THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) Inter University Council for East Africa (P178159) ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) December 2021 1|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. Inter University Council for East Africa (IUCEA) will implement the Horn of Africa Coordination Support Team Fiduciary Institution (the Project). The International Bank for Reconstruction and Development and the International Development Association, acting as administrator of the Horn of Africa Umbrella Multi- Donor Trust Fund (hereinafter the Bank), has agreed to provide financing for the Project. 2. IUCEA will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. IUCEA will also comply with the provisions of any other E&S documents required under the ESF and referred to in this ESCP. 4. IUCEA is responsible for compliance with all requirements of the ESCP. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Bank by IUCEA as required by the ESCP and the conditions of the legal agreement, and the Bank will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Bank and IUCEA, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, IUCEA will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and IUCEA. IUCEA will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, IUCEA shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include health, and safety impacts, gender-based violence etc. 2|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING IUCEA Prepare and submit to the Bank regular monitoring reports on the IUCEA shall submit reports to the Bank environmental, social, health and safety (ESHS) performance of the Project, every 6 months. including but not limited to the implementation of the ESCP, stakeholder engagement activities, functioning of the grievance mechanism(s). B INCIDENTS AND ACCIDENTS IUCEA Promptly notify the Bank of any incident or accident related to the Project Notify the Bank within 48 hours after which has, or is likely to have, a significant adverse effect on the environment, learning of the incident or accident. the affected communities, the public or workers including, but not limited to, road traffic accidents, and GBV cases, etc. Provide sufficient detail regarding the incident or accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and supervising entity, as appropriate. Subsequently, as per the Bank’s request, prepare a report on the incident or Submit report to the Bank on accident and propose any measures to prevent its recurrence. timeframe specified by the Bank. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE IUCEA The IUCEA shall identify and monitor environmental, social and health and The organizational structure shall be safety risks related to the Project. It is anticipated that no additional staff will established within 60 days of Project need to be assigned/hired to work on the Project in order to assess and effectiveness. The organizational manage the environmental and social risks. structure shall be maintained throughout Project implementation. 3|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT/MANAGEMENT PLANS IUCEA Given the low level of risk, an ESIA/ESMP will not be prepared. The identified Throughout Project implementation risks will be managed through measures outlined under other ESSs as described below. Ensure technical assistance activities including, inter alia, any studies, capacity building and training, are carried out in accordance with terms of reference acceptable to the Bank that incorporate the relevant requirements of the ESSs. Any outputs from the technical assistance activities, shall be consistent with the ESSs. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES IUCEA Ensure that all Project Workers consisting of direct and contracted workers Throughout Project implementation shall be employed in line with relevant national legislation and the requirements of ESS2. IUCEA has an established HR manual that outlines the policies related to the recruitment of Project staff, the benefits, entitlements. These are in accordance with the host country (Uganda) legislation. 2.2 GRIEVANCE REDRESS MECHANISMS FOR PROJECT WORKERS IUCEA IUCEA maintains a Grievance Redress Mechanism and a Whistleblowing Policy. Throughout Project implementation These policies are documented in the IUCEA and East African Community (EAC) Staff Handbooks. IUCEA shall adopt and operate a workers grievance mechanism where workplace concerns will be addressed in line with the provisions of the IUCEA and EAC Staff Rules and Regulations, provisions of ILO and the Uganda labor laws, and in a manner consistent with ESS2. 4|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES Implement occupational, health and safety (OHS) plan to include Covid 19 Throughout Project implementation IUCEA related risk control measures for work related travel, conferences, meetings, face to face instruction, demonstrations, readiness and response exercises and any location designated as a place of work for the Project. The office has put in place the necessary COVID-19 prevention measures including provision of sanitizers, adequate handwash stations and requirements for face masks while in the office complex and enforcing physical distancing protocols in IUCEA. During external meetings/workshops, Project workers are expected to follow the workplace protocols and the guidelines from the host countries. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT This standard is not currently relevant. ESS 4: COMMUNITY HEALTH AND SAFETY This standard is not currently relevant. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT This standard is not currently relevant. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES This standard is not currently relevant. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES This standard is not currently relevant. ESS 8: CULTURAL HERITAGE This standard is not currently relevant. ESS 9: FINANCIAL INTERMEDIARIES The standard is not relevant. The use of Financial Intermediaries is not being considered. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 5|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 10.1 STAKEHOLDER ENGAGEMENT Project Affected Parties and other interested parties shall be engaged during Throughout Project Implementation IUCEA planning and execution of Project activities, monitoring and evaluations and as part of capacity building activities using the following modes of engagement: • Project inception and progress meetings • Video calls • Project communications IUCEA shall ensure that engagement activities are undertaken in a timely manner throughout the Project lifecycle, in an understandable, accessible and appropriate manner and format to inform the identification of environmental and social risks and to inform Project design and outcomes. 10.2 PROJECT GRIEVANCE MECHANISM: IUCEA IUCEA will operationalize the Grievance Redress Mechanism (including Whistle Throughout Project implementation Blowing Policy) to receive and facilitate timely resolution of Project concerns from stakeholders. 10.4 MONITORING AND REPORTING IUCEA IUCEA shall report on Project activities, including engagement with Every 6 months as part of the regular stakeholders of all types, in the technical progress reports submitted to Bank. Project reporting throughout Project These reports will include additional details regarding the specific stakeholders implementation with whom the Project team has engaged during the reporting period, outcomes of engagement and plans for engagement in the coming period. CAPACITY SUPPORT (TRAINING) CS1 No further capacity support training has been identified. However, should the Throughout Project Implementation IUCEA scope of the Project change the capacity of IUCEA to manage the Environmental and Social Risks will be assessed and any required capacity building measures will be agreed and implemented. Staff will be given orientation to ensure to keep them updated on the key areas identified above 6|Page