PROCUREMENT PLAN Project information: Lao PDR: Health and Nutrition Service Access Project (HANSA) Project Implementation agency: Department of Planning and Cooperation, Ministry of Health Date of the Procurement Plan: January 7, 2020 Period covered by this Procurement Plan: at least 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law and the Instruction on Implementation Public Procurement Law, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 46 of the Public Procurement Law. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all 1 the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1.Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Prior Review Thresholds Thresholds Category Applicable Applicable thresholds Remarks thresholds Remarks (in US$) (in US$) Works RFB through ≥ 2.0 million – ≥ 15 million This has not been Open foreseen at the International project preparation market stage. approach RFB through ≥ 200,000 - < – None - Open National 2.0 million market approach Request for < 200,000 – None – Quotation Direct Selection None No threshold; Same as for This has not been meet competitive foreseen at the requirements of selection project preparation regulations stage. 7.13-7.15 Goods and Non-Consulting Services 2 RFB through ≥ 0.6 million – ≥ 4 million This has not been Open foreseen at the International project preparation market stage. approach RFB through ≥ 100,000 - < - None Risk-based approach Open National 0.6 million market approach Request for < 100,000 None Quotation Direct Selection None No threshold; Same as for This has not been meet competitive foreseen at the requirements of selection project preparation regulations stage. 7.13-7.15 1.2 Procurement packages for Works, Goods and Non- Consulting Services (prior and post reviews) with method and Time Schedule Ref. Contract Estimat Procurem Revi Expect Comment No. ed Cost ent ew ed s (Descriptio (US$) Method by Contra n) Bank ct Signin g (Prio Date r/ Post) Component 3: Adaptive Learning and Project Management: C3/G/0 Extension 80,000 DS Post 4-Jan- Continuati 1 contract for 21 on. Maintain Competitiv internet e selection connectivity under HGNDP C3/G/0 Procurement 99,600 RFQ Post 25-Jan- 2 of Tablets 21 Total Works and 179,60 Goods 0 Notes: DS: Direct Selection RFQ: Request for Quotations II. Selection of Consultants 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: 3 Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds Remarks thresholds Remarks (in US$) (in US$) QCBS, QBS, ≥ 300,000 Methods for consulting ≥ 4.0 million Risk-based FBS, LCS (Using services are specified approach the most in paragraph 7.3 to appropriate 7.12, Section VII of the market Procurement approach) Regulations. CQS (Open or < 300,000 QCBS, QBS, FBS, LCS) None limited can be applied for competition contracts with value through national under US$300,000 or international market approach, specified in the PP and agreed with the Bank. Direct Selection None No threshold; meet Same as for This has not of firms requirements of competitive been foreseen regulations 7.13-7.15 selection at the project preparation stage. Individual N/A Essential individual ≥ 400,000 and Risk-based Consultants depending on assignments will be for the positions approach nature of defined in the as specified in services Procurement Plan the PP agreed agreed with the Bank with the Bank and in line with regulations 7.34-7.39 using the most appropriate market approach 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 2.3 Consultancy Assignments with Selection Methods and Time Schedule Ref. No. Description of Estimat Revie Expected Selecti Comments Assignment ed Cost w by on Proposal (US$) Bank Metho s (Prior / Submissi d Post) on Date Component 3: Adaptive Learning and Project Management: C3/DS/01 Extension of 500,000 DS Post 4-Jan-21 Continuatio contract for n. Supporting the Competitiv Operation and e selection Management of 4 Ref. No. Description of Estimat Selecti Revie Expected Comments Assignment ed Cost on w by Proposal (US$) Metho Bank s d (Prior / Submissi Post) on Date HMIS and under DHIS2 HGNDP C3/CQS/01 Independence 700,000 QCBS Post 30-Mar-21 verification on QPS and DLI C3/DS/02 Project 40,000 DS Post 4-Jan-21 Financial Statements Audit C3/IC/01 Project 30,000 IC Post 4-Jan-21 Manager C3/IC/02 Assistant to 24,000 IC Post 4-Jan-21 Project Director for comp. 1&2 C3/IC/03 Assistant to 24,000 IC Post 4-Jan-21 Project Director for comp. 3&4 C3/DS/03 Procurement 24,000 DS Post 4-Jan-21 Continuatio Consultant n. Competitiv e selection under HGNDP C3/IC/04 Procurement 12,000 IC Post 26-Feb-21 Assistant C3/ IC /05 Office 24,000 IC Post 4-Jan-21 Administration C3/ IC /06 Cashier 12,000 IC Post 4-Jan-21 C3/ IC /07 Financial 30,000 IC Post 4-Jan-21 Management Consultant C3/ IC /08 National Project 18,000 IC Post 4-Jan-21 Accountant C3/ IC /09 M&E 18,000 IC Post 4-Jan-21 C3/ IC Provincial DLI 18,000 IC Post 4-Jan-21 /10.1 Program Support 1 C3/ IC Provincial DLI 18,000 IC Post 4-Jan-21 /10.2 Program Support 2 C3/ IC /12 Senior Project 54,000 IC Post 4-Jan-21 Advisor C3/ DS IT staff to 24,000 DS Post 4-Jan-21 Continuatio /04.1 support n. DHIS2(1) Competitiv e selection under HGNDP 5 Ref. No. Description of Estimat Selecti Revie Expected Comments Assignment ed Cost on w by Proposal (US$) Metho Bank s d (Prior / Submissi Post) on Date C3/DS/04. IT staff to 18,000 DS Post 4-Jan-21 Continuatio 2 support n. DHIS2(2) Competitiv e selection under HGNDP C3/IC/13 Safeguard 24,000 IC Post 4-Jan-21 Consultant C3/IC/14 Gender 24,000 IC Post 4-Jan-21 Consultant Total consulting services 1,636,0 00 Total Works, Goods and 1,815,6 Consulting Services 00 Notes: DS: Direct Selection QCBS: Quality and Cost-Based Selection IC: Individual Consultant 6 PROCUREMENT Lao People's Democratic Republic : Health and Nutrition Services Access Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2020-08-27 2023-02-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P166165 GPN Date: 2022-05-26 Project Name: Health and Nutrition Services Access Project Loan / Credit No: IDA / 65570 Department of Planning and Cooperation, Ministry of Health Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C3/G/01 / Extension contract Component 3: Adaptive Lear for Maintain internet connecti IDA / 65570 ning and Project Manageme Post Direct Selection Direct 46,000.00 35,213.67 Signed 2020-11-05 2021-12-06 2020-11-10 2021-12-20 2020-12-15 2022-01-15 2021-06-13 vity(148 points) nt C3/G/02 / Extension contract Component 3: Adaptive Lear for Maintain internet connecti IDA / 65570 ning and Project Manageme Post Direct Selection Direct 57,000.00 34,447.80 Signed 2020-11-05 2022-01-04 2020-11-10 2022-07-28 2020-12-15 2022-08-01 2021-06-13 vity(182 points) nt CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C3/CQS/01 / Independence v Component 3: Adaptive Lear Quality And Cost- IDA / 65570 Post Open - National 1,656,000.00 0.00 Canceled 2020-11-05 2020-12-18 2020-11-26 2021-01-09 2021-02-06 2021-03-08 2021-04-12 2021-05-17 2022-05-17 erification on QPS and DLI ning and Project Manageme Based Selection nt C3/CQS/01.1 / Independence Component 3: Adaptive Lear Consultant Qualifi IDA / 65570 Post Open - National 300,000.00 0.00 Canceled 2021-03-11 2021-03-19 2021-04-01 2021-05-15 2021-06-14 2021-07-19 2022-01-15 verification on QPS ning and Project Manageme cation Selection nt C3/CQS/01.2 / Independence Component 3: Adaptive Lear Consultant Qualifi IDA / 65570 Post Open - National 250,000.00 0.00 Canceled 2021-03-11 2021-03-18 2021-04-01 2021-03-18 2021-05-15 2021-06-14 2021-07-19 2022-01-15 verification on DLI ning and Project Manageme cation Selection nt C3/CQS/01-2 / Independence Component 3: Adaptive Lear Consultant Qualifi Open - Internationa IDA / 65570 Post 250,000.00 1,355,990.00 Signed 2021-03-18 2021-03-20 2021-04-08 2021-05-22 2021-05-14 2021-06-21 2021-07-22 2021-07-26 2021-07-16 2022-01-22 verification on DLIs ning and Project Manageme cation Selection l nt C3/CQS/01-1 / Independence Component 3: Adaptive Lear Consultant Qualifi Open - Internationa IDA / 65570 Post 300,000.00 349,734.00 Signed 2021-03-19 2021-03-18 2021-04-09 2021-05-23 2021-05-14 2021-06-22 2021-07-14 2021-07-27 2021-07-19 2022-01-23 verification on QPS ning and Project Manageme cation Selection l nt INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C3/DS/01 / Extension of cont Component 3: Adaptive Lear ract for Supporting the Opera IDA / 65570 ning and Project Manageme Post Direct Selection 600,000.00 0.00 Canceled 2020-11-05 2020-11-05 2020-11-05 2020-11-05 tion and Management of HMI nt S and DHIS2 C3/DS/02 / Project Financial Component 3: Adaptive Lear IDA / 65570 Post Direct Selection Direct 122,000.00 50.00 Signed 2020-11-05 2021-07-08 2020-11-15 2021-07-19 2021-01-19 2021-11-01 2021-07-18 Statements Audit ning and Project Manageme nt C3/DS/03 / Project admin Ma Component 3: Adaptive Lear IDA / 65570 Post Direct Selection 91,000.00 19,692.00 Signed 2020-11-05 2021-07-08 2020-11-05 2021-07-01 2020-11-05 2021-08-02 2020-11-05 nager ning and Project Manageme nt C3/DS/04 / Project administr Component 3: Adaptive Lear IDA / 65570 Post Direct Selection Direct 33,400.00 1.14 Signed 2020-11-05 2021-07-08 2020-11-10 2021-07-01 2021-01-14 2021-08-02 2021-07-13 ators ning and Project Manageme nt Component 3: Adaptive Lear C3/DS/05 / Cashier IDA / 65570 Post Direct Selection Direct 29,800.00 10,044.00 Signed 2020-11-05 2021-12-29 2020-11-15 2021-12-27 2021-01-19 2022-01-01 2021-07-18 ning and Project Manageme nt C3/ DS/06 / National Project Component 3: Adaptive Lear IDA / 65570 Post Direct Selection Direct 65,800.00 21,996.00 Signed 2020-11-05 2021-12-29 2020-11-15 2021-12-27 2021-01-19 2022-01-01 2021-07-18 Accountant ning and Project Manageme nt C3/ DS/07.1 / M&E Officer1 ( Component 3: Adaptive Lear DLI support implementation: IDA / 65570 ning and Project Manageme Post Direct Selection Direct 54,000.00 17,280.00 Signed 2020-11-05 2021-07-08 2020-11-15 2021-07-01 2021-01-19 2021-08-02 2021-07-18 Governance and quality of he nt alth care at HC) C3/DS /07.2 / M&E Officer2 ( Component 3: Adaptive Lear DLI support implementation: IDA / 65570 ning and Project Manageme Post Direct Selection Direct 54,000.00 17,280.00 Signed 2020-11-05 2021-07-08 2020-11-15 2021-07-01 2021-01-19 2021-08-02 2021-07-18 Hygiene and health promotio nt n) C3/ DS /07.3 / M&E Officer3 Component 3: Adaptive Lear (DLI support implementation: IDA / 65570 ning and Project Manageme Post Direct Selection Direct 54,000.00 14,292.00 Signed 2020-11-05 2021-07-08 2020-11-15 2021-07-01 2021-01-19 2021-08-02 2021-07-18 communicable diseases cont nt rol) C3/ DS /08 / DHIS2 expert 1 Component 3: Adaptive Lear IDA / 65570 Post Direct Selection Direct 45,000.00 21,600.00 Signed 2020-11-05 2021-01-11 2020-11-15 2020-12-25 2021-01-19 2021-01-01 2021-07-18 (TB and HIV) ning and Project Manageme nt Page 1 C3/ DS /09 / DHIS2 expert 2 Component 3: Adaptive Lear IDA / 65570 Post Direct Selection Direct 45,000.00 21,600.00 Signed 2020-11-05 2021-01-11 2020-11-15 2020-12-25 2021-01-19 2021-01-01 2021-07-18 (Surveillance and Malaria) ning and Project Manageme nt C3/ DS /10 / DHIS2 expert 3 Component 3: Adaptive Lear IDA / 65570 Post Direct Selection Direct 45,000.00 15,948.00 Signed 2020-11-05 2021-07-08 2020-11-15 2021-07-01 2021-01-19 2021-08-02 2021-07-18 (MCH and EPI) ning and Project Manageme nt C3/ DS /11 / DHIS2 expert 4 Component 3: Adaptive Lear IDA / 65570 Post Direct Selection Direct 45,000.00 24,504.00 Signed 2020-11-05 2021-07-08 2020-11-10 2021-07-01 2021-01-14 2021-08-02 2021-07-13 (NHI/EMR and Finance) ning and Project Manageme nt C3/ DS /12 / Safeguard Cons Component 3: Adaptive Lear IDA / 65570 Post Direct Selection Direct 73,000.00 0.00 Completed 2020-11-05 2022-02-09 2020-11-15 2022-07-01 2021-01-19 2021-07-18 ultant ning and Project Manageme nt C3/ DS /13 / Procurement Co Component 3: Adaptive Lear IDA / 65570 Post Direct Selection Direct 73,000.00 24,504.00 Signed 2020-11-05 2021-07-08 2020-11-15 2021-07-01 2021-01-19 2021-08-01 2021-07-18 nsultant1 ning and Project Manageme nt C3/LIC /01 / Procurement Co Component 3: Adaptive Lear Individual Consult IDA / 65570 Post Open 73,000.00 100.00 Signed 2020-11-05 2020-12-18 2020-12-24 2021-01-22 2021-01-14 2021-04-05 2021-02-18 2021-04-05 2021-08-17 nsultant 2 ning and Project Manageme ant Selection nt C3/LIC /02 / Financial Manag Component 3: Adaptive Lear Individual Consult IDA / 65570 Post Open 127,000.00 33,600.00 Signed 2020-11-05 2020-12-18 2020-12-24 2021-01-12 2021-01-14 2021-02-19 2021-02-18 2021-02-23 2021-08-17 ement Consultant ning and Project Manageme ant Selection nt C3/LIC /03 / Lead M&E speci Component 3: Adaptive Lear Individual Consult IDA / 65570 Post Open 127,000.00 36,000.00 Signed 2020-11-05 2020-12-18 2020-12-24 2021-01-07 2021-01-14 2021-03-09 2021-02-18 2021-03-09 2021-08-17 alist ning and Project Manageme ant Selection nt C3/ LIC /04.2 / QPS Specialist Component 3: Adaptive Lear Individual Consult IDA / 65570 Post Open 48,000.00 0.00 Canceled 2020-11-05 2020-12-24 2021-01-14 2021-02-18 2021-08-17 s2 (M&E) ning and Project Manageme ant Selection nt Component 3: Adaptive Lear Individual Consult C3/IC/14 / Gender consultant IDA / 65570 Post Open 54,000.00 24,000.00 Signed 2020-08-31 2021-12-06 2020-10-19 2021-12-13 2020-11-09 2022-01-31 2020-12-14 2022-02-01 2021-06-12 ning and Project Manageme ant Selection nt C3-DS-01 / Supporting the O Component 3: Adaptive Lear peration and Management of IDA / 65570 ning and Project Manageme Post Direct Selection Direct 978,000.00 997,735.00 Signed 2021-05-14 2021-05-18 2021-05-24 2021-04-06 2021-07-28 2021-01-04 2022-01-24 HMIS and DHIS2 nt C3/LIC /04.1 / QPS Specialist Component 3: Adaptive Lear Individual Consult IDA / 65570 Post Open 48,000.00 15,600.00 Signed 2020-11-05 2022-02-01 2020-12-24 2022-03-11 2021-01-14 2022-05-25 2021-02-18 2022-05-25 2021-08-17 s1 (M&E) ning and Project Manageme ant Selection nt C3/ IC /05. / Data Manageme Component 3: Adaptive Lear Individual Consult IDA / 65570 Post Open 48,000.00 21,600.00 Signed 2020-11-05 2022-02-01 2020-12-24 2021-09-13 2021-01-14 2022-01-31 2021-02-18 2022-02-01 2021-08-17 nt Consultant. ning and Project Manageme ant Selection nt C3/ IC /06 / Provincial Safegu Component 3: Adaptive Lear Individual Consult IDA / 65570 Post Open 52,000.00 51,600.00 Signed 2022-02-07 2022-02-28 2022-03-28 2022-03-09 2022-04-18 2022-04-19 2022-05-23 2022-05-09 2022-11-19 ard Coordinator ning and Project Manageme ant Selection nt C3/ DS /14 / Firm to conduct Component 3: Adaptive Lear midline Survey in the 12 Dist IDA / 65570 ning and Project Manageme Post Direct Selection Direct - National 333,000.00 0.00 Signed 2022-07-29 2022-08-01 2022-08-08 2022-07-28 2022-10-12 2023-04-10 ricts in 4 Northern Provinces nt of Lao PDR C3/ DS /15 / National Enviro Component 3: Adaptive Lear Individual Consult Pending Impleme IDA / 65570 Post Direct - National 18,000.00 0.00 2023-02-21 2023-03-03 2023-03-24 2023-04-28 2023-10-25 nmental & Social Consultant ning and Project Manageme ant Selection ntation nt Page 2