contracts with contractors and Supervise contractors throughout supervising firms. Thereafter ensure that the contractors and supervising firms comply Project implementation. and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project implementation. PIU Ensure that the consultancies, studies (including feasibility studies, if applicable), capacity building, training, and any other technical assistance activities under the Project, including, inter alia, the environmental and social instruments to be supported under the TA are carried out in accordance with terms of reference acceptable to the Association, that are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES The LMP shall be prepared no later than PIU 60 days after project effectiveness and before any start of activities. 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Solar Energy Emergency Response Program (RESPITE) (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Adopt and implement the Labor Management Procedures (LMP) for the Project, Adopt the LMP no later than 90 days including, inter alia, provisions on working conditions, management of workers after the Effective Date, and thereafter relationships, occupational health and safety (including personal protective equipment, implement the LMP throughout Project and emergency preparedness and response), code of conduct (including relating to SEA implementation. and SH), forced labor, child labor, grievance arrangements for Project workers, and applicable requirements for contractors, subcontractors, and supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Grievance mechanism for project PIU workers shall be operational prior to Establish and operate a grievance mechanism for Project workers, as described in the engaging Project workers and LMP and consistent with ESS2. maintained throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT: Adopt the WMP as part of the PIU Adopt and implement a Waste Management Plan (WMP), to manage hazardous and ESIA/ESMP under section 1.2, and Contractors non-hazardous wastes, consistent with ESS3. thereafter implement the WMP throughout Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption PIU Incorporate resource efficiency and pollution prevention and management measures in and implementation of the ESMP. the ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: Same timeframe as for the preparation PIU Incorporate measures to manage traffic and road safety risks as required in the ESMP to and implementation of the ESMPs. be prepared under action 1.2 above. Contractors 4.2 COMMUNITY HEALTH AND SAFETY: Same timeframe as for the preparation PIU Assess and manage specific risks and impacts to the community arising from Project and implementation of the ESMPs Contractors activities including any areas of risks that may require emphasis, e.g., behavior of Project under section 1.2. workers, risks of labor influx, response to emergency situations, and include mitigation measures in the ESMPs to be prepared in accordance with the ESMF. 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Solar Energy Emergency Response Program (RESPITE) (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 4.3 GBV AND SEA/SH RISKS: Same timeframe for adoption and PIU Adopt and implement a SEA/SH Prevention and Response Action Plan as part of the implementation as the ESIA/ESMP ESMP, to assess and manage the risks of SEA and SH. under Section 1.2 Contractors 4.4 SECURITY RISK MANAGEMENT AND INVOLVEMENT OF SECURITY PERSONNEL: Adopt a Security Management Plan in PIU Assess and implement measures to manage the security risks of the Project, including the same timeframe for adoption and the risks of engaging security personnel to safeguard project workers, sites, assets, and implementation as the ESIA/ESMP Contractors activities, in the Security Management Plan as needed, and in the ESMP, guided by the under Section 1.2. principles of proportionality and GIIP, and by applicable law, in relation to hiring, rules of conduct, training, equipping, and monitoring of such personnel. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 RESETTLEMENT ACTION PLAN: PIU Prepare, consult upon, approve and Solar PV disclose the RAP and thereafter Contractors implement the RAP before the start of a. Adopt and implement a resettlement action plan (RAP) for each activity under works. The TOR for the preparation of the Project for sites which require a RAP and consistent with ESS5. the RAP is to be cleared by the Association. Distribution b. Prepare, consult upon, approve and b. Once precise locations are known, prepare Resettlement Action Plans (RAPs) for disclose RAPs when required under each activity consistent with ESS5 in accordance with the RPF (referenced in ESS5 and the RPF, and thereafter Section 5.3). implement the RAPs before the start of works. 5.2 GRIEVANCE MECHANISM The GM shall be harmonized with the PIU The grievance mechanism (GM) to address resettlement related complaints should be SEP and shall be operational prior to Contractors described in the RAPs and SEP. commencement of resettlement activities and shall be operational no later than 90 days after Effective Date, the same timeframe as action 10.2. 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Solar Energy Emergency Response Program (RESPITE) (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 5.3 RESETTLEMENT POLICY FRAMEWORK Adopt the RPF no later than 90 days PIU after Project Effective Date and before Adopt and implement a Resettlement Policy Framework (RPF) for all foreseen sub- disbursement on the distribution projects related to distribution , consistent with the relevant ESSs. component, and thereafter implement the RPF throughout Project implementation. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS Same timeframe for adoption and implementation as ESIAs/ESMPs under PIU Relevant biodiversity risks and impacts shall be assessed during the preparation of the Section 1.2 and thereafter throughout Contractors site-specific ESIAs, including the need whether Project implementation. to include a biodiversity management plan in the ESIAs/ESMPs. If needed, based on the result of such assessment, prepare, consult, adopt, disclose, and implement biodiversity management plans as per the ESIAs and ESMPs. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Standard currently not relevant ESS 8: CULTURAL HERITAGE 8.1 CULTURAL HERITAGE RISKS AND IMPACTS PIU Same timeframe for adoption and Assess cultural heritage risks as part of the ESIA/ESMP, in accordance with the guidelines implementation as the ESIAs/ESMPs of the ESIA prepared for the Project, and consistent with ESS8. Throughout stakeholder engagement 8.2 CHANCE FINDS Same timeframe for adoption and PIU implementation as the ESIA/ESMP Contractors Prepare, adopt, and implement the chance finds procedure described in the under Section 1.2. ESIA/ESMP developed for the Project. Provisions on chance finds shall be included in all contracts even where the likelihood of chance finds is very low. 8|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Solar Energy Emergency Response Program (RESPITE) (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY ESS 9: FINANCIAL INTERMEDIARIES Standard not relevant ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN Adopt a draft SEP prior to Appraisal. PIU Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent Contractors with ESS10, which shall include measures to, inter alia, provide stakeholders with timely, Update the SEP no later than 90 days relevant, understandable and accessible information, and consult with them in a after Project Effective Date and culturally appropriate manner, which is free of manipulation, interference, coercion, thereafter implement the SEP discrimination and intimidation. throughout Project implementation. 10.2 PROJECT GRIEVANCE MECHANISM PIU Contractors Establish, publicize, maintain, and operate an accessible grievance mechanism, to Establish the grievance mechanism no receive and facilitate resolution of concerns and grievances in relation to the Project, later than 90 days after Effective Date promptly and effectively, in a transparent manner that is culturally appropriate and and prior to the start of project readily accessible to all Project-affected parties, at no cost and without retribution, activities, and thereafter maintain and including concerns and grievances filed anonymously, in a manner consistent with operate the mechanism throughout ESS10. Project implementation. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. . CAPACITY SUPPORT CS1 Training to be provided and targeted groups: Throughout Project implementation. WB team PIU staff and consultants, contractors, stakeholders PIU within AT2ER • stakeholder mapping and engagement • operationalizing the grievance mechanism, reporting and oversight • specific aspects of environmental and social assessment, monitoring and reporting • emergency preparedness and response, including security risk management • community health and safety • prevention and response to SEA/SH risks associated with the project for PIU staff and key stakeholders 9|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Solar Energy Emergency Response Program (RESPITE) (P179267) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY • strengthen familiarity of ESF and related guidance (SEA/SH good practice note, gender, persons with disabilities and other vulnerable groups, etc.) CS2 Training for Project workers on occupational health and safety including on emergency Prior to the start of the works and WB team prevention and preparedness and response arrangements to emergency situations, throughout Project implementation. PIU within AT2ER content of the code of conducts and the prohibition of SEA/SH and sanctions in case of Contractors misconduct, labor management procedures CS3 Training to be provided on road safety and security and vehicle maintenance for Prior to the start of the works and WB Team companies and workers of the project. There will be a road safety procedure developed throughout Project implementation. PIU within AT2ER that will be shared with all of the enterprises and workers. Contractors CS4 Training of the PIU, particularly the recruited social and environmental specialist in the Prior to the start of the works and WB team Environmental and Social Framework: throughout Project implementation. PIU within AT2ER - ESS. 1: Assessment and Management of Environmental and Social risks and impacts, - ESS. 2: Labor and Working conditions, - ESS 3: Resource efficiency and pollution prevention and management - ESS. 4: Community health and safety - ESS 5: Land Acquisition, Restrictions on Land use and Involuntary Resettlement - ESS 6: Biodiversity conservation and sustainable management of Living natural resources -ESS. 8: Cultural Heritage -ESS 9: Financial Intermediaries -ESS 10: Stakeholder engagement and information. CS5 Training on grievance mechanism, design and delivery of the module by integrating at Prior to the start of the works and WB team least the following aspects: throughout Project implementation. - Registration and handling procedure - Complaint resolution procedure - Documentation and handling of complaints - Use of the procedure by the different stakeholders 10 | P a g e West Africa Power Pool (WAPP) Regional Emergency Solar Power Intervention Project (RESPITE) - P179267 Draft ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 14 November 2022 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The West African Power Pool (WAPP) (the Recipient) will implement the Regional Emergency Solar Power Intervention Project (the Project), with the involvement of the Project Implementing Unit (PIU), as set out in the Financing Agreement. The International Development Association (the Association) has agreed to provide financing for the Project, as set out in the referred agreement. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through PIU and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient through the Secretary General of the West Africa Power Pool. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Emergency Solar Intervention Project (RESPITE) P179267 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit quarterly reports to the PIU Association throughout Project Prepare and submit to the Association regular monitoring reports on the environmental, implementation, commencing 90 days social, health and safety (ESHS) performance of the Project, including but not limited to after the Effective Date. Submit each the implementation of the ESCP, status of preparation and implementation of E&S report to the Association no later than instruments required under the ESCP, stakeholder engagement activities, functioning of 07 days after the end of each reporting the grievance mechanisms and capacity building activities. period. B INCIDENTS AND ACCIDENTS Promptly notify the Association of any incident or accident related to the Project which Notify the Association no later than 48 PIU has, or is likely to have, a significant adverse effect on the environment, the affected hours after learning of the incident or communities, the public or workers, including, inter alia, cases of sexual exploitation and accident, and within 24 hours in case of abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or a fatality or SEA/SH. multiple injury. Provide sufficient detail regarding the scope, severity, and possible causes of the incident or accident, indicating immediate measures taken or that are Provide subsequent report to the planned to be taken to address it, and any information provided by any contractor Association within a timeframe and/or supervising firm, as appropriate. acceptable to the Association. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. A standard incident/accident notification form shall be sent by the Recipient to all subcontractors and suppliers. This form shall not apply to incidents of SEA/SH in which case any notification of an incident of SEA/SH shall follow the information sharing protocol to respect the safety and confidentiality of the survivor (information shall include date of receipt of the incident; date of the incident; type of SEA/SH reported; age/sex of the survivor; whether the incident is related to the Project and if the survivor was referred to services). ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Emergency Solar Intervention Project (RESPITE) P179267 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 1.1 ORGANIZATIONAL STRUCTURE Establish and maintain the PIU as set PIU out in the legal agreement, hire and Establish and maintain a Project Implementing Unit that is tasked with ESHS recruit one environmental specialist, management, with qualified staff and resources to support management of ESHS risks one social specialist and one GBV and impacts of the Project including one environmental specialist, one social specialist, consultant within two months of and one GBV consultant. The terms of reference for these positions and qualifications Effective Date, and thereafter maintain shall be reviewed by the Association for No Objection. Additional consultants may be these positions throughout Project hired by the PIU during implementation as capacity needs require. implementation. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. Adopt a Simplified ESMP no later PIU 1. Adopt and implement a simplified Environmental and Social Management Plan than three months after Effective (ESMP) for activities under Component 4.A of the Project, consistent with the Date, and thereafter implement the relevant ESSs. ESMP throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of bidding PIU Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant E&S documents for the respective contracts. instruments, the Labor Management Procedures, and code of conduct, into the ESHS specifications of the procurement documents and contracts with contractors and Supervise contractors throughout supervising firms. Thereafter ensure that the contractors and supervising firms comply Project implementation. and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project implementation. PIU Ensure that the consultancies, studies (which include feasibility studies, ESIAs/ESMPs, RAPs, transmission line routing reports), preparation of bidding documents (subcomponent 4d(iv)) capacity building, training, and any other technical assistance activities under the Project, including, under subcomponent 4b(v) are carried out in accordance with terms of reference acceptable to the Association, consistent with the ESSs. Instruments which are already underway, will need to be revised to meet requirements under the ESF. Thereafter ensure that the outputs of such activities comply with the terms of reference. 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Emergency Solar Intervention Project (RESPITE) P179267 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Adopt the LMP no later than prior to PIU engaging Project workers and no later Adopt and implement the Labor Management Procedures (LMP) for the Project, than 60 days after Effective Date, and including, inter alia, provisions on working conditions, management of workers thereafter implement the LMP relationships, occupational health and safety (including personal protective equipment, throughout Project implementation. and emergency preparedness and response), code of conduct (including relating to SEA and SH), forced labor, child labor, grievance arrangements for Project workers, and applicable requirements for contractors, subcontractors, and supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior PIU engaging Project workers and no later Establish and operate a grievance mechanism for Project workers, as described in the than 60 days after Effective Date, LMP and consistent with ESS2. thereafter maintain and operate it throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Same timeframe as for the adoption PIU Adopt and implement a Waste Management Plan (WMP) as part of the ESMP (prepared and implementation of the ESMP under action 1.2 above) to manage hazardous and non-hazardous wastes, consistent Adopt the WMP in the same time frame with ESS3. for the adoption ESMP and implementation, and thereafter implement the WMP throughout Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption PIU Incorporate resource efficiency and pollution prevention and management measures in and implementation of the ESMP the ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Same timeframe as for the adoption PIU Incorporate measures to manage traffic and road safety risks as required in the ESMP to and implementation of the ESMP. be prepared under action 1.2 above. 4.2 COMMUNITY HEALTH AND SAFETY Same timeframe as for the adoption Assess and manage specific risks and impacts to the community arising from Project and implementation of the ESMPs. PIU activities including, inter alia response to emergency situations, SEA/SH risks, transmission of communicable diseases, social cohesion risks, etc., and include mitigation measures in the ESMPs to be prepared under action 1.2 above. 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Emergency Solar Intervention Project (RESPITE) P179267 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 4.3 SEA AND SH RISKS Adopt the SEA/SH mitigation measures PIU as part of the ESMP, and thereafter Adopt and implement SEA/SH mitigation measures as part of the ESMP, to assess and implement the SEA/SH Action Plan manage the risks of SEA and SH. throughout Project implementation. 4.4 SECURITY MANAGEMENT Adopt security risk measures as PIU identified in the ESMP, and thereafter Assess and implement measures to manage the security risks of the Project, including implemented throughout Project the risks of engaging security personnel to safeguard project workers, sites, assets, and implementation. activities, as set out in the ESMP, guided by the principles of proportionality and GIIP, and by applicable law, in relation to hiring, rules of conduct, training, equipping, and monitoring of such personnel. Prepare security risk assessments within the same time frame as ESMPs under Prepare a security risk assessment (SRA) for intervention zones located in countries action 1.2. affected by conflict and insecurity such as Mali, Burkina Faso, Togo, Nigeria and Niger and systematically identify potential security risks for project workers, sites, assets and activities as well as for communities affected by the project. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT This standard is not relevant at this stage. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES This standard is not relevant at this stage. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES This standard is not relevant at this stage. ESS 8: CULTURAL HERITAGE This standard is not relevant at this stage. ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant at this stage. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Emergency Solar Intervention Project (RESPITE) P179267 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Adopt the SEP prior to appraisal and PIU update the SEP no later than 60 days Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent after the Effective Date; thereafter with ESS10, which shall include measures to, inter alia, provide stakeholders with timely, implement the SEP throughout Project relevant, understandable and accessible information, and consult with them in a implementation. culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.2 PROJECT GRIEVANCE MECHANISM Submit to the Association an updated PIU Establish, publicize, maintain, and operate an accessible grievance mechanism, to Grievance Mechanism for approval receive and facilitate resolution of concerns and grievances in relation to the Project, within 30 days of Project Effective Date. promptly and effectively, in a transparent manner that is culturally appropriate and readily accessible to all Project-affected parties, at no cost and without retribution, Establish the grievance mechanism no including concerns and grievances filed anonymously, in a manner consistent with later than 60 days after the Effective ESS10. Date, and thereafter maintain and operate the mechanism throughout The grievance mechanism shall be equipped to receive, register, and facilitate the Project implementation. resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. CAPACITY SUPPORT CS1 Training for PIU staff, stakeholders, communities, Project workers, consultants on: Throughout Project Implementation . PIU • Stakeholder mapping and inclusive stakeholder engagement (and monitoring of SEP) • Labor Management Procedures • ESF requirements (ESS1-10) • Good practices in grievance management and record keeping, including SEA/SH-GM • Management and monitoring of risks identified in the ESMP • Emergency preparedness and response • E&S documentation and reporting • Community health and safety including SEA/SH risks and mitigation measures • Good practices in preparation ESIAs and RAPs in line with the ESF • Information disclosure CS2 Training for Project workers on occupational health and safety including on emergency Throughout Project Implementation PIU prevention and preparedness and response arrangements to emergency situations, in Contractors conflict/insecure areas. Service Providers 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Regional Emergency Solar Intervention Project (RESPITE) P179267 8|Page