PROCUREMENT PLAN Project information: Vietnam – Improved Land Governance Project (P154387) Project Implementation agency: CPMU established by General Department of Land Administration (GDLA) and 33 PPMUs established at Provincial Department of Natural resources and Environment in 33 project provinces Date of the procurement Plan: June 3, 2016, updated May 2018 Period covered by this procurement plan: (January 2018 – December 2019) A. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. B. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. 1. Open Competitive Procurement: When the Recipient uses its own national open competitive procurement arrangements as set forth in (a) Article 20 on Open Bidding of the Recipient’s Law on Procurement No. 43/2013/QH13 dated November 26, 2013 and related provisions necessary to effect the same; and (b) the Recipient’s Decree No. 63/2014/ND-CP dated June 26, 2014 Guiding Implementation of the Law on the Procurement (collectively, “National Procurement Laws”), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. (i) No domestic preference over foreign bidders shall be granted to national bidders in bid evaluation, nor shall foreign bidders be asked or required to form joint ventures with or be subcontractors to national bidders in order to submit a bid. (ii) The model bidding documents (harmonized model bidding documents) agreed with the Association shall be used. (iii) No bid shall be eliminated from detailed evaluation on the basis of minor, non-substantive deviations. The evaluation of bidder’s qualifications shall be conducted separately subsequent to the technical and commercial evaluation of the bid. (iv) A bidder shall neither be required nor permitted, as a condition for award, to undertake obligations not specified in the bidding documents or otherwise to modify the bid as originally submitted. (v) No bid shall be rejected on the basis of a comparison with the employer’s estimate and budget ceiling. (vi) The Recipient shall implement an effective mechanism allowing bidders to complaint and have their complaints handled in a timely manner. The complaints mechanism shall allow the submission of anonymous complaints. 2. National Procurement Arrangements Other Than National Open Competitive Procurement: Not applicable. C. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for provision of hosting services and bandwidth, including but may not limited to leasing services and equipment for (i) Database server (middle-ware tier and Application tier) and location for database server (data tier), (ii) management service of Data center, and (iii) Bandwith for MPLIS as identified in the PPSD and to be reflected in Procurement Plan tables. D. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable E. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works): Not Applicable F. Other Relevant Procurement Information: (i) Application of paragraph 3.23.b) under Section III. Governance on Eligibility of the Procurement Regulations would allow eligible state- owned entities equal participation with the private sector for contracting specialized technical services for cadastral database development. This would apply only to those State-Owned Enterprises (SOEs) and Public Service Units (PSUs) that clearly meet the eligibility criteria stated in that paragraph. (ii) Participation of Public Service Units (PSUs): State entities under direct supervision by the respective provincial DONRE are allowed to be directly contracted, for services which can only be performed by these units - as force accounts. Paragraphs 6.54 and 6.55 (e) of the Procurement Regulations allow these PSUs be assigned in form of Force Account to perform tasks in accordance with the steps explained in the Unit Price and the relevant cost norms prescribed for technical assignment. These items account for about 30% of the total budget of each package. (iii) Method of contractor selection for procurement of the peripherals equipment for LROs will follow the framework agreement approach. The CPMU will set up framework agreements (with unified technical requirements, pricing method, etc.) as guidance at national level and PPMUs will conduct the call-off process at provincial or inter-provincial level. PROCUREMENT Vietnam : Vietnam: Project for Improved Land Governance and Databases (VILG) PLAN General Information Country: Vietnam 2019-12-09 Bank’s Approval Date of the Original Procurement Plan: 2023-03-07 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P154387 GPN Date: 2018-05-31 Project Name: Vietnam: Project for Improved Land Governance and Databases (VILG) Loan / Credit No: IDA / 58870 Bac Giang Provincial Project Management Unit for VILG Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Establishment and Develop VILG-G-BGI-04 / Equipment f Request for Quota Single Stage - One E Pending Impl IDA / 58870 ment of the Multi-Purpose La Post Limited 256,000.00 0.00 2021-11-20 2021-12-01 2021-12-31 or provincial MPLIS tions nvelope ementation nd Information System and L and Database NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VILG-BGI-TS-01 / Building La Establishment and Develop Single Stage - One E nd Database for Yen Dung Di IDA / 58870 ment of the Multi-Purpose La Post Request for Bids Open - National 600,000.00 390,479.93 Signed 2019-12-18 2020-02-05 2020-01-02 2020-07-27 2020-02-13 2020-03-19 2020-02-28 2020-03-19 2020-03-27 2020-07-16 2021-09-18 nvelope strict nd Information System and L and Database VILG-BGI-TS-02 / Building La Establishment and Develop Single Stage - One E nd Database for Lang Giang IDA / 58870 ment of the Multi-Purpose La Post Request for Bids Open - National 580,000.00 301,987.00 Completed 2019-12-18 2020-02-05 2020-01-02 2020-07-27 2020-02-13 2020-03-19 2020-02-28 2020-07-16 2020-03-27 2020-07-16 2021-09-18 nvelope District nd Information System and L and Database VILG-BGI-FA-08 / Co-building Establishment and Develop land databases for Tan Yen D ment of the Multi-Purpose La Under Imple istrict and Viet Yen District ( IDA / 58870 Post Force Account Direct 465,000.00 0.00 2020-07-19 2021-04-23 2020-07-24 2021-04-23 2020-08-13 2022-02-04 nd Information System and L mentation works implemented by Land and Database Registration Office - LRO) VILG-BGI-FA-03 / Co-building Establishment and Develop land databases for Yen Dung ment of the Multi-Purpose La IDA / 58870 Post Force Account Direct 350,000.00 299,527.96 Signed 2019-12-02 2019-12-10 2019-12-09 2019-12-10 2019-12-14 2019-12-10 2021-06-06 District and Lang Giang Distri nd Information System and L ct (work by Land Registration and Database Office - LRO) VILG-BGI-TS-12 / Developing Establishment and Develop Single Stage - One E Under Imple land database in Luc Nam an IDA / 58870 ment of the Multi-Purpose La Post Request for Bids Open - National 1,207,300.00 0.00 2021-04-29 2021-07-30 2021-05-04 2021-06-03 2021-08-31 2021-06-13 2021-09-09 2021-07-03 2021-12-30 nvelope mentation d Yen The districts nd Information System and L and Database VILG-BGI-FA-13 / Developing Establishment and Develop Pending Impl land database in Luc Nam an IDA / 58870 ment of the Multi-Purpose La Post Direct Selection Direct 429,000.00 0.00 2021-04-29 2021-05-04 2021-05-24 2021-11-20 ementation d Yen The districts (work by L nd Information System and L RO) and Database VILG-BGI-TS-07 / The packag e is divided into 2 lots: 1) Lot No.1: VILG-BGI-TS-7.1 Establishing land database fo Establishment and Develop r Viet Yen District, Estimated ment of the Multi-Purpose La Single Stage - One E Pending Impl IDA / 58870 Post Request for Bids Open - National 1,477,000.00 0.00 2020-07-30 2020-08-04 2020-09-15 2020-10-05 2020-10-15 2022-04-08 Amount 600.000 USD nd Information System and L nvelope ementation 2) Lot No.2: VILG-BGI-TS-7.2 and Database Establishing land database fo r Tan Yen District, Estimated Amount 877.000 USD CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1