PROCUREMENT PLAN Project information: SOLOMON ISLANDS COVID-19 EMERGENCY RESPONSE PROJECT (P173933) Project Implementation agency: Ministry of Health and Medical Services (MHMS) Ministry of Infrastructure and Development (MID) Date of the Procurement Plan: 1815 DecemberOctober 2020 Period covered by this Procurement Plan: 01 November February 202120 to 30 AugustApril 20212 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (November 2020July 2016, Revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: 1) Only the model bidding documents acceptable to the World Bank shall be used for all national open competitive procurement. 2) The eligibility of bidders shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations; 3) The request for bids/request for proposals document shall require that Bidders/ Proposers submitting Bids/Proposals present a signed acceptance (in the form attached) at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the 1 Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 4) Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts 5) There shall be no negotiations of contract price at post contract stage or termination of the contract - on grounds of operation of Price Adjustment stipulated in a signed contract exceeding a specified percentage. 6) No preference of any kind shall be given to national bidders in the bidding process. When other national procurement arrangements (other than national open competitive procurement) are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Applicable” Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable for those contracts identified in the Procurement Plan tables. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. HEIS is recommended for this project. Other Relevant Procurement Information. Since this is an emergency response project there will be no prior review for all procurement during the relief phase. Procurement of items for emergency requirements will follow methods of Direct Contracting, Procurement from UN Agencies, Limited bidding, etc. This project will also have higher value threshold for shopping and National procurement, as applicable in emergency projects. 2 3 Ministry of Health and Medical Services (MHMS) Project Name: SI COVID-19 Emergency Response Project (P173933) Period Covered: from 01 November 2020 to 30 April 2022 (18 Months) N Description Ref Procurem Procurem Estimated Bank Revie Planned o. . ent ent Amount Financ w Start No. Category Method US$ ed % Type Date (Must be in YYYY/MM / DD format) 1 Personal GO UN or DIR 200,000.00 100 Post 20210/02 Protective 12/151 Equipment, Test Kits, Lab Consumables 2 Renovation of CW DIR 500,000.00 100 Post 20210/02 Quarantine 12/15 Facilities (by MID) 3 Renovation of CW DIR 200,000.00 100 Post 2021/021/ Isolation Units - 1530 Church Health Facilities 4 Waste GO DIR 300,000.00 100 Post 20210/02 Management 11/1530 Trucks (4 units) 5 Renovation CW RFP 1,400,000. 100 Post 2021/02/2 Provincial 00 8 Hospitals 6 Procurement of GO RFP 300,000.00 100 Post 2021/04/3 Incinerators 0 7 Refurbish of CW RFP 400,000.00 100 Post 2021/05/0 Zome into 1 National Hospital Emergency Center (NHEC) 8 Refurbish CW RFP 600,000.00 100 Post 2021/06/0 National Medical 1 Store (NMS) 9 Project CS INDV 45,000.00 100 Post 20210/02 Manager/Coordin 11/15 ator (Level 12) 10 Procurement CS INDV 35,000.00 100 Post 20210/02 Officer (Level 10) 11/15 11 Finance Officer CS INDV 35,000.00 100 Post 20210/02 (Level 10) 11/15 12 Safeguards CS INDV 35,000.00 100 Post 20210/02 Officer (Level 10) 11/15 13 Monitoring and CS INDV 35,000.00 100 Post 20210/02 Evaluation Officer 11/15 (Level 10) 14 Training NCS CDS 150,000.00 100 Post 2021/04/3 warehouse 0 and management) beyond thereafter 15 TA for COVID-19 CS INDV 80,000 100 Post 2021/021/ 1501 4 5 PROCUREMENT Solomon Islands : Solomon Islands COVID-19 Emergency Response Project PLAN General Information Country: Solomon Islands 2021-03-10 Bank’s Approval Date of the Original Procurement Plan: 2022-08-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173933 GPN Date: Project Name: Solomon Islands COVID-19 Emergency Response Project Loan / Credit No: IDA / D6280, IDA / 66330, IDA / E0250 Ministry of Health and Medical Services Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Request for Quota SB-MHMS-247403-CW-DIR / Emergency COVID-19 Prepar Request for Quota Single Stage - One E tions - Small Work Pending Imp 2024-03-0 Renovation of Helena Goldie IDA / 66330 Post Open - National 725,000.00 0.00 2023-07-14 2023-09-08 edness and Response tions nvelope s (Emergency) SP lementation 6 Hospital Western Province D -Competitive Request for Quota SB-MHMS-247406-CW-DIR / Emergency COVID-19 Prepar Request for Quota Single Stage - One E tions - Small Work Pending Imp 2023-06-0 Refurbish National Medical St IDA / 66330 Post Open - National 600,000.00 0.00 2022-10-08 2022-12-03 edness and Response tions nvelope s (Emergency) SP lementation 1 ore (NMS) D -Competitive Request for Quota SB-MHMS-247398-CW-DIR / tions - Small Work Emergency COVID-19 Prepar Pending Imp 2023-10-1 Renovation of Isolation Unit - IDA / 66330 Post Direct Selection Direct - National s (Emergency) SP 100,000.00 0.00 2023-03-13 2023-03-18 2023-04-22 edness and Response lementation 9 Church Health Facility 1. Atoi D -Non Competiti fi Hospital. ve Request for Quota SB-MHMS-306758-CW-DIR / tions - Small Work Renovation of Isolation Unit - Emergency COVID-19 Prepar Pending Imp 2023-10-1 IDA / 66330 Post Direct Selection Direct - National s (Emergency) SP 100,000.00 0.00 2023-03-13 2023-03-18 2023-04-22 Church Health facility 2. Goo edness and Response lementation 9 D -Non Competiti d Samaritan Hospital. ve Request for Quota SB-MHMS-306760-CW-RFQ / Health Systems Strengtheni Request for Quota Single Stage - One E tions - Small Work Pending Imp 2024-03-0 IDA / E0250 Post Open - National 600,000.00 0.00 2023-07-14 2023-09-08 Renovation for Taro Hospital. ng tions nvelope s (Emergency) SP lementation 6 D -Competitive Request for Quota SB-MHMS-306761-CW-RFQ / Health Systems Strengtheni Request for Quota Single Stage - One E tions - Small Work Pending Imp 2024-03-0 Renovation of Wagina Hospit IDA / E0250 Post Open - National 400,000.00 0.00 2023-07-14 2023-09-08 ng tions nvelope s (Emergency) SP lementation 6 al. D -Competitive Request for Quota SB-MHMS-247402-CW-DIR / Emergency COVID-19 Prepar Request for Quota Single Stage - One E tions - Small Work Pending Imp 2024-03-0 Renovation Tulagi Provincial IDA / 66330 Post Open - National 725,000.00 0.00 2023-07-14 2023-09-08 edness and Response tions nvelope s (Emergency) SP lementation 6 Hospitals D -Competitive Request for Quota SB-MHMS-247405-CW-DIR / Health Systems Strengtheni Request for Quota Single Stage - One E tions - Small Work Pending Imp 2023-11-2 Refurbishment of Zome into IDA / 66330 Post Open - National 400,000.00 0.00 2023-04-07 2023-06-02 ng tions nvelope s (Emergency) SP lementation 9 national Hospital Emergency D -Competitive Centre (NHEC) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SB-MHMS-247387-GO-DIR / Emergency COVID-19 Prepar Personnel Protective Equipm IDA / 66330 Post Direct Selection Direct 66,000.00 46,869.09 Signed 2021-08-10 2021-11-16 2021-08-15 2021-12-21 2021-09-19 2022-02-10 2022-03-18 edness and Response ent's for COVID19 activities SB-MHMS-247396-GO-DIR / L Emergency COVID-19 Prepar IDA / 66330 Post Direct Selection Direct 68,000.00 68,472.24 Signed 2021-08-10 2021-11-18 2021-08-15 2021-11-18 2021-09-19 2022-05-25 2022-03-18 ab consumables edness and Response SB-MHMS-247400-GO-DIR / Emergency COVID-19 Prepar IDA / 66330 Prior Direct Selection Direct 300,000.00 0.00 Canceled 2021-08-10 2021-10-27 2021-08-15 2021-09-19 2022-03-18 Four waste Management Tru edness and Response cks SB-MHMS-247394-GO-DIR / Emergency COVID-19 Prepar Test Kits for COVID19 emerg IDA / 66330 Post Direct Selection Direct 66,000.00 66,770.23 Signed 2021-08-10 2021-11-16 2021-08-15 2021-12-21 2021-09-19 2022-05-25 2022-03-18 edness and Response ency activities SB-MHMS-247404-GO-DIR / Emergency COVID-19 Prepar Request for Quota Open - Internationa Single Stage - One E Under Imple IDA / 66330 Post 300,000.00 274,095.84 2021-08-29 2022-05-17 2021-10-24 2022-04-22 Procurement of incinerators edness and Response tions l nvelope mentation SB-MHMS-247410-GO-DIR / Project Implementation Man Request for Quota Single Stage - One E Procurement of office Equip IDA / 66330 agement, Monitoring and Ev Post Limited 100,000.00 8,901.75 Signed 2021-09-25 2021-08-16 2021-11-20 2021-08-23 2022-05-19 tions nvelope ment's (Laptops etc.) aluation SB-MHMS-250136-GO-RFQ / Emergency COVID-19 Prepar Request for Quota Single Stage - One E IDA / 66330 Post Limited 200,000.00 35,568.00 Signed 2021-09-27 2021-09-08 2021-11-22 2022-04-11 2022-05-21 Vehicle for Project Managem edness and Response tions nvelope ent Unit SB-MHMS-260470-GO-DIR / Emergency COVID-19 Prepar Seven Waste Disposal Manag IDA / 66330 Post Direct Selection Direct 300,000.00 297,137.57 Signed 2021-10-29 2021-12-20 2021-11-03 2021-12-19 2021-12-08 2021-11-19 2022-06-06 edness and Response ement Trucks. SB-MHMS-284386-GO-DIR / Supply and Installation of Eig ht new 70kw ducted Daikin A Health Systems Strengtheni IDA / D6280 Post Direct Selection Direct 250,000.00 216,268.95 Signed 2022-04-06 2022-05-11 2022-04-11 2022-05-20 2022-05-16 2022-04-18 2022-11-12 ir Condition to National Medic ng al Store, Ranadi - Ministry of Health and Medical Services. SB-MHMS-300810-GO-DIR / Emergency COVID-19 Prepar Direct - Internation Under Imple NRH Lab Reagents and Cons IDA / E0250 Post Direct Selection 75,000.00 0.00 2022-07-26 2022-08-22 2022-07-31 2022-09-04 2023-03-03 edness and Response al mentation umables for COVID-19 operat ion. SB-MHMS-302763-GO-RFQ / Twenty Boats and Outboard Emergency COVID-19 Prepar Request for Quota Single Stage - One E Pending Impl IDA / E0250 Post Limited 200,000.00 0.00 2022-08-05 2022-09-30 2023-03-29 motors to support COVID-19 edness and Response tions nvelope ementation Vaccine Deployment. SB-MHMS-301565-GO-DIR / Emergency COVID-19 Prepar Pending Impl National Public Health Lab Re IDA / E0250 Post Direct Selection Direct - National 75,000.00 0.00 2022-07-15 2022-07-20 2022-08-24 2023-02-20 edness and Response ementation agents and Consumables. SB-MHMS-301867-GO-RFQ / Emergency COVID-19 Prepar Request for Quota Single Stage - One E Twenty one Outboard Motors IDA / E0250 Post Limited 200,000.00 0.00 Canceled 2022-08-05 2022-09-30 2023-03-29 edness and Response tions nvelope for COVID-19 Vaccine Deploy ment. Page 1 NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SB-MHMS-247408-NC-DIR / T Emergency COVID-19 Prepar rainings (Warehouse manage IDA / 66330 Post Direct Selection Direct 150,000.00 0.00 Canceled 2021-08-10 2021-08-15 2021-09-19 2022-03-18 edness and Response ment, IPC, Surveillance and GBV CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SB-MHMS-223460-CS-INDV / Project Implementation Man Individual Consult IDA / D6280 Post Open 40,000.00 45,000.00 Signed 2021-04-01 2021-04-12 2021-05-20 2022-03-02 2021-06-10 2022-03-02 2021-07-15 2021-08-16 2022-01-11 Program manager full time agement, Monitoring and Ev ant Selection aluation SB-MHMS-233128-CS-INDV / Emergency COVID-19 Prepar Individual Consult IDA / 66330 Post Open 20,000.00 20,000.00 Signed 2021-06-14 2021-10-29 2021-08-02 2022-05-23 2021-08-23 2022-06-23 2021-09-27 2022-05-27 2022-03-26 International Safeguard Spec edness and Response ant Selection ialist SB-MHMS-228757-CS-INDV / Project Implementation Man Individual Consult IDA / 66330 Post Open 35,000.00 35,000.00 Signed 2021-08-03 2021-04-12 2021-09-21 2022-03-02 2021-10-12 2022-03-09 2021-11-16 2021-08-16 2022-05-15 Financial Management Office agement, Monitoring and Ev ant Selection r aluation SB-MHMS-228758-CS-INDV / Project Implementation Man Individual Consult IDA / 66330 Post Open 35,000.00 35,000.00 Signed 2021-08-03 2021-04-12 2021-09-21 2022-05-23 2021-10-12 2022-05-23 2021-11-16 2021-09-01 2022-05-15 Procurement Officer agement, Monitoring and Ev ant Selection aluation SB-MHMS-228760-CS-INDV / Project Implementation Man Individual Consult IDA / 66330 Post Open 35,000.00 35,000.00 Signed 2021-08-03 2021-04-12 2021-09-21 2022-03-02 2021-10-12 2022-03-03 2021-11-16 2021-08-16 2022-05-15 Safeguard Officer (Local) agement, Monitoring and Ev ant Selection aluation SB-MHMS-228761-CS-INDV / Project Implementation Man Individual Consult IDA / 66330 Post Open 35,000.00 35,000.00 Signed 2021-08-03 2021-04-12 2021-09-21 2022-03-02 2021-10-12 2022-03-11 2021-11-16 2021-10-12 2022-05-15 Monitoring & Evaluation Offic agement, Monitoring and Ev ant Selection er aluation SB-MHMS-240686-CS-INDV / Emergency COVID-19 Prepar Individual Consult IDA / D6280 Post Open 35,000.00 81,979.07 Signed 2021-08-03 2021-04-12 2021-09-21 2022-05-23 2021-10-12 2022-05-26 2021-11-16 2022-06-13 2022-05-15 Infrastructure Officer (local) edness and Response ant Selection Page 2